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HomeMy WebLinkAboutCity Council-Minutes-11/16/2011~' `' "' Cit of Colle ville ~~ y y 100CMta n Street CULLEY~IILLE C ity Co u n ci I ~~ Colleyville, Texas 76034 A9enda 817. 503.1000 r ~ ` ~ . www.colleyville.com Tuesdav, November 1, 2011 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Presentation by Doug Lawson, President, Baylor Medical Center at Grapevine, regarding the hospital expansion project and the Lifestyle Improvement Challenge PC-2 Discussion of potential amendments to Chapter 3.1-Oil and Gas Well Drilling and Production in the Land Development Code PC-3 Update of five year utility rate plan PC-4 Presentation of the Quarterly Capital Projects Update PC-5 Discussion of the November 1, 2011 City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease or value of real property for City facilities Section 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand 7:00 P.M. - RECEPTION - MICHAEL HOLDER, POLICE CHIEF City Council Agenda November 1, 2011 RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Drew Sherman, Compass Christian Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE - Keegan Courtney, Mayor for a Day, and Michael Holder, Police Chief 3. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-11-3419 4. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of Keegan Courtney, Mayor for a Day - Mayor David Kelly Proclamation declaring November 7, 2011, "Thank a Teacher Day" at Colleyville Elementary School - Mayor for a Day Keegan Courtney Proclamation in recognition of Baylor Regional Medical Center Grapevine for event sponsorship of the City of Colleyville's June Concert in the Village and Red, White & Sousa event - Doug Lawson, President, Baylor Medical Center at Grapevine 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3420 5a Approval of the minutes of the regular City Council meeting of October 18, 2011 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a 0-11-1811 Approval of a request for a zoning change from AG-Agricultural to CC1- Village Retail on 0.6 acres on Tract 3A, Abstract 206 of the B.B.B. and C. RR. Co. Survey located at 5300 Pleasant Run Road, Case ZC11-017 City Council Agenda 6b 0-11-1812 November 1, 2011 Approval of request for a Special Use Permit for off-premise beer and wine sales on Lot 1, Block 3 of the Heritage High School Addition located at 5100 State Highway 121, Suite A, Case ZC11-016 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-11-3421 Consideration of appointment to the Park Land Dedication Committee 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Planning and Zoning Commission Minutes - October 10, 2011 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 1, 2011 - Reading and Public Hearing - Resolution R-11-3422 11. AD70URNMENT I hereby certify this a s osted on City Hall bulletin boards October 28, z011, by 5:OU . ~ .• ~~ ~t,yhthia ~i~gleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you p/an to attend this public meeting and have a disability that requires special accommodations, p/ease advise the City Secretary at /east 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. ``~~'~ °~ Cit of Colle ville ~'~ y y City Hall COLLEYVILLE Clty CQUnC~~ 100 Main Street ~" ' Colleyville, Texas 76034 M i n utes 817. 503.1000 ~ ~' a ~ ~' www.colleyville.com Tuesday, November 1, 2011 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on November 1, 2011 at 5:36 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart, Councilmembers Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City Manager )ennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Strategic Services Manager Eric Ellwanger, Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines, Police Chief Michael Holder, Police Lieutenant Rodney Cunningham, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Information Services Manager Chris Pena, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Community Development Director Ron Ruthven, Fire Chief Russell Shelley, Human Resources Manager Elise Welborn, Economic Development Director Marty Wieder, City Attorney Matthew Boyle, and City Secretary Cynthia Singleton were also present. Mayor David Kelly welcomed and introduced Police Chief Michael Holder and Mayor for a Day Keegan Courtney. PC-1 Presentation by Doug Lawson, President, Baylor Medical Center at Grapevine, regarding the hospital expansion project and the Lifestyle Improvement Challenge Mr. Doug Lawson, President, Baylor Medical Center at Grapevine, provided an overview of Baylor Medical Center's mission statement, hospital expansion plans and community educational programs. Mr. Lawson highlighted the objectives of the Lifestyle Improvement Challenge, which is designed to improve the health of citizens in northeast Tarrant County by promoting sustainable wellness and prevention programs. Mayor Kelly introduced Ms. Amy Redfern, Baylor Regional Medical Center Healthy Initiatives Community Liaison. Ms. Redfern stated Baylor is a sponsor of the Colleyville Public Library Run, Walk, Read race and encouraged everyone to participate on November 5, 2011. PC-2 Discussion of potential amendments to Chapter 3.1-Oil and Gas Well Drilling and Production in the Land Development Code , ~~ , °~ w;,. . ~, n i .,~„~, ~ , ~. r : . -,, ~. ~ : . .. ..~ . ~ City Council Minutes November 1, 2011 Community Development Director Ron Ruthven reviewed the history of amendments to Chapter 3.1 Oil and Gas Drilling Regulations in the Land Development Code and presented proposed amendments to the site plan information, lighting and noise standards, and water usage. Director Ruthven stated due to the technological advances and legislative changes, the ordinance may be reviewed annually. Discussion ensued regarding noise blankets, deck heights, noise monitoring locations, time frames for activity at the drilling site, permit fees, green technology, water supply, and enforcement of the ordinance. Discussion continued regarding pipeline Special Use Permit fees and regulations. City Attorney Matthew Boyle stated, '~the SUP for the City's existing approved well site included the approval of the tentative pipeline alignment, so as long as the alignment remains the same, no additional approval of the route is required. If the route changes, then the pipeline would be subject to the full discretionary approval by the City Council". The City Council determined the proposed amendments to Chapter 3.1 will be placed on a future City Council meeting agenda for consideration. PC-3 Update of five year utility rate plan Assistant City Manager and Chief Financial Officer Terry Leake provided information regarding the Trinity River Authority (TRA) Fiscal Year 2012 approved budget and the effect of the budget on City water and sewer rates. Ms. Leake stated TRA currently charges the City $2.32 per 1,000 gallons for treated water and $1.63 per 1,000 gallons for treated sewer, and over the next five years, TRA projects the cost for treated water to increase to $2.74 per 1,000 gallons and $2.38 per 1,000 gallons for treated sewer. The increased rates are due to greater costs for the purchase of raw water, chemicals and debt service for recent TRA debt issuances to fund federal environmental mandates and replacement of aging infrastructure. Ms. Leake further stated for FY 2012, the projected debt coverage ratio is 0.65 with current water and sewer rates and does not meet the 1.20 debt coverage ratio required by utility bond covenants. When the debt coverage ratio is not met, the rating agencies can downgrade the ratings on existing revenue bonds and future bonds cannot be sold until the coverage ratio is met. Assistant City Manager and Chief Financial Officer Leake provided a comparison of water and sewer rates of surrounding cities and stated that in order to meet the required debt coverage ratio, a pass through water rate adjustment of $0.21 per thousand and a sewer rate adjustment of . ~. ,. , ~i .,, u F ., . ~ ~, y ~.~.. ... r6,:: , ~ ^ ~.~. .,r. ,x, . . a _ . . City Council Minutes November 1, 2011 $0.08 per thousand is needed for FY 2012. Under the proposed TRA pass through rate increase for 15,000 gallons of water and 10,000 gallons of sewer, Colleyville citizens would see a combined monthly increase of $3.95 and would pay less than surrounding cities. Discussion ensued regarding tiered water rates, infrastructure needs, and costs. City Council determined a tiered water rate structure will be discussed at a future worksession and an item will be placed on the November 15, 2011, City Council agenda to consider a pass through water and sewer rate increase. PC-4 Presentation of the Quarterly Capital Projects Update There was no discussion of this item. PC-5 Discussion of the November 1, 2011 City Council regular agenda items There was no discussion of this item. Mayor Kelly adjourned the Pre Council meeting at 6:41 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly at 7:33 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Tom Hart and Councilmembers Carol Wollin, Michael Muhm, Stan Hall, Jody Short, and Mike Taylor were present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Strategic Services Manager Eric Ellwanger, Communications and Marketing Director Mona Gandy, Finance Manager Karen Hines, Police Chief Michael Holder, Police Lieutenant Rodney Cunningham, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Information Services Manager Chris Pena, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Community Development Director Ron Ruthven, Fire Chief Russell Shelley, Human Resources Manager Elise Welborn, Economic Development Director Marty Wieder, City Attorney Matthew Boyle and, City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease or value of real property for City facilities ~, ~ ~ ~ ,. u ~.H , ~ k b . , . ,,. ~ ~ City Council Minutes November 1, 2011 Section 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:42 p.m. and reconvened at 7:33 p.m. INVOCATION: Pastor Drew Sherman, Compass Christian Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE - Keegan Courtney, Mayor for a Day, and Michael Holder, Police Chief City Secretary Cynthia Singleton administered the Oath of Office to Police Chief Michael Holder and Mayor for a Day Keegan Courtney. 3. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-11-3419 This resolution was not needed. 4. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin announced the Colleyville Public Library will host the Run, Walk, Read race on Saturday, November 5, 2011, in front of the library. The race will feature a 1-mile fun walk/run and a 5K run and entry fees are $22 through November 4, 2011, and $27 the day of the race. Race festivities include food, music, children's crafts, an inflatable obstacle course, and games. Ranger Captain, the mascot for the Texas Rangers, will attend from 8:00-9:00 a.m. and the Colleyville Lions Club will provide a free breakfast. The event will also feature 16 local vendors promoting healthy lifestyles in collaboration with Baylor Medical Center at Grapevine's Lifestyle Improvement Challenge. The event registration information is available at the library and on the city's website at , . m. . ;_ .a. City Council Minutes November 1, 2011 www.colleyville.com. Councilmember Wollin expressed appreciation to Baylor Grapevine for supporting the event. Councilmember Wollin invited the public to the Friends of the Colleyville Public Library annual book sale from 10:00 a.m. to 2:00 p.m. on November 5, 2011. Doors will open at 9:00 a.m. for members of the Friends of the Colleyville Public Library. All proceeds from the race and book sale will benefit the library. Councilmember Wollin announced the City is offering the Rape Aggression Defense System (RAD), program, a realistic self-defense tactics and techniques class for women. The RAD System is a comprehensive 12 hour, women-only course encompassing awareness, prevention, risk reduction, and risk avoidance, while providing the basics of hands-on defense training. The program will be taught by Colleyville Police Department staff, nationally certified RAD Instructors Toni Oyler and Officer Cheryl Womack. Ms. Wollin stated women 15 years of age or older may register by contacting the Colleyville Police Department. Class is held on the second floor of the Colleyville Public Library on November 2, 9, 16, and 30, 6:30 p.m.to 9:30 p.m. The class is limited to 20 participants and another course will begin on January 11, 2012. Mayor David Kelly presented City mementos, a Key to the City and a proclamation to Mayor for a Day Keegan Courtney. Mayor for a Day Keegan Courtney presented a proclamation to Colleyville Elementary School Principal June Ritchlin declaring November 7, 2011, "Thank a Teacher Day" at Colleyville Elementary School. Mayor Kelly recognized Baylor Regional Medical Center Grapevine for sponsorship of the City of Colleyville's June Concert in the Village, Red, White & Sousa event and the Run, Walk, Read event. 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3420 5a Approval of the minutes of the regular City Council meeting of October 18, 2011 Mayor Kelly read Resolution R-11-3420 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilmember Wollin moved to approve Resolution R-11-3420. ~ , _ ~, ,w ~ City Council Minutes November 1, 2011 Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: David Kelly, Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a 0-11-1811 Approval of a request for a zoning change from AG-Agricultural to CC1- Village Retail on 0.6 acres on Tract 3A, Abstract 206 of the B.B.B. and C. RR. Co. Survey located at 5300 Pleasant Run Road, Case ZC11-017 Mayor Kelly read the caption of Ordinance 0-11-1811. Community Development Director Ron Ruthven provided information regarding building size and design, set back requirements, parking lot design and capacity and stated the applicant provided a conceptual site plan. Mayor Kelly opened the public hearing. Mr. Johnny Williams, 48 Stonegate Drive, Bedford, Texas, President, Whitfield-Hall Surveyors, stated the conceptual map illustrates the potential size and use of the building. Mr. Robert Figueroa, 817 Central Drive, spoke in opposition to the proposed ordinance and regarding property value, security and privacy conerns, screening, and future development of the property. Mr. Steve Groffman, 815 Central Drive, spoke in opposition to the proposed ordinance, citing traffic concerns, landscaping buffers, building height, and commercial development plans for the property. Ms. Shannan West, 812 Central Drive, spoke on behalf of her mother and late father and in opposition to the proposed ordinance related to property values, traffic and safety concerns, and regarding commercial opportunities on SH26. Ms. Beverly R. Figueroa, 817 Central Drive, did not wish to speak but wants to record opposition to the proposed ordinance. Mrs. Beth Groffman, 812 Central Drive, did not wish to speak but wants to record opposition to the proposed ordinance. ... ~, at a ~ . ^.. . .. x " . ~ , Nv 4 . .~ I~~~2 . N'uN - . . ~ .~. .y.~ . ~ .. i;~ . City Council Minutes November 1, 2011 Ms. Cathy West, 817 Central Drive, did not wish to speak but wants to record opposition to the proposed ordinance. Mr. John Horobec, 626 Church Street, Grapevine, applicant, spoke regarding the maintenance and marketing of the property, planned commercial use, and answered questions of the City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Discussion ensued regarding allowed uses for CC-1, CN and CPO zoning, fencing and buffering requirements, hours of operation, speculative zoning, the Master Plan, and zoning of surrounding lots. Director Ruthven provided an overview of the allowed uses in each of the CC-1, CN, and CPO zonings, Master Plan zoning designations, fencing, setback, and buffer requirements. Councilmember Michael Muhm moved to deny Ordinance 0-11-1811 without prejudice. Councilmember Carol Wollin seconded the motion. The motion carried by the following vote: Aye: David Kelly, Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor 6b 0-11-1812 Approval of request for a Special Use Permit for off-premise beer and wine sales on Lot 1, Block 3 of the Heritage High School Addition located at 5100 State Highway 121, Suite A, Case ZC11-016 Mayor Kelly read the caption of Ordinance 0-11-1812. Community Development Director Ron Ruthven stated hours of operation restrictions were added to the draft ordinance, which matches the current store hours of 9:00 a.m. to 9:00 p.m., Monday through Saturday. Mayor Kelly opened the public hearing. Ms. Toni Crawford, on behalf of the Sunflower Shoppe, 5100 State Highway 121, was available to answer questions of the City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing. City Council Minutes November 1, 2011 Discussion ensued regarding the store floor plan, wine inventory, Special Use Permit restrictions, and the history of the business. Mayor David Kelly moved to approve Ordinance 0-11-1812. Councilmember Short seconded the motion. The motion carried by the following vote: Aye: David Kelly, Tom Hart, Carol Wollin, Michael Muhm, Jody Short, Mike Taylor Nay: Stan Hall 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-11-3421 Consideration of appointment to the Park Land Dedication Committee Mayor Kelly read Resolution R-i1-3421 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. City Manager Jennifer Fadden stated the Park Land Dedication Committee serves in an advisory role and makes recommendations for the use of Park Land Dedication funds toward park land acquisition and new park development. Councilmember Muhm moved to approve Resolution R-11-3421, appointing David Dudziak to the Park Land Dedication Committee. Mayor Kelly seconded the motion. The motion carried by the following vote: Aye: David Kelly, Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Mayor for a Day Keegan Courtney said he enjoyed the day and recommended every second through seventh grade student enter the Mayor for a Day contest next year. . . _ .,: i ~ -~;e ~ , ~ . , ~ e!~a; o-a City Council Minutes November 1, 2011 9. REPORTS Planning and Zoning Commission Minutes - October 10, 2011 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 1, 2011 - Reading and Public Hearing - Resolution R- 11-3422 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Councilmember Short moved to adjourn, and Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: David Kelly, Tom Hart, Carol Wollin, Michael Muhm, Stan Hall, Jody Short, Mike Taylor Mayor Kelly adjourned the City Council meeting at 8:38 p.m. APPROVED BY A VOTE OF AYES, NA S ANp ~ ABSTENTIONS ON THIS THE /.~ DAY OF `~1 2011. Minutes t en a prep e / ~ ~ Cy ia Sin n, TRMC, CMC Cit Secretary . , h ~ .s , ~ < <~~ , ~