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Home My WebLink AboutCity Council-Agenda Packets-02/04/2020 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, February 4, 2020 WORKSESSION - 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Annual Crime Report for 2019 WS-2 Stormwater Master Plan Update WS-3 Discussion of FY21 Budget Calendar WS-4 Discussion of the February 4, 2020, City Council regular agenda items 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: •Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: •Acquisition of real property along Main Street •Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt City Council Agenda February 4, 2020 City of Colleyville Page 2 2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4466 3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-20-4467 4a Approval of the minutes of the regular City Council meeting of January 21, 2020 4b Approval of a proposal for bank depository services with Frost Bank, and authorizing the City Manager to execute the agreements 4c Approval of a professional services agreement with WESTRA Consultants, LLC, in an amount not to exceed $382,500 for the design of the Nature Center Hike & Bike Trail Project, and authorizing the City Manager to execute the agreement 4d Denial of all bids for the 2020 Micro-Surface Project 5.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-20-2109 Consideration of a request for a Special Use Permit for an Accessory Dwelling on Lot 1, Block 1, Schiller Addition, located at 2001 Hall- Johnson Road, Case ZC19-022 5b Ordinance O-20-2110 Consideration of amendments to Chapter 3, Section 3.24.B – Schedule Of Permitted Principal Uses and Section 3.27 Accessory Buildings and Residential Carport Regulations of the Land Development Code 6.RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-20-4468 Consideration of a request for a replat for Lot 1, Block 2, Bristol Estate, being a replat of a portion of Block 2, of the Pleasant Oaks Estates Addition, located at 501 Beverly Drive, Case PC19-017 City Council Agenda February 4, 2020 City of Colleyville Page 3 6b Resolution R-20-4469 Consideration of a request for a Final Plat for Lots 1-34 and Lots OS-1– OS-10, Block 1, Oak Alley Estates, being Lots 1R1 and 1R2, Block 1, Bear Creek Plantation, located at 1312 John McCain Road and 7309 Holly Lane North, Case PC19-021 7.CITIZEN COMMENTS 8.REPORTS Parks and Recreation Advisory Board Minutes - July 1, 2019 Parks and Recreation Advisory Board Minutes - September 16, 2019 Parks and Recreation Advisory Board Minutes - November 4, 2019 9.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY, FEBRUARY 4, 2020 - READING AND PUBLIC HEARING - RESOLUTION R-20-4470 10.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 31, 2020 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 2/4/2020 Type Worksession Department Police Title Annual Crime Report for 2019 Explanation This item provides the opportunity for Police Chief Michael Miller to present and review the 2019 Crime Report and methodology. Attachments 1.2019 Annual Crime Report to Council Presentation Annual Crime Report for 2019 Chief Michael C. Miller Colleyville Police Department February 4, 2020 What is Uniform Crime Report (UCR) The objective of the UCR program is to produce reliable crime statistics for law enforcement administration, operation, and management. This is accomplished through the recording and reporting of the eight (8) Crime Index Offenses (Part 1 Offenses): q Murder q Rape q Robbery q Aggravated Assault q Burglary q Theft q Auto Theft q Arson Change in Crime 9% 2019 Annual Crime Report – Part 1 Crimes Summary of Uniform Crime Reporting Part 2 Offenses 2018 vs 2019 2019 Annual Crime Report – Part 2 Crimes Change in Part 2’s 5% Crime Trend by Year 305 201 185 184 152 146 155 152 158 172 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 0 50 100 150 200 250 300 350 # of Part 1 Crimes Year COLLEYVILLE POLICE DEPARTMENT PATROL ACTIVITY 2019 •Calls for Service 7,378 to 7,129 - 3% Decrease •Officer Initiated 4,149 to 4,394 - 6% Increase •Arrests 723 to 510 - 29% Decrease •Part 1 Offenses 158 to 172 - 9% Increase •Burglary of Vehicle 61 to 48 -21% Decrease •Home/Bus Burglaries 13 to 22- 69% Increase •Traffic Stops 15,122 to 13,852 - 8% Decrease •Crash Reports 209 to 186 –11% Decrease •Conducted 29,107 Business, Home, & Park Checks 7378 4149 723 158 61 13 15122 209 7129 4394 510 172 48 22 13852 186 CFS Self Initiated Arrests Part 1 Burglary of Vehicle Home/Bus Burglaries Traffic Stops Crash Reports 0 5000 10000 15000 20000 2018 2019 COLLEYVILLE POLICE DEPARMENT CRIMINAL INVESTIGATIONS ACTIVITY 2019 In 2019, Colleyville Police Department’s Criminal Investigations Division received 772 new case assignments. On average, the Investigations Division were assigned 64 new cases each month. Annual Clearance Rate •31% Part 1 Clearance •Violent – 100% Clearance •Property – 28% Clearance 23 18 13 8 3 -2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Cases Twelve Month Part 1 History Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Part I 15 23 12 12 9 12 14 22 12 17 16 8 Cleared 2 2 11 1 1 1 3 8 4 13 7 0 Other points of interest include: •Submitted 2012 Investigative Supplements •98% Three day victim contact •100 Hours of Firearms Instruction for Department and Citizen Police Academy Extra Duties: •Crossing Guard Administrator •Firearms Instructor •Child Abduction Response Team •Citizen and Junior Police Academy •Sex Offender Registration and Management 90 70 50 30 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Cases 2018 – 2019 Case Assignment Comparison Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 51 63 61 53 70 38 54 50 56 76 63 63 2019 57 64 90 75 78 38 78 59 60 61 49 64 COLLEYVILLE POLICE DEPARTMENT 2019 YEAR-END CRASH COMPARISONTop Streets Colleyville Blvd Glade Rd Cheek-Sparger Rd Total Reported Crasheds (All Streets) 0 50 100 150 200 250 2018 2019 Crash Comparison 2018 2019 Change Colleyville Blvd 85 70 18% Glade Rd 20 20 0% Cheek-Sparger 23 18 22% All Roads 209 186 11% Injury Comparison N 129 70%Y 57 30% 2019 Injuries* N Y 45 79 79 48 9 17 9 50 64 64 39 9 23 7 Top Contributing Factors Fail To Yield Right of WayFail to Control Speed/SpeedingFollow too closeCell Phone / Distraction / Driver InattentionDisregard Stop Sign/Light or Fail to Stop at Proper PlaceFailed to Drive in Single Lane / Unsafe Lane ChangeAlcohol/Drugs0 10 20 30 40 50 60 70 80 90 2018 2019 N 153 73% Y 56 27% 2018 Injuries* N Y Case Study – Retail Theft Retail Theft Overview •In 2019 Retail Theft accounted for 25% of our total Part 1 crimes in the City of Colleyville (43 of 172 Part 1 crimes). •One location – Albertsons (4000 Glade Rd) - was responsible for 20 of those crimes which represented 11% of our total Part 1 crimes. The Colleyville Police Department is an: Intelligence Led, Data Driven, Strategy Focused Agency Strategy Development •In September of 2019, we noticed an uptick in retail thefts – especially at one location – 4000 Glade Rd (Albertsons) •Police Senior Staff and Detectives met with Albertsons leadership to discuss the trend and develop a collaborative solution •Strategy to address the issue was developed: •Increase communication within and between stores on trends and known suspects •Increase police or LP presence at this store •Engagement in the Organized Retail Crime Association •Upgrade cameras at entries and exits •See Something Say Something – call 911 Strategy Results •10 crimes occurred before the September meeting •They were calling days / weeks after crime (when it was noticed on a video review) •No in-progress arrests made •10 crimes occurred after the September meeting •7 in-progress arrests for retail theft •1 detained and released with citation + criminal trespass warning •2 additional arrests after investigation by CID •1 arrested by Hurst but identified as one of our suspects due to improved communication between stores •Improved video cameras Reminder: Crime Reporting Changes Required in 2019 Timeline for NIBRS Implementation •September 1, 2019 •State of Texas goal is for all state agencies to implement an incident based reporting system and begin sending NIBRS data to the state by this date. •January 1, 2021 •The Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) program will sunset Summary Reporting System (SRS) and transition to NIBRS only data collection by this date. Colleyville Status •CRIMES upgraded in October 2019 and received NIBRS certification •We sent first NIBRS test file for November •Officially sent first NIBRS file to DPS for December 2019 •We are the first of our consortium to report NIBRS to DPS •We are now compliant with Texas requirements and are a year ahead of FBI deadline of 2021. Body Camera Demonstration Questions and Discussion? City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 2/4/2020 Type Worksession Department Public Works Title Stormwater Master Plan Update Explanation This item provides for staff to update the City Council on the Stormwater Master Plan. The City entered into a professional services agreement with Kimley-Horn and Associates, Inc. on July 17, 2018 to develop a Storm Drainage Master Plan. As part of the agreement to ensure the plan is as comprehensive and complete as possible, the consultant participated in two public meetings on January 30, 2019 and October 3, 2019, to gather feedback from the community. The study includes the review of the existing drainage system conditions which also includes the evaluation of 123 roadway crossings and six low water crossings (see attached map). The results of the analysis will be summarized and each location will be prioritized based upon a criteria. Proposed designs to mitigate the drainage issues will be developed for the highest priority projects. Solutions will vary depending upon the specific issues which may include reconstructing culvert crossings to establishing a routine location maintenance schedule. The goals and objectives of the drainage master plan include: Identify flooding issues/risks along major creeks, specifically at roadway crossings; Studies to observe existing conditions, including erosion conditions in the creeks and tributaries; Review existing FEMA designated creek hydraulics and floodplain mapping; Develop a comprehensive list of potential projects and prioritize the projects based upon an established criteria that evaluates impact and risks to the public's health, safety, and welfare; Review the City’s existing drainage criteria/post construction ordinance and best management practices; Develop a stand-alone drainage criteria manual; Deliver a plan that summarizes the evaluation process, feedback, proposed projects and costs, and implementation strategy. The study will guide the City in developing a robust stormwater management program. Attachments 1.Presentation City of Colleyville Drainage Master Plan Project Update February 4, 2020 Overview Public Meetings Components Low Water Crossings Roadway Crossings Neighborhood Studies Maintenance of Crossings Little Bear Creek Evaluation-in progress Next Steps Schedule Public Meetings January 28, 2019 September 17, 2019 Components-Low Water Crossings Martin Pkwy Oak Knoll Drive Cheshire RoadBedford Road Jackson Road Jackson* *No design due to backwater effect Components-Low Water Crossings *No design due to backwater effect Street Name Ex. Structures Prop. Structures OPCC Cost Martin Pkwy.64.5' Bridge 9-12'x12' RCB $ 5,820,000.00 Cheshire Dr.2-5'x3' RCB 9-12'x12' RCB $ 3,220,000.00 Bedford Rd.66' Bridge 8-12'x10' RCB $ 3,190,000.00 Oak Knoll East 8-12'x12' RCB $ 3,480,000.00 Oak Knoll West 1-24" RCP 10-12'x5' RCB $ 2,800,000.00 Components-Roadway Crossings 125 Crossings Evaluated Pedestrian Bridges/Sidewalks were removed from analysis Costs for each prioritization High Medium Low Ranking Depth of Water # of Crossings High >2'9 Median 1-2'17 Low 0-1'22 Sufficent -48 Components-Roadway Crossings Prioritization High Priority Medium Priority Low Priority OPCCs Components-Roadway Crossings High Priority (>2') Chelsea Creek 2-36" RCP 1825 2-36" RCP (10yr)Private Drive $ 54,740.00 Oak Knoll Creek 2-6'X3' RCB 1124 6-7'x7' RCB (100yr) -Road Raised 1ft for 223'Oak Knoll Drive Residential Road (2 lane undivided)-Low Water Crossing $ 638,729.17 Tributary Little Bear 1 3-78" RCP 4038 3-7'x7' RCB (100yr)Hearthside Drive Residential Road (2 lane undivided)$ 752,531.25 3-72" RCP 4451 3-8'x7' RCB (100yr)Willow Lane Residential Road (2 lane undivided)$ 707,250.00 Jewel Creek 2-48" RCP 3398 4-5'x4' RCB (5yr)Sidewalk $ 126,449.40 Little Bear Creek 64.5' Bridge 25110 9-12'x12' RCB (100yr) or 120'±Bridge Martin Pkwy. Major Collector (2 lane undivided)-Low Water Crossing $ 5,820,000.00 66' Bridge 40782.5 8-12'x10' RCB (100yr)Bedford Road Minor Collector (2 lane undivided)-Low Water Crossing $ 3,190,000.00 Geometric data not provided, but location shown in water surface model. 32395 8-12'x12' RCB (100yr)Oak Knoll Drive Residential Road (2 lane undivided)-Low Water Crossing $ 3,480,000.00 2-5'X3' RCB (Measured in Field)35551 9-12'x12' RCB (100yr)Cheshire Drive Residential Road (2 lane undivided)-Low Water Crossing $ 3,220,000.00 $ 17,989,699.82 Approximately $18,000,000 Components-Roadway Crossings Median Rating (1-2') Bransford Creek 2-36" RCP 648 2-36" RCP (10yr)Private Drive $ 341,550.00 2-36" RCP 1005 3-8'x3' RCB (10yr)Black Drive Residential Road (2 lane undivided)$ 53,187.50 1-42" RCP 2831 2-6'x3' RCB (10yr)Lloyd Circle Residential Road (2 lane undivided)$ 519,416.67 2-30" RCP 3291 3-6'x3' RCB (100yr)Private Drive $ 560,385.42 Chelsea Creek 1-24" RCP 943 10-12'x5' RCB (100yr)Oak Knoll Drive Residential Road (2 lane undivided)-Low Water Crossing $ 1,056,802.08 3-8'X7' RCB 3097 6-8'x7' RCB (100yr)Private Drive $ 866,045.83 Jackson Creek 2-6'X3' RCB 652 2-6'x3' RCB (1yr) or 4-6'x3' RCB (10yr)Jackson Road Minor Arterial (2 lane undivided)$ 331,343.75 1-7'X5' RCB 2653 2-7'x7' RCB (100yr)Cheek-Sparger Road Minor Arterial (2 lane undivided)$ 593,208.33 Oak Knoll Creek 2-7'X4' RCB 4525 2-7'x4' RCB (10yr)Laurel Circle Residential Road (2 lane undivided)$ 506,047.92 Pecan Creek 1-60" RCP 5731 6-6'x6' RCB (100yr)Private Drive $ 967,197.92 2-8'X5' RCB 6421 3-8'x5' RCB (100yr)Private Drive $ 742,210.00 Tributary Little Bear 2 1-10'X4' RCB 2921 5-10'x4' RCB (100yr)Glade Road Minor Arterial (2 lane undivided)$ 610,075.00 West White Chapel Creek 2-27" RCP 284 5-7'x3' RCB (10yr)Private Drive $ 227,604.17 White Chapel Creek 1-6'x6' RCB 1106 3-9'x6' RCB (10yr)Pleasant Run Road Residential Connector (2 lane undivided)$ 329,805.09 2-24" RCP 4744 6-5'X2' RCB (10yr)Sidewalk $ 118,266.00 Jewel Creek 1-36" RCP 3788 3-5'x3' RCB (5yr)Sidewalk $ 65,025.60 Big Bear Creek 170'±Bridge 97389 Debris Removal Railroad $ 20,000.00 $ 7,908,171.28 Approximately $8,000,000 Components-Roadway Crossings Lower Priority (0-1') Bluebonnet Creek 2-5'X5' RCB 561 1-6'x5' RCB (100yr)Somerset Blvd. Residential Road (2 lane undivided)$ 480,125.00 Bransford Creek 1-5.2'X4' RCB 2595 2-6'x4' RCB Private Drive $ 161,795.00 1-10'X4' RCB (Old); 3-5'x4' RCB (New) 1996 3-10'x4' RCB (100yr)Glade Road Minor Arterial (2 lane undivided) $ 191,431.88 Chelsea Creek 3-8'X7' RCB 2860 4-8'x7' RCB Private Drive $ 603,821.88 Jackson Creek 3-9'X5' RCB 908 5-9'x5' RCB (100yr)Sherwood Lane Residential Road (2 lane undivided)$ 273,125.00 McCain Creek 2-42" RCP 2563 3-4'x3' RCB (100yr)John McCain Road Major Collector (2 lane undivided)$ 375,043.75 Meadow Creek 1-60" RCP 3241 4-10'x5' RCB (50yr)Kirk Road Residential Connector (2 lane undivided)$ 692,731.25 2-4'X2' RCB 7570 4-6'x3' RCB (100yr)Lavaca Trail (Asphalt) Minor Collector (2 lane undivided)$ 467,762.50 Plantation Creek 1-12'X6.5' ARCH 1266 2-10'x6' RCB (100yr)Plantation Drive Residential Road (2 lane undivided)$ 187,134.90 Pleasant Run Creek 2-9'X9' RCB 2487 3-9'x9' RCB (100yr)Thompson Terrace Residential Road (2 lane undivided)$ 1,244,346.00 5-10'X5' RCB 3703 9-10'x6' RCB (100yr)State Highway 26 (4 lane undivided)$ 1,832,157.00 2-24" RCP and 3- 5'X5' RCB 7746 2-24" RCP and 5-5'X5' RCB Private Drive $ 228,505.00 2-3.5'X3' RCB 8007 4-5'x5' RCB Private Drive $ 206,425.00 Tributary Little Bear 1 6-10'X6' RCB 959 7-10'x6' RCB Queensbury Way Residential Road (2 lane undivided)$ 610,218.75 3-72" RCP 5591 3-7'x7' RCB (100yr)Summertree Lane Residential Road (2 lane undivided)$ 692,875.00 Tributary Little Bear 2 3-36" RCP 12083 3-54" (100yr)Mustang Trail Residential Road (2 lane undivided)$ 575,718.75 Tributary Little Bear 8 1-24" RCP 783 4-4'x2' RCB (100yr)Black Drive Residential Road (2 lane undivided)$ 339,968.75 West White Chapel Creek 1-8'X3' RCB 1090 3-8'x3' RCB (50yr)John McCain Road Major Collector (2 lane undivided)$ 97,172.70 East White Chapel Creek 1-9'X5' RCB 1302 2-9'x5' RCB (100yr)John McCain Road Major Collector (2 lane undivided)$ 133,183.80 White Chapel Creek 3-5'X2' RCB 4709 6-5'x2' RCB (10yr)John McCain Road Major Collector (2 lane undivided)$ 97,290.00 Windmere Creek 3-48" RCP 1930 3-7'x4' RCB (100yr)Cheek-Sparger Road Minor Arterial (2 lane undivided)$ 772,717.20 Big Bear Creek 170'±Bridge 97388 Debris Removal Colleyville Blvd Major Arterial (4 land divided) - TxDOT Facility $ 20,000.00 $ 10,283,549.11 Approximately $10,300,000 Components-Neighborhood Studies Saddlebrook Jim Mitchell Ponderosa Bandit LD Lockett Wagonwheel (Upcoming) Chisolm (Upcoming) Components-Saddlebrook SADDLEBROOK: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) OPTON 1 and OPTION 2: $50,000 AND $60,000 JIM MITCHELL: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) ADD STORM DRAIN AND INLET: $150,000 PONDEROSA: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) ADD STORM DRAIN AND INLET: $100,000 BANDIT: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) Depends upon easements. $80k-$150k LD LOCKETT/SHELTON: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) TO BE EVALUATED WAGONWHEEL: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) TO BE EVALUATED CHISOLM: OPINION OF PROBABLE CONSTRUCTION COST (OPCC) TO BE EVALUATED Components-Maintenance 132 Culvert Crossing Evaluated Recommended Improvements Remove silt/vegetation Erosion Safety Concerns-Shoulder Structural Concerns-Headwall Components-Maintenance Maintenance maps created for each tributary Station Number Location of culvert crossing Existing size of structure Proposed improvements Initial Cost Long Term (Annual) Cost Components-Maintenance Maintenance Improvements Creek Name Crossing Name Station OPCC Cost Timeline Little Bear Tributary 8 Private Dam 1532 $ 5,500.00 Initial $ 1,925.93 Long Term Glade Road $ 2,851.85 Initial $ 1,925.93 Long Term Black Drive 783 $ 41,277.78 Initial $ 4,925.93 Long Term McCain John McCain Road 2563 $ 5,425.93 Initial $ 1,925.93 Long Term Private Drive 900 $ -Initial $ -Long Term Plantation Plantation Drive 1266 $ -Initial $ 5,675.93 Long Term Private Bridge 22 $ -Initial $ 5,675.93 Long Term East White Chapel John McCain Road 1302 $ 15,675.93 Initial $ 195,675.93 Long Term Private Drive 1955 $ -Initial $ -Long Term Bridge Street 3234 $ 10,675.93 Initial $ 8,175.93 Long Term West White Chapel John McCain Road 1090 $ 13,175.93 Initial $ 193,175.93 Long Term Private Drive 284 $ -Initial $ -Long Term Windemere Cheek-Sparger Road 1930 $ 5,490.74 Initial $ 5,490.74 Long Term OPINION OF PROBABLE CONSTRUCTION COST (OPCC) INITIAL COSTS: $750,000 LONG TERM ANNUAL COSTS: $1,250,000 Components-Little Bear Creek Evaluation Site Visits-completed Analysis is underway Green Meadow Concept Plan Components-Little Bear Creek Evaluation OPINION OF PROBABLE CONSTRUCTION COST (OPCC) OPTION 1 (GABION WALL):$1.9M OPTION 2 (MODULAR BLOCK WALL): $2.5M OPTION 3 (TEMPORARY FIX): $1.2-$1.3m Green Meadow Concept Plan Next Steps Develop an implementation plan-need your feedback A report will be developed to summarize the approach, evaluations, process, and results. Update design criteria (LDC) Next Steps-Develop Implementation Plan Provide direction on which roadway crossing projects to address Recommend High Priority Projects first What is the Budget for projects? What is the timeframe to complete projects? Provide direction on which neighborhood study projects to address Recommend High Priority Projects first What is the Budget for projects? What is the timeframe to complete projects? Next Steps-Develop Implementation Plan What is the planning horizon for implementation? Short term-address high priority projects 10-20 years? Long term-address other projects 20 years+ Depends upon budget Priority of stormwater vs other needs Provide the recommendation on maintenance activities Current budget Recommendation for future maintenance activities Include Little Bear Creek? Schedule Provide overview of results to the Council (today) Get feedback on implementation plan Present to Council draft report Spring 2020 Finish report by Spring 2020-early Summer of 2020 Review City LDC or other criteria City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 2/4/2020 Type Worksession Department Finance Title Discussion of FY21 Budget Calendar Explanation This item is to briefly review and finalize the proposed FY21 budget calendar. Attachments 1.FY 2021 Budget Calendar Regular City Council meeting dates Additional meeting dates January Su M Tu W Th F Sa 1 2 3 4 January Prepare budget calendar for upcoming year CMO/Finance 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February Su M Tu W Th F Sa 1 18-Feb City Council reviews proposed budget calendar City Council 2 3 4 5 6 7 8 February Prepare Current Service Level Numbers; Enter in Munis Finance 9 10 11 12 13 14 15 February Departments notified of the deadline and requirements Human Resources 16 17 18 19 20 21 22 23 24 25 26 27 28 29 February for new position or reclassification requests Post applications for FY 2021 agency agreements City Secretary March Su M Tu W Th F Sa 1 2 3 4 5 6 7 March Update the Budget Preparation Manual if necessary Finance 8 9 10 11 12 13 14 March Agency agreement applications due City Secretary 15 16 17 18 19 20 21 26-Mar Budget Kickoff meeting Departments 22 23 24 25 26 27 28 29 30 31 April Su M Tu W Th F Sa 1 2 3 4 7-Apr Presentations from Agencies on FY 2021 funding requests City Council 5 6 7 8 9 10 11 10-Apr New position and reclassification requests due to HR Departments 12 13 14 15 16 17 18 10-Apr Non-Discretionary Requests due in MUNIS Level 2 Departments 19 20 21 22 23 24 25 April Meeting w/ Police Dept. to plan Crime District Budget City Manager's Office 26 27 28 29 30 17-Apr All other components of the Budget Submittal are due Departments 18-Apr-19 RFP for health insurance Human Resources Apr 27-May 8 Department Budget Submittal Meetings Depts/Budget Team May Su M Tu W Th F Sa 1 2 2-May City Council Election City Council 3 4 5 6 7 8 9 12-May City Council - Special meeting - canvass of election City Council 10 11 12 13 14 15 16 19-May New Councilmembers Sworn In City Council 17 18 19 20 21 22 23 Late May Preliminary property value estimates released Tarrant Appraisal 24 25 26 27 28 29 30 Late May Council priority settting Worksession (or early June- tbd)City Council 31 June Su M Tu W Th F Sa 1 2 3 4 5 6 June Review RFP analysis and finalist recommendations Benefits Committee 7 8 9 10 11 12 13 2-Jun CC Worksession: Budget Process Overview (if desired)City Council 14 15 16 17 18 19 20 4-Jun Publish CCCPD budget public hearing notice (Board)City Manager's Office 21 22 23 24 25 26 27 16-Jun Budget Worksession (review of prelim. numbers & insurance)City Council 28 29 30 16-Jun CCCPD budget public hearing & Worksession (before CC mtg)CCCPD Board July Su M Tu W Th F Sa 1 2 3 4 7-Jul CCCPD budget adoption (before City Council meeting)CCCPD Board 5 6 7 8 9 10 11 7-Jul Approve insurance contracts City Council 12 13 14 15 16 17 18 Discussion on updates to fees/charges (if needed)City Council 19 20 21 22 23 24 25 Present Draft 5-Year CIP City Council 26 27 28 29 30 31 9-Jul Publish CCCPD budget public hearing notice (Governing body)City Manager's Office 21-Jul 1st Reading CCCPD budget/public hearing by governing body City Council 24-Jul Certified tax roll released Tarrant Appraisal 31-Jul City Manager's proposed budget distributed to City Council City Manager's Office May 2020 June 2020 July 2020 April 2020 FY 2021 Budget Preparation Calendar January 2020 February 2020 March 2020 August Su M Tu W Th F Sa 1 4-Aug Worksession- Presentation of the Proposed Budget City Council 2 3 4 5 6 7 8 Submission of certified appraisal roll & collection rate 9 10 11 12 13 14 15 Submission of effective and rollback tax calculations 16 17 18 19 20 21 22 2nd Reading of CCCPD budget - approval by the governing body 23 24 25 26 27 28 29 Resolution appproving proposed tax rate (for public hearings & notices) 30 31 11-Aug Colleyville Eco. Dev. Corporation (CEDC) Budget Worksession CEDC Board 13-Aug Publish Combined Notice of Effective and Rollback Tax Rate City Manager's Office Publish Notice of Budget Public Hearing 25-Aug Colleyville Economic Development Corporation meeting CEDC Board - Adoption of Budget, EDCIP, and Annual Activity Report 25-Aug City Council Special Meeting City Council - 1st Public Hearing on Tax Rate (if needed) September Su M Tu W Th F Sa 1 2 3 4 5 1-Sep Presentation of the CEDC annual activity report City Council 6 7 8 9 10 11 12 1st reading of budget ordinance and budget public hearing 13 14 15 16 17 18 19 1st reading of tax rate ordinance (2nd public hearing, if needed) 20 21 22 23 24 25 26 1st reading of current FY year-end budget amendment 27 28 29 30 1st reading of ordinance for any fee changes (if needed) 1st reading of ordinance for utility base rate changes (if needed) Resolution adopting the CEDC budget Resolution adopting the EDCIP 15-Sep 2nd reading of budget ordinance (official adoption)City Council 2nd reading of tax rate ordinance (official adoption) 2nd reading of current FY year-end budget amendment 2nd reading of ordinance for any fee changes (if needed) 2nd reading of ordinance for utility base rate changes (if needed) Resolution adopting the 5-Year CIP Resolution ratifying the property tax increase (if needed) October Su M Tu W Th F Sa 1 2 3 1-Oct Fiscal year begins 4 5 6 7 8 9 10 October Distribute Agency Contracts for execution City Secretary 11 12 13 14 15 16 17 October Prepare Adopted Budget Book City Manager's Office 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November Su M Tu W Th F Sa 1 2 3 4 5 6 7 November Create vouchers and mail checks for Agency Contracts City Secretary 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 December Su M Tu W Th F Sa 1 2 3 4 5 December Adopted Budget due to GFOA 90 days after adoption City Manager's Office 6 7 8 9 10 11 12 1-Dec 1st reading of ordinance for utility volumetric rate changes Finance 13 14 15 16 17 18 19 15-Dec 2nd reading of ordinance for utility volumetric rate changes Finance 20 21 22 23 24 25 26 27 28 29 30 31 November 2020 December 2020 August 2020 September 2020 October 2020 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-4 Agenda Date 2/4/2020 Type Worksession Department City Secretary Title Discussion of the February 4, 2020, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 2/4/2020 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-20-4466 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 4, 2020 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 4TH DAY OF FEBRUARY 2020. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor RESOLUTION R-20-4467 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 4, 2020 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of January 21, 2020 b. Approval of a proposal for bank depository services with Frost Bank, and authorizing the City Manager to execute the agreements c. Approval of a Professional Services Agreement with WESTRA Consultants, LLC, in an amount not to exceed $382,500 for the design of the Nature Center Hike & Bike Trail Project, and authorizing the City Manager to execute the agreement d. Denial of all bids for the 2020 Micro-Surface Project AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 4TH DAY OF FEBRUARY 2020. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 21, 2020 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 21, 2020, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Chuck Kelley. ABSENT: Councilmember Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Parks and Recreation Director Lisa Escobedo, Finance Director Kyle Lester, Library and Special Events Director Mary Rodne, Colleyville Center Manager Leslie Hill, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of permit fees (old v new calculations) Community Development Director Ben Bryner stated this review compares the City’s previous fee calculations and collections before the passage of H.B. 852 in 2019, which caused the City to revise the City’s permit fee schedule for residential permits. The new bill prohibited municipalities from calculating residential permit fees based on valuation of the project, which was the previous method for Colleyville and several other north Texas cities, and requires it to be based on square footage. This change applied to any residential project that requires a building permit. Since September 2019, staff has been tracking all permits to provide for the comparison. There was general discussion regarding the fees and the City’s philosophical principal of covering the cost of services provided by the City while also being conservative. Data to date indicates the new fee structure is projected to generate about the same amount of fees as was previously generated. However, the trends in new home construction and remodeling are changing, therefore City Council directed staff to continue tracking and evaluating the fees, and to bring another update before the Council at a future meeting. City of Colleyville Page 2 City Council Minutes - DRAFT January 21, 2020 WS-2 Discussion of Land Development Code changes to provide for Cannabidiol (CBD) stores as a special use Community Development Director Ben Bryner presented this item, stating the City has received several requests to locate a CBD store in Colleyville. As the Land Development Code (LDC) does not identify a CBD store use in the Schedule of Permitted Principal Uses chart, there was discussion of State regulations, the potential for litigation and enforcement, and zoning. City Council directed staff to evaluate a proper zoning district with a special use permit. WS-3 Discussion of the electioneering and calling an election resolutions City Secretary Christine Loven presented this item and answered questions of the City Council. City Council provided direction regarding the definition of electioneering, the number and size of signs allowed in the electioneering location and City parking lots, and the number of canopies and tents allowed. WS-4 Discussion of the January 21, 2020, City Council regular agenda items There was no discussion under this item. Mayor Newton closed the worksession at 6:42 p.m. Mayor Newton called Executive Session to order at 6:42 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from City of Colleyville Page 3 City Council Minutes - DRAFT January 21, 2020 business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:14 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:34 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. INVOCATION: Paul Vigiletti, Good Shepherd Catholic Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-20-4461 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton wished Councilmember George Dodson a Happy Birthday and he and the Councilmembers made the following announcements: We're Looking for Our Next Mayor for a Day: We are giving Colleyville residents in grades 2-7 the opportunity to speak their minds during the 2019-2020 Mayor for a Day Contest. The winner will serve as honorary mayor on one of the City Council meeting dates in February. He or she will spend part of the day meeting with City leaders and touring City facilities. That evening, they will attend the City Council worksession to review City business and co-preside over the City Council meeting that follows. Contestants must submit a 1 to 2 page essay about what you would do if you were Mayor of Colleyville. Essays are due January 24. City of Colleyville Page 4 City Council Minutes - DRAFT January 21, 2020 Glade Road Project Out to Bid: The Glade Road project will be noticed for bid this weekend. The bid advertisement will appear in the Fort Worth Star Telegram for our legal notification. In addition to the official bid documents being posted on CivCast, we also post them with the following plan rooms: BlueBook One Team, Dodge Data and Analytics, and Construct Connect which includes iSqFt, CMD, CDC, and Bid Clerk. Additionally, The BlueBook One Team plan room has a feature where we push the notification out to contractors. We also post the notice to bidders on our website as well as email it to the list of contractors who have either done business with the City in the past or who have registered to be notified of upcoming opportunities. Sales Tax Update: Sales tax receipts for November ($461,165) exceeded our budget projection for the month by 11.5% and our last year’s collection by 6.9%. This is the second month of positive sales tax growth since our new fiscal year began October 1st. Please continue to shop Colleyville! State of the City Presentation: Mayor Newton will present the State of the City on February 6th. The presentation will take place twice that day. The first event will include a presentation to the Chamber of Commerce during a membership luncheon. Later that evening, a public presentation will take place at the Colleyville Center at 6:15 PM and include information stations provided by all City departments. Farmers Market Moves to Plaza at City Hall: The Colleyville Farmers Market returns for 2020, this time at a new location. The market will now be located at the Plaza at City Hall, 90 Main Street. The market will be held the third Thursday of the month from 3-7 p.m. until April when the Market will switch to a weekly schedule. The Colleyville Farmers Market features over 20 vendors who will sell a variety of offerings including organic produce, meats, cheeses, eggs, honey, salsa, and jams. There will also be hand-crafted items such as candles, artwork, woodcrafts, and clothes. Visit FourSeasonsMarkets.com to view the list of vendors that may come to Colleyville. Chick-Fil-a Project to Begin Next Week with Demolition: The former Londoner site (soon to be home to Chick-fil-A) is slated for demolition at the end of next week. You may notice activity as the Colleyville Fire Department is conducting training exercises on site. The training activities will include the use of smoke machines and EMS equipment. The actual building demotion will take place later this week. Fort Worth Symphony Orchestra Concert Tickets Available: Free tickets are now available for the Fort Worth Symphony Orchestra concert on February 21, 2020 at Heritage High School. The concert starts at 7 p.m. Tickets can be picked up at City Hall or the Library. This Council is excited to bring this wonderful event to our community. City of Colleyville Page 5 City Council Minutes - DRAFT January 21, 2020 In recognition of the Featured Business of the Month - Desserts Rx - 8300 Precinct Line Road #104, Dorothy Warda, Owner - Mayor Richard Newton and Assistant City Manager Adrienne Lothery Mayor Richard Newton and Assistant City Manager Adrienne Lothery welcomed Dorothy Warda, owner of Desserts Rx and recognized Desserts Rx as the featured business of the month. Ms. Warda thanked the Mayor and City Council for the recognition and said she was excited and happy to be doing business in Colleyville and is planning on opening a second location at 62 Main. 4.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-20- 4462 4a Approval of the minutes of the regular City Council meeting of January 7, 2020 4b Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Bogart Drive, Cherry Lane, Jim Mitchell Trail East, Jim Mitchell Trail West, Lloyd Circle, Maranatha Court, Rose Street, and Thompson Terrace, and authorizing the City Manager to execute the agreement 4c Approval of an amendment to the Professional Services Agreement with Kimley-Horn and Associates, Inc., amending the design parameters of the John McCain at Westcoat Roundabout Project to include extending the trail limits on John McCain Road, culvert extension and safety improvements, enclosed storm drain system, lighting plan, and traffic control sheets in an amount not to exceed $65,900, and authorizing the City Manager to execute the amendment Mayor Newton read Resolution R-20-4462 in its entirety. Public Works Director Ray Silva-Reyes presented items 4b and 4c and answered questions of the City Council. In answer to the Council’s questions, Director Silva-Reyes stated the trail extends further to the west and will be completed by another firm. Mayor Newton opened the public hearing at 7:55 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:55 p.m. Councilmember Kelley made a motion to approve Resolution R-20-4462, and Councilmember Rigney seconded the motion. City of Colleyville Page 6 City Council Minutes - DRAFT January 21, 2020 The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - December 2019 Finance Director Kyle Lester reviewed all funds noting December marks the end of the first quarter of the fiscal year. Director Lester stated ad-valorem tax of $6.7 million has been collected which equals 45% of the budget and sales tax revenue saw an 8.6% increase over the previous year. Director Lester stated overall, each fund is as expected. He noted the Utility Fund is easiest to track as it is a break even fund. Councilmember Dodson reminded residents the sewerage rates are established based on water consumption in January, February, and March and encouraged everyone to be cognizant of their water use. 6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-20-2107 Consideration of a zoning change from AG Agricultural to R-40 Single Family Residential on Tracts 2F3 & 2F5, Abstract 1692, in the Joseph White Survey, located at 704 Shelton Drive, Case ZC19-020 Mayor Newton read the caption of Ordinance O-20-2107. Community Development Director Ben Bryner presented this item stating the request is to rezone from the AG Agricultural district to the R-40 Single Family Residential district to allow for construction of a new single-family residential dwelling. Director Bryner stated the redevelopment does meet the plat process for R-40 and 37.5 feet of right of way is being dedicated. Mayor Newton stated this is a straight forward request. Councilmember Dodson asked staff when drainage is reviewed. Director Bryner stated as a part of the permit application, the City Engineer will review and approve the drainage plan. Mayor Newton opened the public hearing at 8:09 p.m. Kathy Hadley, 204 Timberline Drive, North, spoke in opposition with concern for lot size and potential to subdivide. Mayor Newton explained this property is City of Colleyville Page 7 City Council Minutes - DRAFT January 21, 2020 required to be replatted and since it does not meet the three-acre AG zoning requirement, it must be rezoned to R-40 (or 1 acre). There were no others wishing to speak and Mayor Newton closed the public hearing at 8:12 p.m. Councilmember Dodson made a motion to approve Ordinance O-20-2107, and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 6b Ordinance O-20-2108 Consideration of an amendment to the PUD-R Planned Unit Development-Residential zoning district regarding driveways and private walkways for the Carmel Place Estates subdivision, being Lots 1-9 and Lots 10X, 11X, and 12X, Block 1, Carmel Place Estates, located at 4800 – 4920 Carmel Place, Case ZC19-021 Mayor Newton read the caption of Ordinance O-20-2108. Community Development Director Ben Bryner presented this item noting the request is a minor request for an amendment to the existing PUD-R Planned Unit Development – Residential ordinance for the Carmel Place Estates development which would amend the PUD-R’s architectural features to include a salt finish concrete option on driveways and private walkways (Lots 1-9). Director Bryner stated the finish has been included in the Covenants, Conditions, and Restrictions (CCRs) of the Carmel Place Estates Subdivision. Councilmember Wheat asked if the other side of the development also required this amendment. Director Bryner stated it does not because it is not a PUD. Mayor Newton opened the public hearing at 8:18 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:19 p.m. Councilmember Wheat made a motion to approve Ordinance O-20-2108, and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney City of Colleyville Page 8 City Council Minutes - DRAFT January 21, 2020 7.RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-20-4463 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 3 and Place 4 Mayor Newton read Resolution R-20-4463 in its entirety. City Secretary Christine Loven and Mayor Newton presented this item. Mayor Newton discussed the implications of this resolution to insure the City Council understood what they were agreeing to. The Mayor also pointed out that neither he nor the Council has seen a copy of the Tarrant County contract referred to in the resolution, and if the resolution is approved it requires the Mayor to sign the contract. As a result, the Mayor requested the motion to approve the resolution allows the Mayor to negotiate the contract before signing if necessary. If negotiations occur, the Mayor committed to bring the results of the negotiation to the Council’s attention. Mayor Newton opened the public hearing at 8:40 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:40 p.m. Councilmember Rigney made a motion to approve Resolution R-20-4463, with the amendment to Section 9. to state: subject to negotiation and execution of an Election Agreement by the Mayor, Tarrant County Elections Administration will assume the responsibility for the Election Officers and the Early Voting Ballot Board in accordance with the provisions of said agreement on the election date stated herein, and Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 7b Resolution R-20-4464 Approval of a resolution designating an electioneering location at Colleyville City Hall Mayor Newton read Resolution R-20-4464 in its entirety. City Secretary Christine Loven presented this item and reviewed the regulations attached to the resolution which were discussed during the City Council Worksession. Mayor Newton opened the public hearing at 9:01 p.m. City of Colleyville Page 9 City Council Minutes - DRAFT January 21, 2020 Kathy Hadley, 204 Timberline Drive North, spoke in opposition with concern for there being too much control and too many regulations. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:08 p.m. Councilmember Dodson made a motion to approve Resolution R-20-4464, and Councilmember Nakamura seconded the motion. Mayor Newton clarified the motion and second included all the items discussed in the worksession. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 8.CITIZEN COMMENTS Kathy Hadley, 204 Timberline Drive North, spoke in support of CBD stores relating her experiences with use of CBD oil following an automobile accident. 9.REPORTS Planning and Zoning Commission Worksession - March 25, 2019 Planning and Zoning Commission - March 25, 2019 Planning and Zoning Commission - April 8, 2019 Planning and Zoning Commission Worksession - April 22, 2019 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 21, 2020 - READING AND PUBLIC HEARING - RESOLUTION R-20- 4465 This resolution was not needed. 11.ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 9:15 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 4TH DAY OF FEBRUARY 2020. City of Colleyville Page 10 City Council Minutes - DRAFT January 21, 2020 Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 2/4/2020 Number Resolution R-20-4467 Type Regular Agenda Items Department Finance Title Approval of a proposal for bank depository services with Frost Bank, and authorizing the City Manager to execute the agreements Strategic Plan 2.1 Provide responsive, efficient city services 2.4 Demonstrate stewardship of public resources Explanation Reading and Public Hearing The process for selecting a Primary Depository Bank is governed by the State of Texas Local Government Code: Chapter 105 Municipal Depository Act; and State of Texas Government Codes: Chapter 176 Conflict of Interest Act; Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act. On September 23, 2019, the request for applications (RFAs) for primary depository bank services was sent out to all banks that have branches within the city limits of Colleyville. As required by Chapter 105 of the Texas Local Government Code, the RFA was advertised in the Fort Worth Star-Telegram on September 22, 2019 and September 29, 2019. The RFA included banking services and investment clearance/safekeeping services to be performed by the depository bank. The RFA is for an initial two year period of April 1, 2020 through March 31, 2022, with an option to extend for three additional one year periods under the same terms and conditions covering services for both the City of Colleyville and the Colleyville Economic Development Corporation (CEDC). Applications were received from Pinnacle Bank, BB&T Bank, Capital One Bank, Chase Bank, Frost Bank, and Wells Fargo Bank. Attached is the application recap analysis comparing each application, provided by Valley View Consulting, L.L.C. In tandem with our consultants, staff put together an internal evaluation team consisting of Assistant City Manager Mark Wood, Finance Director Kyle Lester, Finance Manager Karen Hines, Accountant Mushtaq Ali, Accounting Clerk Sue Kralich, Fire Chief Mark Cantrell, and Public Works Director Ray Silva-Reyes. When evaluating the applications, our primary considerations were: Performance-related: Whether the respondent could meet all requirements outlined in our request; City Council Agenda Briefing 4b City of Colleyville Page 2 Financial-related: Annual banking fees, earnings credit rate, sweep account options; Service-related: Indication that the bank would be responsive to future needs and places a high priority on customer service. After our initial review, it became clear that Pinnacle Bank did not meet our performance standards, as they were unable to offer a zero-balance account, consumer bill pay processing, and safekeeping services. Optional services such as a purchasing card program, courier service, and smart safe were also not offered. This respondent was subsequently removed from contention. In analyzing the financial-related considerations with Valley View, we found that Wells Fargo, our current provider, offered uncompetitive fees and a low earnings credit rate compared to the other respondents. For the purposes of our process, this removed them from contention. Additionally, our financial analysis showed that while Chase Bank made a competitive offer for the first two years of the contract, their fees proposed for the final three years of the contract were higher than our other respondents. This indicated to staff and our consultants that a long-term relationship with the bank would not be in the City’s best interest. This subsequently removed Chase Bank from contention. At the end of our financial analysis, three banks remained: Capital One, BB&T, and Frost. While all three offered competitive applications, Capital One appeared to be the most financially beneficial, followed by Frost and then BB&T. Representatives from all three banks were invited to City Hall to introduce themselves and demonstrate their bank’s online systems. In addition to viewing some of the technical specs for their online systems, these demonstrations would also give staff a chance to evaluate the service-related considerations that would indicate how well each bank would work with the City. These demonstrations took place on Monday, December 9, 2019, and the agendas for them are attached. All members of the City’s internal evaluation team were present. Through this day-long process, it became clear that Frost Bank would be the best option from a service standpoint. Their representatives were knowledgeable and personable, and made it clear through their presentation that customer-service is highly valued. The internal evaluation team unanimously agreed that awarding the depository banking contract to Frost would be in the best long-term interest of the City of Colleyville. Financial Impact Funding is available in the banking services line item of the Finance and Utility Billing budgets. City Council Agenda Briefing 4b City of Colleyville Page 3 Additionally, as can be seen from the attached project recap prepared by Valley View Consulting, there is a net income potential, after paying for the banking services, of $114,676 during the initial two-year term and $263,511 over the expected five year term. Recommendation Approve Attachments 1.Colleyville Recap - ValleyView 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 January 2, 2020 Mr. Kyle Lester Finance Director City of Colleyville 100 Main Street Colleyville, TX 76034 Dear Mr. Lester: We sincerely appreciated and welcomed the opportunity to assist the City of Colleyville (the “City”) with this Primary Depository Bank Services Request for Applications (the “RFA”) project. The objective of this engagement was to select a primary depository bank, award the contract, and execute the agreements necessary to bind the City and bank. This agreement, when approved, will commence on April 1, 2020 and terminate on March 31, 2022. At the option of the City, the contract may be extended for three (3) additional one-year periods under the same terms and conditions. Procedure The project began with the establishment of a calendar of events to ensure that the required project steps were performed in a timely and sequential manner. The process for selecting a Primary Depository Bank is governed by the State of Texas Local Government Codes: Chapter 105 Municipal Depository Act; and by the State of Texas Government Codes: Chapter 176 Conflict of Interest Act; Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act. In addition to complying with these State statutory requirements, it was necessary to understand and comply with the City’s financial and purchasing policies and Investment Policy. The RFA project was conducted as follows: 1. Analyzed historical bank service usage and balance records. 2. Reviewed the minimum banking services and potential additional services. 3. Developed a list of eligible financial institutions within the City’s municipal boundaries: a. Bank of America, N.A. b. BBVA USA c. BB&T d. Capital One Bank, N.A. e. Colonial Savings f. Frost Bank Page 2 of 4 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 g. JPMorgan Chase Bank, N.A. h. Pinnacle Bank i. PlainsCapital Bank j. Spirit of Texas Bank, SSB k. Wells Fargo Bank, N.A. (incumbent) l. Worthington National Bank 4. Contacted the financial institutions to confirm distribution information, describe the process, and identify the designated recipient. 5. Drafted the RFA for City review and approval. 6. Posted the notice and advertised the RFA. 7. Distributed RFAs to the identified and receptive financial institutions. 8. Held a non-mandatory pre-application conference that was attended by representatives of: a. BB&T b. JPMorgan Chase Bank, N.A. c. Pinnacle Bank d. Wells Fargo Bank, N.A. 9. By the closing deadline, applications were received from: a. BB&T b. Capital One Bank, N.A. c. Frost Bank d. JPMorgan Chase Bank, N.A. e. Pinnacle Bank f. Wells Fargo Bank 10. No additional RFA responses were received as a result of the advertisement. The evaluation of the applications was based on, but not limited to, the following criteria, in no particular order of priority: 1. Ability to perform and provide the required and requested services; 2. References provided and quality of services; 3. Cost of services; 4. Transition cost, retention and transition offers and incentives; 5. Funds availability; 6. Interest paid on interest bearing accounts and deposits; 7. Earnings credit calculation on compensating balances; 8. Completeness of application and agreement to points outlined in the RFA; 9. Physical location within the City’s municipal boundaries; 10. Convenience of location(s); 11. Previous service relationship with the City; and 12. Financial strength and stability of the institution. Page 3 of 4 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 Application Analysis The analysis of the applications began with an overall review of each financial institution’s general financial strength and ability to provide the services necessary to meet the City’s current and future service needs. Each of the qualified responding financial institutions exhibited acceptable financial strength and the ability to provide services the City requested. The analysis of proposed fees, earnings credit, and investment income potential is summarized below. Net Income/(Cost) Each financial institution’s fee schedule was analyzed based on the City’s banking service needs and estimated activity levels. Where quantifiable and appropriate, the estimated service fees were adjusted for any incentives (including waived fees and transition allowances). Historically, average monthly deposit balances of $6,000,000 have been maintained by the City, therefore, the analysis was completed assuming the same historic average balance. The Local Government Investment Pools (LGIP’s) and other investment vehicles may at times offer a higher yielding investment option than bank alternatives. When that is the case, it is in the best interest of the City to keep minimum operating balances in the depository bank and place the remaining available balances in the higher yielding options. The summary below is for both the two (2) year initial contract term, and the full five (5) year term, allowing for the three (3) possible one-year extensions at the option of the City. Recap Summary BB&T Capital One Chase Frost Pinnacle Wells Fargo Initial Two Year Term Bank Fees ($59,189)($65,183)($97,101)($95,625)($75,977)($91,523) Safekeeping Fees (13,000)0 (24,000)(1,318)0 (1,776) Earnings Credit 59,189 65,183 97,101 95,625 75,977 91,523 Net Bank Fees (13,000)0 (24,000)(1,318)0 (1,776) Incentives 7,399 16,796 97,825 15,453 0 1,500 Interest Earnings 102,811 114,817 92,294 100,541 39,915 56,145 Net Income/(Cost)$97,209 $131,613 $166,119 $114,676 $39,915 $55,869 Five Year Term Bank Fees ($147,973)($162,958)($242,752)($239,063)($189,944)($228,807) Safekeeping Fees (32,500)0 (60,000)(3,294)0 (4,440) Earnings Credit 147,973 162,958 242,752 239,063 189,944 228,807 Net Bank Fees (32,500)0 (60,000)(3,294)0 (4,440) Incentives 7,399 16,796 97,825 15,453 0 1,500 Interest Earnings 257,027 287,042 230,736 251,352 99,788 140,362 Net Income/(Cost)$231,925 $303,838 $268,561 $263,511 $99,788 $137,422 Page 4 of 4 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 Recommendation While Wells Fargo Bank, N.A. has been a good business partner over the term of the current contract, they failed to offer a competitive proposal at this time. Based on the strengths of the applications, BB&T, Capital One, and Frost were invited to provide demonstrations of their banking systems, meet the City staff, and introduce their key personnel to the City staff. The City formed an internal evaluation team consisting of the: Assistant City Manager Finance Director Finance Manager Accountant Accounting Clerk Fire Chief, and Public Works Director Primary focus was: Performance related – Could the applicant meet all of the requirements of outlined in the request; Financial related – Annual Banking Fees, earnings credit rate, and sweep account options; and Service related – Indications of the Banks responsiveness and commitment to customer service. Based on the analysis results, evaluation criteria, bank demonstrations, reference checks, and discussion with staff, it was determined that the application provided by Frost Bank represents the “best value” to the City. We concur with the staff recommendation that the Council award the Primary Depository Bank Services contract to Frost Bank and authorize the City Manager to execute the agreements necessary to implement the banking relationship. With Council award and execution of all necessary agreements, the new contract will commence on Wednesday, April 1, 2020. Please contact Tom Ross, Dick Long, or me to discuss any questions or for additional information needs. Thank you for this opportunity to serve the City of Colleyville. Sincerely, E. K. Hufstedler, III Valley View Consulting, L.L.C. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 2/4/2020 Number Resolution R-20-4467 Type Resolution Department Engineering Title Approval of a professional services agreement with WESTRA Consultants, LLC, in an amount not to exceed $382,500 for the design of the Nature Center Hike & Bike Trail Project, and authorizing the City Manager to execute the agreement Strategic Plan 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing In September 2019, City Council approved the Annual Sidewalk/Trail Grant Match by Resolution R-19-4420, which included the design of the Nature Center Hike & Bike Trail Project. The design and construction of the improvements are scheduled for Fiscal Year 2020. The project consists of approximately 5,600 LF of 10’ concrete trail to connect the Nature Center to Sparger Park in order to provide a continuous safe and paved route from the Nature Center to other parks and trails. The proposed alignment of the hike and bike trail will be designed to minimize its impact to trees, property and drainage patterns; however, it is anticipated trees will have to be removed, easements acquired, and Little Bear Creek will be stabilized along portions of the trail as part of this project. The City recently completed a request for qualifications process for professional engineering services. This process resulted in a total of 53 submittals from various professional engineering firms. Based on a review of the 53 submitted statements of qualifications, as well as an interview with the firm, staff is recommending the use of WESTRA Consultants, LLC for this project. If approved, WESTRA Consultants, LLC, will design the Nature Center Hike & Bike Trail, along with stream stabilization modifications, and prepare the engineering drawings for construction of this project. The engineering design proposal is comprised of basic services, in the amount of $382,500 which are billed on an hourly/as-needed basis, for a total design cost of $382,500. The Engineer’s Opinion of Probable Construction Cost (OPCC) for this project is $4.5M. Financial Impact Funding for the professional services agreement for the Nature Center Hike & Bike Trail City Council Agenda Briefing 4c City of Colleyville Page 2 Project is available in the Tax Increment Financing (TIF) fund. Recommendation Approve Attachments 1.Nature Center Hike & Bike Trail Presentation 2.CIP R-19-4420 3.PSA for Nature Trail (Westra) 4c. Nature Center Hike & Bike Trail •Approval of professional services agreement with WESTRA Consultants, LLC, in an amount not to exceed $382,500, for the design of the Nature Center Hike & Bike Trail Project, and authorizing the City Manager to execute the agreement. RESOLUTION R-19-4420 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 17, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of September 3, 2019 b. Approval of the minutes of the City Council Worksession of August 27, 2019 c. Approval to amend the authorized representatives for investment in the Texas Local Government Investment Pool TexPool/Texpool Prime) as required by TexPool Participant Services d. Adoption of the Fiscal Year 2020 to 2024 Capital Improvement Program (CIP) e. Approval of an amendment to the Professional Services Agreement with Baird, Hampton & Brown, amending the design parameters for the Pleasant Run Water Line Project from John McCain to N. City Limits) to include an emergency interconnect meter and vault, full -depth pavement rehabilitation, drainage improvements, and a hike and bike trail, in an amount not to exceed $161,360.00, and authorize the City Manager to execute the amendment f. Approval of a construction services agreement with Northridge Construction Group, for the Fire Station Renovation Project, in an amount not to exceed 368,983, and authorizing the City Manager to execute the agreement Resolution R-19-4420 Page 2 of 2 g. Approval of an amendment to the Professional Services Agreement with TranSystems, amending the design parameters to include modifying current design of the Bluebonnet package and performing an environmental study of the Bluebonnet area, in an amount not to exceed 121,382.00, and authorize the City Manager to execute the amendment h. Approval of the continuance of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $206,623.40, and authorize the City Manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price i. Approval of an Interlocal Agreement between the City of Colleyville and the DFW International Airport Board for the provision of K-9 explosive detection services for special events, and authorizing the City Manager to execute the agreement j. Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Curtis Road, Herbert Road, Shelton Drive, Beverly Drive, Leta Lane/Duane Street, and Suellen, Circle and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS ON THIS THE 17TH DAY OF SEPTEMBER 2019. Mayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: C t(r°ijti/ Christine Loven, TRMC City Secretary T( YVILLE 11 Richard Newton Mayor PAGE 1 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT Nature Center Trail This Professional Services Agreement (“Agreement”) is made by and between the City of Colleyville (“City”), and Westra Consultants, LLC (“Professional”) (each a “Party” and collectively the “Parties”), acting by and through their respective authorized representatives. RECITALS WHEREAS, City desires Professional to perform certain work and services set forth in Section 1, Scope of Services and WHEREAS, Professional has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in said Scope of Services, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, City and Professional agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by City, Professional agrees to provide to City the professional services for the Nature Center Trail (“Project”), as set forth in the Scope of Services attached hereto as Exhibit “A” (including the map attached as Exhibit “B”) and incorporated herein by reference (the “Scope of Services”). Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until Professional completes the services required herein to the satisfaction of City, unless sooner terminated as provided in Section 8, below. Section 3. Professional Obligations A. Professional shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should City require additional services not included under this Agreement, Professional shall make reasonable effort to provide such additional services in accordance with the fee schedule set forth in Exhibit “A”, attached hereto and incorporated herein by reference, and within the time schedule prescribed by City; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for Professional to perform the services under this Agreement, Professional shall be authorized to engage the services of any agents, assistants, persons, or corporations that Professional may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of City. The cost of such PAGE 2 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT personnel and assistance shall be a reimbursable expense to Professional only if authorized in writing in advance by City. C. Professional shall furnish and pay for all labor, tools, materials, equipment, supplies, transportation and management necessary to perform all services set forth in the Scope of Services. Section 4. Payment A. City agrees to pay Professional for all services authorized in writing and properly performed by Professional in accordance with the payment schedule set forth in Exhibit “A,” attached hereto and incorporated herein by reference, subject to additions or deletions for changes or extras agreed upon in writing. All payments to Professional by City shall be based on detailed monthly invoices submitted by Professional for work performed and accepted by City, less any previous payments. Payment will be due within 30 days of the City’s receipt of an approved invoice. B. City reserves the right to delay, without penalty, any payment to Professional when, in the opinion of City, Professional has not made satisfactory progress on the Project as described in the Scope of Services. C. The total compensation to Professional shall be as specified in payment schedule set forth in Exhibit “A”, which shall not exceed THREE HUNDRED AND EIGHTY-TWO THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($382,500). City may deduct from any amounts due or to become due to Professional any sum or sums owing by Professional to City. In the event of any breach by Professional of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against City, or City's premises, arising out of Professional's performance of this Agreement, City shall have the right to retain out of any payments due or to become due to Professional an amount sufficient to completely protect City from any and all loss, damage or expense therefrom, until the breach, claim or lien has been satisfactorily remedied or adjusted by Professional. Section 5. Responsibilities A. Professional shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, plans and other services furnished by Professional under this Agreement. Professional shall, without additional compensation, correct or revise any errors or deficiencies in the design, drawings, specifications, plans and other services. B. Neither City's review, approval/acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Professional shall be and remain liable to City in accordance with applicable law for all damages to City caused by Professional's negligent performance of any of the services furnished under this Agreement. PAGE 3 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT C. The rights and remedies of City under this Agreement are as provided by law. Section 6. Time for Performance A. Professional shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with City's requirements. B. In the event Professional's performance of this Agreement is delayed or interfered with by acts of the City or others, Professional may request an extension of time for the performance of same as hereinafter provided but shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to Professional, unless Professional shall have made written request upon City for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless City and Professional have agreed in writing upon the allowance of additional time to be made. Section 7. Documents A. All surveys, studies, proposals, applications, drawings, plans, specifications and other documents, including those in electronic form, prepared by Professional and its consultants, subcontractors, agents, representatives, and/or employees in connection with this Agreement (“Project Documents”) are intended for the use and benefit of City. Professional and its consultants, subcontractors, agents, representatives, and/or employees shall be deemed the authors of their respective part of the Project Documents. Notwithstanding, upon payment by City as required by this Agreement, City shall own, have, keep and retain all rights, title and interest in and to all Project Documents, including all ownership, common law, statutory, and other reserved rights, including copyrights (except copyrights held by the Professional) in and to all Project Documents, whether in draft form or final form, which are produced at City’s request and in furtherance of this Agreement. City shall have full authority to authorize contractor(s), subcontractors, sub-subcontractors, City consultants, and material or equipment suppliers to reproduce applicable portions of the Project Documents to and for use in their execution of the work or for any other purpose. All materials and reports prepared by Professional in connection with this Agreement are “works for hire” and shall be the property of City upon payment of Professional as provided in this Agreement. City shall have the right to publish, disclose, distribute and otherwise use Project Documents in accordance with the Engineering Practice Act of the State of Texas (Texas Occupation Code, Chapter 1001, as amended) and/or Texas Occupations Code, Chapter 1051, as amended. Professional shall, upon completion of the services and full payment for Professional’s services by the City, or earlier termination and appropriate compensation as provided by this Agreement, provide City with reproductions of all materials, reports, and exhibits prepared by Professional pursuant to this Agreement in a TIFF, JPEG or PDF format, and a DXF format in current version of AutoCAD with NAD-83 coordinate format of all such instruments of service to the City. B. All instruments of service (including plans, specifications, drawings, reports, designs, computations, computer programs, computer code, software, estimates, surveys, other PAGE 4 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT data or work items, etc.) prepared under this Agreement shall be submitted for approval of City. All instruments of service shall be professionally sealed as may be required by law or by City. C. Acceptance and approval of the Project Documents by City shall not constitute nor be deemed a release of the responsibility and liability of Professional, its employees, associates, agents and consultants for the accuracy or competency of their designs, working drawings and specifications, or other documents and work; nor shall such approval be deemed to be an assumption of such responsibility by City for any defect in the designs, working drawings and specifications, or other documents prepared by Professional, its employees, contractor, agents and consultants. Section 8. Termination A. City may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to Professional. In the event suspension or termination is without cause, payment to Professional, in accordance with the terms of this Agreement, will be made on the basis of services reasonably determined by City to be satisfactorily performed to the date of suspension or termination. Such payment will be due upon delivery of all instruments of service to City. B. Should City require a modification of this Agreement with Professional, and in the event City and Professional fail to agree upon a modification to this Agreement, City shall have the option of terminating this Agreement and Professional's services hereunder at no additional cost other than the payment to Professional, in accordance with the terms of this Agreement, for the services reasonably determined by City to be properly performed by Professional prior to such termination date. C. Termination for Force Majeure. To the extent either Party of this agreement shall be wholly or partially prevented from the performance of the term specified, or of any obligation or duty placed on such party by reason of or through work strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, or other specific cause reasonably beyond the parties control and not attributable to its malfeasance, neglect or nonfeasance. In such event, the time for performance of such obligation or duty shall be suspended until such disability to perform is removed. Section 9. Insurance A. Professional shall during the term hereof maintain in full force and effect the following insurance: (i) A commercial general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the Professional’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000.00 per occurrence for injury to persons (including death), and for property damage; PAGE 5 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT (ii) An automobile liability insurance policy covering any vehicles owned and/or operated by Professional, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; (iii) Statutory Worker’s Compensation Insurance at the statutory limits and Employers’ Liability covering all of Professional’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00; and (iv) Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limit of not less than $1,000,000.00 per claim and $1,000,000.00 in the aggregate. B. All insurance and certificate(s) of insurance shall contain the following provisions: (i) Name the City, its officers, and employees as additional insureds as to all applicable coverage (not including the Workers Compensation Insurance and Professional Liability); (ii) Provide for at least thirty (30) days prior written notice to the City for cancellation or non-renewal of the insurance or reduction in coverage limits; and (iii) Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance (not including the Professional Liability Insurance). C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be delivered to City prior to commencement of services. Section 12. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY INDEMNITEES”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER PAGE 6 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE CITY INDEMNITEES. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS THE CITY INDEMNITEES FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF A CITY INDEMNITEE, IN WHOLE OR IN PART, IN WHICH CASE PROFESSIONAL SHALL INDEMNIFY THE CITY INDEMNITEE ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO PROFESSIONAL, ITS OFFICERS, AGENTS, OR EMPLOYEES AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). PROFESSIONAL’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Section 13. Assignment Professional shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of City. Section 14. Applicable Laws Professional shall comply with all Federal, State, County and Municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable to services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court Section 15. Default of Professional In the event, Professional fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by City to Professional, City may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relieved of the payment of any further consideration to Professional except for all work determined by City to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including PAGE 7 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT reasonable salaries and travel expenses of Professional to and from meetings called by City at which Professional is required to attend, but shall not include any loss of profit of Professional. In the event of such termination, City may proceed to complete the services in any manner deemed proper by City, either by the use of its own forces or by re-subletting to others. B. City may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of Professional. Section 16. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by Professional without a written agreement with City prior to the performance of such services. Section 17. Execution becomes Effective This Agreement will be effective on the date when signed by authorized representatives of Professional and City (“the Effective Date”). Section 18. Agreement Amendments This Agreement contains the entire understanding of the Parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the Parties except as may be otherwise provided therein. Section 19. Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. Section 20. Independent Contractor. It is understood and agreed by and between the Parties that Professional in satisfying the conditions of this Agreement, is acting independently, and that City assumes no responsibility or liabilities to any third party in connection with Professional’s actions. All services to be performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. Professional shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third party beneficiary to this Agreement. Section 21. Right-Of-Access. PAGE 8 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT City will obtain and/or furnish right-of-access on any project site for Professional to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. Section 22. Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If to City: Jerry Ducay, City Manager City of Colleyville 100 Main Street Colleyville, Texas 75077 With copy to: Whitt L. Wyatt City Attorney’s Office 100 Main Street, 3rd Floor Colleyville, Texas 76034 If to Professional: Sol Stigall Principal Westra Consultants, LLC 1601 E. Lamar Blvd, Suite 205 Arlington, TX 76011 Section 23. Counterparts. This Agreement may be executed by the Parties in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the Parties. Section 24. Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. Section 25. Survival of Obligations. Any of the representations and obligations of the Parties, as well as any rights and benefits of the Parties pertaining to a period of time following the termination of this Agreement shall survive termination. PAGE 9 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT Section 26. Authorization. Each Party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. Section 27. Successors and Assigns. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. Section 28. Recitals. The recitals to this Agreement are incorporated herein. Section 29. Audits and Records. Professional agrees that during the term hereof the City and its representatives may, during normal business hours and as often as deemed necessary, inspect, audit, examine and reproduce any and all of Professional’s records relating to the services provided pursuant to this Agreement for a period of one year following the date of completion of services as determined by the City or date of termination if sooner. Section 30. Conflicts of Interests. Professional represents that no official or employee of the City has any direct or indirect pecuniary interest in this Agreement. Section 31. Hazardous Materials. Professional shall report the presence and location of any hazardous materials it notices or which an engineer of similar skill and experience should have noticed to the City. (Signature page to follow) PAGE 10 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT EXECUTED on February 4, 2020. CITY OF COLLEYVILLE, TEXAS By: Jerry Ducay, City Manager APPROVED AS TO FORM: By: __________________________________ Whitt L. Wyatt, City Attorney (Staff:LMW:Date:01/24/2020:GovDox.Rev7.12.2019) EXECUTED this the ____ day of ____________________, 20___. WESTRA CONSULTANTS, LLC By: Sol Stigall Principal EXHIBIT “A” Nature Center Trail SCOPE OF SERVICES 2020.01.15 Westra Scope Exhibit A.pdf, 60528 (attached) Exhibit A, Page 1 of 4 Exhibit A Project Scope, Schedule, and Fee for Hike and Bike Trail from Sparger Park to the Colleyville Nature Center Westra Project No. COL 19063 Project The “Project” shall mean approximately 5,600 linear feet of proposed 10‐foot wide concrete hike and bike trail and associated trail features along Little Bear Creek between Sparger Park and the Colleyville Nature Center. Exhibit B (attached) identifies the proposed alignment Option 1 and Option 2 to be included with the Concept Design. Westra Consultants (Consultant) will provide professional services required for the preparation of plans, specifications, cost opinions, and bid documents for the Project. Scope of Services Based on discussions with the Client (City of Colleyville) the following scope items are anticipated for this project. 1)Concept Design. Consultant shall: a)Meet with the Client to clarify and define Client’s requirements for the Project and review/obtain available data. b)Perform a site visit with the Client to present and discuss trail alignment options and to collect field information needed to complete the Concept Design. c)Identify and physically delineate areas the trail will cross and/or impact that appear to exhibit physical characteristics typical of jurisdictional wetlands, in accordance with U.S. Army Corps of Engineers (USACE) criteria. d)Identify property owners along the proposed trail route to be contacted by the Client for access purposes. Client to send access notifications for the Project. e)Evaluate up to two (2) trail alignment options with a comparison of constraints and opportunities, associated right‐of‐way and/or easement acquisition needs, and construction costs. f)Evaluate options for sidewalk connections to the trail from the neighboring Saddlebrook residential subdivision. g)Prepare a draft conceptual drawing depicting the two alignment options to include: i)Available aerial imaging background; ii)Property ownership; iii)Property lines based on City GIS property data; iv)Horizontal trail alignment and stationing; v)Accessibility ramps, pedestrian bridges, and trail striping; vi)Trailhead locations, landscaping, and trail features; vii)Major drainage crossing locations; viii)Bank stabilization for approximately 200 LF of Little Bear Creek located behind 600 Green Meadow North; ix)Existing and proposed easements and right‐of‐way based on City records; x)Existing utility information based on City records. h)Prepare a concept trail features submittal for the Client to consider and approve. Trail features include trail lighting, water fountains, trail emergency call boxes, bike racks, benches, pet waste disposal stations, directional signage, maps, informational signage, mileage markers, trail striping, Exhibit A, Page 2 of 4 rest areas and trash receptacles. The submittal will include options for pedestrian bridges and pedestrian rails if required. i) Meet with the Client to present the Concept submittal (4 copies in strip‐map format, 1 PDF) as well as Project opportunities and constraints and an opinion of probable cost for the Project conceptual design. j) Prepare a final concept strip‐map and one (1) trail section rendering to depict graphically the trail, lighting, and the trail features to be used during a public meeting. Provide a final version strip map with rendering plotted on foam board for the public meeting. k) Attend a public meeting with the Client (if required) and assist in describing the approved conceptual design elements and answer questions. 2) Surveying Services. Consultant shall: a) Prepare a topographic field survey for the Project including trees larger than 6” in diameter based on the approved conceptual alignment. b) Establish horizontal control points as needed throughout the Project. c) Establish vertical benchmarks as needed throughout the Project. d) Obtain elevations to the centerline of adjoining streets and alleys and ties to visible utilities such as power poles, manholes, valves, fire hydrants, sidewalks, etc. e) The approximate property lines identified by property plat and GIS data will be incorporated into the survey. Property boundary survey is not anticipated and if required will be performed as additional services. f) Prepare a topographic drawing showing 1‐foot contour intervals and the items listed above. g) Prepare up to four (4) easement or right‐of‐way exhibits, including survey exhibits and metes and bounds description. Client to provide the right‐of‐way and/or easement dedication documents. 3) Right‐of‐Way/Easement Negotiation and Acquisition. Consultant shall: a) Provide negotiation and acquisition services for up to four (4) parcels for the purposes of obtaining proposed easements and/or right‐of‐way associated with the Project, including preparation of property research, value estimates, and written offers for property owners, as needed. b) Coordinate with the Client for approval of written offers and any proposed settlements. c) Present the signed easement or ROW documents to the Client for recording. i) NOTE: Services related to eminent domain (condemnation) are not anticipated and, if required, will be performed as Additional Services. 4) Geotechnical Investigation: Consultant shall: a) Perform up to six (6) geotechnical bores to determine the soil characteristics of the Project and for design of the trail pavement section, retaining walls, bank stabilization, and pedestrian bridge abutments. Bores will be located on or near the trail route and for up to two (2) pedestrian bridges and for the bank stabilization along Little Bear Creek behind 600 Green Meadow North. Access shall be provided (right‐of‐entry) by the Client. b) Provide a geotechnical report that includes a field investigation, laboratory investigation, and engineering analysis with recommendations on earthwork, pavement and stabilization. c) Geotechnical services will be provided upon approval of the Concept Design. 5) Design Documents: Consultant shall: a) Prepare plans and specifications to show the character and extent of the Project upon approval of the Concept Design. Provide a cost opinion based on the drawings and specifications. Exhibit A, Page 3 of 4 b) Submit plan reviews for Client at 65% design completion to discuss preliminary working plans and at 95% design completion to discuss final plans. Deliverables for each submittal will include four (4) ‐ 11x17 plan sets and 1 PDF). c) Obtain necessary accessibility approvals for the design utilizing services of a Registered Accessibility Specialist. d) Coordinate and seek approval from the City, TxDOT and Oncor for the crossing of right‐of‐way and/or easements. Coordination and approvals will be obtained prior to bidding. e) Prepare a tree preservation/mitigation plan in accordance with the City criteria and submit for review and approval. f) Prepare contract documents and specifications for construction of the Project for review and approval by the Client, including technical specifications, agreement forms, general and special conditions, bidding documents, and other related documents, in a form sufficient for Client to advertise for bids. Consultant shall use forms provided by the Client where applicable. 6) Bidding and Construction Phase Assistance: Consultant shall: a) Provide assistance during the bidding process including preparation of advertisements, distribution of documents and addenda, attending the bid opening, tabulating bids, recommendation for award, and preparation of contract documents. b) Attend a preconstruction meeting with the Client and the Contractor. c) Provide assistance during construction as requested including responding to Contractor questions, change orders, field changes, construction observations and preparation of record drawings. Additional Services: Services not specifically identified in the Scope of Services above shall be considered additional and shall be performed on an individual basis upon authorization by Client. Compensation for Additional Services shall be performed at a rate of $140 per hour, or on a pre‐negotiated fee. Examples of such services include, but are not limited to, the following. 1) Phasing of the Project. 2) Pre‐Application meetings with the USACE and/or USACE permitting. 3) Threatened and endangered species investigation. 4) Cultural resources investigation by an archeologist. 5) Environmental site assessments and/or mitigation. 6) Hydraulic studies necessary for mapping of the FEMA floodplain. 7) Floodplain mapping including CLOMR/LOMR services. 8) Condemnation services, Land Titles, or property appraisals. 9) Boundary Surveys Payment for Additional Services of the Consultant rendered under this contract shall be paid for at the hourly rates at the time of service. Information Provided by Client 1) Record drawings for City utilities, roadways, park developments and land developments in the Project area. 2) GIS shapefiles for the Project area, including existing utilities, parks, sidewalks, trails, streets, right‐of‐way, property data, topography, and aerial imagery. Exhibit A, Page 4 of 4 Fee and Schedule The Consultant will perform the work described in the Scope of Services on a reimbursable basis at a rate of $140 per hour. The total recommended budget for services and expenses is estimated to be $382,500. A breakdown of the tasks and expected timeframes for completion are provided in the table below. Consultant shall notify the Client for authorization prior to exceeding the budgeted amount. Fees will be invoiced monthly based upon hours completed as of the invoice date. Payment is due within 30 days of the receipt of the invoice. Task Fee Expected Timeframe to Complete 1) Concept Design $72,000 Up to 12 work weeks 2) Survey Services $36,600 Up to 6 work weeks 3) ROW/Easement Negotiation and Acquisition $16,100 Up to 12 work weeks 4) Geotechnical Investigation $23,900 Up to 6 work weeks 5) Design Documents $218,500 Up to 20 work weeks 6) Bidding and Construction Phase Assistance $15,400 As requested TOTAL $382,500 These timelines may run simultaneously depending on the task item and are exclusive of Client or outside agency review time. Additional services, if desired and authorized, will be performed in a timely manner upon authorization by Client. COLLEYVILLE BLVDCOLLEYVILLE NATURE CENTER SPARGER PARK 0200 200100©Copyright 2019 Westra Consultants, LLC. All Rights Reserved.C O N S U L T A N T SNORTHSIDEWALK IMPROVEMENTSCOLLEYVILLE, TEXAS City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4d Agenda Date 2/4/2020 Number Resolution R-20-4467 Type Resolution Department Public Works Title Denial of all bids for the 2020 Micro-Surface Project Strategic Plan 1.4 Communicate thoroughly and strategically Explanation Reading and Public Hearing The City received two sealed bids, which were opened and publicly read aloud on January 7, 2020, for the 2020 Micro-Surface Project. The bids submitted for the work have been reviewed by engineering staff. The low bidder did not meet the minimum qualification required for this contract. Staff recommends denial of the bid submittals, as pricing exceeded that approved in the current fiscal budget cycle. Additionally, the apparent low bidder lacks the required references on similar projects with cities of a similar size. Public notification of the invitation for bids was advertised in the Fort Worth Star-Telegram on November 24, December 1, December 8, December 15, and December 22, 2019. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. This is the second attempt to bid this project with limited bid response due to the small number of firms providing this service. Financial Impact There is no current fiscal impact to the City. Recommendation Approve Attachments 1.Micro-Surface 2020 Bids 2.2020 Micro-Surface CITY OF COLLEYVILLE 2020 MICRO‐SURFACE PROJECT1/7/2020NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE1 Mobilization and Bonds LS135,000.00$ 35,000.00$ 74,470.00$ 74,470.00$ 2 Traffic Control LS110,000.00$ 10,000.00$ 75,000.00$ 75,000.00$ 3 Micro‐resurfacing SY189,0003.95$ 746,550.00$ 3.77$ 712,530.00$ 4 Construction Contingency LS130,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ Totals:821,550.00$ 892,000.00$ BID ITEMS Intermountain Slurry Seal, Inc. SPI Asphalt, LLC 4d. 2020 Micro-Surface Project •Denial of bid submittals from SPI Asphalt, LLC and Intermountain Slurry Seal, Inc, for the 2020 Micro-Surface Project. Summary of bids received 4d. Bid Summary – 2020 Micro-Surface Project •The bids submitted have been reviewed by staff. SPI Asphalt, LLC lacks the required references on similar projects with cities of a similar size. •Bid prices for all work was greater than the budgeted amount. •Total bid price from Intermountain Slurry Seal, Inc. was $4.72/sy. •Second time to bid this type of project with only one qualified bidder. Rather than re- bid this project, we would like council consideration to utilize an ILA with North Richland Hills who currently has a contract with International Slurry Seal, Inc. Contractor Base Bid SPI Asphalt, LLC $821,550.00 Intermountain Slurry Seal, Inc.$892,000.00 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 2/4/2020 Number Ordinance O-20-2109 Type Ordinance Department Community Development Title Consideration of a request for a Special Use Permit for an Accessory Dwelling on Lot 1, Block 1, Schiller Addition, located at 2001 Hall-Johnson Road, Case ZC19-022 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation First Reading and Public Hearing Nancy Scott, the applicant, has submitted a request for a Special Use Permit (SUP) for an accessory dwelling unit on Lot 1, Block 1, of the Schiller Addition, being approximately 1.06 acres, and zoned R-30 Single Family Residential district. Existing Conditions/Background: The subject property, 2001 Hall-Johnson Road, has R-30 zoning and is located on the south side of Hall-Johnson Road, west of the intersection with Highland Hills Lane. The subject property has a single family residence and an existing 691 s.f. accessory dwelling. The single family residence will be demolished for a new single family residence to be constructed. SUP Request: Request – The applicant is requesting approval of an SUP to allow for a 691 s.f. detached accessory dwelling unit. Ordinance – Section 3.27 Accessory Buildings and Residential Carport Regulations of the Land Development Code establishes the maximum size and number of accessory buildings to be permitted by staff on a residential lot: “2. Maximum Size and Number of Buildings: a. The maximum number of accessory buildings allowed per lot shall be three (3) buildings. In addition, the combined square footage of all accessory buildings shall not exceed four percent (4%) of the aggregate area of the lot. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from the requirement for the maximum number of accessory buildings. b. Accessory dwellings allowed by the Land Development Code shall be limited City Council Agenda Briefing 5a City of Colleyville Page 2 in size to be no more than the most restrictive of the following: 1. Fifty percent (50%) of the primary structure; 2.The maximum allowed square footage for accessory buildings on the lot; or 3.No more than twelve hundred (1,200) square feet The applicant proposes to allow for the family to utilize an existing 691 s.f. accessory dwelling. The total lot area is 1.06 acres and 4 percent of the total lot area is 1,847 s.f. Therefore, the requested accessory dwelling amounts for 1.5% of the 4% lot area. A Special Use Permit is required to allow for an accessory dwelling. Analysis: Any request for a building permit for an accessory dwelling shall only be authorized after approval of a Special Use Permit by the City Council per the Schedule of Permitted Principal Uses for the R-30 zoning district. The proposed accessory dwelling would continue to function as an accessory dwelling for the family. The existing primary home is being demolished and a new single family home is being constructed. The applicant’s desire for the accessory dwelling is to be compliant with Colleyville’s Land Development Code and to do so requires approval of a Special Use Permit. The accessory dwelling meets all required setbacks and size restrictions per the Land Development Code. The proposed accessory dwelling complies with all other requirements of Section 3.27. The site plan, floor plan, and elevations are attached. Surrounding Development: The properties to the north are zoned R-20 and PUD-R and contain single family residential development. The property to the east is zoned AG Agriculture zoning and contains single family residential development. Properties to the south and west are zoned R-20 Single Family residential development and contain single family residential development. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, no correspondence has been received. Staff Recommendation: Staff recommends approval of the requested SUP because it meets the standards for accessory dwellings per the requirements of the Land Development Code. Planning & Zoning Commission Recommendation: The Planning & Zoning City Council Agenda Briefing 5a City of Colleyville Page 3 Commission recommended approval of the SUP request at their January 13, 2020 meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City of Colleyville for this item. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Special Use Permit Request -Accessory Dwelling Dimensions 6.Site Plan 7.Floor Plan 8.Building Elevations 9.Notification Map 10.Notification List 11.Property Owner Notification 12.Ordinance O-20-2109 1913 5604 1917 5805 5802 2001 1905 2101 5801 5608 5611 1829 1908 58061904 5600 5705 5709 5607 5800 5804 5608 5605 5603 5802 2005 1900 2013 5710 1912 5613 5700 1829 2009 5800 5701 1900 5801 5609 5707 1909 5607 MORLAIX COURTHIGHLANDHILLSLANEMIRAMAR L A N E HALL JOHNSON ROAD BALLANTRAE DRIVE ARRINGT ON COURT Aerial Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-022 K2001 Hall Johnson Road Subject Property 5601 1913 5604 1917 2101 5805 5600 5802 2001 1905 2101 5801 2103 5608 5611 5807 5609 1829 1908 5806 1904 5600 5605 5617 5512 5513 5705 5709 5808 5900 5601 5607 5613 5800 5804 5608 5605 5603 5802 2005 5601 1900 2013 5710 1809 58095900 1912 5613 5700 1829 2009 58001829 5701 5605 1900 1812 1824 5801 5609 5707 1909 5603 5607BROUGHTONDRIVE HALL JOHNSON ROAD MONTCLAIR DRIVEMIRAMAR L A N E NORMANDY DRIVEVERS AILLES COURT HIGHLAND HILLS LANEBALLANTRAE DRIVE ARRINGT ON COURT AG R-20AGAG AG R-20 R-20 R-20 PU D-R R-30 R-30 R-20 Zoning Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-022 K2001 Hall Johnson Road Subject Property 1913 5604 1917 2101 5805 5600 5802 2001 1905 2101 5801 2103 5608 5611 5807 1829 1908 5806 5508 1904 5600 5605 5617 5512 5705 5709 5808 5900 5601 5607 5613 5800 5804 5608 5605 5603 5802 2005 5601 1900 2013 1800 5710 1809 1912 5613 5700 1829 2009 58001829 5701 19001812 1824 5801 1808 5609 5707 1909 5603 5607BROUGHTONDRIVE HALL JOHNSON ROAD MONTCLAIR DRIVEMIRA MA R LANE NORMANDY DRIVEVERS AILLES COURT HIGHLANDHILLSLANEBALLANTRAE DRIVE ARRINGT ON COURT Future Land Use Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-022 K2001 Hall Johnson Road Subject Property Residential Institutional Open Space; Parks 2001 Hall Johnson Lot 1, Block 1, Schiller Addition Request for Special Use Permit Zoned R-30 Zoning Classification Min Lot size Min Width Min Depth Max Lot Max Impervious Front East side West side Rear Stories Feet Coverage Coverage R-30 Single-Family 30,000 sq ft 125'125'35'10'10'25'2.5 35'25%55% Actual Dimensions Lot - now Zoned R-30 46,107 sq ft 130'353'8.50%19% Primary home 3241 sq ft 94'12'41'196'1 story 22' Accessory Dwelling 691 sq ft 192'64'36'132'1 story 13' Min Yard Requirement (Setback)Max Building Height Including both structures Actual PoposedActual Setbacks 2001 Hall Johnson Lot 1, Block 1, Schiller Addition Request for Special Use Permit for Existing Accessory Dwelling Guideline from the Colleyville Zoning Land Use Code, Section 3.27, A.2. 2. Maximum Size and Number of Buildings: a. The maximum number of accessory buildings allowed per lot shall be three (3) buildings. In addition, the combined square footage of all accessory buildings shall not exceed four percent (4%) of the aggregate area of the lot. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from the requirement for the maximum number of accessory buildings. b. Accessory dwellings allowed by the Land Development Code shall be limited in size to be no more than the most restrictive of the following: 1. Fifty percent (50%) of the primary structure; 2. The maximum allowed square footage for accessory buildings on the lot; or 3. No more than twelve hundred (1,200) square feet Maximum number of accessory buildings 3 Actual number requested 1 "Accessory dwellings . . . Shall be limited in size to be no more than the most restrictive of the following:" 1. 50% of the primary structure 3241 x 50% = 1620 sq ft. 2. Max square footage for all accessory buildings on the lot = 4% 46,107 x 4% = 1844 sq ft 3. Max square footage for a single accessory building 1200 sq ft Actual square footage of the accessory dwelling 691 sq ft 34.8' 691 Sq Ft GREAT ROOM FOOD PREP 2001 Hall Johnson Lot 1, Block, Schiller Addition Special Use Permit for Existing Accessory Dwelling Artist’s Rendering This is an artist’s rendering of the new home currently being built. 2551 AC Square Footage 3241 Total Square Footage It is set back 94’ from the front property line. ____________________ Existing Accessory Dwelling This existing accessory dwelling has been on the property for 18 years. It will be almost entirely hidden from view by the new home. It is about 200’ from the street. 691 Total Square Feet Setbacks Front: 192’ West: 36’ East: 64’ Rear: 132’ 2001 Hall Johnson Screened from View Two street views and a view of the new home formboards show the accessory dwelling screened from the street by the new home and from the west and south by a brick wall. 5601 1913 5604 1917 2101 5805 1804 5500 5901 2105 5902 5804 56001713 5802 2301 2001 5500 5604 5503 5904 1905 2101 5903 5801 2103 1801 1813 5608 5611 5602 5505 5807 2201 5609 5509 1829 1908 1901 5806 5902 5508 1904 5600 5501 5504 1800 2113 5605 5507 1716 5617 5512 5513 5705 5709 1801 5600 5808 5900 1909 5601 5901 5607 5613 5608 5606 5800 1809 5804 2109 1913 5608 5508 5903 1712 5605 5603 1712 5801 5504 5802 2005 5502 5902 5601 5904 5900 1900 2013 1805 1800 2300 5515 1809 1716 5809 5501 5900 1912 56135700 1829 2009 1805 5800 1829 5905 5701 5802 2107 5605 1900 55095503 1812 5700 1713 5513 5405 5504 5801 58031808 5609 1800 5707 5507 1909 1905 5511 5505 5603 5607 5505 BROUGHTONDRIVEMIRAMAR LANENORMANDY DRIVEHIGHLANDHILLSLANEHALL JOHNSON ROAD BALLANTRAE DRIVE A RRINGTON GREEN STRATTON COURTSTRATTON GREEN A RRINGTON COURT LANSFORD LANEMONTCLAIR DRIVENotification Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-022 K2001 Hall Johnson Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address BUI, CHRIS 1913 ARRINGTON CT COLLEYVILLE, TX 76034 1913 ARRINGTON CT VOLOSEN, MIRCEA 5604 MONTCLAIR DR COLLEYVILLE, TX 76034 5604 MONTCLAIR DR SLOAN, STEPHEN 1917 ARRINGTON CT COLLEYVILLE, TX 76034 1917 ARRINGTON CT PHILABAUM, RAYMOND E 2101 BALLANTRAE DR COLLEYVILLE, TX 76034 2101 BALLANTRAE DR SCHOFIELD, LYLE 5805 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5805 HIGHLAND HILLS LN ALLEN, WALTRAUD 5600 MIRAMAR LN COLLEYVILLE, TX 76034 5600 MIRAMAR LN SCHILLER, ADAM 2001 HALL JOHNSON RD COLLEYVILLE, TX 76034 2001 HALL JOHNSON RD WHITAKER, DAVID 1905 HALL JOHNSON RD COLLEYVILLE, TX 76034 1905 HALL JOHNSON RD HANEY, KENNETH J 2101 HALL JOHNSON RD COLLEYVILLE, TX 76034 2101 HALL JOHNSON RD APPLING, KYLE A 5801 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5801 HIGHLAND HILLS LN NGUYEN, BANG K 5608 MIRAMAR LN COLLEYVILLE, TX 76034 5608 MIRAMAR LN COLLYER, BRIAN C 5611 VERSAILLES CT COLLEYVILLE, TX 76034 5611 VERSAILLES CT BOUGHTON MAINTENANCE ASSOCIATI 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 1829 ARRINGTON GREEN TYLER, KENT 1908 ARRINGTON CT COLLEYVILLE, TX 76034 1908 ARRINGTON CT FORD, SAM 5806 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5806 HIGHLAND HILLS LN BREWSTER, KEITH W 5508 MONTCLAIR DR COLLEYVILLE, TX 76034 5508 MONTCLAIR DR LONG REVOCABLE TRUST 1904 ARRINGTON CT COLLEYVILLE, TX 76034 1904 ARRINGTON CT PATTERSON, BURTON 5600 MONTCLAIR DR COLLEYVILLE, TX 76034 5600 MONTCLAIR DR RENNHACK, RICHARD L 5504 MIRAMAR LN COLLEYVILLE, TX 76034 5504 MIRAMAR LN SMITH, JUSTIN 5605 VERSAILLES CT COLLEYVILLE, TX 76034 5605 VERSAILLES CT HARDISTER, HAROLD 5507 NORMANDY DR COLLEYVILLE, TX 76034 5507 NORMANDY DR COX, LAETITIA PO BOX 1785 COLLEYVILLE, TX 76034 5512 MONTCLAIR DR DACY, TIMOTHY 5705 MORLAIX CT COLLEYVILLE, TX 76034 5705 MORLAIX CT GOWDER, AMY 5709 MORLAIX CT COLLEYVILLE, TX 76034 5709 MORLAIX CT GARON, REJANA F 5808 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5808 HIGHLAND HILLS LN YEE AMY REVOCABLE TRUST 5601 VERSAILLES CT COLLEYVILLE, TX 76034 5601 VERSAILLES CT APPLEGATE, JOHN R 5607 VERSAILLES CT COLLEYVILLE, TX 76034 5607 VERSAILLES CT MIDDLETON, JOHN 5800 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5800 HIGHLAND HILLS LN BROWN, BRYAN 5804 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5804 HIGHLAND HILLS LN TORRES, ARNOLD 5608 MONTCLAIR DR COLLEYVILLE, TX 76034 5608 MONTCLAIR DR KUNNEMAN, DALE 5605 NORMANDY DR COLLEYVILLE, TX 76034 5605 NORMANDY DR WEINBERG, VICKIE 5603 NORMANDY DR COLLEYVILLE, TX 76034 5603 NORMANDY DR LUGGER, JERRY 5504 MONTCLAIR DR COLLEYVILLE, TX 76034 5504 MONTCLAIR DR WALTERS, COURTNEY 5802 HIGHLAND HILLS LN COLLEYVILLE, TX 76034 5802 HIGHLAND HILLS LN WINGO, STEPHEN J EST 2005 HALL JOHNSON RD COLLEYVILLE, TX 76034 2005 HALL JOHNSON RD MODY, ALKA 1802 INDUSTRIAL BLVD COLLEYVILLE, TX 76034 5601 NORMANDY DR COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 1900 HALL JOHNSON RD GARNER, HUBERT S 2013 HALL JOHNSON RD COLLEYVILLE, TX 76034 2013 HALL JOHNSON RD MONTCLAIR PARC INC 1108 W PIONEER PKWY ARLINGTON, TX 76013 5710 MIRAMAR LN KARAM, FAHMI W 5515 CLERMONT CT COLLEYVILLE, TX 76034 5515 CLERMONT CT MCMASTER, JOSEPH 1912 ARRINGTON CT COLLEYVILLE, TX 76034 1912 ARRINGTON CT BROCCO, CARLOS E 5613 VERSAILLES CT COLLEYVILLE, TX 76034 5613 VERSAILLES CT GHALIBAF, AMIR A 5700 MIRAMAR LN COLLEYVILLE, TX 76034 5700 MIRAMAR LN BOUGHTON MAINTENANCE ASSOCIATI 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 1829 ARRINGTON CT MATHEUS, JOSEPH 2009 HALL JOHNSON RD COLLEYVILLE, TX 76034 2009 HALL JOHNSON RD HEPPENSTALL, KARI 5701 MORLAIX CT COLLEYVILLE, TX 76034 5701 MORLAIX CT JINDAL, RAKESH 1900 ARRINGTON CT COLLEYVILLE, TX 76034 1900 ARRINGTON CT THE J&P CAMPBELL REVOCABLE TRU 5513 CLERMONT CT COLLEYVILLE, TX 76034 5513 CLERMONT CT BOUGHTON MAINTENANCE ASSOCIATI 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 1824 BROUGHTON DR BOUGHTON MAINTENANCE ASSOCIATI 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 5801 BURNHAM CIR RUSH, JON 5609 VERSAILLES CT COLLEYVILLE, TX 76034 5609 VERSAILLES CT BOUGHTON MAINTENANCE ASSOCIATI 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 1800 BROUGHTON DR DUNHAM, KELLEN 5707 MORLAIX CT COLLEYVILLE, TX 76034 5707 MORLAIX CT BROWN, CAITLIN 1909 ARRINGTON CT COLLEYVILLE, TX 76034 1909 ARRINGTON CT DWYER, JOHN 5511 CLERMONT CT COLLEYVILLE, TX 76034 5511 CLERMONT CT HEMRIC, MICHAEL 5603 VERSAILLES CT COLLEYVILLE, TX 76034 5603 VERSAILLES CT MCWITHEY, MICHAEL D 5600 BAY CLUB DR ARLINGTON, TX 76013 5607 NORMANDY DR ARBOR ESTATES II 5506 SYCAMORE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE BROUGHTON 2557 SW GRAPEVINE PKWY, SUITE 100 GRAPEVINE, TX 76051 COURTESY NOTICE HIGHLAND MEADOWS ADDN 2101 HIGH GATE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE MONTCLAIR PARC ADDITION 1108 W. PIONEER PARKWAY ARLINGTON, TX 76013 COURTESY NOTICE STONE CREST ESTATES P.O. BOX 332 COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED SCOTT, NANCY 217 FOUNTAINVIEW DRIVE EULESS, TX 76039 APPLICANT Public hearing notices were mailed on December 27, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, January 13, 2020 at 7:00 p.m. City Council Meetings: Tuesday, February 4, 2020 & Tuesday, February 18, 2020 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a request for a Special Use Permit for an Accessory Dwelling. The purpose is to allow for an existing accessory dwelling to remain and continue to operate as an accessory dwelling. Zoning Case: ZC19-022 Applicant: Nancy Scott Owner: Adam Schiller Location: 2001 Hall Johnson Road Property Description: Lot 1, Block 1, Schiller Addition Present Zoning: R-30 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active- development-cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com ORDINANCE O-20-2109 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 1.06 ACRES, BEING LOT 1, BLOCK 1, OF THE SCHILLER ADDITION, LOCATED AT 2001 HALL-JOHNSON ROAD, BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY DWELLLING; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for a Special Use Permit for an accessory dwelling under Case No. ZC19-022; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS,the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Ordinance O-20-2109 Page 2 of 4 Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for an accessory dwelling on the lot on 1.06 acres, being Lot 1, Block 1, of the Schiller Addition, located at 2001 Hall-Johnson Road, as depicted on the attached as Exhibit “A”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a.The Special Use Permit shall apply to the existing 691 s.f. accessory dwelling. b.The accessory dwelling shall be generally consistent with the, site plan and building elevations as depicted on the attached Exhibits “B” and “C”. c.All requirements of the Land Development Code shall be met, except where amended herein. Ordinance O-20-2109 Page 3 of 4 Sec. 5.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 7.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8.THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 4th day of February 2020. The second reading and public hearing being conducted on the 18th day of February 2020. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 18th DAY OF FEBRUARY 2020. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Chuck Kelley ____ Place 3, Kathy Wheat Place 6, Callie Rigney ____ Place 4, George Dodson Ordinance O-20-2109 Page 4 of 4 ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan Exhibit “C” – Elevations & Floor Plan City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5b Agenda Date 2/4/2020 Number Ordinance O-20-2110 Type Ordinance Department Community Development Title Consideration of amendments to Chapter 3, Section 3.24.B – Schedule Of Permitted Principal Uses and Section 3.27 Accessory Buildings and Residential Carport Regulations of the Land Development Code Strategic Plan 4.3 Adopt best-practice planning and development processes Explanation First Reading and Public Hearing Staff was directed to review and propose changes to the regulations found in the Land Development Code (LDC) pertaining to accessory buildings and accessory dwellings. Staff recommends the following amendments to the LDC: The prohibition of accessory buildings forward of the front facade of the primary dwelling except for on lots 80,000 square feet in size or larger Clarification on the height allowance and how to measure Clarification on what qualifies as an accessory dwelling (both structure & use) and the need for a Special Use Permit (SUP) In addition to these amendments, the City Council directed staff to include the removal of the SUP option for accessory dwellings in the R-20 zoning district. Staff Recommendation: Staff recommends approval of the proposed amendments. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval with a modification that an accessory building can be occupied up to 30 days without requiring approval of a Special Use Permit at their January 13, 2020 meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City of Colleyville with this item. Recommendation Approve City Council Agenda Briefing 5b City of Colleyville Page 2 1.Ch. 03 Accessory Building & Accessory Dwelling Amendments - Redline v2.1 2.Ordinance O-20-2110 Attachments Colleyville, Texas, Land Development Code Chapter 3 - Land Use Page 3 - 29 Table 3.24.B- - Schedule of Permitted Principal Uses Land Use Classification Residential District Non-Residential Districts Special Land Use Standards or Section Ref. Parking Group AG RE R40 R30 R20 R15 RD RMF MH CPOCN CC1 CC2 CC3 ML A. RESIDENTIAL ACCOMODATION USES Single Family Detached Dwelling PPPPPPPPP 6 3 Duplex – Attached Dwelling PS 6 2 Townhome – Attached Dwellings S 6 4 Multi-family – Attached Dwellings S 6 4 HUD Code Manufactured Housing P 6 2 Assisted Living Facilities PUD only 17 Bed and Breakfast Lodging SSSSSSSS 1,6 18 Private (HOA) Recreational Facilities PPPPPPPP 5 B. ACCESSORY USES Accessory Building PPPPPPPPP Sec. 3.27 n.a. Carport SSSSSSSSS Sec. 3.27.C n.a. Home Occupations Uses PPPPPPPPP 6 n.a. Accessory Dwelling PPSSS S11 1 C. AGRICULTURAL USES Commercial equestrian boarding stable and school PS 25 Crop Farming PP n.a. Livestock raising and breeding PP 8 n.a. Private horse stables for domestic use PPPS S n.a. Roadside produce stands (year round) SS n.a. D. UTILITY USES Electrical Substations SSSSSSSSSSS S SSS 21 Public Utility Supply and Storage Yards SSSSSSSSSSS S SSS 24 Section 3.27 Accessory Buildings and Residential Carport Regulations The following regulations shall govern the location, size and use of accessory buildings: A. Accessory Buildings Located in Residential Zoning Districts (O-00-1223 / 07/18/00) 1. Permit Required: a. A building permit shall be required for any accessory building which exceeds one hundred and twenty (120) square feet. However, all accessory buildings containing 120 square feet or less shall comply with the height and setback requirements of this Section. An accessory building shall only be allowed as an incidental structure to a principle building unless the accessory building is located in the Agricultural District. b. For the purpose of this Section, the term accessory building shall include detached residential garages, pool houses, accessory dwellings, gazebos, cabanas, or other shade structures. Exception: structures for specific use as playground assemblies and/or playhouses shall be exempt provided that minimum five (5) feet setbacks from property lines are maintained. 2. Maximum Size and Number of Buildings: a. The maximum number of accessory buildings allowed per lot shall be three (3) buildings. In addition, the combined square footage of all accessory buildings shall not exceed four percent (4%) of the aggregate area of the lot. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from the requirement for the maximum number of accessory buildings. b. Accessory dwellings allowed by the Land Development Code shall be limited in size to be no more than the most restrictive of the following: 1. Fifty percent (50%) of the primary structure; 2. The maximum allowed square footage for accessory buildings on the lot; or 3. No more than twelve hundred (1,200) square feet c. For the purpose of this Section, the size of an accessory building shall be the square footage of each floor, mezzanine, covered porch, or shade structure. d. An application to exceed the total square footage authorized above may be approved as a Special Use Permit (SUP). e. An existing accessory building may be remodeled or expanded provided the combined square footage of all accessory buildings does not exceed the maximum square footage allowed. However, a legally- existing accessory building which exceeds the maximum square footage allowed may be remodeled or replaced with a new accessory building, but not expanded or increased in height. f. There shall be no physical connection between accessory buildings and a minimum separation of three (3) feet between accessory buildings. 3. Setbacks: a. No accessory building shall be allowed, erected, or located forward of the front façade of the primary dwelling. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from this requirement. b. No accessory building shall be erected in any required yard, as defined in Chapter 2 – Definitions, except as set forth herein. bc. Attached accessory buildings – Accessory buildings erected ten (10) feet or closer to the principal building shall be considered attached, and shall comply with the setback lines established for the Commented [BB1]: Remove exemption? applicable zoning district. For the purpose of this regulation, the distance between buildings shall be measured between the nearest wall surfaces. Exception: Open structures (open on at least 2 ¾ sides), such as patio covers, shall be allowed to extend into the required rear yard setback a maximum of 10 feet. cd. Detached accessory buildings – A detached accessory building shall comply with the setback lines established for the applicable zoning district, unless the accessory building is located totally behind the rear of the principal building, then it shall not be placed closer than five (5) feet to any side or rear lot line. 4. Maximum Height: No accessory building shall penetrate a vertical height envelope defined as being a point five feet from a side or rear lot line and extending vertically 8 feet to a point, then extending at a 45o angle to the allowed height of the primary buildingzoning district. For clarification, structures shall be measured at grade and shall not exceed the maximum height of the zoning district. 5. Permitted Uses: The use of an accessory building shall be consistent with the permitted uses of the applicable zoning district, except,. no No accessory building shall be used for dwelling purposes (the act of occupying a structure – with or without a kitchen) other than for an accessory dwelling, where permitted by the district regulations or Special Use Permit. No accessory building or accessory dwelling shall be rented. 6. Special Use Permit Provision: Any request for a building permit for an accessory building which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. B. For Accessory Buildings Located in Non-residential Zoning Districts 1. No accessory building shall be erected in any required yard area except as set forth by this section. 2. No accessory building shall be erected within ten (10) feet of any other building unless such accessory building is used as a commercial kiosk, in which case such commercial kiosk cannot be located within fifty (50) feet of another building. 3. Commercial kiosks as accessory uses and/or buildings may be located within approved nonresidential districts subject to the following conditions: a. Maximum size of two hundred-fifty (250) square feet. b. No inside sales or service or drive in sales or service; walk-up and/or drive-up service permitted. c. Exterior walls shall be of at least seventy-five percent (75%) masonry, glass, or other equivalent material, provided metal material does not exceed twenty-five percent (25%) of the exterior walls. d. Located within required setbacks and in conformance with this section. e. Located in such a manner as to not impede, impair or endanger vehicular traffic on the property where the kiosk is located and for vehicular traffic ingressing from and egressing to public rights-of-way. f. Submission of an acceptable site plan shall be required for consideration of the issuance of a building permit unless a current valid Certificate of Occupancy exists. g. Limited to one (1) kiosk per platted plot. C. Residential Carport Regulations – Carports located in zoning districts which permit single family residential dwellings shall comply with the regulations contained in this section. 1. Approval by Special Use Permit Only: In accordance with the Special Use Permit procedures contained in this Chapter of these zoning regulations, no carport shall be built in the City of Colleyville without approval Commented [BB2]: Breakdown by size of lot? by the City Council for a Special Use Permit to construct a carport in a zoning district that permits single family residential dwellings. 2. Carport Standards: A carport shall comply with the following regulations, unless the City Council in approving a Special Use Permit for a carport has imposed other requirements necessary in the particular case to protect the public interests. a. Size: A carport shall not exceed 480 square feet in area. The longest dimension on a carport shall not exceed 24 feet. b. Height: A carport shall not exceed a maximum height of 15 feet. The height shall be measured from the finished grade to the highest point of the roof. c. Setbacks: i. A carport located within ten (10) feet of the principal building shall comply with the front, side and rear yard setbacks of the zoning district. The distance shall be measured between the two closest points of the carport and principal building. ii. A carport located 10 feet or more from a principal building may extend into a required side yard, provided all of the following conditions are satisfied: (1) every part of such carport is unenclosed except for necessary structural supports; (2) no part of the carport is less than five (5) feet from a side or rear lot line, and (3) the carport is located completely within the rear yard area as defined in these zoning regulations. d. Maximum Number Per Lot: one e. Paving and Street Access: The parking area of a carport shall be paved not less than nine feet (9’) by eighteen feet (18’) and provide access to a public street right-of-way. Said access shall be a minimum of nine feet (9’) in width and paved. All paved surfaces shall be either concrete, asphalt or pave-stone. f. Design Criteria: i. Roof - Carports shall have a pitched roof of at least 2:12. Flat roofs shall be prohibited. ii. Posts - Posts shall be clad or finished of brick, stone, cedar or decorative metal, such as metal lattice. For purpose of this requirement, decorative metal shall consist of twenty-five (25) percent opaque surfaces. The dimension of each post as viewed from each primary elevation shall not be less than eight inches (8”) or more than forty-eight inches (48”). Any carport with two or more elevations that exceed the 48-inch criteria shall be considered an accessory building and be regulated as such. Cedar posts shall be wrapped using masonry stone or brick from the base to at least 50% of the post height. The exposed portion of the cedar post shall be a minimum of 8 inches. g. Adequacy of Plans and Specifications: The applicant requesting a Special Use Permit to construct a carport shall submit plans and specifications of the proposed carport for review. Said plans and specifications shall contain sufficient information to allow the City Council to determine that the proposed carport complies with these regulations and the City Council may require additional information when necessary to clarify the applicant’s request. At a minimum, the drawings shall contain a plot plan, elevation views and a description of the construction materials. ORDINANCE O-20-2110 AMENDING CHAPTER 3, SECTION 3.24.B – SCHEDULE OF PERMITTED PRINCIPAL USES AND SECTION 3.27 – ACCESSORY BUILDINGS AND RESIDENTIAL CARPORT REGULATIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City Council of the City of Colleyville approved Ordinance O- 00-1214 on April 18, 2000, adopting the Land Development Code; and WHEREAS, the City of Colleyville desires to amend Chapter 3, Section 3.24.B – Schedule Of Permitted Principal Uses and Section 3.27 – Accessory Buildings And Residential Carport Regulations of the Land Development Code as part of a comprehensive review of the Land Development Code; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT Chapter 3, Section 3.24.B – Schedule Of Permitted Principal Uses and Section 3.27 – Accessory Buildings And Residential Carport Regulations of the Land Development Code are hereby amended to read as depicted in the attached Exhibit “A”. Sec. 2.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-20-2110 Page 2 of 2 Sec. 4.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 5.THAT this ordinance shall take effect immediately from and after its passage. Sec. 6.THAT all other provisions of the Land Development Code shall remain in full force and effect, except as amended herein. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 4th day of February 2020. The second reading and public hearing being conducted on the 18th day of February 2020. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 18TH DAY OF FEBRUARY 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Chuck Kelley ____ Place 3, Kathy Wheat Place 6, Callie Rigney ____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney Exhibit “A” {Chapter 3 amendments} City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 2/4/2020 Number Resolution R-20-4468 Type Resolution Department Community Development Title Consideration of a request for a replat for Lot 1, Block 2, Bristol Estate, being a replat of a portion of Block 2, of the Pleasant Oaks Estates Addition, located at 501 Beverly Drive, Case PC19-017 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character ExplanationReading and Public Hearing Doug Stewart, the applicant, has submitted a request for a replat of Lot 1, Block 2, of Bristol Estate, being a portion of Block 2, of the Pleasant Oak Estates Addition, which is approximately 2.00 acres, and zoned R-40 Single Family Residential district. The purpose is to plat the property into one single-family residential lot to allow for the construction of a new home. There are no new lots proposed. Existing Conditions/Background: The subject property, 501 Beverly, resides on the east side of Bransford Road south of the intersection with Beverly Drive. The subject property has R-40 zoning and the tract is developed with a single family home, which is being demolished so a new single family residential home may be built. Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations in the Land Development Code, the R-40 zoning regulations require the following standards: Minimum Lot Area: 40,000 square feet Minimum Lot Width: 150 feet Minimum Lot Depth: 150 feet Minimum Front Yard Setback: 40 feet Minimum Side Yard Setbacks: 15 feet Minimum Rear Yard Setback: 25 feet City Council Agenda Briefing 6a City of Colleyville Page 2 Maximum Lot Coverage: 20 percent Maximum Impervious Coverage: 50 percent As submitted, the proposed plat meets the requirements of the R-40 zoning as described in the Land Development Code. Surrounding Development: The surrounding area consists of properties zoned R-20 Single Family Residential district to the west, and R-40 Single Family Residential district to the north, south, and east, and are improved with single family residential uses. Analysis: The proposed lot layout is compatible with the R-40 zoning and meets the intent of the City’s comprehensive master plan. Tree Preservation: Any subdivision of the subject property must comply with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Public Notification: Staff mailed notices to all property owners within 500 feet, as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star- Telegram as required by State law and the Land Development Code. To date, no correspondence has been received. Staff Recommendation: Staff recommends approval of the replat. The request will allow development of a single-family home on the property with no new lots proposed. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the plat at their January 13, 2020 meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City of Colleyville with this item. Recommendation Approve City Council Agenda Briefing 6a City of Colleyville Page 3 Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Plat Exhibit 5.Notification Map 6.Notification List 7.Property Owner Notification 8.Resolution R-20-4468 512 5816 5812 5901 5808 500 508 508 513 512 509 504 5710 5712 5704 5705 501 5701BRANSFORD ROADBE VER LY DRIVE Aerial Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-017 K501 Beverly Drive Subject Property 513 5904 601511512 512 5816 505 5812 5901 5808 601 5808 500 508 600 6001 401 508 5616 513 601 512 600 509 504 5710 5712 5704 5705 501 5701 605 5608 308304 BRANSFORD ROADLE TA L ANE BE VER LY DRIVE R-40 PUD-R R-10 R-40 R-20 Zoning Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-017 K501 Beverly Drive Subject Property 513 405 6095 617 5904 605 612 601511 516 608 512 512 512 512 508 6000 5816 505 608 5812 600 608 5901 601 5808 500 508 604 701 600 6001 500 508504 609 613 401 6201 6100 400 403 608508 5616 513 601 512 600 509 504 5710 5712 5704 5705 501 5701 605 609 309 402 5612 5608 308304300 5701 5705 57095710 208 5628 301 305 313 BRANSFORD ROADBE VER LY DRIVE OAKLEIGHLANESHELTON DRIVEL D LOCKETT ROADLE TA LANE Future Land Use Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-017 K501 Beverly Drive Subject Property Residential Institutional Open S pace; Parks 513 405 6095 5904 605601511 516 608 512 512 512 512 508 6000 5816 505 608 5812 600 608 504500 5901 601 5808 500 508 604 600 6001 411 500 508504 609 613 401 6201 6100 400 403 608508 5616 513 601 6016 512 600 509 504 5710 5712 5704 5705 501 5701 605 609 309 402 5612 5608 308304300 5701 5705 57095710 208 5636 5632 5628 301 305 313 BE VER LY DRIVE LE TA LANEBRANSFORD ROADOAKLEIGHLANESHELT ON DRIVE L D LOCKETT ROADLETA LANENotification Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-017 K501 Beverly Drive Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address WALLER, EDWIN 513 LETA LN COLLEYVILLE, TX 76034 513 LETA LN COWAN, LARRY B 5904 BRANSFORD RD COLLEYVILLE, TX 76034 5904 BRANSFORD RD CHANDLER, RYAN 511 SHELTON DR COLLEYVILLE, TX 76034 511 SHELTON DR CHILDRESS, JOHN 512 BEVERLY DR COLLEYVILLE, TX 76034 512 BEVERLY DR CHILDRESS, JOHN 512 BEVERLY DR COLLEYVILLE, TX 76034 512 BEVERLY DR GOTCHER, BUFORD D 5816 BRANSFORD RD COLLEYVILLE, TX 76034 5816 BRANSFORD RD GRAY, JAMES M 505 LETA LN COLLEYVILLE, TX 76034 505 LETA LN RIMMER, BERTIE A 5812 BRANSFORD RD COLLEYVILLE, TX 76034 5812 BRANSFORD RD PANNO, KIM 5901 BRANSFORD RD COLLEYVILLE, TX 76034 5901 BRANSFORD RD CROWSON, RODNEY 601 LETA LN COLLEYVILLE, TX 76034 601 LETA LN MINOR, ARVIL 5808 BRANSFORD RD COLLEYVILLE, TX 76034 5808 BRANSFORD RD WEST, NICHOLAS 500 BEVERLY DR COLLEYVILLE, TX 76034 500 BEVERLY DR RIMMER, HARRY L 508 BEVERLY DR COLLEYVILLE, TX 76034 508 BEVERLY DR GLEASON, JAMES T 600 BEVERLY DR COLLEYVILLE, TX 76034 600 BEVERLY DR LAMA, PASANG 6001 BRANSFORD RD COLLEYVILLE, TX 76034 6001 BRANSFORD RD G & H GROUP LLC 75 MAIN ST STE 100 COLLEYVILLE, TX 76034 401 SHELTON DR LINES, JAMES K 3207 ST ALBANS CIR COLLEYVILLE, TX 76034 508 LETA LN TANNER, BRUCE 5616 BRANSFORD RD COLLEYVILLE, TX 76034 5616 BRANSFORD RD O'REGAN, BRIAN 513 BEVERLY DR COLLEYVILLE, TX 76034 513 BEVERLY DR BURNETT, JOHN P 601 BEVERLY DR COLLEYVILLE, TX 76034 601 BEVERLY DR LINES, JAMES K 3207 ST ALBANS CIR COLLEYVILLE, TX 76034 512 LETA LN LINES, JAMES K 3207 ST ALBANS CIR COLLEYVILLE, TX 76034 600 LETA LN OREGAN, BRIAN 513 BEVERLY DR COLLEYVILLE, TX 76034 509 BEVERLY DR WEST, GARY R 104 OAK VALLEY DR COLLEYVILLE, TX 76034 504 LETA LN TANNER, VICKI 15618 HADDON FIELD WAY DARNESTOWN, MD 20878 5710 BRANSFORD RD CARNEY, MAX 5712 BRANSFORD RD COLLEYVILLE, TX 76034 5712 BRANSFORD RD GARRISON, LISA 5704 BRANSFORD RD COLLEYVILLE, TX 76034 5704 BRANSFORD RD WEST, ERNEST R 104 OAK VALLEY DR COLLEYVILLE, TX 76034 5705 BRANSFORD RD BRISTOL, DAVID E 501 BEVERLY DR COLLEYVILLE, TX 76034 501 BEVERLY DR WEST, GARY R 104 OAK VALLEY DR COLLEYVILLE, TX 76034 5701 BRANSFORD RD DE JONG, MICHAEL 605 BEVERLY DR COLLEYVILLE, TX 76034 605 BEVERLY DR TANNER, VICKI 5616 BRANSFORD RD COLLEYVILLE, TX 76034 308 OAKLEIGH LN ALIANNE ESTATES 6201 THERESA LANE COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED STEWART, DOUGH 16010 METRIC DRIVE, STE 124 DALLAS, TX 75243 APPLICANT Public hearing notices were mailed on December 27, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, January 13, 2020 at 7:00 p.m. City Council Meetings: Tuesday, February 4, 2020 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a request for a Replat for Lot 1, Block 1, Bristol Estate. The purpose is to plat the property into one single-family residential lot and remove the existing structures on the property in order to allow for the construction of a new home. Zoning Case: PC19-017 Applicant: Doug Stewart Owner: David and Tracy Bristol Location: 501 Beverly Drive Property Description: A portion of Block 2, of the Pleasant Oaks Estates Addition Present Zoning: R-40 Single Family Residential NOTICE OF PUBLIC HEARING This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com RESOLUTION R-20-4468 A RESOLUTION APPROVING A REPLAT FOR LOT 1, BLOCK 2, OF THE BRISTOL ESTATE ADDITION WHEREAS,the Planning and Zoning Commission recommended approval of the Replat for Lot 1, Block 2, of the Bristol Estate, being a portion of Block 2, of the Pleasant Oaks Estates Addition, on January 13, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Replat, for Lot 1, Block 2, Bristol Estates Addition on approximately 2.00 acres, attached as Exhibit “A" - Plat Exhibit, is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 4th DAY OF FEBRUARY 2020. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Exhibit “A” - Plat Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6b Agenda Date 2/4/2020 Number Resolution R-20-4469 Type Resolution Department Community Development Title Consideration of a request for a Final Plat for Lots 1-34 and Lots OS-1–OS-10, Block 1, Oak Alley Estates, being Lots 1R1 and 1R2, Block 1, Bear Creek Plantation, located at 1312 John McCain Road and 7309 Holly Lane North, Case PC19-021 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character ExplanationReading and Public Hearing Richard DeOtte, the applicant, has submitted a request for a Final Plat for the Oak Alley Subdivision, being Lots 1R1 & 1R2, Block 1, of the Bear Creek Plantation, being approximately 43.54 acres and zoned PUD-R Planned Unit Development Residential. The purpose is to subdivide the property into 34 Single Family Residential lots and 10 open space lots. The PUD-R zoning also allows for gated, private streets. Existing Conditions/Background: The subject property currently is developed with two single family homes. John McCain Road will provide the only street frontage to the property per the approved PUD-R zoning. The final plat for consideration proposes to divide the PUD-R area into 34 single-family residential lots and 10 open space lots. The final plat is consistent with the preliminary plat approved on June 4, 2019. Lot Dimensions and Setbacks: Per Ordinance O-18-2056, the PUD-R zoning regulations require the following R-20 district standards: Minimum Lot Area: 26,000 square feet for lots 1 and 3. 30,000 square feet for no more than 32 lots. Minimum Lot Width: 100 feet except lots 1 and 2, 67 feet Minimum Lot Depth: 125 feet Minimum Front Yard Setback: 30 feet Minimum Side Yard Setbacks: 10 feet City Council Agenda Briefing 6b City of Colleyville Page 2 Minimum Rear Yard Setback: 25 feet except where noted on approved Development Plan Maximum Lot Coverage: 25 percent As submitted, the proposed plat meets all of the requirements of the PUD-R zoning. Surrounding Development: All of the surrounding property has developed with single-family residences using a variety of zoning classifications including: RE, R-40, R- 20, and PUD-R. Analysis: The applicant adjusted the zoning of the property from AG to PUD-R in 2019 for the purpose of creating a subdivision. The proposed plat creates 34 single family residential lots and 10 open space lots. The PUD-R also allows for gated, private streets. Access for the subdivision will only occur off John McCain Road. Fees: Park Land Dedication fees are required in the amount of $1,802 per residential lot. Park Land Dedication fees are due prior to filing the Final Plat for record. Impact Fees are also required per Chapter 13 (Impact Fees) of the Land Development Code and are due prior to the issuance of a Building Permit. Tree Preservation: Any subdivision of the subject property must comply with Chapter 5 (Urban Forestry) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Staff Recommendation: Staff recommends approval. The proposed Final Plat matched the approved preliminary plat and meets the requirements of the PUD-R and the Land Development Code. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the plat at their January 13, 2020 meeting by a vote of 6-0. Financial Impact There is no fiscal impact for the City of Colleyville with this item. Recommendation Approve City Council Agenda Briefing 6b City of Colleyville Page 3 Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Approved Preliminary Plat 5.Plat Exhibit 6.Tree Preservation Plan 7.Resolution R-20-4469 JOH N MC C AIN ROAD PEBBLE HILL DRIVEBELLEMEADEDRIVEHOLLY LANEHIX COURTTRIANON COURTEVANS ROADBELLEFONTE LANE Aerial Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-021 K1312 John McCain Rd and 7309 Holly Ln N Subject Property JOH N MC C AIN ROAD PEBBLE HILL DRIVEBELLEMEADEDRIVEHOLLY LANEHIX COURTTRIANON COURTEVANS ROADBELLEFONTE LANE RE PU D-R R-40 AG R-20 AG PU D-R R-20 PU D-R PU D-R PU D-R R-20R-20 R-20 Zoning Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-021 K1312 John McCain Rd and 7309 Holly Ln N Subject Property JOH N MC C AIN ROAD PEBBLE HILL DRIVEBELLEMEADEDRIVEHOLLY LANEHIX COURTTRIANON COURTEVANS ROADBELLEFONTE LANE Future Land Use Map DISCLAIMER: This map and information contained in it were developed exclusively for use by the City of Colleyville. Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. PC19-021 K1312 John McCain Rd and 7309 Holly Ln N Subject Property Residential Institutional Open Space; Parks Water Body ( IN FEET )1 INCH = FT010050100200MARCH 2019PRELIMINARY PLATOFOAK ALLEYBEING43.536 ACRESBEINGLOTS 1R1 & 1R2, BLOCK 1BEAR CREEK PLANTATIONCITY OF COLLEYVILLE,TARRANT COUNTY, TEXAS34 RESIDENTIAL LOTS10 OPEN SPACE LOTS1 STREET & PEDESTRIAN ACCESS LOTOWNER:BURK & GLORIACOLLINS TRUST1312 JOHN MCCAIN ROADCOLLEYVILLE, TEXAS 76034SURVEYOR:MILLER SURVEYING, INC.430 MID CITIES BOULEVARDHURST, TEXAS 76054(817) 577-1052CONTACT: JASON RAWLINGSENGINEER:DEOTTE, INC.420 JOHNSON RD. SUITE 303KELLER, TEXAS 76248(817) 337-8899CONTACT: RICH DEOTTEPROPERTY DESCRIPTIONBeing a tract of land out of the Hall-Medlin Survey, Abstract No. 1037 and the H. R. Wall Survey, Abstract No. 1973, situated in the City of Colleyville,Tarrant County, Texas, and surveyed by Miller Surveying, Inc. of Hurst, Texas in June of 2017, said tract being all of Lot 1R1 and Lot 1R2, Block 1, BearCreek Plantation, an addition to the City of Colleyville, Tarrant County, Texas according to the plat thereof recorded in Cabinet A, Slide 5622 of the PlatRecords of Tarrant County, Texas and being more particularly described by metes and bounds as follows:Beginning at a 1/2 inch steel rod found for the southwest corner of said Lot 1R1, said rod being the intersection of the northerly right-of-way line of JohnMcCain Road and the easterly right-of-way line of Holly Lane;Thence North 14 degrees 59 minutes 54 seconds West with the westerly boundary line of said Lot 1R1 and with said easterly right-of-way line, passing at986.79 a 5/8 inch steel rod with cap stamped “MSI RPLS 4224” found for the southwest corner of Lot 1R2 of said Block 1 and continuing with a total distanceof 1031.79 feet to a 5/8 inch steel rod found;Thence North 89 degrees 26 minutes 57 seconds East with the westerly boundary line of said Lot 1R2 and said easterly right-of-way line a distance of 1.94feet to a 5/8 inch steel rod found;Thence North 15 degrees 26 minutes 25 seconds West continuing with said westerly boundary line and said easterly right-of-way line a distance of 53.23 feet toa 1/2 inch "MILLER 5665" capped steel rod found;Thence North 89 degrees 07 minutes 37 seconds West continuing with said westerly boundary line and said easterly right-of-way line a distance of 52.32 feet toa 1/2 inch "MILLER 5665" capped steel rod found for the southwest corner of said Lot 1R2;Thence North 13 degrees 49 minutes 10 seconds West with the westerly boundary line of said Lot 1R2, passing at 190.00 feet a 1/2 inch "MILLER 5665"capped steel rod found for the northwest corner of said Lot 1R2 and continuing with the westerly boundary line of said Lot 1R1 a total distance of 537.38 feetto a 1/2 inch "MILLER 5665" capped steel rod set for an angle point in said westerly boundary line;Thence North 52 degrees 24 minutes 53 seconds West continuing with said westerly boundary line a distance of 140.46 feet to an angle point therein;Thence North 06 degrees 44 minutes 16 seconds West continuing with said westerly boundary line a distance of 366.77 feet to an angle point therein;Thence North 23 degrees 18 minutes 22 seconds West continuing with said westerly boundary line a distance of 134.15 feet;Thence North 62 degrees 10 minutes 30 seconds West continuing with said westerly boundary line a distance of 175.21 feet to the northwest corner of said Lot1R1 and being in Big Bear Creek;Thence easterly with the northerly boundary line of said Lot 1R1 and with said creek along the following calls:North 48 degrees 23 minutes 38 seconds East a distance of 16.00 feet;North 65 degrees 00 minutes 00 seconds East a distance of 66.00 feet;North 82 degrees 00 minutes 00 seconds East a distance of 58.00 feet;South 82 degrees 00 minutes 00 seconds East a distance of 49.00 feet;South 58 degrees 00 minutes 00 seconds East a distance of 66.00 feet;South 37 degrees 00 minutes 00 seconds East a distance of 31.00 feet;South 08 degrees 00 minutes 00 seconds East a distance of 145.00 feet;South 12 degrees 00 minutes 00 seconds East a distance of 64.00 feet;South 55 degrees 00 minutes 00 seconds East a distance of 78.00 feet;North 85 degrees 00 minutes 00 seconds East a distance of 56.00 feet;North 58 degrees 00 minutes 00 seconds East a distance of 29.00 feet;North 46 degrees 00 minutes 00 seconds East a distance of 247.00 feet;North 78 degrees 00 minutes 00 seconds East a distance of 213.00 feet;South 66 degrees 00 minutes 00 seconds East a distance of 96.00 feet;South 79 degrees 00 minutes 00 seconds East a distance of 91.00 feet;North 87 degrees 00 minutes 00 seconds East a distance of 63.00 feet;North 68 degrees 00 minutes 00 seconds East a distance of 50.00 feet;North 40 degrees 00 minutes 00 seconds East a distance of 42.00 feet;North 52 degrees 00 minutes 00 seconds East a distance of 83.00 feet;North 65 degrees 00 minutes 00 seconds East a distance of 55.00 feet;South 88 degrees 46 minutes 16 seconds East a distance of 153.00 feet to the northeast corner of said Lot 1R1;Thence South 01 degrees 19 minutes 45 seconds West with the easterly boundary line of said Lot 1R1 a distance of 422.00 feet to a 5/8 inch steel rod foundfor an angle point therein;Thence South 01 degrees 00 minutes 28 seconds West continuing with said easterly boundary line a distance of 835.92 feet to a brass monument found for anangle point therein;Thence South 00 degrees 56 minutes 29 seconds West continuing with said easterly boundary line a distance of 1016.49 feet to a 1/2 inch steel rod found forthe southeast corner of said Lot 1R1, said rod being in the northerly right-of-way line of John McCain Road;Thence North 88 degrees 26 minutes 55 seconds West with the southerly boundary line of said Lot 1R1 and with said northerly right-of-way line a distance of534.37 feet to the point of beginning and containing 43.536 acres of land, more or less.LOCATION MAPSCALE: 1" = 2000'JOHN MCCAINSITECOLLEYVILLE BLVDHOLLYTRIANON WHEREAS THE PLANNING AND ZONING COMMISSION OF THE CITY OF COLLEYVILLE, TEXAS VOTEDAFFIRMATIVELY ON THIS __________ DAY OF _______________________, 20_____, TO APPROVE THIS PLAT.CHAIRMAN, PLANNING AND ZONING COMMISSIONATTEST: SECRETARY, PLANNING AND ZONING COMMISSIONPLANNING AND ZONING COMMISSION APPROVALWHEREAS THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS VOTED AFFIRMATIVELY ON THIS__________ DAY OF _______________________, 20_____, TO APPROVE THIS PLAT.MAYOR, CITY OF COLLEYVILLEATTEST: CITY SECRETARYCITY COUNCIL APPROVALThe purpose of this plat is to develop the 43.536acre tract into a thirty four lot residential subdivision.PURPOSE OF PLATNOTES:1. LOT OS-10 WILL BE A LANDSCAPE, WALL &DRAINAGE EASEMENT AND SHALL ACCEPTDRAINAGE FROM BOTH THE EAST AND WEST SIDESOF THE HOLLY LANE ROW.2. SUBDIVISION IS PLANNING FOR PRIVATE ROADS(LOT OS-10). HOA IS RESPONSIBLE FOR ALLMAINTENANCE IN THIS LOT.3. LOT PS-1 WILL BE A STREET AND PEDESTRIANACCESS EASEMENT. TRIANON COURTLOT 1230,014 SFLOT 1130,055 SFLOT 1030,066 SFLOT 1946,221 SFLOT 2043,644 SFLOT 2143,576 SFLOT 2261,774 SFLOT 2530,096 SFLOT 2630,038 SFLOT 1540,576 SFLOT 1430,006 SFLOT 1330,008 SFOS-717,115 SFLOT 2430,561 SFLOT 2341,698 SFLOT 18133,550 SFOS-9285,815 SFLOT 1731,200 SFLOT 1633,587 SFSTREET DSTREET ASTREET ETRTRERRRSTRSTRSTRSTRSTRSSTRTRTRRSTSSSSSTTTSTRSTRSTRSTRSTRRTATTTTTTTTTEETTTTTEETTTTT-7-77-7-7771111OS-7S-7S-7-7-7-7717 1117 11717111111-7-7-7-7-771111115 5 55SFSFSSSSSSSS55555SSS5SSSSSS555SSSSSSO0,000,00,00,0LOOO30,030,030,00,00,000,0OO0,00,00,00,00T13T111OT 1LOT 1LOT 1LOT 1LLOT 1OT 1OTOT 1TLOLOLLOLOOOTLOT 1LOT 1LOT 1LOT 1LOT 1SFOTOTTOT 15TT,5,55576 SFOTOTOTOOTTT,5,,,55OOTOTOTOTTTTT,5,,5,5,555OT OTOTTTT31,2003313131,31LOTOTOTOTOTT31,3131,3131,311OTOTOTOTOTT3131,3131,331,31111111111111177115555555517,1117,1117 1117 1117,1117 117,11117777777771111177771717777,11111111117111177777777777ATRRTRRTRERRSTRTTRTTRTRTRSTSTSTTTTTTSTRSTRSTRSTRTT TTTTT2212222222222LOTTTTTTTTT46,22,222222222222T TT TT222222222233,6443636,64,6466443,6443,643,64366436,64,64643643,643,643,64,64OOOOTOOTOTLOTOOOOOTLOOOOOTOTOOTT 2121212T21T21TT21TT21T22112111TTTTTTTT2T21TT21T21TT21T2122TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTSFSFSFFFFFFFF576 5755765557577SFSFSFSFFFF6 6 6SFSSFSSFFFF76 7666SFSSSSF6 6666SFSSS3,57575555557557557575SFSSFSFFFFFFFFFF6666666666666SF222222222222222222222323223223236669869SLOT 232232332231641 641 6441 641 616164141444411622323232341 6941 6941 641 6941 6FFFFFFFFFFFFFFFFFFSSS9S5555555SF999999SS-9999999SSSSS-999999SSSSSSS151555555SSSSSS515555SSSSSSOTOOOOOOOOOTOOOO010010F5SS-9999S9S-9SLLLOLOLLOO55OLOLL,5,3,,,,,3333LEGENDTREE TO REMAINTREE TO BE REMOVEDC I V I L E N G I N E E R I N G TBPE No. F-003116DEOTTE, INC.DOI No. 2017121.00420 Johnson Road, Suite 303 Keller, Texas 76248817-337-8899 (Office) 817-337-5133 (Fax)PREPARED FOR:DOI No. 2017121.00 - OAK ALLEY - WATER, SEWER, DRAINAGE AND PAVING IMPROVEMENTS - COLLEYVILLE, TEXASBENCHMARKS:BM1CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN IN THEPROJECTION OF THE CENTERLINE OFHOLLY LANE.ELEV = 622.08BM2CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN 60'EAST OF THE CENTERLINE OF HOLLYLANE.ELEV = 622.29BURK COLLINS & COMPANY, LTD.500 GRAPEVINE HYW, SUITE 224HURST, TX 76054(817) 268-5489LOCATION MAPSCALE: 1" = 2000'JOHN MCCAINSITECOLLEYVILLE BLVDHOLLYTRIANON TREE PROTECTION FENCETREE PROTECTION NOTES1. GENERAL CONSTRUCTION NOTES: REFER TO SHEET C-0.3 "GENERALCONSTRUCTION NOTES, LEGEND AND ABBREVIATIONS" FOR THE GENERALCONSTRUCTION NOTES FOR THE PROJECT.2. TREE PROTECTION IDENTIFICATION: PRIOR TO GRADING, BRUSH REMOVAL, ORSITE CONSTRUCTION, THE CONTRACTOR SHALL MEET WITH THE DEVELOPERAND/OR ENGINEER AT THE SITE TO ASCERTAIN THE AREAS OF THE EXISTINGTREES TO BE PROTECTED AND PRESERVED. THE CONTRACTOR SHALL THENCLEARLY TAG OR MARK ALL TREES TO BE PROTECTED AND PRESERVED. NOTREES SHALL BE CUT AND/OR REMOVED FROM THE PROJECT SITE UNTILSPECIFICALLY AUTHORIZED IN WRITING BY THE GOVERNING AUTHORITY AND/ORDEVELOPER.3. TREE PROTECTION FENCE: THE CONTRACTOR SHALL ERECT A FENCE (PERDETAILS) AROUND EACH TREE TO PREVENT THE PLACEMENT OF DEBRIS OR FILLWITHIN THE DRIP LINE OF THE TREE. THE TREE PROTECTION FENCE LOCATIONSHOWN ON THE PLAN IS SCHEMATIC IN NATURE.4. TREE CANOPY RESTRICTIONS: DURING CONSTRUCTION, THE CONTRACTOR SHALLPROHIBIT CLEANING, PARKING OR STORAGE OF EQUIPMENT OR MATERIALSUNDER THE CANOPY OF ANY TREE OR GROUP OF TREES BEING PRESERVED. THECONTRACTOR SHALL NOT ALLOW THE DISPOSAL OF ANY WASTE MATERIAL SUCHAS, BUT NOT LIMITED TO, PAINT, OIL SOLVENTS, ASPHALT, CONCRETE, MORTAR,ETC., IN THE CANOPY AREA.5. TREE ATTACHMENT RESTRICTIONS: NO ATTACHMENTS OR WIRES OF ANY KIND,OTHER THAN THOSE OF A PROTECTIVE NATURE, SHALL BE ATTACHED TO ANYTREE.6. FILL RESTRICTIONS: NO FILL OR EXCAVATION MAY OCCUR WITHIN THE DRIP LINEOF A TREE TO BE PRESERVED WITHOUT AN APPROVED PLAN FOR USE OF TREEWELLS OR RETAINING WELLS. CHANGES OF GRADE SIX (6) INCHES OR GREATERSHALL REQUIRE ADDITIONAL MEASURES TO MAINTAIN PROPER OXYGEN ANDWATER EXCHANGE WITH THE ROOT SYSTEM. IN ADDITION, THE FOLLOWINGGUIDELINES ARE TO PROTECT THE TREES TO BE PRESERVED.A. WITH MAJOR GRADE CHANGES, A RETAINING WALL OR TREE WELL OF ADESIGN APPROVED BY THE GOVERNING AUTHORITY SHALL BE CONSTRUCTEDAROUND THE TREE NO CLOSER THAN HALF THE DISTANCE BETWEEN THETRUNK AND THE DRIP LINE. THE RETAINING WALL SHOULD BE CONSTRUCTEDSO AS TO MAINTAIN THE EXISTING GRADES AROUND THE TREE OR GROUP OFTREES.B. AT NO TIME SHALL A WALL, PAVEMENT OR POROUS PAVEMENT BE PLACEDLESS THAN FIVE (5) FEET OR ONE (1) FOOT FOR EVERY TWO (2) INCHES INCALIPER, WHICHEVER IS GREATER, TO THE TRUNK OF THE TREE.C. ROOT PRUNING WILL BE REQUIRED WHEN THE CRITICAL ROOT ZONE IS TO BEDISTURBED. THIS IS IN AREAS WHERE PAVING OR THE BUILDING PADEXTENDS TO OR BENEATH THE DRIP LINE OF THE TREE.C-8.1TREE PRESERVATION PLAN -NORTHOAK ALLEYCOLLEYVILLE, TEXAS( IN FEET )1 INCH = FT0502550100MATCHLINE - SEE SHEET C-8.2MATCHLINE - SEE SHEET C-8.3 JOHN MCCAIN ROADHOLLY LANETRIANON COURTLOT 730,111 SFLOT 930,195 SFOS-820,061 SFOS-634,326 SFOS-42,568 SFLOT 2730,011 SFLOT 3433,800 SFLOT 3036,140 SFLOT 3133,226 SFLOT 3233,395 SFLOT 3333,476 SFLOT 830,043 SFLOT 630,164 SFLOT 530,328 SFLOT 433,184 SFLOT 126,070 SFOS-1058,144 SFOS-111,996 SFLOT 2932,988 SFLOT 2830,563 SFLOT 326,042 SFLOT 230,355 SFOS-317,240 SFOS-22,734 SFOS-52,254 SFSTREET ASTREET CSTREET B8S8S8 S8 S8S8 SF,568 S2,568 S2,568 S2,568 ,568 S568 S568 SSS2,5652,562,5,565652,562,568 S2,568 S2,568 S2,568 S568 S568 S56868 SSFSSSFFF6 6 SSFSSFSF26 6 6 SSS66 6 6 SFSFSSFS4,343,3,3233234,334,34,34,343,3334,34,34,3,3,3ATAAAAAAAAAEEEEEEEEEEEEEEEEEATATATATATATAAAAREEEEEEEEEEEEEEETTTTTAAAAAEEEEEEEEETATATATATAS-SSSS43264444444432333444444OSOSOSSSS3434344334343333333333333443SSSSS444444433333433444466666666666666SSSSSSSSSSSSSSSSSSS66666-44444-4OOS-4OOS-4-44OOOOS-4OS-44OS-4O-444LEGENDTREE TO REMAINTREE TO BE REMOVEDC I V I L E N G I N E E R I N G TBPE No. F-003116DEOTTE, INC.DOI No. 2017121.00420 Johnson Road, Suite 303 Keller, Texas 76248817-337-8899 (Office) 817-337-5133 (Fax)PREPARED FOR:DOI No. 2017121.00 - OAK ALLEY - WATER, SEWER, DRAINAGE AND PAVING IMPROVEMENTS - COLLEYVILLE, TEXASBENCHMARKS:BM1CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN IN THEPROJECTION OF THE CENTERLINE OFHOLLY LANE.ELEV = 622.08BM2CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN 60'EAST OF THE CENTERLINE OF HOLLYLANE.ELEV = 622.29BURK COLLINS & COMPANY, LTD.500 GRAPEVINE HYW, SUITE 224HURST, TX 76054(817) 268-5489LOCATION MAPSCALE: 1" = 2000'JOHN MCCAINSITECOLLEYVILLE BLVDHOLLYTRIANON TREE PROTECTION FENCEC-8.2TREE PRESERVATION PLAN -SOUTHOAK ALLEYCOLLEYVILLE, TEXAS( IN FEET )1 INCH = FT0502550100MATCHLINE - SEE SHEET C-8.1TREE PROTECTION NOTES1. GENERAL CONSTRUCTION NOTES: REFER TO SHEET C-0.3 "GENERALCONSTRUCTION NOTES, LEGEND AND ABBREVIATIONS" FOR THE GENERALCONSTRUCTION NOTES FOR THE PROJECT.2. TREE PROTECTION IDENTIFICATION: PRIOR TO GRADING, BRUSH REMOVAL, ORSITE CONSTRUCTION, THE CONTRACTOR SHALL MEET WITH THE DEVELOPERAND/OR ENGINEER AT THE SITE TO ASCERTAIN THE AREAS OF THE EXISTINGTREES TO BE PROTECTED AND PRESERVED. THE CONTRACTOR SHALL THENCLEARLY TAG OR MARK ALL TREES TO BE PROTECTED AND PRESERVED. NOTREES SHALL BE CUT AND/OR REMOVED FROM THE PROJECT SITE UNTILSPECIFICALLY AUTHORIZED IN WRITING BY THE GOVERNING AUTHORITY AND/ORDEVELOPER.3. TREE PROTECTION FENCE: THE CONTRACTOR SHALL ERECT A FENCE (PERDETAILS) AROUND EACH TREE TO PREVENT THE PLACEMENT OF DEBRIS OR FILLWITHIN THE DRIP LINE OF THE TREE. THE TREE PROTECTION FENCE LOCATIONSHOWN ON THE PLAN IS SCHEMATIC IN NATURE.4. TREE CANOPY RESTRICTIONS: DURING CONSTRUCTION, THE CONTRACTOR SHALLPROHIBIT CLEANING, PARKING OR STORAGE OF EQUIPMENT OR MATERIALSUNDER THE CANOPY OF ANY TREE OR GROUP OF TREES BEING PRESERVED. THECONTRACTOR SHALL NOT ALLOW THE DISPOSAL OF ANY WASTE MATERIAL SUCHAS, BUT NOT LIMITED TO, PAINT, OIL SOLVENTS, ASPHALT, CONCRETE, MORTAR,ETC., IN THE CANOPY AREA.5. TREE ATTACHMENT RESTRICTIONS: NO ATTACHMENTS OR WIRES OF ANY KIND,OTHER THAN THOSE OF A PROTECTIVE NATURE, SHALL BE ATTACHED TO ANYTREE.6. FILL RESTRICTIONS: NO FILL OR EXCAVATION MAY OCCUR WITHIN THE DRIP LINEOF A TREE TO BE PRESERVED WITHOUT AN APPROVED PLAN FOR USE OF TREEWELLS OR RETAINING WELLS. CHANGES OF GRADE SIX (6) INCHES OR GREATERSHALL REQUIRE ADDITIONAL MEASURES TO MAINTAIN PROPER OXYGEN ANDWATER EXCHANGE WITH THE ROOT SYSTEM. IN ADDITION, THE FOLLOWINGGUIDELINES ARE TO PROTECT THE TREES TO BE PRESERVED.A. WITH MAJOR GRADE CHANGES, A RETAINING WALL OR TREE WELL OF ADESIGN APPROVED BY THE GOVERNING AUTHORITY SHALL BE CONSTRUCTEDAROUND THE TREE NO CLOSER THAN HALF THE DISTANCE BETWEEN THETRUNK AND THE DRIP LINE. THE RETAINING WALL SHOULD BE CONSTRUCTEDSO AS TO MAINTAIN THE EXISTING GRADES AROUND THE TREE OR GROUP OFTREES.B. AT NO TIME SHALL A WALL, PAVEMENT OR POROUS PAVEMENT BE PLACEDLESS THAN FIVE (5) FEET OR ONE (1) FOOT FOR EVERY TWO (2) INCHES INCALIPER, WHICHEVER IS GREATER, TO THE TRUNK OF THE TREE.C. ROOT PRUNING WILL BE REQUIRED WHEN THE CRITICAL ROOT ZONE IS TO BEDISTURBED. THIS IS IN AREAS WHERE PAVING OR THE BUILDING PADEXTENDS TO OR BENEATH THE DRIP LINE OF THE TREE. TREES TO REMAINTree #2406240724082409241024112412241324142415241624172418241924202421242224232424242524262427242824292430243124322433243724382439244024412442244324442445244624472448245224532454245524562457245824592460246124622463246424652466Size & Species12" LIVE OAK12" LIVE OAK12" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK13" LIVE OAK14" LIVE OAK11" LIVE OAK15" LIVE OAK18" LIVE OAK14" LIVE OAK12" LIVE OAK12" LIVE OAK15" LIVE OAK15" LIVE OAK12" LIVE OAK14" LIVE OAK17" LIVE OAK12" LIVE OAK14" LIVE OAK13" LIVE OAK13" LIVE OAK10" LIVE OAK11" LIVE OAK11" LIVE OAK12" LIVE OAK14" LIVE OAK14" LIVE OAK15" LIVE OAK14" LIVE OAK12" LIVE OAK12" LIVE OAK10" LIVE OAK12" LIVE OAK11" LIVE OAK11" LIVE OAK12" LIVE OAK12" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK11" LIVE OAK17" LIVE OAK9" LIVE OAK18" LIVE OAK11" LIVE OAKTREES TO REMAINTree #2467246824692470247124722473247424752476247724782479248624912492249324942495249624972498249925002501250425052506250725092510251325142515251625172518251925202521252225242525252625482549255025512552255325542555255625612562Size & Species13" LIVE OAK11" LIVE OAK14" LIVE OAK13" LIVE OAK16" LIVE OAK15" LIVE OAK14" LIVE OAK13" LIVE OAK15" LIVE OAK14" LIVE OAK15" LIVE OAK14" LIVE OAK12" LIVE OAK10" LIVE OAK9" LIVE OAK12" LIVE OAK12" LIVE OAK14" LIVE OAK12" LIVE OAK14" LIVE OAK18" LIVE OAK9" LIVE OAK15" LIVE OAK10" LIVE OAK10" LIVE OAK11" LIVE OAK8" LIVE OAK14" PINE20" PINE14" PINE6" JUNIPER14" PECAN16" PECAN12" PECAN12" PECAN30" POST OAK18" POST OAK20" POST OAK24" POST OAK28" POST OAK24" POST OAK19" POST OAK15" POST OAK20" POST OAK8" POST OAK9" POST OAK13" LIVE OAK15" LIVE OAK11" LIVE OAK14" LIVE OAK13" LIVE OAK12" LIVE OAK7" LIVE OAK11" LIVE OAK12" LIVE OAKTREES TO REMAINTree #2563256425652566256725682569257025712572257325742575257625772578257925802581258225832584258525862587258825892590259125922593262626272628262926302631263226332634263526362637263826392640264126422643264426452646264726482649Size & Species7" LIVE OAK28" POST OAK29" POST OAK15" POST OAK19" POST OAK26" POST OAK7" POST OAK10" POST OAK19" POST OAK14" POST OAK15" POST OAK10" CEDAR20" POST OAK10" POST OAK11" POST OAK14" ELM13" POST OAK8" CEDAR10" ELM6" HACKBERRY15" POST OAK19" POST OAK10" POST OAK16" POST OAK17" POST OAK10" POST OAK13" POST OAK14" POST OAK11" POST OAK14" POST OAK8" CEDAR15" TREE16" ELM18" POST OAK14" POST OAK8" POST OAK13" POST OAK7"9" CEDAR8" POST OAK8" POST OAK8" POST OAK8" POST OAK19" ELM10" POST OAK8" CEDAR22" ELM10" CEDAR19" CEDAR24" ELM6" CEDAR18" ELM8" POST OAK6" BOIS D'ARC10" ELM28" POST OAKTREES TO REMAINTree #2650265126522653265426552656265726582659266026612662266326642665266626672668266926702671267226732674267526762677267826792680268126822683268426852686268726882689269026912692269326942695269626972698269927002701270227082709Size & Species30" POST OAK27" POST OAK7" ELM6" POST OAK8" ELM6" CEDAR15" CEDAR15" BOIS D'ARC10" POST OAK9" POST OAK6" POST OAK8" TREE15" TREE12" POST OAK8" POST OAK18" ELM16" ELM12" CEDAR14" ELM12" POST OAK12" ELM6" POST OAK7" CEDAR10" POST OAK9" CEDAR7" HACKBERRY12" POST OAK10" POST OAK9" POST OAK10" POST OAK10" POST OAK7" HACKBERRY15" POST OAK9" POST OAK14" POST OAK8" POST OAK9" POST OAK11" POST OAK9" POST OAK6" POST OAK8" POST OAK7" POST OAK9" POST OAK13" POST OAK12" POST OAK6" POST OAK8"7" POST OAK7"" POST OAK6" POST OAK6" POST OAK12" POST OAK14" POST OAK10" CEDAR20" POST OAK16" POST OAKTREES TO REMAINTree #2710271127122713271427152717271827192720272127222723272427252726272727282729273027312732273327342735273627372738273927402741274227432744274527462747274827492750275127522753275427552756275727582759276027612762276327642765Size & Species12" POST OAK10" POST OAK13" POST OAK14" POST OAK8" POST OAK13" POST OAK20" CEDAR19" POST OAK24" ELM20" ELM12" ELM20" ELM19" ELM15" ELM11" POST OAK6" POST OAK7" ELM24" POST OAK20" pecan8" ELM6" ELM18" ELM33" ELM8" POST OAK24" ELM22" POST OAK13" POST OAK10" POST OAK10" POST OAK12" POST OAK14" POST OAK10" POST OAK26" ELM18" POST OAK16" POST OAK12" ELM10" POST OAK13" POST OAK11" POST OAK8" POST OAK25" ELM11" ELM22" ELM24" ELM9" ELM9" ELM11" ELM20" ELM16" ELM10" PECAN24" HACKBERRY19" ELM14" ELM11" ELM36" ELMTREES TO REMAINTree #2766276727682769277027712772277327742775277627772778277927802781278227832784278527862787278827892790279127922793279427952796279727982799280028012802280328042805280628072808280928102811281228132814281528162817281828192820Size & Species10" ELM13" ELM17" ELM6" PECAN18" PECAN24" ELM16" ELM36" ELM13" ELM6" HACKBERRY10" ELM8" ELM12" ELM8" ELM22" ELM20"18" ELM16" ELM12" ELM16" ELM6" ELM15" ELM25" ELM16" ELM8" ELM17" ELM18"16" ELM28" ELM20" PECAN16" HACKBERRY12" ELM13" ELM6" ELM11" ELM12" PECAN27" ELM26" ELM16" ELM15"16" HACKBERRY16" ELM32" COTTONWOOD42" ELM14"20" ELM32" POST OAK27" POST OAK14" POST OAK14" POST OAK14" POST OAK20" ELM20" HACKBERRY9" ELM13" ELM10" ELM6" ELM12" ELM16" ELMTREES TO REMAINTree #2821282228232824282528262827282828292830283128322833283428352836283728392840284128422843284428452846284728482849285028512852285328562857285828592861286228632864286528662867286828692870287128722873287428752876287728782879Size & Species9" ELM9" HACKBERRY10" ELM6" ELM6" ELM10" ELM6" HACKBERRY7" ELM10"13" ELM10" HACKBERRY14" ELM14" ELM12" ELM8" HACKBERRY6" HACKBERRY9" HACKBERRY8" ELM17" ELMMULTIPLE POST OAK6" HACKBERRY18" ELM6" ELM7" ELM6" HACKBERRY8" HACKBERRY6" ELM32" POST OAK22" POST OAK18" POST OAK8" POST OAK6" ELM30" POST OAK30" PECAN6" HACKBERRY13" ELM6" ELM9" HACKBERRY8" ELM60" COTTONWOOD9" ELM7" ELM9" ELM8" ELM11" ELM13" ELM9" ELM15" ELM10" ELM10" ELM6" ELM6" ELM6" ELM10" ELM8" ELM8" CEDARTREES TO REMAINTree #2880288128822883288428852886288728882889289028912892289328942895289628972898289929302931293229332934293529362937293829392940294129422943294429452947294829492950295129522953296129622963296429652966296729682969297029712972Size & Species9" ELM42" POST OAK6" HACKBERRY6" HACKBERRY6" HACKBERRY14" ELM12" ELM18" CEDAR10" HACKBERRY8" ELM7" HACKBERRY18" ELM18" ELM13" ELM13" ELM8" HACKBERRY14" HACKBERRY6" HACKBERRY16"16" PECAN10"15" PECAN14" PECAN16" PECAN14" PECAN22" PECAN18" PECAN28" PECAN28" PECAN20" PECAN11" ELM10" ELM11" ELM11" ELM12" ELM20" ELM6" ELM6" ELM26" ELM18" ELM24" ELM18" ELM6" ELM12" ELM6" ELM8"6" ELM9"13" ELM6" HACKBERRY9" ELM13" HACKBERRY7" ELM15" ELM6" ELM18" ELM9" ELM9" ELM13" HACKBERRYTREES TO REMAINTree #29732974297529762977297829792980298129822983298429852991299229932996Size & Species7" ELM8" ELM10" ELM12" ELM12" ELM14" ELM6" ELM9" ELM14" ELM8" ELM10" ELM7" ELM10" ELM8" ELM14" ELM6" ELM18"18" ELMTREES TO BE REMOVEDTree #2400240124022403240424052434243524362449245024512480248124822483248424852487248824892490250225032508251125122527252825292530253125322533253425352536253725382539254025412542254325442545254625472557255825592560259425952596Size & Species9" LIVE OAK12" LIVE OAK10" LIVE OAK14" LIVE OAK12" LIVE OAK12" LIVE OAK12" LIVE OAK12" LIVE OAK11" LIVE OAK10" LIVE OAK12" LIVE OAK13" LIVE OAK17" LIVE OAK16" LIVE OAK13" LIVE OAK10" LIVE OAK14" LIVE OAK14" LIVE OAK14" LIVE OAK13" LIVE OAK10" LIVE OAK14" LIVE OAK10" LIVE OAK9" LIVE OAK24" PINE12" JUNIPERCREPE MYRTLE16" POST OAK26" POST OAK2-16"/21" POST OAK24" POST OAK19" POST OAK16" POST OAK22" POST OAK24" POST OAK11" TREE2-7"/8" OAK16" POST OAK16" POST OAK21" POST OAK12" OAK2-12"/15" HACKBERRY2-17" HACKBERRY20" HACKBERRY30" POST OAK16" POST OAK12" LIVE OAK30" LIVE OAK10" LIVE OAK12" LIVE OAK11" LIVE OAK11" LIVE OAK12" CEDAR8" POST OAK11" POST OAKTREES TO BE REMOVEDTree #259725982599260026012602260326042605260626072608260926102611261226132614261526162617261826192620262126222623262426252703270427052706270727162838285428552860294629542955295629572958295929602986298729882989299029942995Size & Species20" CEDAR15" POST OAK12" POST OAK7" POST OAK10" POST OAK18" POST OAK12" POST OAK18" POST OAK8" POST OAK20" POST OAK14" POST OAK12" POST OAK10" POST OAK13" POST OAK19" POST OAK12"11" POST OAK6" POST OAK10"12"" POST OAK12"" POST OAK15" POST OAK14" POST OAK12"13" POST OAK22" POST OAK9" POST OAK17" POST OAK12" ELM13" ELM14" POST OAK6" POST OAK10" POST OAK6" POST OAK12" POST OAK10" POST OAK16" POST OAK24" POST OAK6" HACKBERRY11" HACKBERRY6" CEDAR6" ELM22" ELM17" PECAN14" ELM10" ELM8" ELM6" ELM13" ELM6" ELM6" ELM9" ELM12" ELM8" ELM11" ELM10" ELM8" ELMC I V I L E N G I N E E R I N G TBPE No. F-003116DEOTTE, INC.DOI No. 2017121.00420 Johnson Road, Suite 303 Keller, Texas 76248817-337-8899 (Office) 817-337-5133 (Fax)PREPARED FOR:DOI No. 2017121.00 - OAK ALLEY - WATER, SEWER, DRAINAGE AND PAVING IMPROVEMENTS - COLLEYVILLE, TEXASBENCHMARKS:BM1CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN IN THEPROJECTION OF THE CENTERLINE OFHOLLY LANE.ELEV = 622.08BM2CROSS IN CONCRETE WALK ON THESOUTH SIDE OF JOHN MCCAIN 60'EAST OF THE CENTERLINE OF HOLLYLANE.ELEV = 622.29BURK COLLINS & COMPANY, LTD.500 GRAPEVINE HYW, SUITE 224HURST, TX 76054(817) 268-5489LOCATION MAPSCALE: 1" = 2000'JOHN MCCAINSITECOLLEYVILLE BLVDHOLLYTRIANON ROOT ZONEPROTECTED VEGETATION ZONETREE PROTECTION DETAILEXISTING GRADENOT TO SCALEROOTZONEDRIPLINEEXISTING VEGETATIONTO REMAINCONSTRUCTIONAREASTANDARD STEELOR WOOD POST.SPACE MAX 6' C-C.4'2'-6"ROOTZONEDRIPLINEFENCING TO MARKPROTECTION ZONECONSTRUCTIONAREACONSTRUCTIONAREA9 GA. GALV. STEELCHAIN LINK FENCINGOR ORANGE PLASTICSAFETY FENCEMATERIALC-8.3TREE LISTOAK ALLEYCOLLEYVILLE, TEXAS( IN FEET )1 INCH = FT0502550100MATCHLINE - SEE SHEET C-8.1LEGENDTREE TO REMAINTREE TO BE REMOVEDTREE PROTECTION FENCETREE PROTECTION NOTES1. GENERAL CONSTRUCTION NOTES: REFER TO SHEET C-0.3 "GENERALCONSTRUCTION NOTES, LEGEND AND ABBREVIATIONS" FOR THE GENERALCONSTRUCTION NOTES FOR THE PROJECT.2. TREE PROTECTION IDENTIFICATION: PRIOR TO GRADING, BRUSH REMOVAL, ORSITE CONSTRUCTION, THE CONTRACTOR SHALL MEET WITH THE DEVELOPERAND/OR ENGINEER AT THE SITE TO ASCERTAIN THE AREAS OF THE EXISTINGTREES TO BE PROTECTED AND PRESERVED. THE CONTRACTOR SHALL THENCLEARLY TAG OR MARK ALL TREES TO BE PROTECTED AND PRESERVED. NOTREES SHALL BE CUT AND/OR REMOVED FROM THE PROJECT SITE UNTILSPECIFICALLY AUTHORIZED IN WRITING BY THE GOVERNING AUTHORITY AND/ORDEVELOPER.3. TREE PROTECTION FENCE: THE CONTRACTOR SHALL ERECT A FENCE (PERDETAILS) AROUND EACH TREE TO PREVENT THE PLACEMENT OF DEBRIS OR FILLWITHIN THE DRIP LINE OF THE TREE. THE TREE PROTECTION FENCE LOCATIONSHOWN ON THE PLAN IS SCHEMATIC IN NATURE.4. TREE CANOPY RESTRICTIONS: DURING CONSTRUCTION, THE CONTRACTOR SHALLPROHIBIT CLEANING, PARKING OR STORAGE OF EQUIPMENT OR MATERIALSUNDER THE CANOPY OF ANY TREE OR GROUP OF TREES BEING PRESERVED. THECONTRACTOR SHALL NOT ALLOW THE DISPOSAL OF ANY WASTE MATERIAL SUCHAS, BUT NOT LIMITED TO, PAINT, OIL SOLVENTS, ASPHALT, CONCRETE, MORTAR,ETC., IN THE CANOPY AREA.5. TREE ATTACHMENT RESTRICTIONS: NO ATTACHMENTS OR WIRES OF ANY KIND,OTHER THAN THOSE OF A PROTECTIVE NATURE, SHALL BE ATTACHED TO ANYTREE.6. FILL RESTRICTIONS: NO FILL OR EXCAVATION MAY OCCUR WITHIN THE DRIP LINEOF A TREE TO BE PRESERVED WITHOUT AN APPROVED PLAN FOR USE OF TREEWELLS OR RETAINING WELLS. CHANGES OF GRADE SIX (6) INCHES OR GREATERSHALL REQUIRE ADDITIONAL MEASURES TO MAINTAIN PROPER OXYGEN ANDWATER EXCHANGE WITH THE ROOT SYSTEM. IN ADDITION, THE FOLLOWINGGUIDELINES ARE TO PROTECT THE TREES TO BE PRESERVED.A. WITH MAJOR GRADE CHANGES, A RETAINING WALL OR TREE WELL OF ADESIGN APPROVED BY THE GOVERNING AUTHORITY SHALL BE CONSTRUCTEDAROUND THE TREE NO CLOSER THAN HALF THE DISTANCE BETWEEN THETRUNK AND THE DRIP LINE. THE RETAINING WALL SHOULD BE CONSTRUCTEDSO AS TO MAINTAIN THE EXISTING GRADES AROUND THE TREE OR GROUP OFTREES.B. AT NO TIME SHALL A WALL, PAVEMENT OR POROUS PAVEMENT BE PLACEDLESS THAN FIVE (5) FEET OR ONE (1) FOOT FOR EVERY TWO (2) INCHES INCALIPER, WHICHEVER IS GREATER, TO THE TRUNK OF THE TREE.C. ROOT PRUNING WILL BE REQUIRED WHEN THE CRITICAL ROOT ZONE IS TO BEDISTURBED. THIS IS IN AREAS WHERE PAVING OR THE BUILDING PADEXTENDS TO OR BENEATH THE DRIP LINE OF THE TREE. RESOLUTION R-20-4469 A RESOLUTION APPROVING A FINAL PLAT FOR THE OAK ALLEY ADDITION WHEREAS,the Planning and Zoning Commission recommended approval of the Final Plat for the Oak Alley Addition on January 13, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Final Plat for Oak Alley Addition on approximately 43.536 acres, attached as Exhibit “A" - Plat Exhibit, is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 4TH DAY OF FEBRUARY 2020. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Exhibit “A” - Plat Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 8 Agenda Date 2/4/2020 Type Report Department City Secretary Title Parks and Recreation Advisory Board Minutes - July 1, 2019 Parks and Recreation Advisory Board Minutes - September 16, 2019 Parks and Recreation Advisory Board Minutes - November 4, 2019 Attachments 1.Parks and Recreation Advisory Board Minutes - July 1, 2019 2.Parks and Recreation Advisory Board Minutes - September 16, 2019 3.Parks and Recreation Advisory Board Minutes -November 4, 2019 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, July 1, 2019 6:00 p.m. Colleyville Center 5300 Riverwalk Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on July 1, 2019, at 6:14 p.m. Present: Chair Rich Hendler, Vice Chair Mitali Mandlekar and Board Members: Hillary Schwanbeck, Cliff LeBlanc, John Hillebrand, and Eric Presson Colleyville Soccer Association Nathan White and Patrick Dunagan City staff: Mayor Richard Newton, Assistant City Manager Adrienne Lothery, Parks and Recreation Director Lisa Escobedo, and Administrative Secretary Joyceinne Williams 2. APPROVAL OF MINUTES Upon the following corrections, Board Member Eric Presson moved to approve the April 29, 2019, minutes and Board Member Hillary Schwanbeck seconded the motion. The motion carried unanimously. Call to Order date should read April 29, 2019. Header date should read April 29, 2019. Statement of board member Cliff LeBlanc. “Board Member LeBlanc voiced his concern for the need of a valued assembly space, which may be lost in the review of the recreation center options. He was concerned that the options presented would mask the need of additional meeting space for recreation, which was key in the high value given to scoring of an updated center by the Parks Board.” 3.REGULAR AGENDA ITEMS 3a Discussion of April 29, 2019, Parks and Recreation Advisory Board member’s concerns City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES July 1, 2019 Mayor Newton spoke regarding the Board’s concerns of the meeting that was held with Chair Hendler and members of the Colleyville staff. Mayor Newton stated that after the February meeting there were several process changes and questions from the board members on how Council and staff interacted with the concerns of the Board. He expressed his intent to meet with the Board in February but he had an emergency. Since there was a new Chair elected by the Board, Mayor Newton decided to call for a meeting to clarify the process. Vice Chair Mandlekar and Board Member Schwanbeck expressed their concerns on what was discussed at the meeting. The concerns were that there was no advance notice of the meeting, no written summary of the meeting, and they were concerned for transparency of other board members with the Council. The timing of the meeting during the masterplan discussion also raised a concern. Mayor Newton stated that the Council took their concerns seriously and the purpose of his presence was to understand their concerns and resolve any issues. Mayor Newton also stressed, it is very important for the elected Council to communicate and be supportive of the Parks and Recreation Board. He stated that the Board’s voice is critical to Council. Mayor Newton explained that it is standard operating procedure for the Mayor to call a meeting at any time. Board Member Hillebrand stated he felt the concern of the board members was mainly a result of the protocol of the meeting. Mayor Newton stated that it was his understanding that proper procedure was followed by Chair Hendler in reporting to the Board what was discussed at the meeting and his intent was to address all further concerns and questions that the Board had regarding the meeting. Mayor Newton explained the role of the Chair. The Chair has limited capabilities. The Chair manages and directs the meetings. The Board votes and makes the decisions. The Chair can’t make the final decision. Mayor Newton stated he felt this reaction may have been politically motivated but he wanted to address the concerns. Chair Hendler stated that there was a misunderstanding of the purpose of the meeting with the Mayor and what was discussed at the meeting was reported to the Board. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES July 1, 2019 Chair Hendler also stated the date change of the scheduled Board meeting in May to the last week in April, was to ensure that the Board’s views of the masterplan projects were heard by Council before the budget was finalized. Mayor Newton stated Chair Hendler was an excellent appointment, and his past board experiences are an attribute to his appointment. He wanted to ensure the Board’s trust for Chair Hendler was not in question. Mayor Newton stated that he has an open door policy and that anyone can call and set up an appointment to meet with him, if they have questions or concerns. Board Member Hillebrand and other Board Members expressed that the Board is impressed with all of the positive changes the Council is making to improve the appearance of the City. Board Member LeBlanc explained the change of a new Council, new chairman, attendance of staff at the meetings, and a new Parks and Recreation Director collectively has brought a positive way of handling the Board’s issues and concerns. 3b. Discussion of proposed amendments to the Parks and Recreation Advisory Board Bylaws Mayor Newton stated he would not recommend the suggested bylaw changes to Council. All Colleyville Board bylaws were designed to be the same. Also, the proposed bylaw changes suggested a “conflict of interest” and after discussion with the Board, nothing warranted a “conflict of interest”. Board Member LeBlanc motioned not to approve the suggested amended bylaws. Board Member Presson seconded. The motion carried unanimously. 3c. Discussion of the Pedestrian Transportation Ad Hoc Committee Assistant City Manager Lothery updated the Board on the Pedestrian Transportation Ad Hoc Committee. The Board would follow up on previous discussion of the Sidewalk and Trails Committee. It will consist of three members from the Parks Board and four Colleyville citizens that will be appointed by the Council. The new committee will be tasked to focus on creating a map using the existing 2008 sidewalk plan, identifying where sidewalks and trails should occur and establish a priority for implementation. Mayor Newton stated that the previous Sidewalk Committee’s task was to regulate connecting the sidewalk policy to the map. This did not work because the map was old and needed to be updated. The Park Board is responsible for the City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES July 1, 2019 Trails Masterplan so the Council decided that one map is needed to include both the trails and the sidewalks. Mayor Newton explained the difference in a sidewalk versus a trail. A trail is “intra” and a sidewalk is “inter”. A sidewalk is usually in a neighborhood and it allows you to get from Point A to Point B. A trail is a route that will get you to and from a point of interest. Mayor Newton stated the Council is expecting the work of this committee to be completed before the end of the year. A recommendation was made by the Board that Chair Hendler and Board Members Presson and LeBlanc participate on the Pedestrian Transportation Ad Hoc Committee. Mayor Newton stated that the Council would make the final decision, as to whom would participate on the committee. 3d. History of the Youth Sports Associations Chair Hendler stated he had a vision of a display at the library and the goal would be to capture and formulate the history of early days of each of the sports associations in Colleyville and make it part of our history. Mayor Newton suggested that a proposal should be given to the Historical Preservation Committee to see if they are interested. This task would require manpower. Patrick Dunagan, Colleyville Soccer Association, stated remembering specific names and details regarding the 1975 Soccer Association that began in Colleyville could be a little challenging. Chair Hendler suggested he would kick start the idea and come up with suggestions for a Colleyville Sports Hall of Fame, which will honor some of Colleyville’s sports professionals. 3e.Approval to use Park Land Dedication funds for restrooms at Colleyville Nature Center and Reagan Park Director Escobedo explained the desire to use funds to construct new restrooms at Colleyville Nature Center and Reagan Park, which was indicated in the masterplan. Park land dedication fees are accumulated from new development fees. The funds can only be utilized for new construction for park development. Security cameras at the Nature Center will also be included in this project. Park land dedication fund balance is $1.4 million. Staff has estimated $800K for this project. The timeline City of Colleyville Page 5 Parks and Recreation Advisory Board MINUTES July 1, 2019 depends on an estimate from the architect and approval from Council. It will then be submitted for bids. Board Member LeBlanc questioned why this project was placed ahead of other priority projects submitted by the committee on the masterplan list. Assistant City Manager Lothery stated there are other sources of funding for park projects listed in the masterplan that were identified as a priority. This project meets the requirements of new construction which makes this funding available. Board Member LeBlanc questioned if there is an opportunity to use any of this funding for purchasing land for trails. Assistant City Manager Lothery stated there are other funds that could be used to purchase land. The Park Land Dedication Committee and the Parks and Recreation Advisory Board would both need to approve utilization of these funds for the new construction. Board Member Schwanbeck motioned to approve the funds contingent upon approval from the Park Land Dedication Committee. Vice Chair Mandlekar seconded the motion. The motion carried unanimously. 3e.Discussion of a Pickle Ball court Moved to table until next agenda. 4. Reports 4a.Parks and Recreation Summer classes and camps began in June and will continue through August. The programs have received excellent response and registration is going well as a result of the brochures mailed to residents. Spring Volleyball League ended on Saturday, May 11, with an end of the season tournament. Youth Sports Associations (soccer, baseball & softball), spring seasons finished in mid-May. Sand Volleyball Leagues (Mon. & Wed.) finished in late May and early June because of rain. Summer Volleyball League has the largest numbers to date with 27 teams and 287 players. The league began the week of June 10, and will continue through August 3. Summer Tennis Leagues began in June and will run through the end of July. Assistant City Manager Lothery stated that there have been several complaints from tennis participants regarding sand on court 6. Director Escobedo is looking at options to address the concerns. The Senior Center received the Circle of Hope Grant from the Colleyville Woman’s Club in May. The Senior Center received $2500 to purchase a new camera and accessories to take pictures of all the recreation classes and programs offered. The entry sign at Glade & Heritage recently had a new landscape design and irrigation installed. City of Colleyville Page 6 Parks and Recreation Advisory Board MINUTES July 1, 2019 CBA & CGSA will have field maintenance boxes installed for the fall season. The boxes will contain rakes, tamps, dragging mats, etc. for the teams to help maintain the fields between practices and games. These boxes will be located at each field. These boxes were also wrapped with the logos of the designated association. This idea was driven by Colleyville Baseball Association. City Park tennis court 3 has been resurfaced. Tennis court 4 and the basketball courts are scheduled to be resurfaced later this month. Perry Weather lightning detectors have been installed at both City Park & Pleasant Run Soccer Complex to replace the Thor Guard system. This system is utilized by GCISD and is directly connected to a weather station located at the top of Mustang Panther Stadium. The system will sound if lightning is detected within 10 miles and the strobe light will be activated. After 30 minutes of no lightning strikes, the system will sound 3 times to let participants know that it is clear to return to play. City Park Baseball quad area, the back stops are being raised due to a lot of foul balls. In the middle area there is a green area that will be removed and a shade structure installed. Baseball score boards are being replaced. There will be shade coverings replaced throughout City Park. Grass will not grow behind the dugouts, planning landscape improvements. Updating and renovating City Park restrooms, and adding air conditioning to each restroom. Assistant City Manager Lothery added not to mention the Webb House landscaping and other projects that Director Escobedo is working on. Chair Hendler asked if any progress has been made as to what is going to happen to the former parks office. Assistant City Manager Lothery stated there was a place holder on the list of 5 year CIP projects. No movement will be made until the Parks Board has further discussions. Park Maintenance building improvements are part of a facilities plan. Director Escobedo introduced Patrick Dunagan and Nathan White from the Colleyville Soccer Association. Mr. Dunagan stated the Colleyville Soccer Association started in 1975. It is larger than Grapevine/Southlake and Hurst soccer associations. There are about 1550 participants (1100 soccer recreation and 350- 375 baseball one season players). CSA has 35 competitive teams in the Evolution Program. Twenty-Five percent of the players are from Grapevine/Colleyville ISD. Grapevine/ Southlake Soccer Association requested information from CSA to propose a combination program. The association cited that Colleyville has a very successful program. The additional teams from Grapevine will practice on Grapevine’s fields. Southlake would not allow competitive teams on their fields. Select teams do not play games in Colleyville. Therefore, this combination program will not affect the Colleyville soccer program. UPCOMING: Next Scheduled Meeting: September 9, 2019 City of Colleyville Page 7 Parks and Recreation Advisory Board MINUTES July 1, 2019 ADJOURNMENT Board Member Eric Presson moved to adjourn the meeting, and Board Member John Hillebrand seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 8:10 p.m. Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary Passed by vote of 6 ayes, 0 nays, on 9/16/19 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, September 16,2019 6:00 p.m. Colleyville Center 5300 Riverwalk Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on September 16, 2019, at 6:03 p.m. Present: Chair Rich Hendler, Vice Chair Mitali Mandlekar and Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Ajit Purandare, Eric Presson and Hillary Schwanbeck Pickleball- participants: Maria Sztyk and Debby Abitz City staff: Parks and Recreation Director Lisa Escobedo, and Administrative Secretary Joyceinne Williams 2. APPROVAL OF MINUTES Board member John Hillebrand moved to approve the July 1, 2019 minutes. Board member Justin Fairless seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Overview of five year CIP Parks Projects Director Escobedo updated the committee on the projects that are slated for Parks and Recreation in the next five years. Approximately $300,000 is set aside for annual sidewalk trail construction and grant match. We have set money aside for the next five years to construct and assist the Pedestrian Transportation Committee with the construction of connectivity of trails and sidewalks throughout the city. Park signage and branding replacement within the next three years. $50,000 has been allocated for signage throughout the park system. Funds & projects in 2020 will begin in the new fiscal year starting October 1, 2019. City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES September 16, 2019 Some years show more projects than others with new construction and new maintenance occurring within the five year period. In winter of 2020, the quad area between baseball fields 4, 5, 6, and 7, the plan is to remove the landscape bed, install pavers, install a large shade structure and add seating. $250,000 has been allocated for this project. Replace the playground surface in Sparger Park. McPherson Park landscape improvements near the group pavilion. Landscape improvements around the rock house. At City Park the baseball and softball associations have expressed concern regarding the warm up areas. We will establish a more designated area near the fields to help contain the overthrown and underthrown balls. The new areas will have fencing. New restrooms installed at the Nature Center and Reagan Park. The time frame is summer of 2020. Upon approval from council, we will try to avoid disrupting baseball and softball regular season play. Both City Park restrooms will be renovated. There are plans to build a batting cage area for softball. Plans to make improvements to the park maintenance building. It was once the city police station. In 2021, continuing the park signage/branding program and annual sidewalk and trail construction. Plans to add a restroom facility at the Pleasant Run Practice fields. Plans to make a decision on the demolition of the Parks House and deciding on a park amenity. In 2022, some improvements to the drainage and erosion control at the Nature Center. Continued annual sidewalk/trail construction and park signage/branding program. In 2023, replacing Kimzey Park playground surface to improve the drainage, similar to Sparger Park playground improvements. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES September 16, 2019 In 2024, continued work on the annual sidewalk and trail construction. Additional projects will be added. Chair Hendler asked if there is currently a plan for ongoing maintenance of the shade structures. Director Escobedo replied that the yellow and blue shade structures in City Park have been replaced. 0ther projects are in the preliminary stages. One project being considered is a large shade structure to be installed in the softball area. The soccer fields are difficult to shade because of the constant change of field dimensions and layout. The maintenance of tennis courts is budgeted through the Park Maintenance budget. Director Escobedo stated that Council followed the priority list from the Parks Recreation Open Space Masterplan survey to determine the projects that were most important to Colleyville citizens. The survey showed trails and sidewalks as one of their top concerns. Director Escobedo stated that she will present the open space master plan priority list that Parks and Recreation submitted to Council, at the November meeting. This report will show the status of the open and completed projects. In October, there will be a citizen survey sent out for input from the Colleyville citizens regarding additional indoor meeting and recreational space improvements as well as the how the cost will impact residents. There will be several options for the citizens to choose from. If Council feels that they have enough information from the survey, it will go to a referendum. This information will be shared to everyone. Vice Chair Mandlekar inquired about planting of shade trees in Colleyville. Planting trees is typically a maintenance project and is handled by the Parks Department. There are other tree projects by different departments currently existing. An update of the additional tree planting will be presented by Director Lisa Escobedo, as they occur. 3b. Update of Pedestrian Transportation Ad Hoc Committee Chair Hendler explained that the charter of the Pedestrian Transportation Ad Hoc Committee is to provide the Council general recommendations for map updates to reflect desired trails, bike lanes, and sidewalks. City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES September 16, 2019 Board member LeBlanc explained that there are 4 quadrants of the City that is being considered. Key themes are: access to schools access flow from existing trails connections to parks connections to other Several areas of land acquisition for trail connections in Colleyville are a bit challenging. Interconnections between cities are also challenging. Time line to present to Parks and Board is November 4 meeting. The time line for presentation to the Council is late November. 3c. Discussion of Pickleball Court Maria Sztyk was introduced to the Board to explain some advantages of installing a pickleball court in Colleyville. Pickleball is one of the fastest growing sports in America. It is a social game where there is interaction. Pickleball is a cross between badminton, ping pong and tennis. Pickleball can include both indoor and outdoor courts. Pickleball participant report shows that nearly 43% of core players are 65 or older. Alternate activity for active seniors. Incentive for seniors to stay in the area. Usually players will play in doubles to cover the court. Seniors enjoy pickleball because it is a low impact sport. It forces you to move. The courts are smaller and the balls are softer and move slower. It helps burn calories. You are not destroying your joints. It is a game for all ages. There are approximately 21 tennis courts available in Colleyville (this includes the tennis courts at the schools). Maria Sztyk suggested that a dedicated pickleball court is desired in Colleyville. Board member LeBlanc asked why can’t one of the tennis courts be painted and transform into a pickleball court? City of Colleyville Page 5 Parks and Recreation Advisory Board MINUTES September 16, 2019 Board member Purandare stated that the cost to retrofit a tennis court to a pickleball court is approximately $18,000 and that would include: Ripping out the old tennis nets Repainting to change the lines Adding wind breakers One of the tennis courts at City Park would be ideal to retrofit. Board member Schwanbeck stated that if plans for additional recreation space is approved, the basketball court area could be set up to include a pickleball court. Director Escobedo stated in checking with various locations, pickleball does better indoors than outdoors due to the heat in Texas. Pickleball could be a project for this committee but Council would need to approve the idea. Board member LeBlanc recommended that the interested citizens should submit the idea to Council for consideration so they could understand the advantages of having a pickleball court in Colleyville. Board member Purandare stated that North Richland Hills and Keller have dedicated pickleball courts that are always occupied. Quite a few people from other cities go there to play. Director Escobedo stated that all 6 tennis courts are generally occupied. There is a project that is being submitted to council to relocate the sand volleyball court due to sand getting on the tennis courts. Maybe this area could be a potential area to look at. Director Escobedo stated that the citizen survey has already been approved by the council and it is too late to add a separate question on the survey. There is a space allotted in the recreation portion of the survey that provides an opportunity for a write in, when ask about other amenities you would like to see added. Chair Hendler stated that from the discussion, the Parks and Recreation Board supports the idea of the pickleball court as an opportunity for adults. It is included as one of the board goals to provide smaller indoor athletic spaces for adults. The Parks and Recreation Board will add this to our discussion for further discussion. City of Colleyville Page 6 Parks and Recreation Advisory Board MINUTES September 16, 2019 3d. Colleyville Soccer Association Early History Chair Hendler provided the board with a brief history of the Colleyville Soccer Association from Gene Lukacsy. The history provided information on how the soccer association started. 4. Reports 4a.Parks and Recreation Director Escobedo provided the board with the following information: Summer classes, camps, and programs finished in August with Great attendance. Over 1,300 children participated in classes. Summer Volleyball League came to an end on August 9. We had our largest summer league to date and ran into many problems utilizing GCISD gyms. Youth Sports Associations (soccer, baseball & softball) fall seasons are underway. Monday Sand Volleyball League began last week at City Park with 6 teams playing. Spring Youth Volleyball League has the largest numbers to date with 37 teams and 360 players. Fall tennis leagues began in September. Ten teams are playing out of City Park. The Senior Center hosted the Annual Senior Health Fair with about 40 vendors. Flu and pneumonia immunizations were available. Director Escobedo presented a power point for a better visual, showing the following parks projects: Entry sign at Glade & Heritage recently had a new landscape design and irrigation installed. CBA & CGSA field maintenance boxes installed. Resurfaced City Park tennis courts 3,4, and basketball courts Webb House renovation with additional projects planned. Replaced City Park Baseball Scoreboards Entry Sign at Liberty Elementary new landscape design Backstop fencing raised at City Park 4-7 Shade covers replaced at City Park 1-9 over spectators stands, dugouts, sports stand Lowered scorer sports stands at City Park 1-9 Laser graded baseball fields 4-6 Landscape improvements –in quad area 7-Eleven landscape improvements City of Colleyville Page 7 Parks and Recreation Advisory Board MINUTES September 16, 2019 Upcoming Projects: Over seeding soccer fields Working with CSA on practice issue with parking lot Rest area at the Webb House Sand Volleyball pit relocation Next Scheduled Meeting: November 4, 2019 ADJOURNMENT Board Member Presson moved to adjourn the meeting, and Board Member Fairless seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 7:37 p.m. Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary Passed by a vote of 8 Ayes, and 0 nays on 11/04/19 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, November 4, 2019 6:00 p.m. Colleyville Center 5300 Riverwalk Drive 1.CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on November 4, 2019, at 6:00 p.m. Present: Chair Rich Hendler, Vice Chair Mitali Mandlekar and Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Ajit Purandare, Eric Presson and Hillary Schwanbeck City staff: Assistant City Manager Adrienne Lothery, Parks and Recreation Director Lisa Escobedo, and Administrative Secretary Joyceinne Williams Pedestrian Transportation Committee Members: Chair Rich Hendler, Vice Chair David Dudziak and Board Members: Eric Presson, Cliff LeBlanc, Jennifer Johnson, and Donn Hethcock, 2. APPROVAL OF MINUTES Board member Eric Presson moved to approve the September 16, 2019 minutes. Board member Cliff LeBlanc seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Pedestrian Transportation Committee Presentation David Dudziak, Vice Chair of the Pedestrian Transportation Ad Hoc Committee reviewed the work and recommendations of the committee. The committee presented maps with their recommendations for sidewalks, trails, and bike routes to provide pedestrian transportation within the City and interconnectivity to other cities. In developing the recommendations, the Committee established Bransford, Glade, Jackson, LD Lockett and Bedford Roads as the key areas to be prioritized for pedestrian safety. City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES November 4, 2019 School access priorities included connectivity through adjoining neighborhoods to include: OC Taylor Elementary – from Arbor Trail Glen Hope Elementary – from Ross Downs/Huntington Meadows Colleyville Middle/Elementary – from Hardage Estates Liberty Elementary – from Cimmaron Trail Board member Ajit Purandare inquired why Bransford Elementary School is not included in the connectivity plan. Assistant City Manager Adrienne Lothery explained that discussion of schools on this list primarily focused on gaining access from the back of properties through neighborhoods. Bransford Elementary is included in the CIP which includes the Glade Road trail installation. In 2018, the Council updated policy for requirements for sidewalks, pending recommendations of the update of the 2008 street map. Connections to Parks and other trails - The Council priority request was to see connectivity from the Nature Center over to Sparger Park. The committee recommended connectivity to trail systems in adjoining cities and the creation of “The Colleyville Loop”, which provides pedestrian transportation around the City. The committee outlined their recommendations on maps that will be submitted to Council. Assistant City Manager Adrienne Lothery stated that some gated communities have previous agreements in place and some adjacent properties would require negotiating to provide connectivity. Several areas of land acquisition for trail connections in Colleyville are going to be challenging. To assist the public in understanding and locating pedestrian bike routes, the committee recommended consistent signage for all pedestrian and bike routes. An “Adopt a Trail” program was also suggested to pursue potential designations as a bike friendly or pedestrian friendly community. Vice Chair Mitali Mandlekar requested that once the recommendations for the trails masterplan are approved, an effort should be made to save as many existing trees as possible, especially for the proposed trail segments that may run along very narrow (street) public right-of- ways such as Bedford Road. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES November 4, 2019 Board member John Hillebrand suggested that once these recommendations go forward they stay as a high priority. Assistant City Manager Adrienne Lothery stated that the recommendations are included in the CIP and that staff is presently seeking available grant opportunities. Board member Ajit Purandare moved to accept the recommendations of the Pedestrian Transportation Committee. Board member Hillary Schwanbeck seconded the motion. The motion carried unanimously. The committee will be presenting the presentation to Council on November 19, 2019. 3b. Update of Parks, Recreation, and Open Space Master Plan Projects Parks and Recreation Director Lisa Escobedo reported on the update of the Capital Project priority rankings that the Parks Board submitted to Council. These rankings have been completed or are currently in progress. Several of the projects will be taken into consideration, by the Council, from the feedback of the citizen survey report. Pleasant Glade Tract (behind Senior Center) Trails–Implement the Trails Plan Trails–Develop a trail between Sparger Park and the Colleyville Nature Center Senior Center–Renovate Senior Center and add a multi-purpose program center Colleyville Nature Center Restroom Building Colleyville Nature Center-Signage and wayfinding system L.D. Lockett–Clear out vegetation from drainage channel City-wide–Provide accessible walkways to all playgrounds, picnic shelters, athletic fields and spectator areas to meet ADA guideline Reagan Park-New restroom building Kimzey Park–Dredge pond City Park-Replace and enlarge shade shelters over spectator areas City Park-Both restroom/concession Buildings City Park-Small playground near ballfields with shade cover City Park-Additional netting at ball diamonds for spectator safety McPherson-Rehabilitate the two historic mud house barns Athletic Fields-Upgrade turf on all fields Recreation Center City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES November 4, 2019 Senior Center-Develop a new Senior Center Wing on the Recreation Center with meeting and program space, kitchen, computer lab, game room, craft room Recreation Center-Develop an indoor pool as part of the proposed Recreation Center Individual Park Projects include: Bransford/Webb House  Modify Webb House to allow for public use – completed Summer 2019  Decorate in a period appropriate manner – Fall 2019  Utilize as a trail stop and family gathering place - Fall 2019  Add trees and landscaping – completed Fall 2019 City Parks Upgrade restroom buildings – bid Spring 2020 Update concession – bid Spring 2020 Replace shade structures over dugouts and replace and enlarge shade over spectator areas – completed Summer 2019 Expand backstop netting – completed Summer 2019 Add small playground near ball diamonds with a shade cover – scheduled for 2019/2020 Board member Hillary Schwanbeck noted a problem with the need for additional netting between the backstop and dugout in the quad area. Colleyville Nature Center Install a restroom building – bid Spring 2020 Install improved signage and wayfinding signage system – pond sign installed Spring 2019; wayfinding and signage 2020 Colleyville Senior Center and Pleasant Glade Tract Colleyville Senior Center and Pleasant Glade Tract-currently reviewing the 2019 citizen survey Kimzey Park  Dredge the pond – complete Fall 2018-stocked fish in Spring 2019 McCain Park City of Colleyville Page 5 Parks and Recreation Advisory Board MINUTES November 4, 2019 Improvements to be considered in the SH26 landscape design project McPherson Park Complete development of Community Garden – Advisory Committee was formed in January 2019 and the group is working towards the creation and implementation of a community garden  Rehabilitate the two mud house barns for future functionality – completed Spring 2019 Pleasant Run Soccer Complex  Recently replaced(2) of the practice light poles and fixtures and Inspected the integrity of all of the soccer complex athletic light poles Reagan Park  Add a small restroom building – bid Spring 2020  Upgrade irrigation system – completed Winter 2018 City Park Fields 4, 5, & 6 laser graded in 2019. Upgrade of fields 8 & 9 will be in the future. Sparger Park Replaced playground material Improve connections to Tara neighborhood trail system – Public Works rehabilitated the bridge from Sparger Park to Tara Trail Board member Cliff LeBlanc asked about future projects for Parks and Recreation. Assistant City Manager Adrienne Lothery and Parks and Recreation Director Lisa Escobedo responded with the following: Bathrooms are a major project in Spring and Summer 2020 Quad area improvements for shade in the softball area Batting cage warmup area for softball area Sparger Park install a more permanent child type play area Moving sand volleyball courts Several other maintenance projects – resurfacing new tennis courts City of Colleyville Page 6 Parks and Recreation Advisory Board MINUTES November 4, 2019 McPherson Park beautification project/Rock House Lighting package for Hwy. 26 is out for bid Working on median and right of way landscaping package for bidding 3c. Discussion of Tree Board and Park Land Dedication Committees Assistant City Manager Adrienne Lothery discussed the recommendations from Council on the future of the Tree Board and Park Land Dedication Committee. It was recommended that the Parks and Recreation Board acquire the duties of the Tree Board and the Park Land Dedication Committee. 4. Reports 4a.Parks and Recreation Director Lisa Escobedo provided the board with the following information: Winter Ball–registration begins December 16, 2019; Event January 24, 2020 2020 Winter brochure will be mailed out in early December All Fall athletic sports will be ending-sand volleyball championship game had to be rescheduled because of inclement weather Senior Halloween Party was held on October 30, 2019 Senior Holiday Dance is scheduled for December 18, 2020 Pleasant Run Soccer Complex was over-seeded with rye Have implemented an after hour answering installed for parks Installed baby changing table in all park restrooms in the men and women bathrooms Leslie Hill planted 22 new trees at Colleyville Center Tree Mitigation project (including from John McCain going north toward Timarron along the Cottonbelt) is wrapping up Finishing the Webb House Upcoming Events: Sand volleyball pit relocation should be completed in January Working with vendors to get quotes and bids for fiscal year 2020 projects The ribbon cutting for the new Plaza is scheduled for Thursday, December 3. Friday, December 6, Tree Lighting Event at the Plaza The Board discussed ways to improve the Haunted Trail Event for next year. City of Colleyville Page 7 Parks and Recreation Advisory Board MINUTES November 4, 2019 Chair Hendler suggested that the projects on the 2018 Parks, Recreation, and Open Master Plan list, that are not highlighted, be discussed at our next board meeting. Chair Hendler also discussed submitting an agenda item for the March 2020 meeting inviting the Sports Association to attend. Assistant City Manager Adrianne Lothery discussed letters will be sent out, by Council, asking for the extension for board members service that are expiring in 2019. Next Scheduled Meeting: Board member Cliff LeBlanc motioned that the January 6, 2020 meeting is moved to January 13, 2020. Vice Chair Mitali Mandlekar seconded the motion. The motion carried unanimously. ADJOURNMENT Board member Eric Presson moved to adjourn the meeting, and Board member Cliff LeBlanc seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 7:36 p.m. Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary Passed by a vote of 6 ayes, and 0 nays on 01/13/2020 RESOLUTION R-20-4470 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF FEBRUARY 4, 2020 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 4TH DAY OF FEBRUARY 2020. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor SPEAKER CARD Date: Agenda Item Number: 'Sa-1- t- Item must be completed! For example: Sa (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading hotos, connecting a laptop or tablet, during your time to speak? Yes No 4 I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: Address: A 17 4 �C�CYL U/ r �� city:. &.z.-[es I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings a Chapter 551 the Texas Local Government Code. This includes persons speaking under t e Ci kn's Comme t oFtheaoenda. . Signed: Y �-� This information is a Public Record Date: Agenda Item Number: v4 Item must be completed! For example: Sa (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. Ii Whfy spe k but please record my: support opposition C Name: Address; ""l l ��— city: l� I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the xas Local Government Code. This includes persons speaking under the CitiiAgh"s Cgmments sect�of Oe agenda. Signed: This inf6rdiation is a Date: Agenda Item Number: 4-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. v I will speak In Opposition to this item. I dp not wish to speak, but please record my: support opposition Name: Address: City: Cc f l(f®& l � I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapp.t�er 551 of the Texas Local Government Code. This includes persons speaking under the Citizen .5;'Commpnts section yf/the agenda. Signed: 7�" This informa n is a J r'GAr•CR I.NRV Date: o Agenda Item Number: 4---- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do�not,,whsh to speak, but please record my: support opposition Name: Address. 20�\ � `Z' City: 00 I vZ I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's,00mments secton of the agenda. Signed: This i mation is a Public Record �r GR \.ARV Date: — Zf" Zo `Z0 Agenda Item Number: 0�i-- tern must be completed! For example: 5a (this can be found on the far left side of the agenda cony) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do note wish to speak, but please record my: support opposition Name: I\tGL Address: city: I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter, 551 ofts the Texas Locall Government Code. This includes persons speaking under the Citizegommi' " V``-✓ section of the agenda Signed: V,��!r/)` This information is a Public Record