HomeMy WebLinkAboutCity Council-Minutes-02/04/2020
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, February 4, 2020
WORKSESSION - 5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Annual Crime Report for 2019
WS-2 Stormwater Master Plan Update
WS-3 Discussion of FY21 Budget Calendar
WS-4 Discussion of the February 4, 2020, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain case for Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Acquisition of real property along Main Street
• Acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:30 P.M.
INVOCATION: Pastor Lee Johnson, Bear Valley Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
City Council Agenda February 4, 2020
City of Colleyville Page 2
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4466
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4467
4a Approval of the minutes of the regular City Council meeting of January
21, 2020
4b Approval of a proposal for bank depository services with Frost Bank,
and authorizing the City Manager to execute the agreements
4c Approval of a professional services agreement with WESTRA
Consultants, LLC, in an amount not to exceed $382,500 for the design
of the Nature Center Hike & Bike Trail Project, and authorizing the City
Manager to execute the agreement
4d Denial of all bids for the 2020 Micro-Surface Project
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-20-2109
Consideration of a request for a Special Use Permit for an Accessory
Dwelling on Lot 1, Block 1, Schiller Addition, located at 2001 Hall-
Johnson Road, Case ZC19-022
5b Ordinance O-20-2110
Consideration of amendments to Chapter 3, Section 3.24.B – Schedule
Of Permitted Principal Uses and Section 3.27 Accessory Buildings and
Residential Carport Regulations of the Land Development Code
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-20-4468
Consideration of a request for a replat for Lot 1, Block 2, Bristol Estate,
being a replat of a portion of Block 2, of the Pleasant Oaks Estates
Addition, located at 501 Beverly Drive, Case PC19-017
City Council Agenda February 4, 2020
City of Colleyville Page 3
6b Resolution R-20-4469
Consideration of a request for a Final Plat for Lots 1-34 and Lots OS-1–
OS-10, Block 1, Oak Alley Estates, being Lots 1R1 and 1R2, Block 1,
Bear Creek Plantation, located at 1312 John McCain Road and 7309
Holly Lane North, Case PC19-021
7. CITIZEN COMMENTS
8. REPORTS
Parks and Recreation Advisory Board Minutes - July 1, 2019
Parks and Recreation Advisory Board Minutes - September 16, 2019
Parks and Recreation Advisory Board Minutes - November 4, 2019
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
FEBRUARY 4, 2020 - READING AND PUBLIC HEARING - RESOLUTION
R-20-4470
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, January
31, 2020 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 4, 2020 CITY COUNCIL CHAMBERS
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, February 4, 2020, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Police Lt.
Graves, Police Sgt. Tinsman, Fire Chief Mark Cantrell, Community Development
Director Ben Bryner, Public Works Director Ray Silva-Reyes, Parks and Recreation
Director Lisa Escobedo, Finance Director Kyle Lester, Community Relations
Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine
Loven.
WS-1 Annual Crime Report for 2019
Police Chief Michael Miller presented this report and answered questions of the City
Council. Chief Miller recognized Lt. Graves and Sgt. Tinsman who were in
attendance, and Assistant Chief Wreay and the department for their work. Chief
Miller provided a detailed presentation on the crime statisti cs, changes in reporting
criteria, deadlines, and department strategies. He provided information regarding
retail theft and the department’s strategies and success for addressing the thefts.
Chief Miller reported that the Colleyville Police Department upgraded CRIMES
reporting in October 2019 ahead of schedule and received NIBRS certification.
The Colleyville Police Department is the first department in the consortium to
report NIBRS to DPS and be compliant with Texas requirements, making the
department a year ahead of the FBI mandated deadline of 2021. Following the
crime report presentation, the abilities of the new body cameras were
demonstrated via a video.
WS-2 Stormwater Master Plan Update
Public Works Director Ray Silva-Reyes highlighted the history of the Plan, noting
Kimley-Horn and Associates was selected in July 2018 to develop a comprehensive
Storm Drainage Master Plan. He then introduced Missy Christian, Kimley-Horn,
who reviewed the research and analysis conducted. Ms. Christian stated two
public meetings were conducted in 2019 to gather feedback from the community.
The study includes the review of the existing drainage system conditions and
evaluation of 123 roadway crossings and six low water crossings which will be
City Council Minutes February 4, 2020
City of Colleyville Page 2
analyzed and prioritized based on specific criteria. She reviewed the priority rating
and probable costs and answered questions of the City Council.
At the conclusion of the presentation, Mayor Newton and the City Council thanked
Ms. Christian and Director Silva-Reyes, and directed staff to develop a strategy
and criteria to guide the development of an implementation plan. Director Silva-
Reyes was asked to report the strategy and criteria back to the City Council when
this was accomplished.
WS-3 Discussion of FY21 Budget Calendar
Finance Director Kyle Lester presented the preliminary budget calendar and
answered questions of the City Council. The Mayor and City Council noted it will
not be mandatory for non-profit agencies requesting funds in next year’s budget to
appear at a worksession, but will be welcomed if they do.
WS-4 Discussion of the February 4, 2020, City Council regular agenda items
There was no discussion of this item.
Mayor Newton closed the worksession at 6:35 p.m.
Mayor Newton called Executive Session to order at 6:35 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain case for Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
Acquisition of real property along Main Street
Acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
City Council Minutes February 4, 2020
City of Colleyville Page 3
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:12 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:34 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
INVOCATION: Pastor Lee Johnson, Bear Valley Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
Mayor Newton wished Councilmember Tammy Nakamura a happy birthday and
asked the members of Leadership Colleyville and Colleyville Chamber President
Carolyn Sims to come forward and introduce themselves.
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4466
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton and Councilmembers made the following announcements:
State of the City Open House This Week: This week the city will host an open
house featuring the State of the City. The event will be held on Thursday (2/6) at
6:15 PM at the Colleyville Center. All Departments will be represented and
answering questions from the public. Earlier that day, Mayor Newton will present
the State of the City at the Colleyville Chamber of Commerce’s monthly luncheon.
Property Purchase Completed: Last week the City officially closed on the 15.1-
acre Northern Gateway property. The property, located at the southwest corner o f
City Council Minutes February 4, 2020
City of Colleyville Page 4
SH26 and John McCain, was purchased for $4.3 million or $6.537 per square foot
($468,731 less than appraisal). This strategic purchase guarantees our control of
quality and the type of development coming to that property. Clearly, the best
zoning is owning.
Colleyville’s Mark Wood Featured Nationally by ICMA: The February edition
of the Public Management magazine published by the International City/County
Management Association will feature an article authored by our very own Mark
Wood. The article discusses the, “…simple, yet effective budgeting strategy of
Colleyville.” As if being published nationally is not enough, Mark was informed that
his headshot will be the featured cover image of the magazine. This is yet another
example of our Colleyville being recognized nationally for our conservative
budgeting and fiscal stewardship.
Ronni Orr to Lead City Events: Erin Spicer will be leaving our fine City later this
month. She is relocating to Colorado. Erin managed community relations and has
been a staple at many meetings and events. Ronni Orr, currently working in the
Colleyville Center, has accepted the position of Community Relations and Events
Specialist and will pick up where Erin left off. We are excited about Ronni’s
decision to join our team and we wish Erin the very best in her new home.
Census Bureau Out in Neighborhoods: Residents may notice new faces at the
door as the Census Bureau will have volunteers out in the community starting in
May and ending in July. All Census workers should have a photo badge and
equipment clearly identifying them as official representatives of the Census
Bureau. Please take a few moments to speak with the Census volunteers as we
work to provide an accurate 2020 census count for our community.
Tree Trimming Roadway Program Underway: Public Works has begun our
annual roadway canopy tree trimming program. The first street to receive
attention was John McCain. The program raised the tree canopy while trimming
the trees to remove dead limbs and overhanging branches. The c rews will now
proceed to L.D. Lockett and Glade Road for further trimming efforts.
Stop the Bleed Forum at Bransford Elementary: Last week, in cooperation
with Baylor Scott & White Medical Center Grapevine, Colleyville Fire Department
delivered a “Stop the Bleed” presentation to Faculty and Staff at Bransford
Elementary School. Stop the Bleed, a national public awareness campaign, was
launched in October of 2015 by the White House, with a call to action to begin
training more people to become immediate re sponders until professional help
arrives. The course teaches the ability to recognize life-threatening hemorrhage
and intervene effectively. The Fire Department is ready to deliver this life saving
information to your coworkers, civic organization, or faith based group. To
City Council Minutes February 4, 2020
City of Colleyville Page 5
schedule this free seminar, contact the Fire Department at (817) 503 -1400 or
kweir@colleyville.com.
Sign Enforcement Renewed Along SH26: Enforcement of illegal signs and
banners along SH26 was relaxed during roadway construction. With the SH26
construction coming to an end, Code Enforcement has notified businesses of the
return of sign enforcement effective March 1.
TML Award of Excellence: Mayor Newton presented the TML Award of Excellence
to the City Council and City Manager Jerry Ducay, Assistant City Manager Mark
Wood, and Assistant City Manager Adrienne Lothery and thanked them for all their
work and obtaining this award. Mayor Newton stated Colleyville is one of only six
cities to win this award.
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4467
4a Approval of the minutes of the regular City Council meeting of January
21, 2020
4b Approval of a proposal for bank depository services with Frost Bank,
and authorizing the City Manager to execute the agreements
4c Approval of a professional services agreement with WESTRA
Consultants, LLC, in an amount not to exceed $382,500 for the design
of the Nature Center Hike & Bike Trail Project, and authorizing the City
Manager to execute the agreement
4d Denial of all bids for the 2020 Micro-Surface Project
Mayor Newton read Resolution R-20-4467 in its entirety.
Finance Director Kyle Lester presented item 4b. He gave an overview of the
process and methodology used. Director Lester noted the field was narrowed to
three and Frost was chosen due to their exceptional customer service response
and representation.
Public Works Director Ray Silva-Reyes presented items 4c and 4d and answered
questions of the City Council.
In answer to the Council’s questions regarding the Professional Services
Agreement with WESTRA, Director Silva-Reyes stated the trail design is not final
and can be modified, and the design will pay close attention to trees, wildlife, and
accessibility.
City Council Minutes February 4, 2020
City of Colleyville Page 6
The Mayor and City Council noted there have been complaints in the past with chip
seal because of the resulting loose gravel. Director Silva-Reyes said he would
review the cost benefit tradeoff of doing asphalt overlays versus chip seal and
would report the results back to the Council.
Mayor Newton opened the public hearing at 8:16 p.m.
Kathy Hadley 204 Timberline Drive North, spoke in opposition to 10 foot trails with
concerns for trees, wildlife, and whether anyone would use the trail.
Mayor Newton explained the new trails will provide connectivity where there is
none now and the plan is based on the Pedestrian Transportation Ad-Hoc
Committee recommendations.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 8:18 p.m.
Councilmember Wheat made a motion to approve Resolution R-20-4467,
and Councilmember Dodson seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-20-2109
Consideration of a request for a Special Use Permit for an Accessory
Dwelling on Lot 1, Block 1, Schiller Addition, located at 2001 Hall -
Johnson Road, Case ZC19-022
Mayor Newton read the caption of Ordinance O-20-2109.
Community Development Director Ben Bryner presented this item. Director
Bryner stated the request is for a Special Use Permit for an accessory dwelling
unit, noting the existing home is being demolished and a new home is being
constructed. He stated the request is for compliance with the Land Development
Code, which requires approval of a Special Use Permit. The proposed dwelling
meets all ordinance requirements including the required setbacks and size
restrictions. He said there has been no correspondence from the notification area.
There was general discussion regarding the requirements of accessory dwellings
and rentals. It was noted the Council wishes to rearrange the order of Ordinance
O-20-2109 and Ordinance O-20-2110 – which amends the Land Development
Code, at the next meeting to approve the changes to the Land Development Code,
City Council Minutes February 4, 2020
City of Colleyville Page 7
before approving the SUP and asked that additional rental language be added to
this ordinance.
Mayor Newton opened the public hearing at 8:29 p.m. Nancy Scott, builder, 217
Fountainview Drive, Euless, and Adam Schiller, applicant, were available to answer
questions.
Mayor Pro Tem Lindamood thanked Ms. Scott for the upkeep of the construction
area.
There were no others wishing to speak and Mayor Newton clo sed the public
hearing at 8:30 p.m.
This was a first reading, therefore, no action was taken.
5b Ordinance O-20-2110
Consideration of amendments to Chapter 3, Section 3.24.B – Schedule of
Permitted Principal Uses and Section 3.27 Accessory Buildings and
Residential Carport Regulations of the Land Development Code
Mayor Newton read the caption of Ordinance O-20-2110.
Community Development Director Ben Bryner presented this item, stating the
amendments were developed from discussion at City Council Worksessions and
have been reviewed by the Planning and Zoning Commission. Director Bryner
went through each amendment and answered questions of the City Council.
There was discussion of a recommendation by the Planning and Zoning
Commission to allow an accessory building to be occupied up to 30 days without
requiring approval of a Special Use Permit.
The City Council discussed definitions of rental and dwelling unit, and stated they
were not in favor of occupancy up to 30 days without an approved SUP ,
expressing concern this would lead to unintended consequences, although they
understood why the Planning and Zoning Commission would make the request.
Mayor Newton opened the public hearing at 8:45 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:45 p.m.
This was a first reading, therefore, no action was taken.
City Council Minutes February 4, 2020
City of Colleyville Page 8
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-20-4468
Consideration of a request for a replat for Lot 1, Block 2, Bristol Estate,
being a replat of a portion of Block 2, of the Pleasant Oaks Estates
Addition, located at 501 Beverly Drive, Case PC19-017
Mayor Newton read Resolution R-20-4468 in its entirety.
Community Development Director Ben Bryner presented this item stating the
property is zoned R -40, with a single family home, which is being demolished so a
new single family residential home may be built. Director Bryner noted the older
home will be demolished, a new home built, and the applicants are not intending
to subdivide the property.
Mayor Newton opened the public hearing at 8:48 p.m.
Kathy Hadley, 204 Timberline Drive N, spoke in opposition to this item with
concern for open space, large lots being eliminated, and loss of the rural
atmosphere.
Mayor Newton stated the lot size is not changing and the zoning is remaining R -
40. He explained the platting is required for the new home to be built, but the
character of the original lot is not being changed. He also stated this City Council
does not allow lots to be split in order to maintain the low density and character of
the community.
Tracey and Dave Bristol, applicants, 501 Beverly Drive, stated they are not
changing the character of the lot and they are not selling, they want to build a
new, larger home.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 8:54 p.m.
Councilmember Kelley made a motion to approve Resolution R-20-4468,
and Councilmember Nakamura seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney
6b Resolution R-20-4469
Consideration of a request for a Final Plat for Lots 1-34 and Lots OS-1–
OS-10, Block 1, Oak Alley Estates, being Lots 1R1 and 1R2, Block 1,
City Council Minutes February 4, 2020
City of Colleyville Page 9
Bear Creek Plantation, located at 1312 John McCain Road and 7309 Holly
Lane North, Case PC19-021
Mayor Newton read Resolution R-20-4469 in its entirety.
Community Development Director Ben Bryner presented this item stating the
proposed Final Plat matches the approved preliminary plat and meets the
requirements of the PUD-R and the Land Development Code.
Councilmember Rigney asked if anything was changed in the final plat. Director
Bryner stated when a property goes to final plat there may be some
measurements of right-of-way, for example, which may be adjusted, but there are
no changes from the approved PUD-R.
Mr. Rich DeOtte, 112 Keystone Drive, Southlake, representing the applicant,
stated when going to final plat an easement or utility may change, but there have
been no new lots added and the plat complies with the PUD-R.
Mayor Newton questioned Mr. DeOtte, asking if he agrees there are no substantial
or conceptual changes, only minor adjustments. Mr. DeOtte concurred.
Mayor Newton opened the public hearing at 9:07 p.m.
Kenneth Moon, 1305 Belefonte Lane , asked questions regarding the PUD-R and
the final plat. Mr. Moon, City Council, City Manager Jerry Ducay, and Mr. DeOtte,
reviewed the final plat and all agreed the final plat was in agreement.
Mr. Moon also asked for an explanation regarding the required noticing distance.
Mayor Newton explained the required noticing distance for computing whether a
super majority vote is required is 250 feet, but the City provides notices to 500
feet.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 9:13 p.m.
Councilmember Dodson made a motion to approve Resolution R-20-4469,
and Councilmember Rigney seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney
City Council Minutes February 4, 2020
City of Colleyville Page 10
7. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline Drive N, spoke in opposition to 10 foot trails,
concern for wildlife, and Colleyville being a Tree City USA city, and maintaining a
country atmosphere. She also addressed the need for directional signage at all
the intersections on SH26, and suggested using live oaks and crepe myrtles in the
medians. Mrs. Hadley thanked the Council, congratulated them on the TML Award
and told them she is proud of them and they are a shining light in Texas.
Rich DeOtte, 112 Keystone, Southlake, thanked the City Council for nominating,
and supporting him for Tarrant Appraisal District Board member. Mr. DeOtte
noted there are problems to be addressed and he credited the Mayor and City
Council for recognizing and being willing to help solve the problems.
Mayor Newton and the City Council thanked Mr. DeOtte and Mr. Gary Losada for
taking on the work and promised the Council’s continued assistance and support.
8. REPORTS
Parks and Recreation Advisory Board Minutes - July 1, 2019
Parks and Recreation Advisory Board Minutes - September 16, 2019
Parks and Recreation Advisory Board Minutes - November 4, 2019
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
FEBRUARY 4, 2020 - READING AND PUBLIC HEARING - RESOLUTION
R-20-4470
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the meeting without objection by the City Council at 9:35 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 18TH DAY OF FEBRUARY
2020.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary