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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-11/04/2019 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, November 4, 2019 6:00 p.m. Colleyville Center 5300 Riverwalk Drive 1. CALL TO ORDER Chair Rich Hendler called the meeting of the Parks and Recreation Advisory Board to order on November 4, 2019, at 6:00 p.m. Present: Chair Rich Hendler, Vice Chair Mitali Mandlekar and Board Members: Cliff LeBlanc, John Hillebrand, Justin Fairless, Ajit Purandare, Eric Presson and Hillary Schwanbeck City staff: Assistant City Manager Adrienne Lothery, Parks and Recreation Director Lisa Escobedo, and Administrative Secretary Joyceinne Williams Pedestrian Transportation Committee Members: Chair Rich Hendler, Vice Chair David Dudziak and Board Members: Eric Presson, Cliff LeBlanc, Jennifer Johnson, and Donn Hethcock, 2. APPROVAL OF MINUTES Board member Eric Presson moved to approve the September 16, 2019 minutes. Board member Cliff LeBlanc seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Pedestrian Transportation Committee Presentation David Dudziak, Vice Chair of the Pedestrian Transportation Ad Hoc Committee reviewed the work and recommendations of the committee. The committee presented maps with their recommendations for sidewalks, trails, and bike routes to provide pedestrian transportation within the City and interconnectivity to other cities. In developing the recommendations, the Committee established Bransford, Glade, Jackson, LD Lockett and Bedford Roads as the key areas to be prioritized for pedestrian safety. Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 2 School access priorities included connectivity through adjoining neighborhoods to include: OC Taylor Elementary – from Arbor Trail Glen Hope Elementary – from Ross Downs/Huntington Meadows Colleyville Middle/Elementary – from Hardage Estates Liberty Elementary – from Cimmaron Trail Board member Ajit Purandare inquired why Bransford Elementary School is not included in the connectivity plan. Assistant City Manager Adrienne Lothery explained that discussion of schools on this list primarily focused on gaining access from the back of properties through neighborhoods. Bransford Elementary is included in the CI P which includes the Glade Road trail installation. In 2018, the Council updated policy for requirements for sidewalks, pending recommendations of the update of the 2008 street map. Connections to Parks and other trails - The Council priority request was to see connectivity from the Nature Center over to Sparger Park. The committee recommended connectivity to trail systems in adjoining cities and the creation of “The Colleyville Loop”, which provides pedestrian transportation around the City. The committee outlined their recommendations on maps that will be submitted to Council. Assistant City Manager Adrienne Lothery stated that some gated communities have previous agreements in place and some adjacent properties would require negotiating to provide connectivity. Several areas of land acquisition for trail connections in Colleyville are going to be challenging. To assist the public in understanding and locating pedestrian bike routes, the committee recommended consistent signage for all pedestrian and bike routes. An “Adopt a Trail” program was also suggested to pursue potential designations as a bike friendly or pedestrian friendly community. Vice Chair Mitali Mandlekar requested that once the recommendations for the trails masterplan are approved, an effort should be made to save as many existing trees as possible, especially for the proposed trail segments that may run along very narrow (street) public right -of- ways such as Bedford Road. Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 3 Board member John Hillebrand suggested that once these recommendations go forward they stay as a high priority. Assistant City Manager Adrienne Lothery stated that the recommendations are included in the CIP and that staff is presently seeking available grant opportunities. Board member Ajit Purandare moved to accept the recommendations of the Pedestrian Transportation Committee. Board member Hillary Schwanbeck seconded the motion. The motion carried unanimously. The committee will be presenting the presentation to Council on November 19, 2019. 3b. Update of Parks, Recreation, and Open Space Master Plan Projects Parks and Recreation Director Lisa Escobedo reported on the update of the Capital Project priority rankings that the Parks Board submitted to Council. These rankings have been completed or are currently in progress. Several of the projects will be taken into consideration, by the Council, from the feedback of the citizen survey report.  Pleasant Glade Tract (behind Senior Center)  Trails–Implement the Trails Plan  Trails–Develop a trail between Sparger Park and the Colleyville Nature Center  Senior Center–Renovate Senior Center and add a multi-purpose program center  Colleyville Nature Center Restroom Building  Colleyville Nature Center-Signage and wayfinding system  L.D. Lockett–Clear out vegetation from drainage channel  City-wide–Provide accessible walkways to all playgrounds, picnic shelters, athletic fields and spectator areas to meet ADA guideline  Reagan Park-New restroom building  Kimzey Park–Dredge pond  City Park-Replace and enlarge shade shelters over spectator areas  City Park-Both restroom/concession Buildings  City Park-Small playground near ballfields with shade cover  City Park-Additional netting at ball diamonds for spectator safety  McPherson-Rehabilitate the two historic mud house barns  Athletic Fields-Upgrade turf on all fields  Recreation Center Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 4  Senior Center-Develop a new Senior Center Wing on the Recreation Center with meeting and program space, kitchen, computer lab, game room, craft room  Recreation Center-Develop an indoor pool as part of the proposed Recreation Center Individual Park Projects include: Bransford/Webb House  Modify Webb House to allow for public use – completed Summer 2019  Decorate in a period appropriate manner – Fall 2019  Utilize as a trail stop and family gathering place - Fall 2019  Add trees and landscaping – completed Fall 2019 City Parks  Upgrade restroom buildings – bid Spring 2020  Update concession – bid Spring 2020  Replace shade structures over dugouts and replace and enlarge shade over spectator areas – completed Summer 2019  Expand backstop netting – completed Summer 2019  Add small playground near ball diamonds with a shade cover – scheduled for 2019/2020 Board member Hillary Schwanbeck noted a problem with the need for additional netting between the backstop and dugout in the quad area. Colleyville Nature Center  Install a restroom building – bid Spring 2020  Install improved signage and wayfinding signage system – pond sign installed Spring 2019; wayfinding and signage 2020 Colleyville Senior Center and Pleasant Glade Tract  Colleyville Senior Center and Pleasant Glade Tract-currently reviewing the 2019 citizen survey Kimzey Park  Dredge the pond – complete Fall 2018-stocked fish in Spring 2019 McCain Park Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 5  Improvements to be considered in the SH26 landscape design project McPherson Park  Complete development of Community Garden – Advisory Committee was formed in January 2019 and the group is working towards the creation and implementation of a community garden  Rehabilitate the two mud house barns for future functionality – completed Spring 2019 Pleasant Run Soccer Complex  Recently replaced(2) of the practice light poles and fixtures and Inspected the integrity of all of the soccer complex athletic light poles Reagan Park  Add a small restroom building – bid Spring 2020  Upgrade irrigation system – completed Winter 2018 City Park  Fields 4, 5, & 6 laser graded in 2019. Upgrade of fields 8 & 9 will be in the future. Sparger Park  Replaced playground material  Improve connections to Tara neighborhood trail system – Public Works rehabilitated the bridge from Sparger Park to Tara Trail Board member Cliff LeBlanc asked about future projects for Parks and Recreation. Assistant City Manager Adrienne Lothery and Parks and Recreation Director Lisa Escobedo responded with the following: Bathrooms are a major project in Spring and Summer 2020 Quad area improvements for shade in the softball area Batting cage warmup area for softball area Sparger Park install a more permanent child type play area Moving sand volleyball courts Several other maintenance projects – resurfacing new tennis courts Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 6 McPherson Park beautification project/Rock House Lighting package for Hwy. 26 is out for bid Working on median and right of way landscaping package for bidding 3c. Discussion of Tree Board and Park Land Dedication Committees Assistant City Manager Adrienne Lothery discussed the recommendations from Council on the future of the Tree Board and Park Land Dedication Committee. It was recommended that the Parks and Recreation Board acquire the duties of the Tree Board and the Park Land Dedication Committee. 4. Reports 4a. Parks and Recreation Director Lisa Escobedo provided the board with the following information:  Winter Ball–registration begins December 16, 2019; Event January 24, 2020  2020 Winter brochure will be mailed out in early December  All Fall athletic sports will be ending-sand volleyball championship game had to be rescheduled because of inclement weather  Senior Halloween Party was held on October 30, 2019  Senior Holiday Dance is scheduled for December 18, 2020  Pleasant Run Soccer Complex was over-seeded with rye  Have implemented an after hour answering installed for parks  Installed baby changing table in all park restrooms in the men and women bathrooms  Leslie Hill planted 22 new trees at Colleyville Center  Tree Mitigation project (including from John McCain going north toward Timarron along the Cottonbelt) is wrapping up  Finishing the Webb House Upcoming Events:  Sand volleyball pit relocation should be completed in January  Working with vendors to get quotes and bids for fiscal year 2020 projects  The ribbon cutting for the new Plaza is scheduled for Thursday, December 3.  Friday, December 6, Tree Lighting Event at the Plaza The Board discussed ways to improve the Haunted Trail Event for next year. Parks and Recreation Advisory Board MINUTES November 4, 2019 City of Colleyville Page 7 Chair Hendler suggested that the projects on the 2018 Parks, Recreation, and Open Master Plan list, that are not highlighted, be discussed at our next board meeting. Chair Hendler also discussed submitting an agenda item for the March 2020 meeting inviting the Sports Association to attend. Assistant City Manager Adrianne Lothery discussed letters will be sent out, by Council, asking for the extension for board members service that are expiring in 2019. Next Scheduled Meeting: Board member Cliff LeBlanc motioned that the January 6, 2020 meeting is moved to January 13, 2020. Vice Chair Mitali Mandlekar seconded the motion. The motion carried unanimously. ADJOURNMENT Board member Eric Presson moved to adjourn the meeting, and Board member Cliff LeBlanc seconded. Motion carried unanimously. Chair Rich Hendler adjourned the meeting at 7:36 p.m. Minutes prepared by: Joyceinne Williams Joyceinne Williams Administrative Secretary Passed by a vote of 6 ayes, and 0 nays on 01/13/2020