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Home My WebLink AboutCommunity Garden Advisory Committee Agenda Packet - March 10, 2020City of Colleyville Page 1 Colleyville Community Garden Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 10, 2020 6:00 p.m. Colleyville Senior Center 2512 Glade Road, Colleyville 1.CALL TO ORDER 2.APPROVAL OF MINUTES February 11, 2020 3.REGULAR AGENDA ITEMS 3a Review and discussion of City Council Resolutions regarding the Colleyville Community Garden Advisory Committee 3b Update on community group connections 3c Review and prioritize list of desired elements of the community garden 3d Finalize plan for participation in Arbor Day 3e Discuss community information sessions 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, March 6, 2020, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. CCG Advisory Committee Meeting Minutes February 11, 2020 Approved by Committee on _____________ Present: Amanda Novak, Rich Hendler, Linda Newton City Representative: Lisa Escobedo Absent: Uma Lal, Pam Buie 1.Call to Order: 6:00pm 2.Approval of January 14, 2020 Minutes a.Linda moved to approve; Rich seconded b.Unanimous vote to approve minutes 3.Regular Agenda Items a.Update on community group connections i.One Tarrant County Master Gardener, a Grapevine Resident named Rachel Howe, reached out to Amanda to see how she can be involved. She currently has a garden plot at the NRH Common Ground garden. Amanda to meet with her to share where we are in the process and learn more about how she would like to be involved. She is a likely candidate for one of our subcommittees since she is not a Colleyville resident. ii.Grace Food Pantry – We have a connection now thanks to Rich’s email introduction. Linda will set up a tour with Grace and include other committee members how are available. iii.Garden Club – expressed that individual members can participate in community garden, but the club will not be involved. iv.GCISD Ecology Club – Linda met with the Environmental Sciences Teacher, JJ Burton. She teaches environmental sciences as well as oversees the ecology club and mentioned that National Honor Society student members need out of school volunteer opportunities. v.Botanical Research Institute of Texas (BRIT) – Linda is connecting with Tracy Friday who is the VP of Education and Volunteers. b.Finalize plan for participation in Arbor Day i.Lisa shared that it’s typical to have ~250 people attend the Arbor Day/ Junior Anglers event. The event is 9am-12pm and attendees register for door prices. The city passes out free trees and t-shirts. ii.We all agreed that participation would at Arbor day would be ideal so we could promote community information sessions in late April/ early May. Amanda is unavailable during the last half of April. Confirm if Pam could attend on our behalf. If none of us are available, the city can pass out flyers on our behalf although it would be better if we could have a representative there. iii.ACTION ITEM: Create a ¼ sheet flyer with info about community garden, list of information session dates, and contact info c.Select dates for potential community information sessions in May 2020 i.Library is open late on Tuesday evenings so that is the ideal location. Need to contact them soon to reserve. ii.Potential Dates are Tuesday Apr 28, May 5, May 12, and May 19 d.Discuss community information session agendas i.We agreed that it would be nice to have these sessions serve a dual purpose: education and recruiting for the CCG. ii.Ideas for topics include: 1.Urban Flower Farming/ Growing Cut Flowers (Amanda knows two very local flower growers; one in Colleyville, one in Coppell) 2.Recycling/Compost 3.Backyard Birding 4.Gardening for Wildlife 5.History of Colleyville 4.Meeting Adjourned: 7:21pm City of Colleyville Page 1 Colleyville Community Garden Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 3/10/2020 Number Type Regular Agenda Items Department City Secretary Title Review and discussion of City Council Resolutions regarding the Colleyville Community Garden Advisory Committee Explanation This item provides for the review of City Council resolutions regarding the Colleyville Community Garden Advisory Committee. Attachments 1.Resolution R-17-4208 2.Resolution R-18-4328 3.Resolution R-18-4342 4.Resolution R-19-4388 5.Resolution R-19-4448 RESOLUTION R-17-4208 A RESOLUTION ESTABLISHING A COLLEYVILLE COMMUNITY GARDEN ADVISORY COMMITTEE, APPOINTING MEMBERS, AND ASSIGNING COMMITTEE RESPONSIBILITIES WHEREAS, the City Council desires to offer the citizens of Colleyville interactive community experiences; and WHEREAS, the City Council desires to promote the development and operation of a community garden to be located in the City of Colleyville at McPherson Park; and WHEREAS, the City Council seeks to involve citizens in the development of a community garden by creating a citizen advisory committee to liaison with the Colleyville Community Garden, a 501(c)3 organization ("CCG"), to enhance and promote coordination between the two entities in the creation and development of the community garden; and WHEREAS, the City Council desires to establish the Colleyville Community Garden Advisory Committee with the passage of this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a new citizens advisory committee entitled the "Colleyville Community Garden Advisory Committee" ("Committee"), which may consist of up to nine (9) members, is hereby established. Sec. 2. THAT the following citizens are hereby appointed to the initial Colleyville Community Garden Advisory Committee: Natalie Genco Nancy Cook Pam Buie Mary Ramatowski Sec. 3. THAT additional members may be appointed by the City Council from time to time. Sec. 4. The purpose of the Committee will be to act as liaison between the City Council and the CCG regarding the establishment and administration of a community garden to be located at Resolution R-17-4208 Page 2 of 3 McPherson Park. The initial responsibilities of the Committee may include: a. Recommending the structure of the City of Colleyville's financial and administrative participation in the community garden. b. Evaluating and bringing forth the recommended needs of the CCG, to include development of a fee structure for the CCG's administration of the community garden. c. Establishing evaluation criteria for the design, maintenance, and success of a community garden. d. Administering the building, funding, and general operation of the community garden. e. Periodically reporting, generally quarterly, to the City Council recommendations of the Committee. Sec. 5. The Committee may establish its own rules of procedure until or unless, standard bylaws, approved by the City Council, are adopted, subject to the following: a. A quorum of the initial five (5) member Committee shall be three (3) members. b. The City Council shall appoint a chair who shall be a voting member of the Committee. c. All actions of the Committee must be approved by a majority of the membership of the Committee. d. The chair shall preside over all meetings. e. The Committee shall elect from its membership a vice-chair, who shall preside over meetings of the Committee in the absence of the chair, and a secretary, who shall be responsible for maintaining the minutes of the meetings, and provide same to the City of Colleyville City Secretary f. The Committee may appoint from its membership such subcommittees as it deems necessary. Resolution R-17-4208 Page 3 of 3 Sec. 6. The City Manager is hereby authorized to provide such City resources as may be reasonable and necessary to support the operations of the Committee. Sec. 7. The Committee shall exist perpetually unless such term is amended or abolished by the City Council; provided that, the members of the Committee shall serve two (2) year terms and shall be appointed by resolution in accordance with the City of Colleyville Charter. Sec. 8. THAT this resolution shall take effect immediately upon passage. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF , AYES, eLNAYS, AND ABSTENTIONS ON THIS THE 5T" DAY OF DECEMBER 2017. Mayor Richard Newton 01. Mayor Pro Tem Bobby Linda mood AYE Place 1, Tammy Nakamura Ay f_ Place 3, Kathy Wheat ttYE. Place 4, George Dodson Ay Place 5, Nancy Coplen NA`l Place 6, Mike Taylor WO? ATTEST: CITY OF COLLEYVILLE L OT1 Y`21\L'ILA-- Christine Loven, TRMC Richard Newton City Secretary Mayor RESOLUTION R-18-4328 A RESOLUTION APPOINTING MEMBERS TO THE COLLEYVILLE COMMUNITY GARDEN ADVISORY COMMITTEE WHEREAS, six (6) positions on the Colleyville Community Garden Advisory Committee are vacant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville following persons to December 2020: Rich Hendler Uma Lal Linda Newton Amy Putnam Sam van Bever City Council hereby appoints the serve a two-year term, expiring Sec. 2. THAT the Colleyville City Council hereby appoints Natalie Genco as Chair. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 20TH DAY OF NOVEMBER. ayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye lace 1, Tammy Nakamura Aye Place 5, Chuck Kelley Aye lace 3, Kathy Wheat Aye Place 6, Callie Rigney Aye lace 4, George Dodson Aye ATTEST: Christine Loven, TRMC City Secretary rN( OF COLLEYVILLE 1 Richard Newton Mayor RESOLUTION R-18-4342 A RESOLUTION APPOINTING A MEMBER TO THE COLLEYVILLE COMMUNITY GARDEN ADVISORY COMMITTEE WHEREAS, there is one (1) vacancy on the Colleyville Community Garden Advisory Committee, and an application for appointment to the Colleyville Community Garden Advisory Committee has been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints Amanda Novak to the Colleyville Community Garden Advisory Committee, to serve a two-year term, expiring December 2020: AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 6 AYES, NAYS, AND 0 ABSTENTIONS ON THIS THE 18TH DAY OF DECEMBER. ayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye lace 1, Tammy Nakamura Aye Place 5, Chuck Kelley Aye lace 3, Kathy Wheat Absent Place 6, Callie Rigney Aye Place 4, George Dodson Aye ATTEST: C Y OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor RESOLUTION R-19-4388 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JUNE 4, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council Meeting of May 21, 2019 b. Approval of the minutes of the regular City Council meeting of May 7, 2019 c. Approval of the Colleyville Community Garden Advisory Committee bylaws with Section 6.1 amended to read: 6.1 The board may recommend amendments to these bylaws by a majority vote of the members present at any regular meeting if all members have been provided notice of the proposed amendment(s) not less than 72 hours prior to such meeting and a quorum is present. Recommended amendments approved by the board will be placed on a City Council agenda for consideration and adoption by the City Council. The City Council may approve, deny, and/or modify the amendments recommended by the board; provided, all amendments must be in compliance with applicable City ordinances, resolutions, policies, and/or rules. d. Approval of a professional services agreement with MSA Professional Services, Inc., dba Ourston, in an amount not to exceed $66,511 for the design of the Westcoat at John McCain Intersection Improvement Project, and authorizing the City Manager to execute the agreement Resolution R-19-4388 Page 2 of 2 e. Approval of a construction contract with SRH Landscapes, LLC for the Colleyville Tree Restoration Project, in an amount not to exceed $73,330.15, and authorizing the City Manager to execute the contract AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 6 AYES, 0 NAYS ON THIS THE 4T" DAY OF JUNE 2019. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Absent Place 6, Callie Rigney Aye ATTEST: Christine Loven, TRMC City Secretary TYnOn.FA COLLEYVILLE Richard Newton Mayor