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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-03/02/2020City of Colleyville Page 1 City of Colleyville Parks and Recreation  Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, March 2, 2020 6:00 p.m. Webb House 408 Shelton Drive  1.CALL TO ORDER 2.APPROVAL OF MINUTES January 13, 2020 3.REGULAR AGENDA ITEMS 3a Youth Sports Association Updates 3b Senior Center Renovation Discussion 3c Update on Trails, Connectivity, and Open Space 4.REPORTS Parks and Recreation Report 5.ADJOURNMENT I  hereby  certify  this  agenda  was  posted  on  City  Hall  bulletin  boards  Friday,  February 28, 2020 by 5:00 p.m. Joyceinne Williams Administrative Secretary A  quorum of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting. Any  matter on  this  agenda  may,  at  the  discretion  of  the  governing  body,  be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Administrative Assistant at least 48 hours in  advance at 817.503.1180, and reasonable accommodations will be made to assist  you.  City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 13, 2020 6:00 p.m. Colleyville Center 5300 Riverwalk Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on January 13, 2020, at 6:00 p.m. Present: Chair Rich Hendler, Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Ajit Purandare, Eric Presson and Hillary Schwanbeck City staff: Lisa Escobedo, Parks Recreation Director and Joyceinne Williams, Administrative Secretary JoAnna Avakian, Colleyville Girls Youth Softball Association Absent: Mitali Mandlekar, Vice Chair 2. APPROVAL OF MINUTES Board member Eric Presson moved to approve the November 4, 2019 minutes. Board member Justin Fairless seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Update on Park Restrooms Projects Director Lisa Escobedo reported that at the council work session on December 17th a proposal was submitted to the council, to construct two new restrooms one at the Nature Center and one at Reagan Park and the two City Park restrooms will be renovated. Director Lisa Escobedo presented renderings of the plans for each location. The Nature Center required the restroom to be located in a specific location due to specific engineering plans and consideration of the location being in a flood plan. The proposal for this location includes constructing two unisex restrooms and one janitorial closet. There will be safety posts installed City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES January 13, 2020 throughout the Nature Center for distress calls. Cameras will also be installed on the outside of the restroom to show who is going in and coming out. A drinking fountain is also included in the plan. Reagan Park restroom will be smaller. The proposed location of this restroom was decided based on the logistics of the plumbing in that area. The plans include construction of one unisex restroom and one janitorial closet. There will also be a pavilion constructed adjacent to the restroom. A drinking fountain is also included in the plan. The proposed interior and exterior appearance of each new restroom will be very similar to the L.D. Lockett restroom. Ventilation system – The Council agreed that an air condition system will be added to the restrooms. Parks and Recreation Board voiced concern regarding the cost of an air condition system as a waste of tax payer’s money. Climate control could increase the cost of maintenance and overall long term care of the restrooms. Also, a concern regarding people staying in the restrooms longer with comfort of the climate control which can suggest mischievous behavior. The Council agreed to add porcelain toilets as a higher end appearance. Parks and Recreation Board stated that more vandalizing and extreme temperatures will cause the porcelain to crack, and the cost of replacement will be high. The two City Park restroom renovations will include replacement of all doors, new fixtures, new sinks and toilets, new tile on partial walls and floors. The exterior is still being discussed by Council. Several exterior stone options are being considered. 3b. Update on Future Projects from 2018 Parks, Recreation and Open Space Master Plan Director Lisa Escobedo reported that many of the projects are presently being scheduled as quickly and efficiently as possible. Kimzey Park is a neighborhood park and all improvements are discussed with the Ross Downs Subdivision HOA. No restroom facility or shaded outdoor fitness station is scheduled at this time. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES January 13, 2020 Tree planting is done on an ongoing basis. The City reapplied for Tree City USA. It was also noted that even though there is no longer a Tree Board, the Park and Recreation Board is eligible for Tree City USA and is in compliance with the requirements. An additional Splash Pad is being considered in several areas in City Park. Every year money is added for branding park signage. Additional wayfinding and informational signage is needed throughout the parks. The City will continue to explore options for a Dog Park which was a top priority from the city survey. Sparger Park’s playground will be resurfaced in 2020. Kimzey Park’s drainage will be improved and the play equipment will be upgraded. Kimzey Park’s playground surface will be replaced in 2021. Community Garden is working to create and implement a community garden. The City is providing the land and the irrigation. The group is seeking volunteers and working on funding. Joanna Avakian, Colleyville Girls Softball Association, commented on the unsuccessful efforts of the GCISD educational garden program that was located at Colleyville Elementary School. After several years of lack of volunteers to maintain and an excess of funding spent, a decision was made that there was not enough interest in the program. Pleasant Run Practice restroom construction plans for 2021 and will be funded through Parkland Dedication through the Parks and Recreation Board. Woodbriar Park updates include the trail system and pavilion. The playground has not be scheduled. Board member Cliff LeBlanc suggested that Woodbriar Park continue to be added to the future park update plan. L.D. Lockett Park playground and exercise stations continue to be on the capital improvement list but will be in future plans. Colleyville Nature Center improvement plans involves installation of benches along the trail and planting labelled trees and horticultural display areas for City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES January 13, 2020 the center to appear as an arboretum. Presently working with Public Works on the erosion control to expand the paved trail system and provide a safer stream crossing. Installing Wi-Fi in the larger parks for convenience of park users and potential for mobile apps for park programs are presently being considered. All upgrade landscaping beautification throughout the City will continue throughout 2020-2021. Board member Cliff LeBlanc suggested considering adding fans under the pavilion area at Reagan Park for better circulation. 3c. 2019 Citizen Survey updates Director Lisa Escobedo reported on the Parks and Recreation portion of the 2019 citizen survey. The survey consisted of questions concerning the City currently evaluating the need for a multi-purpose recreation facility and whether such a facility is desired by citizens. The survey showed that 67% of the citizens were interested in the City providing some type of facility. There were four options submitted:  Comprehensive Option A - A new 45,000 sq. ft. facility to include a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, indoor aquatics, and additional parking. No membership fees for citizens and most cost is incurred with an increase in property tax. 29% Strongly Agree/Agree; 64% Strongly Disagree/Disagree  Comprehensive Option B– A new 45,000 sq. ft. facility to include a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, indoor aquatics, and additional parking. Cost incurred with a 50% membership fees and an increase in property tax. 50% Strongly Agree/Agree; 44% Strongly Disagree/Disagree  Alternative Option C – A smaller facility at 30,000 sq. ft. including a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, and additional parking. With this facility, there is a reduced focus on fitness facility and no aquatics. No membership fee collected and an increase in property tax to support cost. City of Colleyville Page 5 Parks and Recreation Advisory Board MINUTES January 13, 2020 22% Strongly Agree/Agree; 69% Strongly Disagree/Disagree  Alternative Option D – A smaller facility at 30,000 sq. ft. including a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, and additional parking. With this facility, there is a reduced focus on fitness facility and no aquatics. 20% membership fee collected and an increase in property tax to support cost. 29% Strongly Agree/Agree; 62% Strongly Disagree/Disagree Renovation/Add Gymnasium – Includes renovation the existing building (10,000 sq. ft.) and building a gymnasium addition (10,000 sq. ft.). No membership fees, an increase to property tax. 29% Strongly Agree/Agree; 64% Strongly Disagree/Disagree Renovation Only – Includes renovating the existing building (10,000 sq. ft.) and building a gymnasium addition (10,000 sq. ft.). No increase to property tax, no membership fees. 42% Strongly Agree/Agree; 49% Strongly Disagree/Disagree The opinion of the Board members was that the report showed inconclusive results and that citizens feel that something needs to be done but further options need to be discussed. It was recommended by Chair Hendler to add an agenda item, where do we go from here with recommendations from Board on agreed options. The Dog Park was the main enhancement asked to be considered on the survey. 3d. Discussion of 2020 Meeting Dates January 13 March 2 May 4 July 6 September 14 November 9 (Changed from November 2) 4. Reports 4a.Parks and Recreation Director Lisa Escobedo provided the board with the following information: City of Colleyville Page 6 Parks and Recreation Advisory Board MINUTES January 13, 2020 Winter Ball will take place on Friday, January 24, from 7-9 pm 2020 Bunny Brunch will take place on March 28. This event will offer 2 events. Bunny Brunch will be from 9-11 am and Bunny Lunch will be from 1-3 pm. Tickets go on sale February 24. Spring Volleyball League registration will end on February 7. The league begins February 24 and will run through May 9. This season we are offering a volleyball boys division. Youth Sports Associations (soccer, baseball & softball) spring seasons will begin in February and go through mid-May. Coed Sand Volleyball League registration will begin February 17 and there will be a Monday and Wednesday league offered. Spring Tennis Leagues have begun registering and will begin at the end of February. Senior Holiday Party was held on Friday, December 13 at noon. We had a great turnout and people enjoyed the change to an afternoon event from an evening event. Senior Holiday Dance took place on Wednesday, December 18 from 7-9:30 pm. Live music, dancing and refreshments were provided Senior Valentine’s Dance is scheduled for Wednesday, February 12 from 7- 9:30 pm. AARP Tax help will be offered for free on Tuesday mornings starting February 4. Appointments are required. Nature Center Trail Maintenance – Park staff leveled and rolled the trails to start the compacting process. They also have added crushed granite to the compacted trail to make smooth trails throughout the Nature Center. Webb House Rest Area: park benches, bike rack, water fountain & directional signs have been completed. Ribbon cutting is presently being scheduled. City Hall landscape improvements on the west side, grass, landscape lights, etc. Replaced grass behind fields 8 & 9 due to adding a generator and an electrical box. Cotton Belt Trail: cut the trees back from the trail City of Colleyville Page 7 Parks and Recreation Advisory Board MINUTES January 13, 2020 Upcoming Events: Working with Public Works to relocate sand volleyball pit located next to tennis court 6. Moving it south next to the other sand volleyball area. This is scheduled to be completed in February Work at City Park, in the middle of the quad area, taking out landscape beds, keeping trees, to add a shade structure and seating area. We will also be adding a batting cage and a warmup area between fields 3 & 4. Working to have completed before the beginning of the spring season. Laser grading field 3 because there was a lip which was causing a safety issue. We will be removing the dirt and grass to level the area for safety. Work to be completed by the spring season. Several minor improvements to softball area will be taken place such as replacing pavers etc. Future plans in the middle softball area to add a shade structure for a seating area and playground for little ones. Restroom project will go to bid in March and construction to begin in mid- May which will be difficult with the tournaments requiring usage of port-a- potties and no access to concessions. A meeting will be scheduled with the baseball and softball associations. Opening day of softball is March 24th. Next Scheduled Meeting: Board member Cliff LeBlanc motioned that the November 2, 2020 meeting is moved to November 9, 2020. ADJOURNMENT Board member Justin Fairless moved to adjourn the meeting, and Board member Cliff LeBlanc seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 7:36 p.m. Minutes prepared by: Joyceinne Williams Administrative Secretary