The URL can be used to link to this page

Home My WebLink AboutLibrary Board-Agenda Packets-02/10/2020City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 10, 2020 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES December 9, 2019 3.REGULAR AGENDA ITEMS 3a Review of Colleyville Library Fee Schedule 3b Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards February 7, 2020 by 5:00 p.m. Kristi Isbell, Library Community Events Coordinator A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. Colleyville Library Board Agenda February 10, 2020 City of Colleyville Page 2 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, December 9, 2019 Colleyville Public Library 6:00p.m. 110 Main Street 1.CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:02 p.m. Present Board members: Chair Molly Skinner, Gary McPherson, Pat Jones, Cecilia Sublette, Merry Graves, Lourdes McWithey; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent: Kay Newton, Joan Roberts 2.APPROVAL OF MINUTES August 12, 2019 A motion was made by Gary McPherson and seconded by Pat Jones to approve the June 10, 2019 minutes. The motion was approved unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board Members Chair Molly Skinner and Director Mary Rodne provided an update on the Library Board reappointments. 3b Election of Chair and Vice-Chair A motion was made by Molly skinner to nominate Gary McPherson for Chair of the Colleyville Library Board. A motion was made by Gary McPherson to nominate Cecelia Sublette as Vice-Chair of the Colleyville Library Board. The nominations were approved, as presented, with a unanimous vote. 3c Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines outlined in Section 2.6 and described the general frequency of Library Board meetings. City of Colleyville Page 2 3d Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, February 10, 2020. Discussion ensued regarding a review of the Library’s policy on fines and fees, as compared to area libraries, and include as an item for a future agenda. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of statistics for the months of August through November 2019. B. Donations: In October, the Library received $250.00 from a donor for the purchase of digital Edgar Award books and Agatha Award books; $100.00 from Ann Maddux in appreciation of Library staff; $704.12 from Better World Books through the Friends of the Colleyville Public Library; and, $1,000.00 from the Friends of the Colleyville Public Library and $1,000.00 from the Colleyville Library Foundation in support of 1000 Books Before Kindergarten. C. Programs: Rodne reported that in September 2019, the Library celebrated National Library Card Sign-Up Month by offering incentives for individuals to present, renew, or sign-up for a library card. Rodne stated that fall story time programs were successful as all classes were full and some classes had waiting lists. Rodne explained that the annual Halloween Party was held in October with 180 in attendance and Make-and-Take Craft Days were held the week of Thanksgiving with about 113 total in attendance. Rodne described the Library’s newest program 1000 Books Before Kindergarten and displayed the materials and sample prizes to Board Members. Discussion ensued among board members regarding a variety of possible ideas to promote 1000 Books Before Kindergarten. Rodne reported that the December Author Luncheon, with Tim Madigan, had 100 registered and a waiting list. Rodne explained that the 2020 Winter Reading Program would be called Read S’More Books and include incentives to attend programs and check out books during the 12 week period. Rodne introduced the 2020 Summer Reading Program and indicated it would have a medieval theme including castles, royalty, and dragons but that the title had not yet been determined. 4b Friends of the Colleyville Library Report Merry Graves reported on behalf of the Friends and stated that the December Pop- Up Book Sale earned about $260.00 with more anticipated after sales to used book sellers were complete. Graves stated that the Friends planned to donate $500.00 to the Library in support of the December author luncheon. City of Colleyville Page 3 4c Colleyville Public Library Foundation Report Pat Jones reported that the Foundation received about $2,300.00 from their participation in North Texas Giving Day in September 2019. 5. CITIZEN COMMENTS There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Molly Skinner and seconded by Pat Jones to adjourn the meeting of the Colleyville Library Board at 6:37 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE DAY OF . Minutes taken and prepared by: Kristi Isbell Library Community Events Coordinator City of Colleyville Page 4 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 2/10/2020 Number Type Regular Agenda Items Department Library Title Review of Colleyville Library Fee Schedule Explanation As a part of the annual budget process, departments review the fees charged by the City and propose new fees, revisions of current fees, or deletions of fees. During this budget process, the Library is proposing a few changes to the current fee schedules. Library Director Mary Rodne will discuss current and proposed fee changes. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 2/10/2020 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 2/10/2020 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics and programs for the months December 2019 and January 2020. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - January 2020 2.Volunteer Hours Summary - FY2019-2020 January 2020 January 2019 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 6,478 4,986 30%23,451 20,038 17% Gate Count 5,837 4,375 33%21,027 17,707 19% Cloud Library Activity 511 463 10%1,980 1,789 11% 130 148 -12%444 542 -18% 24,918 25,325 -2%94,140 92,990 1% 261.00 238.00 10%982.00 877.00 12% 108.00 75.00 44%237.70 372.41 -36% 40 36 11%197 198 -1% 889 741 20%3,835 6,788 -44% Users Users 65 73 -11%237 469 -49% 149 123 21%651 186 250% 90 84 7%231 281 -18% 17,063 17,887 -5%63,488 64,965 -2% Cloud Library 3,425 3,664 -7%12,600 13,248 -5% 373 525 -29%1,232 2,147 -43% 75 43 74%252 183 38% 2,800 384 -629%73,984 70,327 5% $1,875.36 $1,769.45 6%$6,358.30 $5,802.92 10% Children COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2020 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital COLLECTION LIBRARY RECEIPTS MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 4.50 1 1.00 1 0.00 0 10.20 5 14.00 1 30 8 November 0.00 0 4.00 1 0.00 0 54.75 11 9.75 2 69 14 December 0.00 0 8.00 2 0.00 0 14.75 17 9.00 1 32 20 January 0.00 0 8.75 2 0.00 0 94.00 27 5.00 1 108 30 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 5 1 21.75 6 0.00 0 173.70 60 37.75 5 237.70 72 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2018-2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 2/10/2020 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 2/10/2020 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments G��-, COLLEYVILLE n•+T� Library Materials Replacement & Processing Fees Item Cost Processing Fee Library Card $ 2.00 Book [hardcover, paperback, board, CD Book] Single disc from CD I3ook Magazine Music CD Music CD Case Artwork CD Casc DVD DVD C�se Arlwork DVD Case Kit bags Bar codes/ RFID tags Cost of item Cost of single CD Cost of item Cost of item Cost of item Cost of item Cost of item Cost of item $ 1.00 $ 5.00 $ 1.00 $ 2.00 $ 5.00 $ 5.00 $ 2.00 Colleyville Public Library Circulation Page 1 of 3 Last Revised: 5/19/2015 G�T�L�- COLLEYVILLE ., T� Other Library Fees [tem Non-resident card -- non- TexShzre -- non-reciprocal borrowing home library or — no home IibrarY Print/ copy card Color copy/ printed page Black & white copy/ printecl page Pax — Incoming Fas — Outgoing Interlibraiy loan materials not picked up Fec $ 25.00 $ .50 $ 1.00/ page $ .10/ pagc $ 1.00/ page Local: $ 1.00/ page Long distance: $ 2.00/ pnge $ 2.00 Colleyville Public Library Circulation Page 2 of 3 Lasl Revised� 5/19/2015 VLT��4 COLLEYVILLE „+ T� Circulating Materials Restrictions & Fees Item Loan Period Item Limits Fees/ Fines Renewal Li�nits No limit until d0 OD Pines Threshold: Unless on reserve item max [per � 5.00 for another patron card] is reached Fiction books 3 weeks — $.25/ day 5 Non-fiction books Best sellers CD Books Magazines Pamphlets DVDs [— feahu�e length: 60 + mins. -- educational] JUV DVDs [60 - �uins.] CDs [music] JUV Kits JUV Holiday Books [zi days] I week 10 [� days] 1 week ]0 [7 days] 1 week [7 days] 3 weeks [21 da)'sl 1 week [7 dal'S1 10 Varies per I�oliday $ .25/ day $ .25/ day 25/ day 5 5 5 0 [durina holidTy] Colleyville Public Library Circulation Page 3 of 3 Last Revised: 5I19/2015 � • 1 1 • • • Library / Business Copy & Print info Fax / Scan Southlake Library $0.15 - b/w; $0.50 - color; no wireless free fax / scan Grapevine Library $0.10 - b/w; $0.25 - color; wireless $1.00 fax / free scan Euless Library $0.10 - b/w; $1.00 - color; wireless $1.00 fax / free scan Hurst Library $0.25 - b/w; $0.50 - color; wireless $0.50 fax / free scan Bedford Library $0.20 - b/w; $0.50 - color; wireless $1.00 fax / free scan North Richland Hills Lib $0.10 - b/w; $0.20 - color; wireless $1.00 fax / free scan Keller Library $0.10 - b/w; $0.25 color; wireless no fax; free scan Coppell Library $0.15 - b/w; $0.50 - color; wireless both available $1.00 for 3 pgs, $0.25 >3 pgs; Watauga Library $0.10 - b/w; $0.25 color; wireless free scan Haltom City Library $0.10 - b/w; $0.50 - color; no wireless $1.00 fax Flower Mound Library $0.10 - b/w; $0.25 color; wireless $0.10 fax for 5 pgs max Self Service: $0.13 - b/w; $0.65 - color $1.89 fax for 1 page, $1.69 >1 Fed Ex Kinkos Assisted: $0.18 - b/w; $0.80 - color pgs