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HomeMy WebLinkAboutCity Council-Agenda Packets-12/17/2019 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, December 17, 2019 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation of the 2019 Citizen Survey Results WS-2 Discussion of park restroom designs and details WS-3 Discussion of the McDonwell School Road and Westcoat Drive Intersection WS-4 Discussion of the Roberts Road Rehabilitation Project right turn lanes WS-5 Discussion of SH26 Median Design WS-6 Discussion of the December 17, 2019, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Acquisition of real property along Main Street • Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda December 17, 2019 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Mike Dawson, First United Methodist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4453 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Letter of Appreciation from Dallas Mayor Eric Johnson Recognition of the Pedestrian Transportation Ad-Hoc Committee In recognition of the Featured Business of the Month - Uptown Cheapskate, 5615 Colleyville Boulevard, Suite 120, owners Craig and Tracy Booth - Mayor Richard Newton and Assistant City Manager Adrienne Lothery 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4454 4a Approval of the minutes of the regular City Council meeting of December 3, 2019 4b Approval of a construction services agreement with Bean Electrical, Inc., for the Colleyville Boulevard Lighting Package Project, in an amount not to exceed $1,743,043.00, and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report 5b Quarterly Performance Management Report City Council Agenda December 17, 2019 City of Colleyville Page 3 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-19-2104 Consideration of a Special Use Permit for an accessory building to exceed the 4% lot coverage allowance on Lot 18, Block 2, of the Woodbriar Addition, located at 3405 Cliffwood Drive, Case ZC19-008 6b Ordinance O-19-2106 An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-19-4455 A resolution changing the date of the first City Council Meeting in October to Monday, October 5, 2020, due to National Night Out in Texas 8. CITIZEN COMMENTS 9. REPORTS Colleyville Library Board Minutes - August 12, 2019 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR DECEMBER 17, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19- 4456 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, December 13, 2019 by 5:00 p.m. Christine Loven, TRMC City Secretary City Council Agenda December 17, 2019 City of Colleyville Page 4 A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 12/17/2019 Type Worksession Department City Manager Title Presentation of the 2019 Citizen Survey Results Explanation This agenda item provides for presentation and discussion of the 2019 Citizen Survey results. The survey was available on the City's website from early October through early November. The online survey was administered and tabulated by a third party, National Service Research. Attachments 1.2019 Citizen Survey Results Presentation Results Report December 17, 2019 City Council Worksession City of Colleyville 2019 Citizen Survey Overview •Research Methodology •Q1a through Q10j •Standard Questions (1 – 5) •Alternating Questions (6 – 9) •Demographic Characteristics (10) •Summary of Findings Research Methodology Survey Instrument •Consultant: Andrea Thomas, Owner, National Service Research •Online only survey Research Methodology Responses/Margin of Error – 95% confidence level •2019 Survey: 1,317 responses (all online) (+/-2.9%) •2017 Survey: 907 responses (all online) (+/- 3.3%) •2014 Survey: 1,323 responses (825 mail; 498 online ) (+/- 3%) •2012 Survey: 1,665 responses (1,070 mail; 595 online ) (+/-2.5%) •2010 Survey: 1,677 responses (1,412 mail; 265 online ) (+/-2.5%) Research Methodology Technical Notes •Responses provided a margin of error of plus or minus 3.3% at a 95% confidence level •All questions were optional to answer, therefore, the base number of respondents on each question varied Context •Results presented are for all respondents and are not cross-tabulated by demographics herein; this data is available if needed •No opinion responses removed for accurate comparison to prior years on questions with multi-year comparison Standard Questions Q1 – Q5 Communication Preferences Q1a. How do you currently get information about the City of Colleyville? 1%4%4%5%9% 19% 26%28% 34% 56% 67%City's cable channelWebcast of public meetingsCommunity meetingsTwitter/InstagramCity Council/City staffCode REDFacebookLocal newspapersCity websiteUtility bill newsletterCity E-News E-Communicator2012 2014 2017 2019 2012 Question: Indicate if you have utilized any of the following to obtain information about the city or its services in the last 12 months? 2010 No comparable question Satisfaction with Communication 1b. Please indicate your level of satisfaction with the following: Keeping citizens informed about City business 2%3%8%10% 64%68% 26%19% 2019 2017 0% 20% 40% 60% 80% 100% Very satisfied Satisfied Dissatisfied Very dissatisfied Newly worded question in 2014 Citizen Survey; prior survey data not comparable Q1c. Are there other ways you would like the City of Colleyville to communicate with you? 5%6% 5%9% 13% 14% 13% 44%22% 15% 28% Direct mail Text More proactive, current communication Facebook/social media (current/up-to-date) Email/electronic newsletter None needed 2017 2019 Other Communication Needs Satisfaction with City Performance Q2. How satisfied are you with the City of Colleyville’s performance for each of the following areas? COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “No Opinion” responses) -- indicates this question was not asked on the 2012 or 2010 surveys. 2012/2010 Question: Please rate your satisfaction with the following categories of Colleyville government performance. 72% 76% 78% 70%75% 84% 75%76% 82% 83% 87% 80%81% 83% 83% 88% 81% 82% 92% 91% 91% 85% 85% Effective zoning/land use regulations Government transparency Managing City funds Welcoming citizen involvement Maintaining quality of life 2019 2017 2014 2012 2010 56% 60% 71% 65%65% 40% 46% 74% 75%68% 68% 69% 77% 66%68% 70% 74% 81% 70%72% 78% 78% 81% 72%74% Developing a future vision for the city Encouraging economic growth Planning for the future needs of residents Listening to citizens Value of services for taxes paid 2019 2017 2014 2012 2010 Q2. How satisfied are you with the City of Colleyville’s performance for each of the following areas? COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “No Opinion” responses) Satisfaction with City Performance Q2. How satisfied are you with the City of Colleyville’s performance for each of the following areas? (Excludes “No Opinion” responses) Satisfaction with City Performance 2019 Very Satisfied % Satisfied %Dissatisfied % Very Dissatisfied % Maintaining quality of life 26% 59% 11% 4% Welcoming citizen involvement 24 58 12 6 Managing City funds 26 55 12 6 Government transparency 24 52 15 9 Effective zoning and land use regulations 16 59 19 6 Value of services for taxes paid 19 55 18 8 Listening to citizens 22 50 20 8 Planning for the future needs of residents 16 52 23 9 Encouraging economic growth 17 51 23 9 Developing a future vision for the City 17 48 26 9 Satisfaction with City Performance 2019 City Employee Contact Q3. If you have had contact with a City of Colleyville employee within the past year, how satisfied were you with the following? COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “No Opinion/NA”) 2012/2010 Question: If you had contact with a City employee during the past year, how satisfied were you with the following customer service activities? 83% 85% 88% 88% 94% 96% Received timely follow-up My issue was adequately addressed Seemed concerned about my issue Appropriate staff returned call/email promptly Directing you to appropriate dept/person General courtesy 2019 2017 2014 2012 2010 City Employee Contact 2019 Satisfaction City Employee Contact 2019 Very Satisfied %Satisfied %Dissatisfied % Very Dissatisfied % General courtesy 54% 42% 2% 2% Directing you to the appropriate department/person 50 44 4 2 Appropriate staff returned my call/email promptly 47 41 8 4 Seemed concerned about my issue 47 41 8 4 My issue was adequately addressed 45 40 8 7 Received timely follow-up from City to ensure my issue was addressed 43 40 9 8 Q3. If you have had contact with a City of Colleyville employee within the past year, how satisfied were you with the following? (Excludes “No Opinion/NA”) Quality of Life Q4a. How satisfied are you with the overall quality of life in Colleyville: (Excludes “No Opinion” responses) 96% 97% 98% 97% 95% 2010 2012 2014 2017 2019 Quality of Life 2019 Q4a. Please indicate your level of satisfaction with Colleyville(s): (Excludes “No Opinion” responses) Satisfaction Very satisfied + satisfied Quality of Life in Colleyville - 2019 Very Satisfied % Satisfied % Dissatisfied % Very Dissatisfied % 98%As a place to raise a family 60% 38% 2%* 97%Overall safety of Colleyville 64 33 2 1 97%As a place to live 57 40 3 * 95%Overall quality of life 48 47 5 * 91%Appearance of your neighborhood 44 47 7 2 90%Overall quality of city services 36 54 8 2 87%Overall image/reputation 48 39 9 3 82%Overall appearance of Colleyville 29 53 15 2 79%As a place to retire 36 43 15 6 75%As a place to work 28 47 17 8 64%As a place to do business 22 42 26 10 * Less than 1% Overall quality of life was asked in 2012 and 2010; other quality of life components were new questions in 2014 and 2017 Citizen Survey Percentages in RED indicate 90% or more responding very satisfied or satisfied Quality of Life Q4b. During the time you have lived here, do you think that as a community Colleyville has: (Excludes “No Opinion” responses) 12% 12% 10% 18% 19% 39% 38% 32% 34%33% 49% 50% 58% 48%48% Changed for the worse Remained the same Changed for the better 2019 2017 2014 2012 2010 2012/2010 Question: During the time you have lived here, do you think that as a community, Colleyville has improved, remained the same, declined?) Satisfaction with City Services Q5. Please indicate your level of satisfaction with the following: COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “no opinion” responses) 2012/2010 Question: Please rate your satisfaction with the following services regarding: 92% 92% 94% 95% 96% 97% 99% 99% Animal control Trash/recycle service Library materials Municipal court Library programs Police protection Emergency medical services Fire protection 2010 2012 2014 2017 2018 Satisfaction with City Services 87% 87% 90% 90% 91% 91% 91% Community events/festivals Traffic enforcement Meeting space at Colleyville Center Parks in Colleyville Water/sewer services Building inspections Youth sports athletic fields 2010 2012 2014 2017 2018 Q5. Please indicate your level of satisfaction with the following: COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “no opinion” responses) 62% 70% 80% 80% 83% 84% 85% Street mainteance Sidewalk maintenance/repairs Storm drainage/flooding Senior Center programs Recreation programs Code enforcement Trails in Colleyville 2010 2012 2014 2017 2018 Satisfaction with City Services Q5. Please indicate your level of satisfaction with the following: COMBINED PERCENTAGES: VERY SATISFIED/SATISFIED (Excludes “no opinion” responses) Satisfaction with City Services 2019 Q5. Please indicate your level of satisfaction with the following: TOP 11 (Excludes “no opinion” responses) Satisfaction with City Services 2019 Very Satisfied % Satisfied % Dissatisfied % Very Dissatisfied % 1-Fire protection 62% 37%1%* 2-Emergency medical services 60 39 ** 3-Police protection 60 37 2 1 4-Library programs 52 44 4 * 5-Municipal court 36 59 2 2 6-Library materials 47 47 5 * 7-Trash/recycle service 41 51 6 2 8-Animal control 35 57 7 1 9-Youth sports athletic fields 42 49 6 2 10-Building inspections 35 56 7 2 11-Water/sewer services 31 60 7 2 Satisfaction with City Services 2019 Q5. Please indicate your level of satisfaction with the following: NEXT 12-22 (Excludes “no opinion” responses) Satisfaction with City Services 2019 Very Satisfied %Satisfied %Dissatisfied %Very Dissatisfied % 12-Parks in Colleyville 36% 54%8%2% 13-Meeting space at Colleyville Center (for rental) 39 51 7 3 14-Traffic enforcement 34 53 9 4 15-Community events/festivals 33 54 11 2 16-Trails in Colleyville 32 53 11 4 17-Code enforcement 31 53 12 4 18-Recreation programs 28 55 11 6 19-Senior Center programs 26 54 13 7 20-Storm drainage/flooding 24 56 12 8 21-Sidewalk maintenance/repairs 20 50 18 12 22-Street maintenance/repairs 18 44 23 15 Alternating Questions Q6 – Q9 Economic Development Q6a. How active of a role should the City have regarding Economic Development? 3% 1% 5% 32% 59% No opinion Hands off Somewhat hands off Somewhat proactive Very proactive New question in 2019 Citizen Survey Economic Development Q6b. The role of Economic Development is to diversity the City’s tax base. 12%2%9% 48% 29% 0% 20% 40% 60% 80% 100% Strongly agree Agree Disagree Strongly disagree No opinion New question in 2019 Citizen Survey Economic Development Q6c. I am aware of the City’s efforts and promotions to incentivize shopping locally. New question in 2019 Citizen Survey 5%5% 13% 53% 24% 2019 0% 20% 40% 60% 80% 100% Strongly agree Agree Disagree Strongly disagree No opinion Economic Development Q6d. How actively should the City be involved in the following: 36% 37% 48% 47% 48% 50% 40% 42% 14% 11% 9% 8% 2% 2% 3% 3% Façade improvements and building enhancements Provide resources for business development/support City investment in land for quality economic development and to preserve open space Incentivizing/attracting specific businesses 100%80%60%40%20%0% Very involved Involved Not very involved No involvement New questions in 2019 Citizen Survey Community Events Feedback Q7a. Community events build a sense of community. New question in 2019 Citizen Survey 6%4% 50% 39% 2019 0% 20% 40% 60% 80% 100% Strongly agree Agree Disagree Strongly disagree No opinion Q7b. The City should host events with a focus on the following age groups (check all that apply): Community Events Feedback 15% 69% 47% 51% 32% 36% 42% No opinion Families Seniors (65+) Adults (35-64) Young adults (18 -34) Teens (13-17) Children (0-12) New question in 2019 Citizen Survey. Responses will add to more than 100% due to multiple answers allowed Community Events Feedback 18% 37% 35% 36% 31% 35% 37% 40% 43% 57% 37% 62% 49% 51% 53% 54% 59% 57% 55% 55% 52% 38% 59% 35% 24% 9% 9% 7% 7% 7% 6% 3% 4% 3% 3% 2% 9% 3% 4% 2% 4% 2% 2% 3% 2% Farmers Market Movies in the Village Arbor Day Celebration Concerts in the Village Cook-Off Event Colleyville Clean Sweep Colleyville Car Show Haunted Trail Fest Christmas Tree Lighting Stars and Guitars/Fireworks Texas Junior Anglers Summer Reading Program 100%80%60%40%20%0% Very satisfied Satisfied Dissatisfied Very dissatisfied Q7c. Indicate your level of satisfaction for the events you attended. New questions in 2019 Citizen Survey Very Satisfied Satisfied % 97% 96% 88% 95% 95% 95% 92% 92% 90% 90% 67% 88% Infrastructure Replacement Q8a. Over the last 3 years, the City has improved 40 miles of roadway (new asphalt and/or reconstruction). How do you feel this is reflective of the City? 3%4%5%4% 44% 40% 0% 20% 40% 60% 80% 100%Extremely positive Somewhat positive Neutral Somewhat negative Extremely negative No Opinion New question in 2019 Citizen Survey Infrastructure Replacement Q8b. Indicate if you agree or disagree with the following statement: Outside of work on SH26 and Hwy. 121 which are TxDOT projects, the City is providing the proper amount of road construction. 8% 24% 15% 53% 0% 20% 40% 60% 80% 100% Agree Disagree - too much construction Disagree - Not enough construction No Opinion New question in 2019 Citizen Survey Infrastructure Replacement Q8c. Would you prefer road construction to be of a shorter duration with greater frequency or longer duration with less frequency assuming costs are equal? 55%33% 12%Shorter duration, greater frequency Longer duration, less frequency No opinion New question in 2019 Citizen Survey Parks and Recreation Q9a. The City of Colleyville is currently evaluating the need for a Multi-purpose Recreation Facility and whether such an amenity is desired by citizens. The proposed site would be 10 acres, currently home to the 10,000 square foot senior center (2512 Glade Road). At a minimum, the existing Senior Center is in need of renovation. All estimates for “cost to taxpayer” are based on average home values. There are currently four options under consideration. The first two options would involve tearing down the existing senior center building (a former church). The second two options involve renovating and/or adding on to the existing building. All estimates assume a mid-level finish out (similar to the REC in Grapevine ). Are you interested in the City providing this type of facility? 67% - Yes 33% - No New question in 2019 Citizen Survey Parks and Recreation Q9a. Comprehensive Option A. New 45,000 square foot facility (Lifetime Fitness is 108,000 square feet-- so about half the size). Includes a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, indoor aquatics, and additional parking. Membership fees could be charged to offset costs or the cost could all be included and funded through property taxes. Capital cost of $25-30M; $1.5M annual operating Cost to taxpayer = $208 for capital + $208 for operating = $416 annual increase to property tax bill (assumes 0% recovery through membership fees) *assumes $25M in bonds paid over 20 years (annual debt service of $1.5M) + $5M cash I am supportive of the City pursing this option: 6% 38% 26% 15% 14% Comprehensive Option A0% 20% 40% 60% 80% 100%Strongly Agree Agree Disagree Strontly Disagree No Opinion New question in 2019 Citizen Survey Q9a. Comprehensive Option B. New 45,000 square foot facility (Lifetime Fitness is 108,000 square feet-- so about half the size). Includes a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, indoor aquatics, and additional parking. Membership fees could be charged to offset costs or the cost could all be included and funded through property taxes. Capital cost of $25-30M; $1.5M annual operating Cost to taxpayer = $208 for capital + $104 for operating = $312 annual increase to property tax bill (assumes 50% recovery through membership fees; membership fees TBD) *assumes $25M in bonds paid over 20 years (annual debt service of $1.5M) + $5M cash I am supportive of the City pursing this option: 6% 27% 17% 29% 21% Comprehensive Option B0% 20% 40% 60% 80% 100% Strongly Agree Agree Disagree Strontly Disagree No Opinion New question in 2019 Citizen Survey Parks and Recreation New question in 2019 Citizen Survey Parks and Recreation Q9a. Alternative Option C. New smaller facility at 30,000 square feet including a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, and additional parking. With this facility, there is reduced focus on the fitness facility and no aquatics. If membership fees were to be charged, those fees would be less than those appropriate for a comprehensive facility (option 1). Capital cost of $15-20M; $1.0M annual operating Cost to taxpayer = $125 for capital + $138 for operating = $263 annual increase to property tax bill (assumes 0% cost recovery through membership fees) *Assumes $15M in bonds paid over 20 years (annual debt service of $900K) + $5M cash I am supportive of the City pursing this option: 8% 38% 31% 16% 6% Alternative Option C0% 20% 40% 60% 80% 100% Strongly Agree Agree Disagree Strontly Disagree No Opinion Parks and Recreation New question in 2019 Citizen Survey Q9a. Alternative Option D. New smaller facility at 30,000 square feet including a gymnasium, senior facilities, fitness rooms, multi-use rooms, building support space, and additional parking. With this facility, there is reduced focus on the fitness facility and no aquatics. If membership fees were to be charged, those fees would be less than those appropriate for a comprehensive facility (option 1). Capital cost of $15-20M; $1.0M annual operating Cost to taxpayer = $125 for capital + $110 for operating = $235 annual increase to property tax bill (assumes 20% cost recovery through membership fees) *Assumes $15M in bonds paid over 20 years (annual debt service of $900K) + $5M cash I am supportive of the City pursing this option: 9% 33% 29% 20% 9% Alternative Option D 0% 20% 40% 60% 80% 100% Strongly Agree Agree Disagree Strontly Disagree No Opinion Parks and Recreation New question in 2019 Citizen Survey Q9a. Option E – Renovation + Add Gymnasium Includes renovating the existing building (10,000 square feet) and building a gymnasium addition (10,000 square feet). Will consist of reconfiguring rooms, additional restrooms, and joining the annex building to the main building. As a facility focused on programming (as opposed to a facility with fitness rooms and/or aquatics), membership fees would not be charged and are not charged currently. Capital cost of $7-12 M; $500k annual operating Cost to taxpayer = $41 for capital + $69 for operating = $110 annual increase to property tax bill *Assumes $5M in bonds paid over 20 years (annual debt service of $300k) + $5M cash I am supportive of the City pursing this option: 7% 37% 27% 20% 9% Option E – Renovation + Add Gym 0% 20% 40% 60% 80% 100% Strongly Agree Agree Disagree Strontly Disagree No Opinion Parks and Recreation Q9a. Option F – Renovation Only Includes renovating the existing building (10,000 square feet) and building a gymnasium addition (10,000 square feet). Will consist of reconfiguring rooms, additional restrooms, and joining the annex building to the main building. No gymnasium would be added. As a facility focused on programming (as opposed to a facility with fitness rooms and/or aquatics), membership fees would not be charged and are not charged currently. Capital cost of $2-4 M; minimal operating increase Cost to taxpayer = $0 for capital + $0 for operating = No increase to property tax bill, no membership fees *Assumes $4M cash I am supportive of the City pursing this option: 9% 28% 21% 27% 15% Option F – Renovation Only 0% 20% 40% 60% 80% 100% Strongly Agree Agree Disagree Strontly Disagree No Opinion New question in 2019 Citizen Survey 15% 9% 9% 6% 21% 14% 27% 20% 20% 16% 29% 15% 21% 27% 29% 31% 17% 26% 28% 37% 33% 38% 27% 38% 9% 7% 9% 8% 6% 6% Renovation Onlly - Option F Renovation + Add Gym - Option E Alternative Option D Alternative Option C Comprehensive Option B Comprehensive Option A 100%80%60%40%20%0% Strongly Agree Agree Disagree Strongly Disagree No Opinion Parks and Recreation Q9a. Summary of Responses New question in 2019 Citizen Survey Parks and Recreation Q9b. Please indicate your preference out of the options given: 4% 5% 29% 6% 6% 6% 29% 15% Other None of the above Renovation Only - Option F - no increase to property tax bill, no membership fees Renovation + Add Gym - Option E - add 10,000s.f. gymnasium, $110 annual increase to tax bill, no membership fees Alternative Option D - new 30,000s.f. facility, $235 annual increase to tax bill, 20% cost recovery of membership fees Alternative Option C - new 30,000s.f. facility, $263 annual increase to tax bill, no membership fees Comprehensive Option B - new 45,000s.f. facility, $312 annual increase to tax bill, 50% cost recovery of memvership fees Comprehensive Option A - new 45,000s.f. facility, $416 annual increase to tax bill, no membership fees 35%30%25%20%15%10%5%0% New question in 2019 Citizen Survey Q9c. What additional amenities would you like to see to enhance our parks? 17% 8% 18% 24% 27% 33% 50% Other Skate Park Frisbee Golf Fitness Equipment Pickleball Splash Pad Dog Park 55%50%45%40%35%30%25%20%15%10%5%0% New question in 2019 Citizen Survey. Responses will add to more than 100% due to multiple answers allowed. Parks and Recreation Demographic Questions Q10 Demographics 336% 3217% 3227% 3218% Demographics Which of the following applies to the head of household? 1%0%5% 15% 38% 53%60% 50% 40% 30% 20% 10% 0%StudentUnemployedDo not work outside homeWork in ColleyvilleRetiredWork outside Colleyville Demographics Your Age? 3% 17% 21% 27% 25% 8% 30% 25% 20% 15% 10% 5% 0% Under 35 35 to 44 45 to 54 55 to 64 65 to 74 75 or older Demographics How long have you lived in Colleyville? 2% 10% 19% 8% 23% 37%40% 35% 30% 25% 20% 15% 10% 5% 0% Less than 1 year 1 to 3 years 4 to 7 years 8 to 10 years 11 to 20 years More than 20 years Demographics Which youth age groups are represented in your household? 11% 19% 16% 10% 58%60% 50% 40% 30% 20% 10% 0% Under 6 years of age 6 to 12 13 to 18 19 to 24 No children in household Responses will add to more than 100% due to multiple responses allowed Demographics Do you own or rent your home? 2% 98% Rent Own Demographics Do you have an older parent or relative living with you? 7% 93% Yes No Demographics Gender 57% 43% Female Male Summary SURVEY PARTICIPATION •Approximately one in ten households participated in the survey, with online only participation. COMMUNICATIONS •The city e-news, water bill insert, city website, local newspapers and Facebook are the most utilized communication vehicles for city information . QUALITY OF LIFE •Satisfaction with quality of life remains very high (95% reporting very satisfied/satisfied). CITY PERFORMANCE •Satisfaction with city performance was highest for maintaining quality of life, welcoming citizen involvement, managing city funds, managing city funds and government transparency. SATISFACTION WITH CITY SERVICES •Citizens continued to be satisfied with City services, most noticeably (top 5); fire protection, emergency medical services, police, library programs and municipal court. CITY EMPLOYEE INTERACTION •City employees provide good customer service and satisfaction ratings have remained high. Summary ECONOMIC DEVELOPMENT •The City should serve an active role regarding economic development. 91% indicated the City should be very or somewhat proactive in this effort. •The role of economic development is to diversify the City’s tax base. 77% agree with this statement. •71% are aware of the City’s efforts and promotions to incentivize shopping locally. COMMUNITY EVENTS •89% feel community events build a sense of community. Very satisfied and satisfied ratings were high (88% to 97%) for all community events except Farmers Market which scored 67% satisfaction (very satisfied/satisfied). INFRASTRUCTURE REPLACEMENT •53% feel the city is providing the proper amount of road construction, while 24% feel there is not enough construction. •Regarding road construction, 55% prefer shorter duration with greater frequency, while one-third prefer longer duration with less frequency. PARKS AND RECREATION •A growing number of citizens are interested in the City providing a multi-purpose recreation center. •The two options with strongest preference are Comprehensive Option B and Renovation only. •Other park amenities citizens would like to see added (top four) dog park, splash pad, pickleball and fitness equipment. Where do we go from here? •Community •EmployeesCommunicate •Budget requests •Capital planning •Focusing of efforts Use results to inform decision making City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 12/17/2019 Type Worksession Department City Manager Title Discussion of park restroom designs and details Explanation This agenda item provides for presentation of the park restroom designs and details at the Nature Center, Reagan Park and City Park. The Nature Center and Reagan Park will include new construction of restrooms and City Park will include renovation of both restrooms. These projects were identified in the 2018 Parks, Recreation and Open Space Master Plan. Attachments 1.Park Facility Presentation PREPARED BY HIDELL ARCHITECTS 2018 COLLEYVILLE PARKS Nature Center Park Restroom Reagan Park Restroom City Park Facility Renovations City Council Presentation December 17, 2019 COLLEYVILLE PARKS Existing playground PREPARED BY HIDELL ARCHITECTS 2019 Nature Center Park Restroom Project Scope New restroom structure Existing tree Existing parking Existing covered shelter New Blue Light Tower along existing trail QUICK FACTS: •Existing playground to remain •Existing parking to remain •Existing covered shelter to remain •Two new unisex restrooms •New blue lights along trail Estimate of construction cost -$351,000 COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Nature Center Park Restroom Preliminary Plan Dashed line indicates covered roof area New unisex restroom New drinking fountain New unisex restroom New janitor’s / mechanical room JANITORUNISEX UNISEX COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Nature Center Park Restroom Concept Renderings NORTH ELEVATION Steel doors (painted) Exposed truss Drinking fountains Stone veneer columns Metal roof Stone veneer COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Reagan Park Restroom Material Finishes INTERIOR MATERIALS Painted CMU Metal roof EXTERIOR MATERIALS Stone Veneer Sealed Concrete COLLEYVILLE PARKS Existing water tower PREPARED BY HIDELL ARCHITECTS 2019 Reagan Park Restroom Project Scope New restroom structure Existing tree Existing field Existing batting cages Existing Parking QUICK FACTS: •Existing fields to remain •Existing batting cages to remain •Existing parking to remain •New unisex restroom •Covered seating area Estimate of construction cost -$235,500 COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Reagan Park Restroom Preliminary Plan Dashed line indicates covered roof area New unisex restroom New drinking fountain New janitor / mechanical room Covered area for new picnic tables SEATING JANITORUNISEX COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Reagan Park Restroom Concept Renderings SOUTH ELEVATION Exposed truss Drinking fountains Stone veneer columns Metal roof Steel doors (painted) Picnic tables INTERIOR MATERIALS COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Reagan Park Restroom Material Finishes EXTERIOR MATERIALS Painted CMU Metal roof Stone Veneer Sealed Concrete COLLEYVILLE PARKS Existing Concession and Restroom building renovated PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Project Scope Existing Parking Existing Tennis Center restroom building renovated Existing Fields Existing tennis courts Concession and Restroom Building Tennis Center Restroom Building QUICK FACTS: •New plumbing fixtures in restrooms •Restrooms heated and cooled •New tile on walls and floor •New restroom doors •Façade updates with new stone veneer Estimate of construction cost -$503,000 COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 Preliminary Plan Concession and Restroom Building New ceiling and lighting City Park Facility Renovations New toilets, sinks and urinals New partition doors Restrooms shall be heated and cooled New floor and wall tile New restroom doors CONCESSION MECHANICAL WOMEN MEN COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 New floor tile City Park Facility Renovations New partition doors (painted) New water closets New urinals Preliminary Restroom Finishes RESTROOM INTERIOR New wall tile over existing masonry walls New stone cap at partition wallsNew sink and mirror Existing masonry walls to be painted above tile New ADA grab bars New urinals screens COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Material Finishes INTERIOR MATERIALS EXTERIOR MATERIALS Painted CMU New Stone Veneer Existing Brick Wall Tile Floor Tile COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings SOUTH ELEVATION New stone wainscot New stone wainscot BALL FIELD AND CONCESSION BUILDING -OPTION A Existing brick to remain Existing glass block to remainCast Stone to remain Existing brick to remain Existing wood facia to be painted Existing dormers to be painted COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings Existing brick to remain New stone veneer SOUTH ELEVATION Existing wood facia to be painted Existing dormers to be painted Existing cast stone trim to remain Existing glass block to remain Existing brick to remain BALL FIELD AND CONCESSION BUILDING -OPTION B COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings New stone wainscot New stone wainscot Existing wood facia to be painted New stone veneer Existing brick to remain Existing cast stone trim to remain SOUTH ELEVATION Existing glass block to remain Existing dormers to be painted BALL FIELD AND CONCESSION BUILDING -OPTION C Existing brick to remain COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 New ceiling and lighting City Park Facility Renovations New toilets, sinks and urinals New partition doors Restrooms shall be heated and cooled New floor and wall tileNew restroom doors SEATING MECHANICAL WOMEN MEN Preliminary Plan Tennis Center Restroom Building COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings New stone wainscot New stone wainscot Existing wood facia to be painted Existing brick to remain Existing brick to remain Existing cast stone trim to remain NORTH ELEVATION Existing glass block to remain Existing dormers to be painted TENNIS CENTER RESTROOM BUILDING -OPTION A COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings Existing brick to remain Existing brick to remain Existing wood facia to be painted New stone veneer Existing brick to remain Existing cast stone trim to remain NORTH ELEVATION Existing glass block to remain Existing dormers to be painted TENNIS CENTER RESTROOM BUILDING -OPTION B COLLEYVILLE PARKS PREPARED BY HIDELL ARCHITECTS 2019 City Park Facility Renovations Concept Renderings New stone wainscot New stone wainscot Existing wood facia to be painted New stone veneer Existing brick to remain Existing cast stone trim to remain NORTH ELEVATION Existing glass block to remain Existing dormers to be painted TENNIS CENTER RESTROOM BUILDING -OPTION C PREPARED BY HIDELL ARCHITECTS 2019 COLLEYVILLE PARKS Nature Center Park Restroom Reagan Park Restroom City Park Facility Renovations City Council Presentation December 17, 2019 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 12/17/2019 Type Worksession Department Engineering Title Discussion of the McDonwell School Road and Westcoat Drive Intersection Explanation This agenda item will provide discussion of the construction timeline for the intersection improvements at McDonwell School Road and Westcoat Drive. Currently, the timeline construction for the McDonwell School Road Roundabout is nine months. Staff would like to discuss an alternate timeline of three months. Attachments 1.WS-3 Presentation Roundabout Construction McDonwell School Road and Westcoat Drive Intersection Presentation and Discussion City Council Worksession December 17, 2019 Phased Construction - Phase 1 Phased Construction – Phase 2 Phased Construction – Phase 3 Closure Alternative Time Reduction of Alternative: •Phased construction under Traffic - 270 calendar Days, (9 Months) •Construction under Closure - 90 calendar Days, (3 Months) Cost Reduction: •Approximately 20% cost reduction due to reduced remobilization, approximately $200,000. Safety Impact: •Closure decreases congestion due to limited roadway usage and interaction with construction traffic. •Decreases motorist’s confusion when traffic patterns change due to phasing implementation. Product Quality: • No Pavement Joints and Utility Connections in artificial locations due to phasing limitations and maintain traffic flow. Detour Routing & Adjacent Projects John McCain Road & Westcoat Drive •Project Design underway for a Mini Roundabout at John McCain Rd. and West Coat Dr. •Scheduling of Construction Method of this Roundabout will be discussed as plans are developed. This will be presented at a future City Council Work Session. Currently the Engineer Firm has a two month construction schedule. Below is the tentative construction schedule for both options... Estimated Schedule Phased Option 270 days (9 months) •Advertising and Bidding – February 2020 to March 2020 •Award Design Contract – April 2020 •Construction – May 2020 to January 2021 Full-Closure Option 90 days (3 months) •Advertising and Bidding – February 2020 to March 2020 •Award Design Contract – April 2020 •Construction – May 2020 to August 2020 Questions & Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-4 Agenda Date 12/17/2019 Type Worksession Department Engineering Title Discussion of the Roberts Road Rehabilitation Project right turn lanes Explanation During the City Council Worksession on August 20, 2019, staff was directed to perform a traffic study at the intersection of Roberts Road and Glade Road. The intent of the traffic study was to verify the need of a westbound right turn lane (on Glade Road), feeding northbound onto Roberts Road. Based on the traffic study performed and the criteria established by TxDOT, a westbound right turn lane is warranted. Approximately 1,820 square feet of Right of Way will need to be acquired. Additional construction components (approximately 205 feet of 1.5'-2' in height retaining wall(s), new driveway, removal of six parking stalls, landscaping, etc.) will be required to accommodate this turn lane. Additionally, a traffic study was performed at this intersection in 2015 regarding site visibility concerns. In the study, it was noted that there was a sight distance conflict at this intersection regarding the two left-turn pockets on Glade Road. The conflict is considered a negative offset. A negative offset is when the right edge of the opposing left-turn is to the left of the left edge of the left-turn. Based on the traffic study, it was recommended to remove the existing raised median(s) adjacent to the left turn lanes on Glade Road to improve sight distance visibility for the left turn movements. Attachments 1.Roberts Road Worksession Presentation Roberts Road Presentation and Discussion City Council Worksession December 17, 2019 WS-4 Roberts Road Project Information •Roberts Road is identified in the 2015 Master Thoroughfare Plan as a Minor Collector.This project will include: •Full reconstruction and minimal widening of Roberts Road from Glade Road going north to the Colleyville City Limit. •Curb and gutter along the entire east portion of the roadway,as well as some areas along the west portion.The entire roadway will be curb and gutter. •Southbound Right turn lane (on Roberts Road feeding westbound onto Glade Road). •Potential westbound right turn lane (on Glade Road feeding northbound onto Roberts Road). •Interlocal agreement (ILA)with the City of Grapevine to incorporate an emergency interconnect water meter.As a part of the ILA,with the emergency interconnect,the two-lane undivided roadway construction would continue into the City of Grapevine limits,south of the Heritage Cove intersection. Project Staff •30%Design submittal for Roberts Road from Glade to the Colleyville City Limit has been reviewed by City Staff and is back with the design consultant. •City Staff is working with City of Grapevine to produce the Interlocal Agreement. WS-4 Roberts Road Turn Lane(s) •During the City Council Worksession on August 20, 2019, staff was directed to perform a traffic study at the intersection of Roberts Road and Glade Road. The intent of the traffic study was to verify the need of a westbound right turn lane (on Glade Road), feeding northbound onto Roberts Road. •Based on the traffic study performed and the criteria established by TxDOT, a westbound right turn lane is warranted. WS-4 Roberts Road Turn Lane(s) •As a part of the westbound turn lane (on Glade Road feeding northbound onto Roberts Road),approximately 1,820 ± square feet of Right of Way will need to be acquired. Additional construction components (approximately 205 ± feet of 1.5’-2’in height retaining wall(s),new driveway, removal of six parking stalls,landscaping,etc.)will be required to accommodate this turn lane. •The turn lane is recommended to have a minimum storage length of 140 feet,with an additional 50-foot taper. •As a part of the southbound turn lane (on Roberts Road feeding westbound onto Glade Road),approximately 1,790 ± square feet of Right of Way will need to be acquired. •The turn lane is recommended to be a minimum of 200 feet long;consisting of 100-foot storage lane,50 feet for extra storage/maneuvering,and an additional 50- foot taper. •Additionally,a cross-walk connecting the neighborhoods from the South to the ball fields has been incorporated to the design. •The closest access for a cross-walk is currently at the Heritage Avenue and Glade Road intersection. WS-4 Roberts Road Turn Lane(s) On Glade: Looking East (towards Heritage Ave.)On Glade: Looking West (towards Pool Rd.) Roberts Rd.Roberts Rd. •A traffic study was performed in September 2015 at this intersection regarding site visibility concerns. •It was noted that there was a sight distance conflict at this intersection regarding the two left -turn pockets on Glade Road. •The conflict is considered a negative offset. A negative offset is when the right edge of the opposing left - turn is to the left of the left edge of the left-turn. •Based on that traffic study, it was recommended to remove the existing raised median(s) adjacent to the left turn lanes on Glade Road to improve sight distance visibility for the left turn movements. WS-4 Roberts Road Turn Lane(s) With No Left Turn Lane Modification With Left Turn Modification WS-4 Roberts Road –Project Schedule Tentative Project Schedule Milestone Date 60% Design Submittal January 2020 90% Design Submittal April 2020 100% Design Submittal (City and TCEQ)June 2020 Advertisement (After TCEQ Response)August 2020 Bid Opening September 2020 Construction September 2020 to May 2021 WS-4 Roberts Road Staff is seeking City Council direction on the following: •Move forward with the westbound and southbound right turn lanes •Left turn lane modification vs. no left turn modification on Glade Road Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-5 Agenda Date 12/17/2019 Type Presentation and Discussion Department City Manager Title Discussion of SH26 Median Design Explanation This agenda item provides for discussion of the SH26 median and right-of-way (ROW) design cost estimates, provided by the City's design consultant MESA. Staff will review the attached cost estimate summary and seeks City Council direction on desired next steps. Attachments 1.Cost Estimates - December 2019 2.Corridor Design Summary Description Initial Concept (May 2019) Current Concept (December 2019) Corridor Hardscape 2,140,025$ 3,578,186$ Corridor Landscape 2,885,696$ 2,989,433$ Northern (Pastoral) Gateway NW corner of SH26 & John McCain 1,469,721$ 981,790$ (981,790)$ SW corner of SH26 & John McCain -$ 1,706,218$ Main Street Gateway Towers North and South of Main St.694,513$ 830,383$ Southern (Creekside) Gateway Cistern Design vs. 90' Tower 377,021$ 705,560$ If 70' Tower selected (80,000)$ *Savings option If 50' Tower selected (180,000)$ *Savings option TOTAL 7,566,976$ 10,791,570$ Note: Add 12% per year (1% per month) escalation for construction after Q1 2020 Budget: TIF 5-Year Plan includes $13M over two years Description Initial Concept (May 2019) Current Concept (December 2019) Street Lighting Package 1,693,325$ 1,673,043$ TOTAL 1,693,325$ 1,673,043$ Savings or Bid Alternate Options *Could bid as an Add/Alternate SH26 Median & ROW Enhancements Cost Estimates Other Required Elements TX State Highway 26 December 17, 2019 Project: 18023 Corridor Design Summary December 17, 2019 | Project: 18023Initial Corridor Design (May 2019) December 17, 2019 | Project: 18023Current Corridor Design (December 2019) December 17, 2019 | Project: 18023Initial Creekside Gateway Design (May 2019) December 17, 2019 | Project: 18023Current Creekside Gateway Design (December 2019) December 17, 2019 | Project: 18023Initial Main Street Gateway Design (May 2019) December 17, 2019 | Project: 18023Current Main Street Gateway Design (December 2019) December 17, 2019 | Project: 18023Initial Pastoral Gateway Design (May 2019) December 17, 2019 | Project: 18023Current Pastoral Gateway Design (December 2019) December 17, 2019 | Project: 18023Corridor Cost Opinions Description Initial Concept (May 2019) Current Concept (December 2019) Corridor Hardscape 2,140,025$             3,578,186$              Corridor Landscape 2,885,696$             2,989,433$              Northern (Pastoral) Gateway      NW corner of SH26 & John McCain 1,469,721$             981,790$                 (981,790)$            SW corner of SH26 & John McCain ‐$                         1,706,218$              Main Street Gateway      Towers North and South of Main St.694,513$                 830,383$                  Southern (Creekside) Gateway      Cistern Design vs. 90' Tower 377,021$                 705,560$                            If 70' Tower selected (80,000)$        *Savings option           If 50' Tower selected (180,000)$      *Savings option TOTAL 7,566,976$             10,791,570$            Note:  Add 12% per year (1% per month) escalation for construction after Q1 2020 Budget:  TIF 5‐Year Plan includes $13M over two years Description Initial Concept (May 2019) Current Concept (December 2019) Street Lighting Package 1,693,325$             1,673,043$              TOTAL 1,693,325$             1,673,043$              Savings or  Bid Alternate Options *Could bid as an Add/Alternate SH26 Median & ROW EnhancementsCost Estimates Other Required Elements City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-6 Agenda Date 12/17/2019 Type Worksession Department City Secretary Title Discussion of the December 17, 2019, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 12/17/2019 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-19-4453 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2019 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 17TH DAY OF DECEMBER 2019. Mayor Richard Newton Ay e Mayor Pro Tem Bobby Lindamood Ay e Place 1, Tammy Nakamura Ay e Place 3, Kathy Wheat Ay e Place 4, George Dodson Ay e Place 5, Chuck Kelley Ay e Place 6, Callie Rigney Ay e ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 12/17/2019 Type Announcements, Proclamations, and Presentations Department City Secretary Title Letter of Appreciation from Dallas Mayor Eric Johnson Recognition of the Pedestrian Transportation Ad-Hoc Committee In recognition of the Featured Business of the Month - Uptown Cheapskate, 5615 Colleyville Boulevard, Suite 120, owners Craig and Tracy Booth - Mayor Richard Newton and Assistant City Manager Adrienne Lothery Attachments 1.Letter of Appreciation - Dallas Mayor Eric Johnson 2.Pedestrian Transportation Ad-Hoc Committee Roster Pedestrian Transportation Ad-Hoc Committee Rich Hendler, Chair David Dudziak, Vice Chair Jennifer Johnson Donn Hethcock Cliff LeBlanc Eric Presson Lawrence Williamson, Jr. RESOLUTION R-19-4454 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2019 WHEREAS,City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a.Approval of the minutes of the regular City Council meeting of December 3, 2019 b.Approval of a construction contract with Bean Electrical, Inc., for the Colleyville Boulevard Lighting Package Project, in an amount not to exceed $1,743,043.00, and authorizing the City Manager to execute the contract AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 17th DAY OF DECEMBER 2019. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, December 3, 2019 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, December 3, 2019, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Community Development Director Ben Bryner, Parks and Recreation Director Lisa Escobedo, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of Heroes Park improvements Assistant City Manager Adrienne Lothery gave a history of the project and stated the firm of Freese and Nichols was engaged to render drawings for an update to Heroes Park, which would complement the Plaza, which was also designed by Freese and Nichols. She then introduced Freese and Nichols Principal Wendy Shabay, and Project Designer David Retzsch. Mr. Retzsch provided three design concepts which could be expanded, reduced, or in some way incorporated into one design for the City Council review. Mr. Retzsch noted as this time, there are renderings with elements which could cost from $.5 to $2 million. This evening, they are seeking input from Council on the design elements which work, those they do not care for, and to seek an understanding of the design and flow preferences overall. There was general discussion of flow, screening elements, and costs. Freese and Nichols will move forward with providing additional renderings and cost estimates based on the input provided by the City Council. WS-2 Discussion of Accessory Dwelling Units and Accessory Residential Structures Community Development Director Ben Bryner presented this item, providing a review of the additions and exemptions for accessory dwellings. Following discussion, City Council directed staff to remove the accessory residential structures from the R-20 zoning. City of Colleyville Page 2 City Council Minutes - DRAFT December 3, 2019 WS-3 Discussion of 2020 City Council Meeting Dates City Council directed staff to prepare a resolution changing the date of the October 6, 2020 City Council meeting to Monday, October 5, 2020, due to National Night Out being October 6. WS-4 Discussion of the December 3, 2019, City Council regular agenda items Mayor Pro Tem Lindamood stated he wanted to make it clear citizens have asked for Heroes Park to be updated. Mayor Newton adjourned the worksession at 6:35 p.m. Mayor Newton opened Executive Session at 6:35 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:07 p.m. City of Colleyville Page 3 City Council Minutes - DRAFT December 3, 2019 The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:30 p.m. INVOCATION: Pastor Dave Jung, Crown of Life PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4443 Mayor Newton read Resolution R-19-4443 in its entirety. Assistant City Manager Mark Wood presented this item, stating the entire Northern Gateway is 60 acres, however, approval of this resolution will allow the City to purchase 15 acres, which has 1,200 feet on frontage along SH26. Manager Wood stated the TIF will be used for the purchase and recapped the appraisals and negotiations for the property. Mayor Newton stated it is not uncommon for cities to purchase property, noting Southlake recently made a purchase, and it allows the city to guide the development to insure any development is consistent with the vision of the city. Typically cities partner with developers to accomplish the development. Trophy Club has done the same thing on tracks adjacent to Highway 114. Mayor Pro Tem Lindamood noted over 85% of citizens completing the citizen survey indicated the need to purchase property and assist in economic development and this is pushing us forward. Mayor Newton opened the public hearing at 7:43 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in favor of this item. There were no others wishing to speak and Mayor Newton closed the public hearing at 7:44 p.m. Councilmember Rigney made a motion to approve Resolution R-19-4443, and Councilmember Kelley seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney City of Colleyville Page 4 City Council Minutes - DRAFT December 3, 2019 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton and Councilmembers made the following announcements: Mayor’s Red Kettle Challenge: The Salvation Army has issued a challenge to DFW Mayors – assemble a group of volunteers to ring the bell and fill the kettle on December 14. The Salvation Army Red Kettle Campaign provides food, toys and clothing to over 6 million people just during the Christmas season. It’s a very worthwhile way to help those that are having a tough time. Those wishing to volunteer can do so at one of three locations that day (Walmart, Market Street, or Albertsons) from 10 am to 7pm. Please contact Erin Spicer at 817-503-1113 or the Mayor at 817-247-1642 if you would like to volunteer. Whether you volunteer or not, please stop by one of our kettles on December 14th. #ColleyvilleGives is Back for 2019: The popular #ColleyvilleGives program continues through the end of the year. The grant program provides qualifying businesses along the SH26 construction corridor money to spend on advertising. Eligible businesses can apply for up to $1,000 in grant money to put toward an advertising campaign. Businesses who wish to make a $500 donation to an area non-profit will receive an additional $1,000 in grant money. Advertisements must display the hashtag #ColleyvilleGives. Interested businesses can fill out the application form on the City’s website. Santa's Helpers Toy Drive December 4: Tomorrow, City staff will deliver a truckload of toys as part of the WFAA Santa’s Helpers Toy Drive. This event collects toys for needy children and culminates with a delivery event at Heritage High School. Items to be donated should be new toys in sealed packaging. Plaza Ribbon Cutting: Earlier this evening we held a ribbon cutting ceremony for the Plaza in front of City Hall. This exceptional project was first approved in 1999 as part of the TIF original project plan. It is exciting to finally bring this beautiful community gathering place to fruition. This council, and previous council members who supported this effort, are to be applauded for completing an effort 20 years in the making. Tree Lighting Ceremony: One of Colleyville’s favorite traditions, the Tree Lighting Ceremony, is scheduled for Friday, December 6 from 5 – 8 pm at City Hall and the brand new Plaza. Be there to light the two-story Christmas tree. Many of the activities that make this a Colleyville family tradition return including choral performances from local schools, photos with Santa, live reindeer, crafts, games, and more. Holiday fare and beverages will also be on sale. City of Colleyville Page 5 City Council Minutes - DRAFT December 3, 2019 John McCain Railroad Crossing Repairs Complete: TexRail has completed the work at the John McCain Crossing. We apologize for the inconvenience this project created for our residents. We also thank them for their patience. Library to Host Author Luncheon: Former Fort Worth Star-Telegram writer Tim Madigan will be the featured speaker next month at the Colleyville Public Library’s Author Luncheon. Madigan will be speaking on his book, I’m Proud of You: My Friendship with Fred Rogers. The luncheon will take place from noon – 1:30 p.m., Saturday, Dec. 14, 2019. A light lunch will be served and registration is required. This event is being co-sponsored by a generous donation from the Friends of the Library. Please contact 817-503-1155 or reference at colleyville.com to register for the event. Thank you and prayers: Mayor Pro Tem Bobby Lindamood thanked everyone for the kind words and prayers extended for him this month. He stated he had missed the last meeting due to a change in his medication which caused him to be hospitalized, but he is much better and on track. Mayor Pro Tem Lindamood also stated prayers are with Von Husbands, Red Barn BBQ. Presentation of the Life Saving Award to the Colleyville Fire Department by CareFlite - Fire Chief Mark Cantrell and Mayor Richard Newton Mayor Newton stated Fire Chief Cantrell could not be in attendance this evening due to a death in the family and introduced Chief Tim Folden. Mayor Newton then called on Doak Enabnit, CareFlite Senior Director of Government and Community Relations and Crystal Hood, also representing CareFlite. Mr. Enabnit stated a resident had nominated the fire department for the Great First Responder Award. He then read the nomination and introduced Mr. Aziz Nooraci whose life was saved by the fire department during a cardiac event and who made the nomination. Following introductions of Medical Director Dr. Justin Northeim and members of the Colleyville Fire Department, Mr. Enabnit and Ms. Hood presented each member of the team with an award certificate. 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4444 4a Approval of the minutes of the regular City Council meeting of November 19, 2019 4b Approval of a construction contract with Garrett Demolition, Inc., for the Overland Trail 1.2 Million Gallon Water Ground Storage (Welded Steel Coated) Site Demolition, in an amount not to exceed $148,232.30 and authorizing the City Manager to execute the contract 4c Approval of an amendment to the Professional Services Agreement with Dunaway Associates, L.P., to include professional construction City of Colleyville Page 6 City Council Minutes - DRAFT December 3, 2019 services to the original contract for the Bransford Road and McPherson Elevated Storage Tank Site Rehabilitation, and Overland Trail Ground Storage Tank Site Demolition Project, in an amount not to exceed $35,010, and authorizing the City Manager to execute the amendment 4d Approval of a contract with Smith Lawn and Tree for the Tree Trimming Contract, in an amount not to exceed $75,000, and authorizing the City Manager to execute the contract 4e Approval of a Pavement Marking contract with TRP Construction Group, LLC, for the Pavement Marking project, in an amount not to exceed $100,000, and authorizing the City Manager to execute the contract 4f Consider and adopt the City of Colleyville Investment Policy, as required by the Texas Public Funds Investment Act 4g Consider and adopt the City of Colleyville's broker/dealer list, as required by the Texas Public Funds Investment Act Mayor Newton read Resolution R-19-4444 in its entirety. Public Works Director Ray Silva-Reyes presented items 4b through 4e and answered questions of the City Council. Finance Director Kyle Lester presented items 4f and 4g and answered questions of the City Council. Mayor Newton opened the public hearing at 8:19 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition to 4b and asked for clarification regarding 4d and 4e. Regarding item 4b Mayor Newton stated the City is not replacing the ground storage tank, they are clearing the property for future use. Regarding 4d, Mayor Newton clarified this item was not for decorating trees throughout the City, the contract is a one year contract for trimming trees and limbs along major thoroughfares to insure limbs do not interfere with vehicles on the road, typically large trucks. Colleyville’s ordinances require 14” clearance along roads. Mayor Newton reminded citizens, the property owners are responsible for trimming trees adjacent to streets along residential streets. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:25 p.m. City of Colleyville Page 7 City Council Minutes - DRAFT December 3, 2019 Councilmember Kelley made a motion to approve Resolution R-19-4444, and Councilmember Wheat seconded the motion. The motion to approve carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 5.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-19-2104 Consideration of a Special Use Permit for an accessory building to exceed the 4% lot coverage allowance on Lot 18, Block 2, of the Woodbriar Addition, located at 3405 Cliffwood Drive, Case ZC19-008 Mayor Newton read the caption of Ordinance O-19-2104. Community Development Director Ben Bryner presented this item stating it is for an SUP to allow for a 1,500 square foot accessory building, to be used as a garage. Director Bryner stated staff recommends approval of the requested SUP with the condition the garage door faces the interior, because the proposed accessory building meets all of the building setback and lot coverage requirements, architecturally it is proposed to look compatible to the main structure, and appears to have no negative impact on surrounding properties. He also noted there have been no responses from the notification to date. Applicant Trisha Evans, 3405 Cliffwood Drive, came forward to answer questions of the City Council. Councilmember Nakamura asked Mrs. Evans where the driveway would be located. Mrs. Evans explained there will be no driveway as these are classic hobby cars which are not driven daily. The primary use of the garage will be for storing the cars, but when they do want to move them, they will be able to through the backyard to the front, between the trees located in the back. Mayor Newton asked about the construction of the garage and thanked Mrs. Evans for providing the building details in the packet. Mrs. Evans explained the outside would be a stucco over metal to match the house and the roof is manufactured by Decra which will be a stamped metal, designed to look like clay tiles, with a fire rating three times higher than other roofing. Mayor Newton asked Mrs. Evans about the stated building cost and if this is a business. Mrs. Evans stated the cost did not include the roof or slab, and this is a family hobby of restoring small 1928-1931 antique cars. There was discussion regarding the carport on the property. City of Colleyville Page 8 City Council Minutes - DRAFT December 3, 2019 Mayor Newton opened the public hearing at 8:46 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:47 p.m. This was a first reading, therefore, City Council did not take any action. 5b Ordinance O-19-2105 Consideration of a Special Use Permit for an accessory dwelling on Tracts 3K & 3Y, Abstract 211, in the BBB & C RY Survey, located at 509 W LD Lockett Road, Case ZC19-017 Mayor Newton read the caption of Ordinance O-19-2105. Community Development Director Ben Bryner presented this item, stating a super majority vote will be required due to the percentage of opposition. Director Bryner stated the request is for approval of an SUP to allow for a 1,192 s.f. detached accessory dwelling unit. The Planning and Zoning Commission recommended approval and staff recommends approval as the request meets regulations for accessory dwellings per the requirements of the Land Development Code. Mayor Newton stated the dwelling is being requested so the family may live there while a house is being built, the request complies with ordinance requirements, the structure is on the property, and the SUP limits the scope. Mayor Newton asked City Manager Jerry Ducay if this dwelling would be able to be used as a rental unit. City Manager Ducay explained, even with an SUP, the dwelling cannot be used as a rental unit. He stated that in Colleyville, no short term residential rental is allowed, no matter what the zoning or SUP conditions. Councilmember Dodson asked staff if construction of the dwelling had already began. Director Bryner stated yes, however, the building inspector required them to stop work as a permit had not been issued. Councilmember Nakamura asked why a permit had not been pulled. Mayor Pro Tem Lindamood asked staff if the roofline as proposed met the “45 degree angle rule” contained in Colleyville’s ordinances. Director Bryner stated yes. Councilmember Rigney stated she will not be in attendance at the next meeting and asked if the item should be tabled. Applicants Cory and Andrea Watson, 509 W. LD Lockett Road, came forward to answer the questions of the City Council. In responding to the question regarding not pulling a permit, Mr. Watson stated they had done some repairs, and those City of Colleyville Page 9 City Council Minutes - DRAFT December 3, 2019 repairs led to others which would need to be made, and before they knew it, it spiraled into a project. Councilmember Kelley asked Mr. Watson if additional concrete has been poured. Mr. Watson said no, except for some extra around the carport. Councilmember Rigney asked Mr. Watson if he has spoken with the neighbors. Mr. Watson stated he had not and just learned of the opposition. Mayor Newton opened the public hearing at 9:07 p.m. Doug Finley, 5604 Reagan Road and 601 LD Lockett Road, spoke in opposition to this item with concerns for a permit not being pulled. He stated there is no HOA, but when the notification letter came, the neighbors got together to discuss the issue and we all signed the same petition outlining our concerns. Tara Tuley, 5613 Reagan Road, spoke in opposition to this item with concerns for loud music, traffic, noise, and the possibility of the dwelling being used as an Air B&B. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:14 p.m. Mayor Newton stated he appreciates all the perspectives presented and encouraged everyone to work together and find a solution acceptable to both parties. He went on to say the question of noise is outside of the scope of this request, but is addressed by other ordinances. He stated Mr. Watson can build the structure as an “accessory structure – not dwelling unit” without additional Council approval since the design currently fulfills all accessary structure ordinance requirements. However, Mayor Newton said the applicant has requested a dwelling unit SUP which is a separate issue. Mayor Newton said short term residential rentals are not allowed in the City at all, but he is aware these ordinances have been violated at times. The City adamantly enforces these ordinances when we are aware of violations. He also stated the City depends on citizens to report these violations when they learn of them so enforcement can occur. Mrs. Watson addressed the City Council stating they understand the concern, however, they too, do not want strangers on their property and the structure will be used only while the home is being built. Councilmember Nakamura stated her concern is how the structure would be used when it was no longer theirs and asked Mrs. Watson if there would be a full kitchen in the structure. Mrs. Watson said no. Mayor Pro Tem Lindamood asked if there have been any inspections as of yet. Mr. Watson replied yes, and they have all been good. City of Colleyville Page 10 City Council Minutes - DRAFT December 3, 2019 City Manager Ducay suggested specifying a term for the SUP. Councilmember Kelley and Mayor Pro Tem Lindamood agreed, as long as the time frame was reasonable. Councilmember Wheat made a motion to table Ordinance O-19-2105 to January 7, 2020 and Councilmember Kelley seconded the motion. The motion to table carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 5c Ordinance O-19-2106 An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Mayor Newton read the caption of Ordinance O-19-2106. Finance Director Kyle Lester presented this item, giving a review of the rate structure. Director Lester said TRA has increased the volumetric water and waste water rates they charge the City and these increases are passed directly through to citizens. Citizens pay exactly what the City pays for water and wastewater treatment. The new rates will be in effect starting with the January billing for December's usage as follows: Water Rates: Increase current water volumetric rate from $4.14 to $4.32 Wastewater Rates: Increase the current wastewater volumetric rate from $3.11 to $3.12 Mayor Newton explained this is a pass-through cost as the Trinity River Authority, TRA, provides water and wastewater treatment services to the City, as well as other cities. Mayor Newton noted the City cannot control these costs, however, the costs are divided amongst all cities served by TRA. Mayor Newton opened the public hearing at 9:39 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing. This was a first reading, therefore, City Council did not take any action. Mayor Newton declared a recess at 9:39 p.m. and reconvened at 9:49 p.m. City of Colleyville Page 11 City Council Minutes - DRAFT December 3, 2019 6. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 6a Ordinance O-19-2101 Presentation and discussion of a Special Use Permit for a Fence to extend into the required street side yard on Lot 2, Block 1, of the Hodgkiss Place II Addition, located at 2608 Highland Meadow Drive, Case ZC19-013 Councilmember Wheat made a motion to remove Ordinance O-19-2101 from the table and Councilmember Kelley seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Mayor Newton read the caption of Ordinance O-19-2101. Community Development Director Ben Bryner presented this item stating the request was discussed at length at the last meeting and he believes everyone was close to an agreement, however, the applicant could not be present and he asked for the item to be tabled to this meeting. Director Bryner stated the applicant is requesting approval of an SUP to allow for an 8 foot cedar fence to be located on the corner street side property line and within the street side yard of the property and the permit was submitted just before the last amendments to the fence regulations. Director Bryner also stated the Planning and Zoning Commission recommended approval with a 5-foot setback requirement from the side street property line, and the applicant is willing to meet this condition. Mayor Newton stated this item had been discussed at the last meeting at length and asked the applicant, Jacob Stone to come forward. Mayor Newton asked Mr. Stone what he would like to do, build a wood fence at 30 foot setback per City ordinance, or a wrought iron fence 10’ off the property line. Mr. Stone asked Mayor Newton if the issue is the building material or the setback distance. Mayor Newton responded both and stated ordinances have been put in place to insure consistent quality throughout the community and told Mr. Stone he is asking to deviate from the ordinance and the City Council proposal is a wrought iron fence, up to ten feet in height with shrubbery. There was discussion regarding the right-of-way, easement, and sanitary sewer. Mayor Newton opened the public hearing at 10:05. There was no one wishing to speak and Mayor Newton closed the public hearing at 10:05 p.m. City of Colleyville Page 12 City Council Minutes - DRAFT December 3, 2019 Councilmember Wheat made a motion to approve Ordinance O-19-2101, allowing for a wrought iron fence up to eight feet in height, with a 10 foot setback from the property line, and Councilmember Nakamura seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 6b Ordinance O-19-2102 Presentation and discussion of a zoning change from CC-1 Village Retail to PUD-C Planned Unit Development – Commercial on Lot 1A, Block 1, in the Applebee’s Addition, located at 5150 Colleyville Boulevard, Case ZC19-014 Councilmember Wheat made a motion to remove Ordinance O-19-2102 from the table and Councilmember Rigney seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Mayor Newton read the caption of Ordinance O-19-2102. Community Development Director Ben Bryner gave a brief recap of this item, stating at the City Council’s request, Chick-fil-A has provided updated building elevations to reflect City Council’s request of enhanced aesthetics and landscaping. Mayor Newton stated City Council asked Chick-fil-A to make the Colleyville restaurant the nicest in the country and enhance landscaping. City Council tabled this item to this agenda to allow Chick-fil-A time to accommodate the Council’s direction. There was general discussion of the shrubbery, wall, and vertical articulation. Councilmember Wheat thanked Chick-fil-A for making all the changes and it was appreciated. The City Council concurred. Mayor Newton opened the public hearing at 10:23 p.m. Dee McNosky, 5108 Pleasant Run Road, spoke in opposition to the item with concerns for safety, traffic, egress, trash, and enforcement of the requirements. She also thanked the City Council for their work. City of Colleyville Page 13 City Council Minutes - DRAFT December 3, 2019 Clint Young, 811 Central Drive, spoke in opposition to this item with concerns for traffic, and requested traffic studies. Steven Groffman, 815 Central Drive, spoke in opposition to this item with concerns for traffic, ingress and egress, and safety of Pleasant Run Road. Kathy Hadley, 204 Timberline North, spoke regarding putting citizen concerns first. The following did not wish to speak, but wanted to register opposition: Ceacy, Braden, and Jared McDonald, 814 Central Drive, Melanie Gable, 813 Central Drive, and Anthony McNosky, 5108 Pleasant Run Road. There were no others present wishing to speak and Mayor Newton closed the public hearing at 10:37 p.m. There was discussion regarding trash and the flow of traffic. Councilmember Dodson made a motion to approve Ordinance O-19-2102, and Councilmember Nakamura seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 7.RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-19-4445 A resolution approving an economic development grant agreement to Chick-fil-A, in the amount of $100,000, and authorizing the City Manager to execute the agreement Mayor Newton read Resolution R-19-4445 in its entirety. Assistant City Manager Adrienne Lothery presented this item, giving an overview of the BEST grant program, which targets beautification. She noted if the PUD ordinance was approved, Chick-fil-A planned to locate a restaurant in Colleyville which is anticipated to generate $3.5 million in sales annually, which equals approximate sales tax revenue of $70,000 annually to Colleyville. As a part of the proposed building, Chick-fil-A has agreed to enhanced site landscaping and building architecture in keeping with the exceptional development standards in Colleyville. Mayor Newton opened the public hearing at 10:56 p.m. City of Colleyville Page 14 City Council Minutes - DRAFT December 3, 2019 Steven Groffman, 815 Central Drive, spoke in opposition to this item with concerns for grants being a tool to entice development and he feels the money would be better spent on a different location. Clint Young, 811 Central Drive, spoke in opposition to this item with concern for the expenditure of funds. Kathy Hadley, 204 Timberline Drive North, spoke in opposition with concerns for the location and Chick-fil-A’s need for funding. Dee McNosky, 5108 Pleasant Run Road, spoke in opposition to the item and suggested a right turn only from the parking lot onto Pleasant Run toward Main Street be allowed to increase safety. Anthony McNosky, 5108 Pleasant Run Road, spoke in opposition to the item, but in agreement with restricting a right turn onto Pleasant Run from the parking lot. Mayor Newton closed the public hearing at 11:12 p.m. There was general discussion of the right turn possibility. City Manager Ducay advised the funding comes from TIF and approximately $60,000 in sales tax revenue will go back to the TIF. City Manager Ducay also noted the City has marketed other locations to Chick-fil- A, but the locations did not work, however, this location, with negotiations, did, and is part of the overall deal. Councilmember Kelley made a motion to approve Resolution R-19-4445, and Councilmember Nakamura seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 7b Resolution R-19-4446 A resolution casting votes for electing members to the Tarrant Appraisal District Board of Directors Mayor Newton read Resolution R-19-4446 in its entirety. Mayor Newton reminded the City Council Rich Deotte and Gary Losada are the City’s candidates for the TAD Board of Directors. Mayor Newton stated he has been tracking the vote and currently both candidates are projected to have approximately 800 votes at the end of voting. City of Colleyville Page 15 City Council Minutes - DRAFT December 3, 2019 Mayor Newton opened the public hearing at 11:16 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 11:16 p.m. Mayor Newton made a motion to approve Resolution R-19-4446, and Mayor Pro Tem Lindamood seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Mayor Newton moved to item 7e at 11:18 p.m. and returned to this item at 12:24 p.m. 7c Resolution R-19-4447 Approval of the Final Report of the Pedestrian Transportation Ad Hoc Committee and adoption of the 2019 Sidewalk and Trail Map to be attached to the Sidewalk Policy adopted July 2, 2018 Mayor Newton read Resolution R-19-4447 in its entirety. Assistant City Manager Adrienne Lothery presented this item, noting the Pedestrian Transportation Ad-Hoc Committee had provided the City Council a final report and recommendations at the November 17, 2019 City Council Worksession. Mayor Newton thanked the ad-hoc committee for all their work, noting they were aggressive and thorough in their work. Next steps are an implementation plan, although several components of the recommendations are already in the current capital improvement plan. Mayor Newton opened the public hearing at 12:32 a.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 12:32 a.m. Councilmember Wheat made a motion to approve Resolution R-19-4447, and Councilmember Kelley seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 7d Resolution R-19-4448 Repealing Resolution R-17-4208 and reorganizing the Colleyville Community Garden Advisory Committee, reappointing members, and assigning committee responsibilities City of Colleyville Page 16 City Council Minutes - DRAFT December 3, 2019 Mayor Newton read Resolution R-19-4448 in its entirety. Mayor Newton stated the Chair had resigned from the committee and he has met with the remaining members to ascertain if they wish to continue. They have selected a new Chair, and this resolution will allow the committee to move forward. Mayor Newton opened the public hearing at 12:42 a.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 12:42 a.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-19- 4448, and Councilmember Dodson seconded the motion. The motion carried by the following vote: Ayes: 7– Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney Mayor Newton moved to item 7e at 11:18 p.m. At 11:54 p.m. Mayor Newton took a vote of the City Council to continue beyond midnight. The vote carried unanimously. 7e Resolution R-19-4449 Approval of a sublease agreement with Wells Fargo CPG, for the former Wachovia Bank building located at 5601 Colleyville Boulevard, for the Colleyville Business Center Mayor Newton read Resolution R-19-4449 in its entirety. Assistant City Manager Mark Wood presented 7e, 7f, and 7g in one presentation, stating all three resolutions relate to the Colleyville Business Center. Manager Wood stated Resolution R-19-4449 is the culmination of many worksession discussions and planning for a central hub for business development in Colleyville. He stated this lease will provide for the City of Colleyville to lease the former Wachovia Bank building located on SH26, with funding provided through the TIF. Manager Wood stated the business plan is based on the Three Es: – Events, Education, and Entrepreneurism. The Colleyville Business Center will provide a place for entrepreneurs to rent space to network, host and attend training, conduct meetings, and have a place outside of a home or office to conduct and grow their business. Manager Wood explained obtaining this lease provides for three significant achievements: City of Colleyville Page 17 City Council Minutes - DRAFT December 3, 2019 1.A new home for the Chamber of Commerce, 2. A single-point of contact for business development in Colleyville, and 3. Provides a tenant to a key commercial building that otherwise will remain empty until 2025. Manager Wood stated the City is partnering with Tarrant County College, Grapevine Independent School District, and Service Corps of Retired Executives (SCORE), as well as responding to the recent Citizen Survey whereby 87% of the respondents replied the City should be very involved or involved in Economic Development. As Manager Wood had presented the information for all three resolutions, the following discussion occurred. Councilmember Dodson questioned the in-kind staffing figures and if there will be signage on the Business Center. Manager Wood explained the Chamber of Commerce will staff the building during regular Monday through Friday, 8:00 a.m. to 5:00 p.m. business hours, as well as manage the daily operations to include mail and package services and scheduling conference rooms. He stated the landlord will have to approve the signage. There was discussion and review of the draft profit and loss budget and discussion by each Councilmember regarding their thought process of the need and usefulness of the Business Center, how it may be utilized, and the City’s function and costs in the process. Councilmember Rigney asked Manager Wood what will stop these businesses from moving to another city and how success is measured. Manager Wood responded studies show entrepreneurship is about establishing a community and entrepreneurs are more likely to keep their business in the community where they begin and have established a network and resources. He believes success measurements will include the number of events, TCC courses, and being a 1 Million Cup member. Additionally, he sees having a tenant in the building, activity on SH26, and the Chamber having a secure future for three to five years, as successes. Mayor Newton opened the public hearing at 11:57 p.m. Also I think of the Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this item with concerns for the Chamber leasing the space as they previously had their own building, the City providing the funding for the lease, and concern for Wells Fargo business practices. The following did not wish to speak but registered support of this item. Julie Smith, 1200 Euless Wiser Road, Euless; Shonda Schaefer, representing the Colleyville Chamber of Commerce Board, 3137 Fox Run Drive, Grapevine. City of Colleyville Page 18 City Council Minutes - DRAFT December 3, 2019 There were no others wishing to speak and Mayor Newton closed the public hearing at 11:59 p.m. Councilmember Wheat made a motion to approve Resolution R-19-4449, and Councilmember Dodson seconded the motion. The motion carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, and Kelley Nay: 1 – Councilmember Rigney 7f Resolution R-19-4450 Approval of a membership agreement with the Colleyville Chamber of Commerce for the Colleyville Business Center Mayor Newton read Resolution R-19-4450 in its entirety. Assistant City Manager Mark Wood stated the agreement is a three year term and two, one year renewals. The annual base rental fee will be $15,000 with an annual increase and the Chamber providing staffing for the Business Center. Mayor Newton opened the public hearing at 12:02 a.m. Kay Allen, representing the Chamber of Commerce, 4308 Pembrooke Parkway North, spoke in support of this item, stating the Chamber is excited to partnership with the City, and she congratulated the City for being creative and finding a solution for use of an empty building along the main corridor. The following did not wish to speak but registered support for this item. Michael Hinkle-Morrison, 4012 Felps Drive; DeWayne Smart, 6003 Sunderland Drive; Carolyn Sims, 7513 Orchard Court, North Richland Hills; Jason Ridley, 5303 Colleyville Boulevard; Kylan Hoss, 3237 Oleander Court; and Shonda Schaefer, 3137 Fox Run Drive, Grapevine. There were no others wishing to speak and Mayor Newton closed the public hearing at 12:05 a.m. Councilmember Dodson made a motion to approve Resolution R-19-4450, and Councilmember Wheat seconded the motion. The motion carried by the following vote: City of Colleyville Page 19 City Council Minutes - DRAFT December 3, 2019 Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, and Kelley Nay: 1 – Councilmember Rigney 7g Resolution R-19-4451 Approval of staff to move forward with architectural services for tenant finish out of the Colleyville Business Center Mayor Newton read Resolution R-19-4451 in its entirety. Assistant City Manager Mark Wood stated Hidell and Associates was engaged to provide the construction drawings to finish out the Colleyville Business Center space which is approximately 4,000 square feet. Construction work will include new flooring in some areas, reconfiguration of space to create office and conference room space, and renovation to bathrooms. With Council approval, this project would be bid at the end of 2019, with construction to begin early 2020. Mayor Newton opened the public hearing at 12:08 a.m. There was no one presenting wishing to speak and Mayor Newton closed the public hearing at 12:08 a.m. Councilmember Wheat made a motion to approve Resolution R-19-4451, and Councilmember Dodson seconded the motion. The motion carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, and Kelley Nay: 1 – Councilmember Rigney Mayor Newton declared a recess at 12:09 a.m. and reconvened at 12:14 a.m. 8. DISCUSS AND CONSIDER A MOTION TO RECONSIDER 8a Discuss and consider a motion to reconsider/rescind the City Council’s previous motion approving Ordinance 19-2100 and providing for additional vehicle inventory regulations added by the City Council during the November 19, 2019 City Council meeting Mayor Newton stated at the November 19, 2019 City Council meeting, following discussion, the City Council limited the number of Enterprise vehicles to be on the lot at one time to ten. Enterprise Corporate office representatives asked to meet with him and City staff to address their concerns with the limits. Enterprise officers explained there are at times more than ten vehicles on the lot to be able City of Colleyville Page 20 City Council Minutes - DRAFT December 3, 2019 to meet reservation demand and asked the limitation to be removed. In exchange for the consideration, Enterprise will agree to no monument signs and having to obtain a certificate of occupancy within two years. There were no questions from the City Council. Mayor Newton made a motion to reconsider Ordinance O-19-2100, and Councilmember Kelley seconded the motion. The motion carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney 9. READING AND PUBLIC HEARING 9a Ordinance O-19-2100 Presentation and discussion of a zoning change from CC-1 Village Retail to PUD-C Planned Unit Development – Commercial in Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard, Case ZC19-012 (Ordinance 19-2100) Mayor Newton read the caption of Ordinance O-19-2100. Community Development Director Ben Bryner provided a review of the location of the development and previous changes to the ordinance. There were no questions from City Council. Mayor Newton opened the public hearing at 12:23 a.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 12:23 a.m. Councilmember Wheat made a motion to approve Ordinance O-19-2100 with the following amendments: remove 6c limiting the number of vehicles allowed on the property; add to 1.d. This PUD-C will become null and void in the event a valid Certificate of Occupancy (CO) for the business is not issued within twenty-four (24) months from the date of passage of this Ordinance; add 6d No monument sign(s) shall be permitted to be erected upon the above described tract of land, and Mayor Pro Tem Lindamood seconded the motion. The motion carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, and Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney City of Colleyville Page 21 City Council Minutes - DRAFT December 3, 2019 10.CITIZEN COMMENTS There was no one present wishing to speak. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR DECEMBER 3, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4452 This resolution was not needed. 12.ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 12:46 a.m. Wednesday, December 4, 2019. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 17TH DAY OF DECEMBER 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 12/17/2019 Number Resolution R-19-4454 Type Resolution Department Engineering Title Approval of a construction services agreement with Bean Electrical, Inc., for the Colleyville Boulevard Lighting Package Project, in an amount not to exceed $1,743,043.00, and authorizing the City Manager to execute the agreement Strategic Plan 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing On September 17, 2019, the City Council approved Resolution R-19-4420, approving the Fiscal Year 2020-2024 Capital Improvement Program (CIP), including the SH26 Beautification FY2020. The project consists of furnishing and installing roadway lighting on Colleyville Boulevard. The lights will include a decorative cast aluminum wrap base, custom logo, tapered steel shaft, decorative arms, banner arms, bollards, and decorative LED luminaries. After review of the bid submittals, it was recognized that the apparent low bidder, Bean Electrical, Inc., did not acknowledge Addendum No. 1, which consisted of the addition of one line item. Bean Electrical, Inc., through negotiations with City staff, has agreed to complete the additional work that was listed in Addendum No. 1 at no additional cost. Additionally, during negotiations, City staff increased the quantity of two line items (one of which consisted of the additional work in Addendum No. 1 that was agreed to be completed at no cost). For the other line item that was increased, Bean Electrical, Inc. agreed to their original unit price to be used, multiplied by the new unit quantity. With the addition in unit quantities and with Bean Electrical, Inc. agreeing to no additional cost for the additional work in Addendum No. 1, the revised calculated bid amount remained the low bid. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on October 13, October 20, October 27, November 3, and November 10, 2019. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and City Council Agenda Briefing 4b City of Colleyville Page 2 Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 37 plan holders, of which were 1 architect, 9 general contractors, 2 manufacturers, 1 not specified, 5 other, 8 plan rooms, 9 sub-contractors, and 2 suppliers. The City received five sealed bids, which were opened and publicly read aloud on November 26, 2019. Financial Impact Funding for the project is available in the Tax Increment Financing (TIF) District Form 1295 - Acknowledged by City Recommendation Approve Attachments 1.Colleyville Boulevard Lighting Package Presentation 2.Bid Tabulation 3.Consultant Recommendation Letter 4.Colleyville Boulevard Lighting Package Agreement 5.Form 1295 6.Resolution R-19-4420 4b. Colleyville Boulevard Lighting Package Approval of a construction contract with Bean Electrical,Inc.,for the Colleyville Boulevard Lighting Package Project,in an amount not to exceed $1,743,043.00,and authorizing the City Manager to execute the contract •The project consists of furnishing and installing roadway lighting on Colleyville Boulevard.The lights will include a decorative cast aluminum wrap base,custom logo,tapered steel shaft, decorative arms,banner arms,bollards,and decorative LED luminaries. Roadway Light Pole with Banner Arms (Qty. = 48) Roadway Light Pole (Qty. = 120) Summary of bids received Base Bid Bean Electrical, Inc.$ 1,673,043.00 ** Groves Electric Services, Inc.$ 1,747,441.00 Highway Intelligent Traffic Solutions $ 1,999,999.99 Roadway Solutions, Inc.$ 2,118,600.00 MELS Electric, L.P.$ 2,225,635.00 •Bean Electrical, Inc., through negotiations with City staff, has agreed to complete the additional work that was listed in Addendum No. 1 at no additional cost. Additionally, during negotiations, City staff increased the quantity of two line items (one of which consisted of the additional work in Addendum No. 1 that was agreed to be completed at no cost). For the other line item that was increased, Bean Electrical,Inc. agreed to their original Unit Price to be used multiplied by the new Unit Quantity. Therefore, the final bid amount for this project is $ 1,743,043.00 •With the addition in Unit Quantities and with Bean Electrical, Inc. agreeing to no additional cost for the additional work in Addendum No. 1, the new calculated bid amount remains the low bid. •The method of selection shall be based on the lowest responsible bidder whose evaluation by the City indicates to be in the best interest of the City and taxpayers. 4b. Summary of Bids ** During review of the bid submittals, Addendum No. 1 was not acknowledged. Addendum No. 1 consisted of the addition of one Line Item. Bid Tabulation Colleyville Blvd. Lighting Package Project Dallas, Texas November 19, 2018 Item Qty Unit Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 1 LS Mobilization and Bonds in accordance with Specification A- 4.19; for the sum of: $ 32,000.00 $ 32,000.00 $ 123,929.00 $ 123,929.00 $ 121,049.97 $ 121,049.97 $ 120,000.00 $ 120,000.00 $ 100,000.00 $ 100,000.00 2 1 EA Traffic Control; for the sum of: $ 56,250.00 $ 56,250.00 $ 24,000.00 $ 24,000.00 $ 72,300.00 $ 72,300.00 $ 22,000.00 $ 22,000.00 $ 24,650.00 $ 24,650.00 3 120 EA Type A Roadway Light Pole, as shown, detailed and specified, for the sum of: $ 7,670.00 $ 920,400.00 $ 6,706.00 $ 804,720.00 $ 8,050.35 $ 966,042.00 $ 9,980.00 $ 1,197,600.00 $ 9,385.00 $ 1,126,200.00 4 48 EA Type B Roadway Light Pole with Banner Arms, as shown, detailed and specified, for the sum of: $ 8,338.00 $ 400,224.00 $ 7,248.00 $ 347,904.00 $ 8,731.40 $ 419,107.20 $ 10,100.00 $ 484,800.00 $ 11,250.00 $ 540,000.00 5 60 EA Street Lighting Post Installed Anchor Option, as shown, for the sum of: $ 490.00 $ 29,460.00 $ 680.00 $ 40,800.00 62 @ $739.02/EA $ 45,819.24 $ 525.00 $ 31,500.00 $ 1,165.00 $ 69,900.00 6 5 EA Light Pole Base, as shown, for the sum of: $ 1,134.00 $ 5,670.00 $ 2,800.00 $ 14,000.00 $ 2,603.65 $ 13,018.25 $ 3,800.00 $ 19,000.00 $ 1,625.00 $ 8,125.00 7 2 EA Ground Boxes, as shown, for the sum of: $ 808.00 $ 1,616.00 $ 1,200.00 $ 2,400.00 $ 1,013.50 $ 2,027.00 $ 1,200.00 $ 2,400.00 $ 1,125.50 $ 2,251.00 8 varies by bidder LF Additional conduit, as shown, complete and in place for the sum of: 2700 LF @ $15.25/LF $ 41,175.00 2140 LF @ $16.00/LF $ 34,240.00 1150 LF @ $12.30/LF $ 14,145.00 950 LF @ $16.00/LF $ 15,200.00 1500 LF @ $8.75/LF $ 13,125.00 9 varies by bidder LS or LF Conductor, as shown, complete and in place for the sum of: $ 158,812.00 $ 158,812.00 51000 LF @$3.55/LF $ 181,050.00 89792 LF @ $2.74/LF $ 246,030.08 33120 LF @ $3.75/LF $ 124,200.00 104580 LF @ $2.30/LF $ 240,534.00 10 1 EA Removal of street light foundations, as required per testing, complete and in place for the sum of: $ 1,834.00 $ 1,834.00 $ - $ 461.25 $ 461.25 $ 1,900.00 $ 1,900.00 $ 850.00 $ 850.00 11 1 LS Construction Contingency, complete and in place, for the sum of: $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 1,747,441.00 $ 1,673,043.00 $ 1,999,999.99 $ 2,118,600.00 $ 2,225,635.00 $ 1,747,711.00 $ 1,673,043.00 $ 1,999,999.99 $ 2,117,800.00 $ 2,225,635.00 Mels Electric, LP Apparent Low Bidder Total Base Bid (Bid Items 1-11, as submitted by Bidder on Bid Form) Roadway Solutions, Inc. Contractor quantities and prices are based on bids provided to the City of Colleyville and are for comparision purposes only. Please refer to Contractor bids for detailed bid information. Note: Owner shall have right to reject or delete individual line items at their sole discretion. Total Base Bid (Bid Items 1-11, as calculated) Bid Items Groves Electrical Service, Inc.Bean Electrical, Inc.Highway Intelligent Traffic Solutions $ 1,743,043.00 (1)(2) (2) Apparent Low Bidder Total Base Bid (Bid Items 1-11, as calculated after negotiations) (1) Addendum No. 1 was not acknowledged by Bean Electrical, Inc., who was the apparent low bidder. Addendum No. 1 included the addition of Line Item 10. Through negotiations with City staff, Bean Electrical, Inc. has agreed to complete the additional work that was listed in Addendum No. 1 at no additional cost. (2) After bids were read, City staff increased the Unit Quantity for Line Item 6 from 5 to 30 and for Line Item 10 from 1 to 25. During negotiations (see Note 1), Bean Electrical, Inc. agreed to their original Unit Bid Price amount of $2,800 per Each. (3) With the addition in Unit Quantities (described in Note 2) and with Bean Electrical, Inc., agreeing to no additional cost for Line Item 10 (described in Note 1), the new calculated Bid amount remains the low bid. NOTES: (3) 2001 North Lamar Street, Suite 100 Dallas, Texas 75202 Office 214.871.0568 Fax 214.871.1507 www.mesadesigngroup.com December 3, 2019 Nathan Frohman City of Colleyville 100 Main Street Second Floor Colleyville, Texas 76034 RE: Colleyville Boulevard Lighting Package Project Dear Mr. Frohman: Based upon the bids submitted and positive references from Mr. Nathan Sanchez of Fain Group, Mr. Christopher Palmore of EMJ Construction and the project experiences of MESA and the City of Colleyville, we recommend awarding the project to Bean Electrical, Inc. Sincerely, Kevin Bernauer Associate MESA Construction Services Agreement (Project # ENG-2020-007) Page 1 CONSTRUCTION SERVICES AGREEMENT Colleyville Boulevard Lighting Project This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between Bean Electrical, Inc., a Texas Corporation, hereinafter called "CONTRACTOR", and the City of Colleyville, Texas, hereinafter called "CITY". RECITALS WHEREAS, CITY desires CONTRACTOR to perform certain work and services set forth in Section 1 (the “Scope of Services”), and WHEREAS, CONTRACTOR has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, CITY and CONTRACTOR agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by CITY, CONTRACTOR agrees to provide to CITY the necessary services, labor, materials, equipment and supplies related to the Colleyville Boulevard Lighting Project (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents. Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until CONTRACTOR completes the services required herein to the satisfaction of CITY and has been paid in full by City, unless sooner terminated as provided in Section 9, below. Section 3. Contract Documents A. This Agreement is a part of the Contract Documents, which include: 1) This Agreement, including all exhibits and addenda hereto; 2) CITY’S Specifications and Contract Documents for the Project contained in the City’s Invitation for Bid # ENG-2020-007 (“Bid Packet”); 3) CITY’S written notice(s) to proceed to the CONTRACTOR; 4) Properly authorized change orders; 5) CONTRACTOR’s Bid Proposal (“Proposal” and/or “Response”); and 6) Any other materials distributed by the CITY that relate to the Project. In the event there exists a conflict between any term, provision and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this Section. If discrepancies are found that may impact construction of the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Construction Services Agreement (Project # ENG-2020-007) Page 2 Section 4. Contractor Obligations A. CONTRACTOR shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should CITY require additional services not included under this Agreement, CONTRACTOR shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by CITY; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for CONTRACTOR to perform the services under this Agreement, CONTRACTOR shall be authorized to engage the services of any agents, assistants, persons, or corporations that CONTRACTOR may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of CITY. The cost of such personnel and assistance shall be a reimbursable expense to CONTRACTOR only if authorized in writing in advance by CITY. C. Unless otherwise agreed, CONTRACTOR shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the Scope of Services. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words that so applied have well known, technical or trade meaning shall be held to refer to such recognized standards. D. CONTRACTOR shall comply with all laws, ordinances, rules and regulations governing CONTRACTOR's performance of this Agreement. E. All minor details of the work not specifically mentioned in the Scope of Services or Project Drawings but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. CONTRACTOR will not be entitled to any additional compensation therefor unless specifically stated otherwise. Otherwise the term "extra work" as used in this Agreement shall be understood to mean and include all work that may be required by CITY to be done by CONTRACTOR to accomplish any alteration or addition to the work as shown on the Project Drawings. It is agreed that CONTRACTOR shall perform all extra work under the direction of the City's Representative when presented with a written work order signed by the City's Representative, subject, however, to the right of CONTRACTOR to require written confirmation of such extra work order by CITY. Payment for extra work shall be as agreed in the work order. F. CONTRACTOR agrees to indemnify, defend, and save CITY harmless from all claims growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen, and suppliers of machinery and parts thereof, equipment, power tools, all supplies incurred in the furtherance of the performance of this Agreement. When CITY requests, CONTRACTOR shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. Section 5. Payment A. CITY agrees to pay CONTRACTOR for all services authorized in writing and properly performed by CONTRACTOR in a total amount not to exceed ONE MILLION SEVEN HUNDRED AND FORTY-THREE THOUSAND AND FORTY-THREE AND NO/100 DOLLARS ($1,743,043) (“Contract Price”), subject to additions or deletions for changes or extras agreed upon in writing. Unless otherwise provided herein, payment to CONTRACTOR shall be monthly based on the CONTRACTOR’S monthly progress report and detailed monthly itemized statement for services that shows the names of the Construction Services Agreement (Project # ENG-2020-007) Page 3 CONTRACTOR’S employees, agents, contractors performing the services, the time worked, the actual services performed, and the rates charged for such services, in a form reasonably acceptable to CITY. CITY shall pay such monthly statements within thirty (30) days after receipt and CITY verification of the service s. B. CITY may deduct from any amounts due or to become due to CONTRACTOR any sum or sums owing by CONTRACTOR to CITY. In the event of any breach by CONTRACTOR of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against CITY, or the CITY'S premises, arising out of CONTRACTOR's performance of this Agreement, CITY shall have the right to retain out of any payments due or to become due to CONTRACTOR an amount sufficient to completely protect the CITY from any and all loss, damage or expense therefrom, until the breach, claim or lien has been satisfactorily remedied or adjusted by CONTRACTOR. C. CITY may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) Defective work not remedied; (2) Claims filed or reasonable evidence indicating possible filing of claims; (3) Failure of CONTRACTOR to make payments promptly to subcontractors or for material or labor which CITY may pay as an agent for the CONTRACTOR; or (4) Damages to another contractor or subcontractor. When the above grounds are removed, or CONTRACTOR provides a surety bond satisfactory to CITY which will protect CITY in the amount withheld because of said grounds, CITY will release the amounts withheld. Section 6. Responsibilities A. CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. B. Neither CITY's review, approval or acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR's negligent performance of any of the services furnished under this Agreement. C. The rights and remedies of CITY under this Agreement are as provided by law. Section 7. Time for Performance A. CONTRACTOR shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with CITY'S requirements. The time for performance under this Agreement is One Hundred and Eighty (180) calendar days. Accordingly, CONTRACTOR shall complete all work related to the Project on or before the 180th calendar day following the date of CITY’S written notice to proceed to CONTRACTOR. Construction Services Agreement (Project # ENG-2020-007) Page 4 B. In the event CONTRACTOR's performance of this Agreement is delayed or interfered with by acts of the CITY or others, CONTRACTOR may request an extension of time for the performance of same as hereinafter provided, but shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to CONTRACTOR, unless CONTRACTOR shall have made written request upon CITY for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless CITY and CONTRACTOR have agreed in writing upon the allowance of additional time to be made. D. CONTRACTOR understands and agrees that time is of the essence of this contract, and that for each day of delay beyond the number of calendar days agreed upon for the c ompletion of the work herein specified and contracted for (after due allowance for such extension of time as may otherwise be provided for extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to $2,000 per day. E. In case CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if CONTRACTOR fails to comply with the orders of the CITY, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds may be notified in writing by CITY and directed to complete the work (at CITY’S sole discretion), and a copy of said notice shall be delivered to CONTRACTOR. After receiving said notice of abandonment, CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be h eld for use on the work by the CITY or the Surety on the performance bond, or another contractor in completion of the work; and CONTRACTOR shall not receive any rental or credit therefor, it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. Nothing in this section shall be deemed a waiver of any remedy available to the CITY under this Agreement and the CITY shall retain all remedies upon default provided in Section 14 herein. (1) In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within Ten (10) days after service such notice, then the CITY may provide for completion of the work in either of the following elective manners: a. The CITY may employ such force of labor and use such machinery, equipment, tools, materials and supplies as said CITY may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the CITY out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the CONTRACTOR and/or its Surety shall pay the amount of such excess to the CITY; or b. The CITY under sealed bids, when and in the manner required by law, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the CITY under the new contract as compared to what would have been the Construction Services Agreement (Project # ENG-2020-007) Page 5 cost under this Agreement, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefor. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this Agreement, the CONTRACTOR and/his Surety shall be credited therewith. Section 8. Ownership of Project; Bill of Sale A. CONTRACTOR warrants that title to all work, including all equipment and materials incorporated into the Project, will pass to CITY no later than the time of final payment. CONTRACTOR further warrants that upon payment by CITY, all Work for which payments have been received from CITY shall be free and clear of liens, claims, security interests or other encumbrances in favor of CONTRACTOR or any other person or entity whatsoever. B. CONTRACTOR agrees to assign to CITY at the time of completion of the Scope of Services all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees to perform the Project in such manner to preserve all manufacturer’s warranties. If necessary as a matter of law, CONTRACTOR may retain the right to enforce directly any such manufacturers’ warranties during the one year period following the date of acceptance of the Project by City. Section 9. Termination A. CITY may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to CONTRACTOR. In the event suspension or termination is without cause, payment to CONTRACTOR, in accordance with the te rms of this Agreement, will be made based on services reasonably determined by CITY to be satisfactorily performed to the date of suspension or termination. Such payment will be due upon delivery of all instruments of service to CITY. B. If CITY requires a modification of this Agreement with CONTRACTOR, and in the event CITY and CONTRACTOR fail to agree upon a modification to this Agreement, CITY shall have the option of terminating this Agreement and CONTRACTOR's services hereunder at no additional cost o ther than the payment to CONTRACTOR, in accordance with the terms of this Agreement, for the services reasonably determined by CITY to be properly performed by CONTRACTOR prior to such termination date. Section 10. Insurance A. CONTRACTOR shall during the term hereof maintain in full force and effect the following insurance: (1) a comprehensive general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the CONTRACTOR’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate for injury to persons (including death), and for property damage; and (2) a policy of automobile liability insurance covering any vehicles owned and/or operated by CONTRACTOR, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; and Construction Services Agreement (Project # ENG-2020-007) Page 6 (3) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of CONTRACTOR’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00. B. All insurance and certificate(s) of insurance shall: (1) provide for at least thirty (30) days prior written notice to CITY for cancellation or non- renewal of the insurance; and (2) name CITY, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; and (3) provide for a waiver of subrogation against CITY for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be submitted prior to commencement of services. Contractor shall provide written notice to CITY of any material change of or to the insurance required herein. Section 11. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF CITY, IN WHOLE OR IN PART, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Construction Services Agreement (Project # ENG-2020-007) Page 7 Section 12. Assignment CONTRACTOR shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of CITY. Section 13. Applicable Laws CONTRACTOR shall comply with all Federal, State, County and Municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable to services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; a nd venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said court Section 14. Default of CONTRACTOR In the event CONTRACTOR fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by CITY to CONTRACTOR, CITY may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relieved of the payment of any further consideration to CONTRACTOR except for all work determined by CITY to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including reasonable salaries and travel expenses of CONTRACTOR to and from meetings called by CITY at which CONTRACTOR is required to attend, but shall not include any loss of profit of CONTRACTOR. In the event, of such termination, CITY may proceed to complete the services in any manner deemed proper by CITY, either by the use of its own forces or by resubletting to others. B. CITY may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of CONTRACTOR. Section 15. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by CONTRACTOR without a written agreement with CITY prior to the performance of such services. Section 16. Execution Becomes Effective This Agreement will be effective upon signing of the Agreement by authorized representatives of CONTRACTOR and CITY. Section 17. Agreement Amendments This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the parties except as may be otherwise provided therein. Construction Services Agreement (Project # ENG-2020-007) Page 8 Section 18. Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if s uch invalid, illegal, or unenforceable provision had never been contained in it. Section 19. Independent Contractor. In satisfying the conditions of and providing the services under this Agreement, CONTRACTOR is acting independently, and CITY assumes no responsibility or liabilities to any third party in connection with CONTRACTOR’s actions. All services to be performed by CONTRACTOR pursuant to this Agreement shall be in the capacity of an independent contractor and not as an agent or employee of CITY. CONTRACTOR shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third -party beneficiary to this Agreement. Section 20. Right-Of-Access. CITY will obtain and/or furnish right-of-access on any project site for CONTRACTOR to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. CONTRACTOR will take reasonable precautions to minimize damage to the personal or real property in the performance of such surveys, tests, studies and investigations. Section 21. Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If to CITY: City Manager Attn: Jerry Ducay City of Colleyville 100 Main Street Colleyville, Texas 76034 With copy to: Whitt L. Wyatt, City Attorney c/o City Secretary 100 Main Street, 3rd Floor Colleyville, Texas 76034 If to CONTRACTOR: Bean Electrical, Inc. Attn: Roy E. Bean II President 821 E. Enon Ave. Fort Worth, Texas 76140 Section 22. Counterparts This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the Construction Services Agreement (Project # ENG-2020-007) Page 9 same instrument. Each counterpart may consist of a ny number of copies hereof each signed by less than all, but together signed by all of the parties hereto. Section 23. Recitals; Exhibits. All recitals and exhibits attached hereto are incorporated and made a part hereof for all purposes. Section 24. Survival of Obligations. Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. Section 25. Sales and Use Taxes CONTRACTOR understands and acknowledges that CITY is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. CITY agrees to provide CONTRACTOR such documentation as may otherwise be required by state law to allow CONTRACTOR to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. ***Signature page to follow*** Construction Services Agreement (Project # ENG-2020-007) Page 10 EXECUTED on December 17, 2019 CITY OF COLLEYVILLE, TEXAS By:_____________________________________ Jerry Ducay, City Manager ATTEST: _________________________________ Christine Loven, City Secretary APPROVED AS TO FORM: ________________________________ Whitt L. Wyatt, City Attorney Staff:NF:Date:December 6, 2019:v4.2019 EXECUTED on this the ____ day of ____________________ 2019. CONTRACTOR Bean Electrical, Inc. By: _____________________________________ Roy E. Bean II President Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 12/06/2019 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Bean Electrical, Inc. Everman, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 city of Colleyville Colleyville Blvd Lighting Package 2020-007 Lighting Pkg 2019-567598 12/06/2019 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING Bean, Roy XFort Worth, TX United States 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.3a6aaf7dwww.ethics.state.tx.usForms provided by Texas Ethics Commission RESOLUTION R-19-4420 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 17, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of September 3, 2019 b. Approval of the minutes of the City Council Worksession of August 27, 2019 c. Approval to amend the authorized representatives for investment in the Texas Local Government Investment Pool TexPool/Texpool Prime) as required by TexPool Participant Services d. Adoption of the Fiscal Year 2020 to 2024 Capital Improvement Program (CIP) e. Approval of an amendment to the Professional Services Agreement with Baird, Hampton & Brown, amending the design parameters for the Pleasant Run Water Line Project from John McCain to N. City Limits) to include an emergency interconnect meter and vault, full -depth pavement rehabilitation, drainage improvements, and a hike and bike trail, in an amount not to exceed $161,360.00, and authorize the City Manager to execute the amendment f. Approval of a construction services agreement with Northridge Construction Group, for the Fire Station Renovation Project, in an amount not to exceed 368,983, and authorizing the City Manager to execute the agreement Resolution R-19-4420 Page 2 of 2 g. Approval of an amendment to the Professional Services Agreement with TranSystems, amending the design parameters to include modifying current design of the Bluebonnet package and performing an environmental study of the Bluebonnet area, in an amount not to exceed 121,382.00, and authorize the City Manager to execute the amendment h. Approval of the continuance of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $206,623.40, and authorize the City Manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price i. Approval of an Interlocal Agreement between the City of Colleyville and the DFW International Airport Board for the provision of K-9 explosive detection services for special events, and authorizing the City Manager to execute the agreement j. Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Curtis Road, Herbert Road, Shelton Drive, Beverly Drive, Leta Lane/Duane Street, and Suellen, Circle and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS ON THIS THE 17TH DAY OF SEPTEMBER 2019. Mayor Richard Newton Aye Mayor Pro Tern Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye ATTEST: C t(r°ijti/ Christine Loven, TRMC City Secretary T( YVILLE 11 Richard Newton Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 12/17/2019 Number Type Presentation Department City Secretary Title Monthly Financial Report - November 2019 Strategic Plan 1.1 Actively involve and engage stakeholders 1.4 Communicate thoroughly and strategically 2.4 Demonstrate stewardship of public resources Explanation General Fund November marks the end of the second month for FY20. As of this month, the General Fund’s expenditures are outpacing revenues by $1.4 million. This trajectory is expected, as the bulk of our major revenues (sales tax and property tax) will not hit our bank until December. Meanwhile, our expenditures (primarily personnel in nature) continue to occur on a regular basis. Ad Valorem tax revenue. Historically, the majority of the City’s property taxes don’t come in until December at the earliest. However, we did receive a little over $1 million through November, 5.5% higher than FY19. Sales tax revenue. While it didn’t hit our bank account in November, we did receive our October collections last week. As of now, we are 8.5% ahead of last year. Utility Fund As of November, the Utility Fund has earned $3.1 million in revenue and expensed $1.2 million of its annual budget. While FY19 was a low consumption year for water, FY20 started off to be a much more typical year. For reference, FY19 had 16.5 inches of rain at this point, while this year has only seen 6.2 inches. Debt Service Fund Because the Debt Service Fund is paid from through the Interest & Sinking City Council Agenda Briefing 5a City of Colleyville Page 2 portion of our property tax rate, we won’t see the majority of our revenue here for another month at least. As of November, however, the fund is running a small surplus of $14k. It should be noted that while the influx of property tax receipts will push this fund into a large surplus in the second quarter, we do plan to draw on $50k in excess fund balance by the end of the year. Drainage Fund To date, the Drainage Fee Fund has received $172k, or 18%, of its budgeted revenues and spent $80k, or 10%, of its budgeted expenses. Financial Impact There is no fiscal impact for this item. Recommendation None Attachments 1.November 2019 MFR 2.November 2019 and Year End FY19 General Fund Budget YTD % of Budget FY19 YTD FY19 % of Budget Revenues 24,589,177$ 1,723,682$ 7%1,610,646$ 7% Expenditures 24,182,805$ 3,171,315$ 13%3,158,574$ 13% 406,372$ (1,447,633)$ (1,547,928)$ General Fund Highlights Revenue (FY20/FY19) Property Tax + $57k Sales Tax $00k Total Rev + $113k Expenditures (FY20/FY19) Personnel + $28k Contractual + $98k Supplies -$114k Capital $00k Transfers $00k Total Exp + $13k Monthly Financial Report - November 2019 Through October, the General Fund has collected 7% of its budgeted revenue and spent 13% of its budgeted expenditures. Being the second month of the new fiscal year, the City has yet to realize any sales tax collections, although the first remittance will come to the City in December. Similarly, property tax collections tend to be very low this time of year. As such, the cash flow trajectory we are seeing is very typical of our operations, as the graph below shows. Approximately $14.6 million in property tax receipts will hit our bank through the second quarter (Jan.-Mar.), and Colleyville should run a decreasing surplus through the remainder of the year. Being early in the year, there isn't a lot we can glean from our data at this point unless we see a very uncharacteristic variance. Thankfully, nothing looks out of place. Our major revenues are low, as we would expect, and personnel costs are in line with our pay period schedule. Supplies and contractual are in line with expectations, and capital and transfer costs will occur later in the year. $(7) $(2) $3 $8 MillionsGeneral Fund Cash Flow Budget FY20 5 Yr Avg 1 General Fund Balance Sales Tax Revenue Fiscal Year 2019 was volatile for Colleyville's sales tax receipts, with several months of low collections interspersed with more favorable periods. However, FY20 is starting off on a positive note. Collections for our first month of the fiscal year are well ahead of what we saw in the previous five years, as well as our budget. Cities in the DFW area and all around Texas are seeing similar results. Monthly Financial Report - November 2019 FY20/Budget FY20/FY19 14.9%8.6% Due to the predictable cash flow, the General Fund's cash balance follows a similar trend. Peaking early in the calendar year when property taxes are paid, this balance comes down gradually into August with a steeper decline in September. This year-end decline is due to the City's policy of transferring surplus cash into the capital projects fund. 113.87 - 50.00 100.00 150.00 200.00 250.00 300.00 Requirement Days Fund Balance $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 2020 2019 2018 2017 2016 2015 5-Yr Avg October Sales Tax Receipts (Comparison) 2 Water/Wastewater Utility Fund Budget YTD % of Budget FY19 YTD FY19 % of Budget Revenues 17,555,789$ 3,171,895$ 18%2,080,875$ 13% Expenditures 17,555,789$ 1,245,482$ 7%1,452,375$ 9% -$ 1,926,414$ 628,500$ Utility Operation Highlights Expenditures (FY20/FY19) Personnel + $31k Contractual -$81k Supplies -$284 Capital + $1k Transfers $00k Total Exp -$207k FY20/FY19 0.6% FY20/FY19 YTD Rainfall (Inches)Avg Customer Count Monthly Financial Report - November 2019 Through the first month of the fiscal year, the Utility Fund has collected 18% of its budgeted revenue and spent 7% of its budgeted expenditures. We're seeing a sizeable year-to-date surplus of $1.9 million, which stands in contrast to FY19. This swing is driven primarily by water consumption that is substantially higher than FY19 and the five-year average (October alone received over 11 fewer inches in rain than October of FY19 and 2 fewer inches than the average October). For the typical water consumption trajectory, please see the graph below. -11.24 (200) 800 1,800 2,800 MillionsWater Consumption (Cumulative) 5 Yr Avg FY20 FY19 Colleyville's rate structure enables the City to more easily manage years of low consumption, which is what we've seen through FY19. While FY20 is starting out to be a higher consumption year, it should be noted that the majority of the City's variable rate is comprised of a direct pass-through to TRA for water costs. The goal of this fund is to break-even at the end of the year. 3 Drainage Utility Fund Budget YTD % of Budget FY19 YTD FY19 % of Budget Revenues 978,508$ 172,660$ 18%175,044$ 18% Expenditures 795,844$ 80,330$ 10%69,948$ 9% 182,664$ 92,329$ 105,096$ Revenue - Drainage Fees Expenditures (FY20/FY19) Personnel + $1k Contractual + $9k Supplies + $1k Capital/Xfers $00k Debt Service -$1k Total Exp.+ $10kNote: this fund's debt service is scheduled to be retired in Fiscal Year 2021. Monthly Financial Report - November 2019 FY20/FY19 To date, the Drainage Utility Fund has received 18% of its budgeted revenue and spent 10% of its budgeted expenditures. This fund's cash flow is tracking as expected, with a decent surplus showing in the second month of the year. Drainage fee revenues tend to average at 1.5% higher than the previous fiscal year, although at this point we're seeing growth of less than 1% for FY20. 1.0%FY20/5-Yr Avg 4.3% Drainage Fund Operation Highlights $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 FY20 vs. FY19 Cash Flow FY20 FY19 4 Debt Service Fund Budget YTD % of Budget FY19 YTD FY19 % of Budget Revenues 1,356,398$ 62,750$ 5%57,624$ 3% Expenditures*1,406,398$ 48,485$ 3%164,886$ 9% (50,000)$ 14,265$ (107,262)$ For any questions or comments regarding this report, please contact: Kyle Lester Finance Director City of Colleyville, TX klester@colleyville.com 817-503-1014 Monthly Financial Report - November 2019 *Please note that staff has planned to rely on $50k of excess fund balance to pay for this year's costs. Similar to our General Fund's property tax collections, the Debt Service fund won't see most of its major revenue until later in the year. Cash flow for this fund is very predictable, as most revenues are recognized in December and debt service payments occur twice annually. As of November's figures, the fund is running a small surplus of 14k. Costs added to the budget for this year include the lease of a new ambulance for Colleyville's emergency response. With Colleyville's current debt service schedule, all bonded debt is on track to be paid off by FY27. $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2020 2021 2022 2023 2024 2025 2026 2027 Total Bonded Debt Service 5 Monthly Financial Report November 2019 City Council Meeting December 17, 2019 Agenda Item - Items not for council action Year-End FY19 Fund Ending  Balance Over/(Under)  Budget Action General Fund  $  2,516,080.56  $   2,449,607.56 Transfer to General Capital Projects Fund Utilities Fund  $  1,472,576.49  $   1,472,576.49 Transfer to Utility Capital Projects Fund Drainage Fund  $     203,074.38  $           1,762.38 Keep in fund balance Debt Service Fund  $     146,891.82  $       146,891.82 Keep in fund balance General Fund Budget Actual Compared to  Budget Total Revenue  $  24,110,961  $  25,200,756  $  1,089,795  Total Expenditures  $  24,044,488  $  22,684,675  $  1,359,813  Effect on Fund Balance $ 66,473 $ 2,516,081 $ 2,449,608 Utilities Fund Budget Actual Compared to  Budget Total Revenue  $  16,405,604  $  15,167,016  $  (1,238,588) Total Expenditures  $  16,405,604  $  13,694,440  $    2,711,164  Effect on Fund Balance $ - $ 1,472,576 $ 1,472,576 General Fund General Fund  Budget YTD % of  Budget FY19 YTD FY19 % of  Budget Revenues  $      24,589,177  $        1,723,682 7% $      1,610,646 7% Expenditures  $      24,182,805  $        3,171,315 13% $      3,158,574 13%   $           406,372  $      (1,447,633)  $     (1,547,928)  General Fund Cash  Flow OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ (4) $ (2) $ - $ 2 $ 4 $ 6 $ 8 Budget FY20 5 Yr Avg Sales Tax Highlight City/State ComparisonsFY20 YTD Receipts compared to Previous Years Headline: October collections outpaced every year since 2015 October Sales Tax Receipts  (Comparison) 2020 2019 2018 2017 2016 2015 5-Yr  Avg $ - $ 50,000 $ 100,000 $ 150,000 $ 200,000 $ 250,000 $ 300,000 $ 350,000 $ 400,000 $ 450,000 $ 500,000 $ 550,000 City/State  Comparisons ColleyvilleNorth Richland HillsHurstSouthlakeGrapevineKellerBedfordState CollectionsAll Texas CitiesAll DFW Cities0.00% 5.00% 10.00% 15.00% 20.00% Utility Fund Utility Fund  Budget YTD % of  Budget FY19 YTD FY19 % of  Budget Revenues  $   17,555,789  $     3,171,895 18% $    2,080,875 13% Expenditures  $   17,555,789  $     1,245,482 7% $    1,452,375 9%   $                    -    $     1,926,414   $        628,500   Water Consumption  (Cumulative)OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember (200) 300 800 1,300 1,800 2,300 2,800  5 Yr Avg  FY20  FY19  Drainage Fund Drainage Fund  Budget YTD % of  Budget FY19 YTD FY19 % of  Budget Revenues  $   978,508  $  172,660 18% $          175,044 18% Expenditures  $   795,844  $     80,330 10% $            69,948 9%   $   182,664  $     92,329   $          105,096   FY20 vs. FY19 Cash  Flow OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember$ - $ 50,000 $ 100,000 $ 150,000 $ 200,000 $ 250,000 $ 300,000 FY20 FY19 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5b Agenda Date 12/17/2019 Number Type Report Department City Manager Title Quarterly Performance Management Report Explanation The purpose of this item is to report on performance of the programs and services identified in the City's strategic plan and the general operations of the City through the use of performance measures. In addition to performance measures, additional metrics called vital statistics are included in the report. Performance measures are measures of efficiency or effectiveness and represent outcomes that can be directly influenced by staff. Vital statistics represent data that is important to track for overall understanding of how a program is performing and for decision making, but is not necessarily a reflection of efficiency or effectiveness, and is not something that staff has significant control over. The presentation of both performance measures and vital statistics provides a well-rounded look at performance and trends in programs and services, while also furthering the City's efforts of accountability and transparency to those we serve. The attached spreadsheet includes the fourth and final quarter of actual data for FY 2019. For performance measures, the FY 2019 year-to-date (YTD) actual numbers are compared to the FY 2019 target that was established by the responsible department and are color coded as listed below. Vital statistics do not have a FY 2019 target and are therefore not color coded, as those metrics represent information that is important to track, but are not necessarily appropriate to set targets for. Gray - Data not available at this time Green - Performance met or exceeded the target Yellow - Performance was near the target, but did not meet it Red - Performance did not meet the target, or come close to meeting it Dashboard reports are also included and offer a more visual presentation of highlighted performance measures and vital statistics. Attachments 1.FY 2019 Q4 Performance Management Report Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of code violations located proactively Code Enforcement Safeguard Colleyville's identity 80%69%70%79%75%≥ 50%85% Number of UCR Part 1 Crimes Police Administration Deliver high quality core services 160 141 158 146 162 ≤ 120 176 Percentage of UCR Part 1 Offenses cleared Criminal Investigations Deliver high quality core services 30%31%28%29%41%≥ 30%23% Percentage of crime victims contacted by investigators within 3 days Criminal Investigations Deliver high quality core services 98%100%100%97%99%≥ 99%99% Average Priority 1 response time (call dispatch to arrival)Police Patrol Deliver high quality core services 4:03 3:12 3:25 3:36 3:42 ≤ 5:00 3:18 Fire/Ambulance average response time Fire and EMS Operations Deliver high quality core services 4:43 4:40 4:47 ≤ 6:00 4:50 Percentage of plans reviewed within 48 hours Fire Prevention / Investigations Deliver high quality core services 100%99%99%99%99%≥ 99%99% Percentage of fire investigations cleared within 30 days Fire Prevention / Investigations Deliver high quality core services 100%100%100%100%100%≥ 100%100% Percentage of inspections performed within 48 hours of request Fire Prevention / Investigations Deliver high quality core services 100%100%100%100%98%≥ 99%99% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Injury accidents per 1,000 population Police Patrol Deliver high quality core services 2.76 3.04 3.4 3.04 2.92 2.04 Number of self-initiated calls for service (proactive, community policing)Police Patrol Operate Transparently 50,897 43,781 35,652 37,273 33,765 33,538 Total number of outstanding warrants in system since 1/1/03 Warrant Officer Deliver high quality core services 4,056 3,657 3,006 2,457 2,103 1,778 Number of warrants served Warrant Officer Deliver high quality core services 2,767 2,610 2,350 2,874 1,789 1,089 Fire Related Responses Fire Operations Deliver high quality core services 500 542 566 610 758 556 Fire Related Responses - Mutual Aid Fire Operations Deliver high quality core services New measure New measure New measure New measure 120 116 Service Related Responses Fire Operations Deliver high quality core services 127 152 180 191 308 234 Service Related Responses - Mutual Aid Fire Operations Deliver high quality core services New measure New measure New measure New measure 79 17 EMS Related Responses EMS Operations Deliver high quality core services 950 959 1037 967 999 1004 EMS Related Responses - Mutual Aid EMS Operations Deliver high quality core services New measure New measure New measure New measure 25 47 Ambulance billing revenue EMS Operations Deliver high quality core services $399,312 $354,239 $388,803 $318,738 $354,284 $403,760 Percentage of billed services recovered EMS Operations Deliver high quality core services 32%29%31%59%68%58% Total number of volunteer hours from CFAAA and Rehab Team Fire Administration Operate Transparently 418.5 672.5 491.75 482 475 205 Community Fire Prevention Events Fire Prevention / Operations Operate Transparently 116 125 122 118 140 146 Average hours of training per employee Fire Operations Deliver high quality core services 160.99 134.77 166 170 170 224 PUBLIC SAFETY Performance MeasuresVital Statistics(Previously reported percentage of response times under 6 minutes ) Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of residential plan reviews processed <8 days (was 5 through FY16) Building Inspection Enable Responsible Development 41%77%75%84%45%≥ 75%46% Percentage of commercial plan reviews processed <8 days (was 10 through FY16) Building Inspection Enable Responsible Development 55%77%80%80%51%≥ 75%65% Percentage of inspections performed within 24 hours Building Inspection Enable Responsible Development 98%99%98%98%90%≥ 95%94% Colleyville retail occupancy rate Economic Development Enable Responsible Development 90%90%96%97%95.2%≥ 90%94% Colleyville office occupancy rate Economic Development Enable Responsible Development 89%90%92%93%93%≥ 90%91% Percentage growth in sales tax revenue (General Fund) Economic Development Enable Responsible Development 9.0%3.1%8.0%0.50%4.18%≥ 1%0.50% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Vital StatisticsNumber of Inspections Performed Building Inspection Enable Responsible Development 4,621 7,194 9,977 9,978 11,981 10,519 DEVELOPMENT Performance Measures Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of competitive athletic fields meeting departmental maintenance standards Athletic Field Maintenance Safeguard Colleyville's identity 80%80%85%100%89%≥ 85%81% Percentage of park inspections meeting standards Park Maintenance Safeguard Colleyville's identity 80%95%96%96%96%≥ 96%96% Percentage of library materials requests filled within 30 days Library Services Deliver high quality core services 96%93%94%98%91%≥ 80%96% Percentage of library patrons who come to the library looking for items and find them Library Services Deliver high quality core services 80%81%83%83%82%≥ 80%82% Children’s program attendance Library Services Safeguard Colleyville's identity 18,363 17,173 18,888 19,471 20,995 ≥ 18,000 20,790 Adult and teen program attendance Library Services Safeguard Colleyville's identity 795 651 800 1,113 821 ≥ 650 1,025 Children’s summer reading program participation Library Services Safeguard Colleyville's identity 1,188 987 1,278 1,127 1,249 ≥ 1,000 1,250 Adult and teen summer reading program participation Library Services Safeguard Colleyville's identity 114 84 148 228 197 ≥ 100 179 Library patron visits Library Services Safeguard Colleyville's identity 134,314 133,076 120,202 94,649 114,678 ≥ 85,000 81,663 Library patron visits - In Person Library Services Safeguard Colleyville's identity New Measure New Measure New Measure New Measure 109,764 81,500 75,970 Library patron visits - Online Library Services Safeguard Colleyville's identity New Measure New Measure New Measure New Measure 4,914 3500 5,693 Reference questions answered Library Services Deliver high quality core services 34,073 25,025 28,717 33,280 36,530 ≥ 25,000 35,932 Circulation of the library materials collection Library Services Deliver high quality core services 234,667 228,160 222,123 227,252 237,124 ≥ 200,000 234,477 Percentage of offered classes/programs held Recreation Safeguard Colleyville's identity 71%73%77%79%78%≥ 79%80% Number of participants Senior Center Safeguard Colleyville's identity 3,734 3,767 4,574 4,148 3,875 ≥ 4,000 4,029 Percentage of resident membership visits Senior Center Safeguard Colleyville's identity 60%59%51%50%51%≥ 50%51% Percentage of cost recovery Colleyville Center Deliver high quality core services 81%75%62%65%52%≥ 65%50% Percentage of customer satisfaction ratings of “excellent”Colleyville Center Deliver high quality core services 96.4%97.3%98%97%98%≥ 97%98% Number of events held Colleyville Center Safeguard Colleyville's identity 412 452 376 405 314 ≥ 300 314 LEISURE Performance Measures Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of Colleyville households with at least one active library card holder Library Services Safeguard Colleyville's identity 50%50%50%50%64%64% Library materials collection size Library Services Safeguard Colleyville's identity 74,525 77,664 80,452 82,182 71,188 70,161 Number of staff hours dedicated to athletic field maintenance and game preparation Athletic Field Maintenance Safeguard Colleyville's identity 3,697 4,032 4,007 3,804 3,358 3,931 Number of youth sports participants Athletic Field Maintenance Safeguard Colleyville's identity 4,315 4,434 4,302 4,517 4,386 4,570 Percentage of non-resident youth sports participants Athletic Field Maintenance Safeguard Colleyville's identity 52%52%59%49%49%52% Percentage of revenue recovery Athletic Field Maintenance Deliver high quality core services 12%20%18%18%18%19% Number of classes/programs offered Senior Center Safeguard Colleyville's identity 212 191 172 179 158 160 160 Average membership visits per month Senior Center Safeguard Colleyville's identity 544 827 1,019 913 878 825 Number of Metroport Meals on Wheels participants Senior Center Safeguard Colleyville's identity 1,607 1,695 1,553 1,284 1,229 1,277 Percentage of Meals on Wheels participants who are residents Senior Center Safeguard Colleyville's identity 49%47%43%45%43%34% Percentage of resident class participants Recreation Safeguard Colleyville's identity 42%44%43%43%42%41% Revenue generated from bookings Colleyville Center Deliver high quality core services $230,793 $226,901 $209,919 $230,612 $171,524 $158,242 Percentage of events generating economic impact for local business Colleyville Center Safeguard Colleyville's identity 59%59%60%70%71%70% Percent of total events held: Colleyville residents Colleyville Center Safeguard Colleyville's identity 10%11%23%13%10%14% Percent of total events held: Non-residents Colleyville Center Safeguard Colleyville's identity 36%30%25%34%29%31% Percent of total events held: Non-profits Colleyville Center Safeguard Colleyville's identity 47%50%45%46%54%46% Percent of total events held: City departments Colleyville Center Safeguard Colleyville's identity 7%9%7%7%7%9% Percent of revenue: Colleyville residents Colleyville Center Deliver high quality core services N/A N/A 18%20%10%21% Percent of revenue: Non-residents Colleyville Center Deliver high quality core services N/A N/A 61%53%63%56% Percent of revenue: Non-profits Colleyville Center Deliver high quality core services N/A N/A 20%27%26%23% Percent of revenue: City departments Colleyville Center Deliver high quality core services N/A N/A 1%0%0%0%Vital Statistics Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percent of internal customers satisfied w/ facility environment Facility Services Sustainable Governemnt 84%86%96%92%92%≥ 90%89% Percentage of facility work orders responded to within one business day Facility Services Sustainable Governemnt 51%83%89%91%90%≥ 90%92% Percentage of scheduled lane miles of public streets swept Stormwater Management Core Service 99%99%94%100%100%≥ 98%100% Percent of storm drain inlets inspected Stormwater Management Core Service 20%51%55%50%51%≥ 50%69% Percentage of drainage ditches cleaned Drainage Maintenance Core Service New Measure New Measure New Measure New Measure New Measure ≥ 5%2% Meter reading accuracy Utility Support Core Service 99%98%99%98%98%≥ 98%97% Scheduled wastewater line cleanings completed Wastewater Collection Core Service 78%91%94%93%96%≥ 95%98% Percentage of water valves exercised Water Distribution Core Service 12%0.05%15%34%11%≥ 20%14% Percentage of water meters replaced Water Distribution Core Service New Measure New Measure New Measure New Measure 2%≥8%2% Percent of street and traffic signs replaced Street Maintenance Neighborhoods 15%15%7%5%5%≥ 10%2% Percentage of pavement markings renewed Street Maintenance Neighborhoods 20%4%15%12.2%23%≥ 20%69% Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Quarterly inspections of Public infastructure within two year maintenance bond Engineering Services Core Service New Measure New Measure New Measure New Measure New Measure 100% Percentage of monthly water samples testing negative for coloform bacteria Water Distribution Core Service 99%98%100%100%100%100% Percentage of fleet time available Fleet Services Sustainable Government 98%98%99%99%99%99% Ratio of scheduled maintenance to unscheduled repairs Facility Services Sustainable Government 41%68%50%51%49%51% Percentage of contstruction time with City staff present Engineering Services Neighborhoods 18%23%30%25%23%30% Percentage of time preventative maintenance is completed on schedule Fleet Services Sustainable Government 95%96%96%99%97%98% Water loss ratio Water Distribution Core Service 4.34%3.08%2.50%2.96%2.9%N/A PUBLIC WORKS Performance MeasuresVital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Number of News Releases Communications Operate tranparently 23 29 31 52 60 ≥ 60 62 Public information campaigns Communications Operate tranparently 4 6 6 9 8 ≥ 8 9 Achieve GFOA's Distinguished Budget Award City Manager's Office Deliver high quality core services Yes Yes Yes Yes Yes Yes N/A Percentage of board, commission, and committee members that have completed Texas Open Meeting Act training City Secretary Operate tranparently 89%91%86%94%96%≥ 95%97% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Tax rate per hundred dollars of valuation City Council Deliver high quality core services $0.3559 $0.3559 $0.3559 $0.33913 $0.33383 $0.32080 Number of household hazardous waste collections (at Fort Worth ECC and Clean Sweep event) City Manager's Office Deliver high quality core services 553 658 752 702 639 357 Visits to Colleyville.com Communications Operate transparently 318,759 317,793 321,567 294,099 298,736 480,238 E-News Service Subscribers Communications Operate transparently 2,621 2,839 3,225 3,819 4,074 3,753 Social Media Followers on City of Colleyville Government Communications Operate transparently New Measure 1,000 1,836 2,546 4,755 6,300 Number of public information requests City Secretary Operate transparently 260 283 296 255 226 226 Number of citizen survey responses City Manager's Office Operate transparently 1,323 N/A N/A 907 N/A N/A ADMINISTRATION Performance MeasuresVital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Achieve GFOA's Certificate of Achievement for Excellence in Financial Reporting Finance Deliver high quality core services Yes Yes Yes Yes Yes Yes N/A Percentage warrants issued within 10 day (formerly 8 day) period after due date or court date Municipal Court Deliver high quality core services 97%99%99%99.0%99.9%≥ 99.6%99.7% Utility billing accuracy rate Utility Billing Deliver high quality core services 98.6%99.8%99.9%99.6%99.0%≥ 99.7%99.0% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percent of ACH payments to total accounts payable Finance Deliver high quality core services 16%26%26%28%30%29% Number of citations filed per FTE Municipal Court Deliver high quality core services 4,610 4,609 4,220 4,268 3,098 2,880 Number of citations going into warrant Municipal Court Deliver high quality core services New Measure New Measure New Measure New Measure 883 906 Percentage of automatic draft customers/total customers Utility Billing Deliver high quality core services 19%16%17%19%21%22% Percentage of customers paying before cutoff Utility Billing Deliver high quality core services 97%97%97%96%99%98% Uncollectible accounts written off at year end (water & sewer)Utility Billing Deliver high quality core services $26,080 $27,178 $19,150 $22,069 N/A $17,889 FINANCE Vital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage turnover (per fiscal year)Human Resources Deliver high quality core services 15%17%14%14%18%≤ 16%10.98% Percentage of annual performance evaluations completed on time Human Resources Deliver high quality core services 98%73%99%95%97%≥ 90%98% Percentage of employees who participate in wellness program Human Resources Deliver high quality core services 86%85%92%91%94%≥ 80%95% Workers' compensation experience modification factor (actual losses compared to expected losses) Human Resources Deliver high quality core services 0.45 0.83 0.84 0.84 0.58 ≤ 0.70 0.40 Medical and pharmacy loss ratio (paid claims divided by premiums)Human Resources Deliver high quality core services 75.8%87.4%75.5%102.4%82.7%≤ 85%93.1% Percentage of product requests completed on time Graphical Information Services (GIS) Deliver high quality core services 88%93%93.4%92%93.406%≥ 85%95.000% Percentage of broadcast uptime Network/Desktop Services Deliver high quality core services 99.86%99.88%99.99%99.999%99.998%≥ 99%99.998% Percentage of work orders completed on time Network/Desktop Services Deliver high quality core services 78%87%92.9%91%96.531%≥ 95%95.970% Percentage of network data and telecommunications uptime Network/Desktop Services Deliver high quality core services 99.73%99.80%99.99%99.997%99.998%≥ 99%99.998% Percentage of IT work plan projects completed on time Network/Desktop Services Deliver high quality core services 97%94%95%100%100%= 100%100% Percentage of data backup success Network/Desktop Services Deliver high quality core services 91%92%94.2%97%97.802%= 100%95.247% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Vital StatisticsTotal number of equipment pieces maintained by department Network/Desktop Services Deliver high quality core services 569 589 609 609 629 629 INTERNAL SERVICES Performance Measures Dashboard: Strategic ServicesFY 2019 Q4Solid Waste & Recycling Communications City Secretary Finance Human Resources Technology 0 200 400 600 800 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Number of household hazardous waste collections (at Fort Worth ECC and Clean Sweep event) 0 2,000 4,000 6,000 8,000 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Social Media Followers on City of Colleyville Government 0 50 100 150 200 250 300 350 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Number of public information requests 29% 71% Percent of ACH payments to total accounts payable Traditional Checks 95% Percentage of data backup success Target: 100% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Medical and pharmacy loss ratio (paid claims divided by premiums) Target: ≤ 85% Dashboard: Leisure ServicesFY 2019 Q4Parks Library Recreation Senior Center Colleyville Center Colleyville Center 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 FY 2014FY 2015 FY 2016FY 2017 FY 2018 FY 2019 YTD Library patron visits Target 66% 68% 70% 72% 74% 76% 78% 80% 82% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of offered classes/programs held Target 0 50 100 150 200 250 0 1000 2000 3000 4000 5000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Number of Participants & Classes Number of participants Number of classes/programs offered Goal 0% 20% 40% 60% 80% 100% 0 1,000 2,000 3,000 4,000 5,000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Youth Sports Participants Number of youth sports participants Percentage of non-resident youth sports participants 14% 31%46% 9% Utilization Trends Colleyville residents Non-residents Non-profits City departments 21% 56% 23%0% Revenue Trends Colleyville Residents Non-residents Non-profits City Departments within 24 hoursOccupancy Rate Timeliness Dashboard: Development & InfrastructureFY 2019 Q4Retail & Office Inspections Performed Plan Review & Inspections Stormwater & Drainage Water Loss Ratio Street Maintenance *annual measure 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% 10.00% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Water loss ratio 50% 55% 60% 65% 70% 75% 80% 85% 90% 95% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Colleyville retail occupancy rate Target 50% 60% 70% 80% 90% 100% 110% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of inspections performed within 24 hours Target 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of residential plan reviews processed <8 days (was 5 through FY16) Percentage of commercial plan reviews processed <8 days (was 10 through FY16) Target 0% 20% 40% 60% 80% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of scheduled lane miles of public streets swept Percent of storm drain inlets inspected 0% 10% 20% 30% 40% 50% 60% 70% 80% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percent of street and traffic signs replaced Percentage of pavement markings renewed *new measure in FY 2014 Fire & EMS Responses Dashboard: Public SafetyFY 2019 Q4Police Response Time UCR Part 1 Crimes Code Enforcement Fire Response TimeAmbulance Billing 0 200 400 600 800 1000 FY 2014 FY 2015 FY 2016FY 2017 FY 2018 FY 2019 YTD Fire Related Responses Service Related Responses EMS Related Responses 0% 10% 20% 30% 40% 50% 60% 70% 80% $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTDAmbulance billing revenue Percentage of billed services recovered 85% 15% Percentage of code violations located proactively Proactive ReactiveTarget: ≥ 50% 0:00 1:12 2:24 3:36 4:48 6:00 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Average Priority 1 response time (call dispatch to arrival) Target 0 50 100 150 200 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD 0% 20% 40% 60% 80% 100% Number of UCR Part 1 Crimes Percentage of UCR Part 1 Offenses cleared 0:00 1:12 2:24 3:36 4:48 6:00 FY 2016 FY 2017 FY 2018 FY 2019 YTD Fire/Ambulance average response time Fire/Ambulance average response time Target City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 12/17/2019 Number Ordinance O-19-2104 Type Ordinance Department Community Development Title Consideration of a Special Use Permit for an accessory building to exceed the 4% lot coverage allowance on Lot 18, Block 2, of the Woodbriar Addition, located at 3405 Cliffwood Drive, Case ZC19-008 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Second Reading and Public Hearing The applicant clarified that the proposed building will be of a true stucco application with metal roof tiles that look like true clay tiles. These materials match the materials used on the house. Additionally, the applicant verified that there is an existing carport measuring 14 feet by 20 feet. This adds an additional 280 square feet to the total square footage for accessory buildings. The total square footage would be 1,976 square feet which increases the percentage to 7% of the lot area. First Reading & Public Hearing Arlen and Trisha Evans, the applicants, have submitted a request for a Special Use Permit (SUP) for an accessory building to exceed the 4% lot coverage allowance on Lot 18, Block 2, of the Woodbriar Addition, being approximately 0.6513 acres, and zoned R-15 Single Family Residential district. Existing Conditions/Background: The subject property, 3405 Cliffwood Drive, has R-15 zoning and is located on the south side of Cliffwood Drive south of the intersection of Quail Run and Cliffwood Drive. The subject property has a single family residence. SUP Request: Request – The applicant is requesting approval of an SUP to allow for a 1,500 square foot (s.f.) accessory building, to be used as a garage. Ordinance – Section 3.27 Accessory Buildings and Residential Carport Regulations of the Land Development Code establishes the maximum size and number of accessory buildings to be permitted by staff on a residential lot: City Council Agenda Briefing 6a City of Colleyville Page 2 “2. Maximum Size and Number of Buildings: a. The maximum number of accessory buildings allowed per lot shall be three (3) buildings. In addition, the combined square footage of all accessory buildings shall not exceed four percent (4%) of the aggregate area of the lot. Exemption: Lots containing a minimum of 80,000 square feet shall be exempt from the requirement for the maximum number of accessory buildings. 6. Special Use Permit Provision: Any request for a building permit for an accessory building which does not meet the criteria in this section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. The total square footage of the lot is 28,370 s.f. The total 4% allowance for accessory structures is 1,135 s.f. The lot already has an existing shed of 196 s.f. With the proposed garage, the total area for accessory buildings would be 1,696 s.f., which is 6% of the lot area. Analysis: Any request for a building permit for an accessory building exceeding the 4% lot coverage allowance shall only be authorized after approval of a Special Use Permit by the City Council. The proposed accessory building is going to function as a large garage for the Evans’ hobby. It will have stucco on its façade to match the home. In addition, the building will have metal roof shingles, which look like clay tile to also match the home. The proposed accessory building complies with all other requirements of Section 3.27. Surrounding Development: The properties to the north, east, and west are zoned R- 15 zoning and contain single family residential development. The property to the south is located in the City of Hurst and is a public park. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. The local ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, no correspondence has been received. Staff Recommendation: Staff recommends approval of the requested SUP as the proposed accessory building meets all of the building setback and lot coverage requirements, architecturally it is proposed to look compatible to the main structure, and appears to have no negative impact on surrounding properties. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval at their November 12, 2019 meeting with City Council Agenda Briefing 6a City of Colleyville Page 3 conditions that the building is clad with stucco to match the house, the metal roof is designed to match that of the house, and that the garage doors are located on the interior 30 foot wall facing west by a vote of 4-0. Financial Impact There is no fiscal impact to the City of Colleyville for this item. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Site Plan 6.Proposed Garage Plan 7.Building Elevations 8.Elevation and Building Plans - Garage 9.Photos Provided By Applicant 10.Notification Map 11.Notification List 12.Property Owner Notification 13.Ordinance O-19-2104 3412 3408 3501 3411 3405 3404 3500 3500 213 3412 209 3409CLIFFWOODDRIVECHAPELWOODDRIVE SAN BAR LANEAerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-008 K3405 Cliffwood Drive Subject Property 105 3604 3412 1043601 3408 3605 3600 3501 3601 3511 35043505 3511 3501 217 3411 3600 3505 3601 3501 3508 301 3412 3508 3512 3409 221 101 3504 3500 3405 3404 3405 35003500 213 3509 3412 209 3600 3512 3512 3604 3411 3409 3504 C H A P E L W O O D D R I V E SAN BAR LANECLIFFWOOD DRIVEQ U A I L R U N R-15 R-30 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-008 K3405 Cliffwood Drive Subject Property 3412 3408 3501 35043505 3511 3501 217 3411 3505 3501 3508 3508 3512 3409 221 101 3504 3405 3404 3405 3500 3500 213 3509 3412 209 3512 3411 3409 3504 SAN BAR LANECLIFFWOOD DRIVEC H A P E L W O O D DR I V ECHAPELWOOD COURTQ U A I L R U N Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-008 K3405 Cliffwood Drive Subject Property Residential Evans Special Use Permit Application 1 Trisha & Arlen Evans 3405 Cliffwood Dr. Colleyville TX 76034 City of Colleyville Zoning and Planning, Application for Special Use Permit 100 Main Street Colleyville TX 76034 Statement of Planning: My husband and I have both involved in the old car hobby since before we married in 2012. After we married we looked for several years in order to find a home that would accommodate our family as well as a lot that would accommodate our hobby. We are seeking a special use permit to build a 30X50-detached garage for a total square foot of 1500, to accommodate the cars that we have. There will be no living space, and it will strictly be used for the purpose of parking and storing automobiles. The building would have one sixteen-foot garage door, and one 8-foot garage door on the 30-foot front side. There would be lights on each side of garage doors that match the lights on the main living structure of the home. On the 50-foot side facing the main structure there would be one single man door with one 3X5 window to the right of the door and one 3X5 window to the left of the door. The building would be metal and then covered with stucco. The main living structure is finished in stucco and we will be finishing the garage in the same exterior finish and paint as our main living structure. Additionally, we have contacted a fabricator of metal roof products that makes a metal tile roof so that the roof will also match the existing main structure. The benefit of putting a metal roof over the traditional tile is that there is added fire protection, as well we as the longevity of the product. An added benefit is in construction since the application is quicker; it is a more cost effective product. The building would be constructed on a concrete slab, and there would be a concrete driveway connecting the existing driveway to the new structure. The landscaping that will be implemented will be both drought-tolerant and drought-resistant, while working to reduce the impact to the existing oaks on the property. We have been working to redo much of the landscaping on the property and have been replacing much of the landscaping with plants that not only go with the style of the main living structure, but also require little or no water except rain. Development: Assuming Approval 11/19/2019 Landscaping: Already Begun. End- 90 Days after project completion, several projects cannot be finished until after building is finalized Evans Special Use Permit Application 2 Slab and Driveway: Begin <1 Week after approval (approximate 2 weeks for slab and driveway) Building Construction: 12/9/2019 Electrician, Drywall/Paint & Stucco/Interior Paint and Drywall: Week of 12/9/19 and into Week of 12/16/19 Unaffected Trees (Numbers Referenced on Drawing and Pictures: Number/ Location Type Diameter Inches U1 (By Driveway) Oak 105 ¼ U2 (By west fence) Oak 70 ½ U3 (Flowerbed #1) Oak 76 ¾ U4 (Flowerbed #2) Oak 139 ½ U5 (East Fence) Oak 125 ¼ U6 (Will be near back corner of building)*** Oak 89 1/2 *** There are 2 trees near this one that have to be cleared once, they are cleared this tree should not be in the way of the building*** Affected Trees (See Pictures Affected Trees 1, Affected Trees 2) Number/Location Type Diameter Inches Reason A1 (East Corner) Fig 5 Overgrown and Messy, have new trees for area A2 (East Corner Mulberry 5 Allergic, Overgrown and Messy, have new trees for area A3 (East Corner) Hickory 6 Overgrown and Messy, have new trees for area A4 (Back Corner of Building) Dogwood 7 Allergic, too near the building and other large tree A5 (Back Corner of Building) Oak 18 too near the building and other large tree ** We will also clean up all fence lines** Evans Special Use Permit Application 3 Reference Pictures: Exterior Finish of Main Living Structure Building will be finished with stucco and have Decra Metal Roof (See Brochure for more information) Unaffected Trees: U1, U1 U4 Evans Special Use Permit Application 4 U3 U5 Evans Special Use Permit Application 5 Affected Trees: A5 A1-4 Evans Special Use Permit Application 6 Landscaping Already Started: Evans Special Use Permit Application 7 Back will be finished with rocks similar to front Evans Special Use Permit Application 8 Property Liens: There are no liens on the property. DocuSign Envelope ID: 758BD85C-6730-4F3A-92FB-DE9FE833A124     Elevation and Building Plans 305 3604 3412 3601 3408 3605 3600 3501 3601 3511 35043505 3511 3501 217 3411 3600 3505 3601 3501 3508 301 3412 3508 3512 3409 221 101 3504 3500 3405 3404 3405 35003500 213 3509 3412 209 3600 3512 3512 3604 3411 3409 3504 SAN BAR LANECLIFFWOOD DRIVEC H A P E L W O O D D R I V E Q U A I L R U N Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-008 K3405 Cliffwood Drive Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address CARLSON, KEITH D 3412 SAN BAR LN COLLEYVILLE, TX 76034 3412 SAN BAR LN ALDERMAN, JAMES E 221 CHAPELWOOD DR COLLEYVILLE, TX 76034 221 CHAPELWOOD DR ANDERSON, CHER 3505 CLIFFWOOD DR COLLEYVILLE, TX 76034 3505 CLIFFWOOD DR ANDERSON, PAUL B 3508 SAN BAR LN COLLEYVILLE, TX 76034 3508 SAN BAR LN BOSTON, TOBY 217 CHAPEL DR COLLEYVILLE, TX 76034 217 CHAPELWOOD DR BUKY, BRAD L 3504 SAN BAR LN COLLEYVILLE, TX 76034 3504 SAN BAR LN CHIBLI, EDUARDO 101 QUAIL RUN COLLEYVILLE, TX 76034 101 QUAIL RUN CULBERTSON, TERRY 3500 SAN BAR LN COLLEYVILLE, TX 76034 3500 SAN BAR LN DAILY, ADAM 301 CHAPELWOOD DR COLLEYVILLE, TX 76034 301 CHAPELWOOD DR DUCKWORTH, WILLIAM P 341 MOUNTAINVIEW DR HURST, TX 76054 209 CHAPELWOOD DR DULGAR, STAN P 3501 SAN BAR LN COLLEYVILLE, TX 76034 3501 SAN BAR LN EVANS, ARLEN 3405 CLIFFWOOD DR COLLEYVILLE, TX 76034 3405 CLIFFWOOD DR GONGLOFF, KELLY D 3409 SAN BAR LN COLLEYVILLE, TX 76034 3409 SAN BAR LN IRWIN, WILLIAM L 3511 WOODCREST CT COLLEYVILLE, TX 76034 3511 WOODCREST CT JOSHI, DEEAK 3412 CHAPLEWOOD CT COLLEYVILLE, TX 76034 3412 CHAPELWOOD CT LENZIE, WILLIAM W 3412 CLIFFWOOD DR COLLEYVILLE, TX 76034 3412 CLIFFWOOD DR LEWIS, KEVIN 3504 CHAPELWOOD CT COLLEYVILLE, TX 76034 3504 CHAPELWOOD CT LIVINGSTON, DAVID 3500 CHAPELWOOD CT COLLEYVILLE, TX 76034 3500 CHAPELWOOD CT MORGAN, EVAN B 3409 CLIFFWOOD DR COLLEYVILLE, TX 76034 3409 CLIFFWOOD DR NAIK, MITESH PO BOX 55278 HURST, TX 76054 3411 CLIFFWOOD DR NELSON, BRUCE J 3411 CHAPELWOOD CT COLLEYVILLE, TX 76034 3411 CHAPELWOOD CT ORMON, RICHARD H 213 CHAPELWOOD DR COLLEYVILLE, TX 76034 213 CHAPELWOOD DR OTTEN, RICHARD 3501 CHAPELWOOD CT COLLEYVILLE, TX 76034 3501 CHAPELWOOD CT PACKER, JAMES E 3405 SAN BAR LN COLLEYVILLE, TX 76034 3405 SAN BAR LN PATIENT, GREGORY M 3408 SAN BAR LN COLLEYVILLE, TX 76034 3408 SAN BAR LN PHILLIPS, GARY L 3505 CHAPELWOOD CT COLLEYVILLE, TX 76034 3505 CHAPELWOOD CT SHAFFER, SCOTT 3508 CLIFFWOOD DR COLLEYVILLE, TX 76034 3508 CLIFFWOOD DR SPEER, LOUIS C 3509 CLIFFWOOD DR COLLEYVILLE, TX 76034 3509 CLIFFWOOD DR STANTON, JAMES TERRY 3512 CLIFFWOOD DR COLLEYVILLE, TX 76034 3512 CLIFFWOOD DR TERRIAN, ROBERT 3500 CLIFFWOOD DR COLLEYVILLE, TX 76034 3500 CLIFFWOOD DR TRAN, TONY 3504 CLIFFWOOD DR COLLEYVILLE, TX 76034 3504 CLIFFWOOD DR WEST, DONNA JEAN 3404 SAN BAR LN COLLEYVILLE, TX 76034 3404 SAN BAR LN YOUNG, JAMES R 3501 CLIFFWOOD DR COLLEYVILLE, TX 76034 3501 CLIFFWOOD DR QUAIL CREST ESTATES 408 FALCON COURT COLLEYVILLE, TX 76034 COURTESY NOTICE WOODBRIAR ESTATES WEST ADD 3700 SWEETBRIAR COLLEYVILLE, TX 76034 COURTESY NOTICE HURST EULESS BEDFORD ISD 1849 CENTRAL DR BEDFORD, TX 76022 STATE REQUIRED EVANS, ARLEN AND TRISHA 3405 CLIFFWOOD DR COLLEYVILLE, TX 76034 APPLICANT Public hearing notices were mailed on October 25, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Tuesday, November 12, 2019 at 7:00 p.m. City Council Meetings: Tuesday, December 3, 2019 & Tuesday, December 17, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Special Use Permit for an Accessory Building to exceed the 4% lot coverage allowance. The purpose is to allow for the construction of a 1,500 sq. ft. detached garage. Zoning Case: ZC19-008 Applicant: Arlen and Trisha Evans Owner: Arlen and Trisha Evans Location: 3405 Cliffwood Drive Property Description: Lot 18, Block 2, of the Woodbriar Addition Present Zoning: R-15 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas 76034. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active- development-cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com ORDINANCE O-19-2104 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 0.6513 ACRES, BEING LOT 18, BLOCK 2 OF THE WOODBRIAR ADDITION, LOCATED AT 3405 CLIFFWOOD DRIVE, BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING TO EXCEED THE 4% LOT COVERAGE ALLOWANCE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for a Special Use Permit for an accessory building under Case No. ZC19-008; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS,the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Ordinance O-19-2104 Page 2 of 4 Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for an accessory building to exceed the 4% lot coverage allowance on being, 0.6513 acres, Lot 18, Block 2, of the Woodbriar Addition, located at 3405 Cliffwood Drive, as depicted on the attached as Exhibit “A”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a.The Special Use Permit shall apply to the construction of a new 1,500 square foot accessory building to be used as a garage. b.The lot coverage for accessory buildings shall be ±7% of the total lot area. c.The accessory building shall be generally consistent with the, site plan and building elevations as depicted on the attached Exhibits “B” and “C”. The building is to have a stucco finish and metal roof designed to match the house. Ordinance O-19-2104 Page 3 of 4 d. The garage doors to be located on the interior 30-foot wall and face west into the interior of the lot. e. All requirements of the Land Development Code shall be met, except where amended herein. Sec. 5.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 7.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8.THAT this ordinance shall take effect immediately from and after its passage subject to the publication of the caption, as the law or charter in such cases may provide. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of December 2019. The second reading and public hearing being conducted on the 17th day of December 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 17th DAY OF DECEMBER 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Chuck Kelley ____ Place 3, Kathy Wheat Place 6, Callie Rigney ____ Place 4, George Dodson Ordinance O-19-2104 Page 4 of 4 ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt Wyatt City Attorney Exhibit “A” - Location and Zoning Map MLPUDR CC2 Exhibit “B” – Site Plan 20 ft 14 ft Exhibit “C” – Elevations City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6b Agenda Date 12/17/2019 Number Ordinance O-19-2106 Type Ordinance Department Finance Title An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, adjusting water and wastewater volumetric rates to pass through changes from the Trinity River Authority Strategic Plan 2.1 Provide responsive, efficient city services 2.4 Demonstrate stewardship of public resources Explanation Second Reading and Public Hearing There were no speakers regarding this item at the December 3, 2019, City Council meeting. First Reading and Public Hearing On November 15, 2016, the City Council approved Ordinance O-16-1996, implementing the recommendations of the Water and Wastewater Rate Advisory Committee. This ordinance established a new rate structure in which City operating costs are recovered through base rates and volumetric rates are set to pass through the costs charged by the Trinity River Authority (TRA). The base and volumetric rates are reviewed and updated on an annual basis. The new base rates are reflected in the bills sent out in October to coincide with the City's fiscal year, while the new volumetric rates are reflected in the bills sent out in January to coincide with TRA's rate change. This agenda item provides for formal consideration and approval to amend Sections 3A and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code of Ordinances of the City of Colleyville, to reflect the proposed new pass through rates to be in effect starting with the January billing for December's usage as follows: Water Rates: Staff recommends consideration of raising the current water volumetric rate from $4.14 to $4.32 Wastewater Rates: Staff recommends consideration of raising the current wastewater volumetric rate from $3.11 to $3.12 City Council Agenda Briefing 6b City of Colleyville Page 2 Adoption of this ordinance will provide the revenue to recover the costs from TRA. Financial Impact Adoption of this ordinance will provide the revenue to recover the costs from TRA. Recommendation Approve Attachments 1.Ordinance O-19-2106 2.Volumetric Rates 12-17-19 ORDINANCE O-19-2106 AMENDING SECTION 3 – SERVICE CHARGES OF THE WATER AND SEWER POLICY AND PROCEDURE MANUAL OF THE CITY OF COLLEYVILLE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,water and wastewater base rates are set to recover the City’s annual operating costs for the utility system; and WHEREAS,the Fiscal Year 2020 Utility Fund operating budget has been proposed and the required base rates to fund said budget have been calculated; and WHEREAS,the City Council desires to maintain base rates in total by lowering the water base rate, lowering the wastewater base rate, and increasing the base rate for funding of utility capital projects. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Section 3 – Service Charges of the Water and Sewer Policy and Procedure Manual of Colleyville, Texas, which is “Appendix A” of the Colleyville Code be replaced in its entirety to read as follows: Sec. A. - Water rates. The following base and volumetric charges shall apply to residential and non- residential water customers. Base charges for out-of-city customers shall be $4.00 higher than the charge for in-city customers. Base charge per month for in-city customers: Water meters 1 inch or less $13.46 Water meters of 1.5 inches $26.92 Water meters of 2 inches $43.07 Water meters of 3 inches $80.75 Ordinance O-19-2106 Page 2 of 6 Water meters of 4 inches $134.59 Base charge per month for out-of-city customers: Water meters 1 inch or less $17.46 Water meters of 1.5 inches $30.92 Water meters of 2 inches $47.07 Water meters of 3 inches $84.75 Water meters of 4 inches $138.59 Volumetric charge per 1,000 gallons $4.32 Rates for fire hydrant meters: The use of fire hydrant meters shall only be allowed within the Colleyville city limits. The use of the fire hydrant meters shall be limited to a period of no more than 90 cumulative calendar days. Under special conditions, a customer may submit a written request to the public works department for use of a fire hydrant meter for a period longer than 90 cumulative calendar days, subject to public works director approval. In considering special condition(s), the public works director shall not consider requests which are necessary to relieve a self-created or personal hardship, failure of performance by a contractor, nor for financial reasons. In considering the customer request, the public works director shall solicit the recommendation of the fire chief and fire marshal in consideration of the request. Further, the public works director shall consider alternative means available to the customer. If special condition(s) are approved by the public works director, in no case shall the meter be used for more than an additional 30 calendar days. The public works director may provide a written ruling within 15 working days of receipt of the customer's written request. In the event a request for special condition(s) is denied by the public works director, customer shall, within 14 calendar days, make written appeal to the city manager of the public works director's decision. The city manager shall render a written decision within 30 working days of receipt of the customer's appeal. Such decision by the city manager shall be final and not appealable to the city council. Ordinance O-19-2106 Page 3 of 6 For purposes of this section, written communication shall be considered communication, which is deposited with the United States Postal Service for delivery. The user must submit in writing, the location of where the meter will be used and such meter shall be used exclusively at the location on record with the city. For purposes of this section, the use of a meter shall be allowed cumulatively for only one location within an individual subdivision and/or development. For a period of 90 cumulative calendar days after a meter is returned and read by the city, a user shall not be permitted to check out another meter for use at the same designated location, as defined herein. The monthly base charge for a fire hydrant meter shall be $50.00. Water usage for a fire hydrant meter shall be charged at a rate of $4.32 per 1,000 gallons of water used. The customer shall be in possession of and responsible for the meter. The customer will be responsible for bringing the meter to the public works service center by the 20th of each month for reading. The customer is required to use a proper fire hydrant wrench for operation of the fire hydrant. The customer shall be responsible for any damage and repair, as reasonably determined by the city, to the fire hydrant or the fire hydrant meter by the use of a temporary water meter. The customer will be required to provide for any backflow device necessary to meet the current city ordinance for protection of the city's drinking water supply. The City of Colleyville, Tarrant County, and Texas Department of Transportation (TxDOT) shall be exempt from the provisions of this policy. Sec. B. - Sewer rates. This schedule of rates per month or fraction thereof shall be the basis for determining charges to all customers for rendering sanitary sewage service, where the sewage produced by such customer is a normal strength wastewater (170 mg/l BOD and 260 mg/l suspended solids) and where such customer is located within the City of Colleyville. The base charge for non- residential customers shall be $6.00 higher than the charge for residential customers. Ordinance O-19-2106 Page 4 of 6 A base charge per month shall be charged as follows: Residential customers $10.37 Non-residential customers $16.37 A monthly sewer volume charge shall also be charged to all customers as set forth hereinafter. The sewer volume charge for residential customers will be based upon the individual customer's average monthly water use during the months of December, January and February. Where no preceding winter quarter average is available from records, a volume of 9,000 gallons shall be used for this volume charge. The monthly sewer volume charges to commercial and industrial class customers will be based on total water use each month as measured by appropriate meters, with the provision that if a customer can show to the satisfaction of the public works director that a significant portion of the metered water usage does not enter the sanitary sewers, the customer will be charged for only that volume entering the sewers, as determined by a method approved by the director of public works. Volumetric rate per 1,000 gallons:$3.12 Sec. C. – Capital Projects rates. The following base charges shall apply to residential and non-residential customers to provide funding for utility capital projects necessary to maintain the utility system: Base charge per month for in-city and out-of-city customers: Water meters 1 inch or less $2.72 Water meters of 1.5 inches $5.03 Water meters of 2 inches $7.81 Ordinance O-19-2106 Page 5 of 6 Water meters of 3 inches $14.29 Water meters of 4 inches $23.54 Sec. D. – Billing; delinquent penalty. All charges for services furnished or rendered by the City of Colleyville Utility Department are due and payable on the date bill is received. If payment is not received within sixteen days of the billing date a (10%) penalty will be imposed for failure to pay by the due date of the bill. In the event the meter is not delivered to the city for reading, a penalty fee would be imposed as follows: $100.00 1st missed reading $200.00 2nd missed reading $300.00 3rd missed reading After the third missed reading, the security deposit will be forfeited and the City of Colleyville will revoke the use of the fire hydrant meter. Sec. E. – Discontinuance of service, notice; reconnection fee. 1.In the event that any month's charges remain delinquent and unpaid at the time of a subsequent billing's due date, the user or customer shall receive a cut-off notice which will be mailed no later than two working days after the subsequent billing's due date. Services will be disconnected if any arrearages over 30 days are not paid within six working days of the cut-off notice. Where service has been discontinued for failure to pay for service rendered, a charge of $25.00 shall be made for each meter disconnected before said service shall be restored. In the event the customer requests reconnection at hours other than 8:00 a.m. to 4:30 p.m., said reconnect fee shall be increased to $75.00. Sec. 2.THAT the effective date of this ordinance shall be for the bills sent out starting January 1, 2020. AND IT IS SO ORDERED. Ordinance O-19-2106 Page 6 of 6 The first reading and public hearing being conducted on the 3rd day of December 2019. The second reading and public hearing being conducted on the 17th day of December 2019. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 17TH DAY OF DECEMBER 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney Volumetric Utility Rates City Council December 17, 2019 Monthly Base Rate (Min. Bill) Volumetric Charge (Pass through) Total Bill Ø TRA bills Colleyville for water and wastewater treatment. ü WATER: Based on volume of treated water purchased ü WASTEWATER: Based on volume of wastewater treated ü DEBT SERVICE: Based on Colleyville’s proportional share of water use within the Tarrant County Water Supply Project and proportional share of wastewater flows for Central Regional Wastewater System Ø Effective Date: December 1 Ø Colleyville bills customers: ü A base rate to recover the operating costs. ü A volumetric rate based on projected payments to TRA Ø Fixed monthly charges calculated based on the amount of revenue necessary to recover the City’s operating costs. ü Water Base Rate ü Wastewater Base Rate ü Capital Improvement Plan (CIP) Rate Ø Effective Date: October 1 Rate Breakdown Water Meter Size FY 2019 Water FY 2019 Wastewater FY 2019 CIP FY 2019 Total 1" Meter $13.48 $10.78 $2.29 $26.55 1.5" Meter $26.96 $10.78 $4.58 $42.32 2" Meter $43.14 $10.78 $7.33 $61.25 3" Meter $80.89 $10.78 $13.74 $105.41 4" Meter $134.82 $10.78 $22.90 $168.50 FY 2020 Rates Using savings/difference from lower water and wastewater base rates to increase the CIP funding component of the rate structure Water Meter Size FY 2020 Water FY 2020 Wastewater FY 2020 CIP FY 2020 Total 1" Meter $13.46 $10.37 $2.72 $26.55 1.5" Meter $26.92 $10.37 $5.03 $42.32 2" Meter $43.07 $10.37 $7.81 $61.25 3" Meter $80.75 $10.37 $14.29 $105.41 4" Meter $134.59 $10.37 $23.54 $168.50 $-.02 $-0.41 +$0.43 Same Base Rates Water Volumetric Rates Current Rate New Rate Difference $4.136 / 1,000 Gallons $4.3224 / 1,000 Gallons $0.18 / 4.3% Volumetric Rate Calculation Rate per 1,000 Gallons TRWD Raw Water Costs $1.341 Colleyville’s Portion of TRA Operating Budget $1.011 Add: 20% of O&M rate (billed by TRA to ensure liquidity) $0.470 Subtotal O&M Rate $2.822 Colleyville’s portion of TRA Debt Budget $1.429 Add: 5% of Debt Service (based on historical experience) $0.071 Subtotal Debt Rate $1.50 Total FY20 Volumetric Water Rate $4.3224 Wastewater Volumetric Rates Current Rate New Rate Difference $3.1071 / 1,000 Gallons $3.1212 / 1,000 Gallons $0.014/ 0.5% Volumetric Rate Calculation Rate per 1,000 Gallons Colleyville’s Portion of TRA Operating Budget $1.055 Add: 2% of O&M rate (based on historical experience)$0.021 Subtotal O&M Rate $1.076 Colleyville’s portion of TRA Debt Budget $1.948 Add: 5% of Debt Service (based on historical experience) $0.097 Subtotal Debt Rate $2.045 Total FY20 Volumetric Wastewater Rate $3.1212 Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 7a Agenda Date 12/17/2019 Number Resolution R-19-4455 Type Resolution Department City Secretary Title A resolution changing the date of the first City Council Meeting in October to Monday, October 5, 2020, due to National Night Out in Texas Strategic Plan 1.4 Communicate thoroughly and strategically Explanation Reading and Public Hearing Per the direction of the City Council at the December 3, 2019, Worksession, the proposed resolution will set the first October City Council meeting date to Monday, October 5, 2020, to allow participation in National Night Out, Tuesday, October 6, 2020. The proposed 2020 meeting schedule is as follows: Tuesday, January 7, 2020 Tuesday, July 7, 2020 Tuesday, January 21, 2020 Tuesday, July 21, 2020 Tuesday, February 4, 2020 Tuesday, August 4, 2020 Tuesday, February 18, 2020 Tuesday, August 18, 2020 Tuesday, March 3, 2020 Tuesday, September 1, 2020 Tuesday, March 17, 2020 Tuesday, September 15, 2020 Tuesday, April 7, 2020 Monday, October 5, 2020 Tuesday, April 21, 2020 Tuesday, October 20, 2020 Tuesday, May 5, 2020 Tuesday, November 3, 2020 Tuesday, May 19, 2020 Tuesday, November 17, 2020 Tuesday, June 2, 2020 Tuesday, December 1, 2020 Tuesday, June 16, 2020 Tuesday, December 15, 2020 Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Resolution R-19-4455 RESOLUTION R-19-4455 A RESOLUTION CHANGING THE FIRST OCTOBER CITY COUNCIL MEETING DATE TO MONDAY, OCTOBER 5, 2020 WHEREAS, in accordance with the City Charter, and Section 3.1 of the City Council Rules of Procedure, the City Council shall meet in the City Hall on the first and third Tuesday of each month at 7:30 p.m. unless otherwise officially established by the City Council; and WHEREAS, City Council desires to change the date of the first October City Council meeting date to Monday, October 5, 2020, to accommodate National Night Out in Texas on Tuesday, October 6, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the first regular City Council meeting in October will be held Monday, October 5, 2020. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ____ NAYS, AND ____ ABSTENTIONS, THIS THE 17TH DAY OF DECEMBER 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9 Agenda Date 12/17/2019 Type Report Department City Secretary Title Colleyville Library Board Minutes - August 12, 2019 Attachments 1.Colleyville Library Board Minutes - August 12, 2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, August 12, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Pat Jones, Billie Tuttle, Lourdes McWithey, Merry Graves; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Cecilia Sublette and Mike Sexton 2. APPROVAL OF MINUTES June 10, 2019 A motion was made by Kay Newton and seconded by Pat Jones to approve the June 10, 2019 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Library Board appointments update Director Mary Rodne stated that the City Secretary’s Office had proposed changes to the reappointment calendar for all boards and commissions and would send out notifications to Library Board members with expiring terms with instructions on how to proceed. 3b City of Colleyville Volunteer Appreciation Reception Rodne explained that the City is hosting this new event on September 10, 2019 to honor and appreciate all citizens who serve on boards and commissions and advised members that a formal invitation would arrive soon. 3c City of Colleyville Fiscal Year 2020 (FY20) budget update Rodne explained that according to the City’s preliminary FY2020 budget discussed at City of Colleyville Page 2 City Council on August 6, 2019, the Library’s budget was approved according to what was submitted and similar to the current year and was expected to be approved at the City Council meeting on September 17, 2019. 3d Approval of the use of the Voluntary Library Fund for purchase of library materials, materials processing supplies, and library programs. Director Rodne presented an overview of the Voluntary Library Fund report, which gave projections through September 2019. Rodne stated that the anticipated available funds were about $183,733.00 and requested $170,000.00 be used for the purchase of library materials, materials processing supplies, and programs. The board discussed the proposed expenditures of $170,000.00 for the purchase of collection materials, materials processing supplies, and library programs and the merit of increasing the amount approved to not exceed $170,000.00. A motion was made by Kay Newton and seconded by Billie Tuttle to make a recommendation to City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000.00 for the FY2020 budget year. The motion was approved unanimously. 3e Discussion of items for future agendas. Kay Newton requested information about the new plaza being developed in front of Library/ City Hall and Lourdes McWithey requested to discuss ideas for future author luncheons. Director Rodne explained that information could be provided in the upcoming Programs Report. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of July and August 2019. B. Donations: In June, the Library received $500.00 from the Friends in support of the July author luncheon; $500.00 from the Friends for the purchase of Summer Reading Grand Prizes; and, $5,000.00 from the Rotary Club of Colleyville for the purchase of b ooks related to the care, prevention, and treatment of cancer, as well as, the purchase of juvenile easy readers and picture books. Rodne explained that this donation added 32 books related to cancer, 165 picture books and 173 juvenile easy readers to the City of Colleyville Page 3 Library’s collection. Rodne added that the Rotary Club of Colleyville would be recognized at City Council and that each book would include a plaque. C. Programs: Rodne explained that 1,276 children and 175 adults and teens registered in the Summer Reading Program with over 16,000 children and almost 800 adults and teens in attendance at the programs. Rodne reported that the Moon Party was a huge success with about 170 in attendance to view the night sky through telescopes provided by the Fort Worth Astronomic al Society. Rodne stated that fall programming would include an emphasis on National Library Card Sign-Up Month and would feature the characters from Toy Story 4 and opportunities patrons to earn prizes for registering, renewing, or using their library card and for checking out. 4b Friends of the Colleyville Public Library Report Kay Newton reported that the Friends held officer elections at their annual meeting in June and the following were elected as officers: Kay Newton, President; Joan Roberts, Treasurer; Mary Alice Rippe, VP – Membership; and, Pam Pugliese, Secretary. Newton stated that the Friends sold water and popcorn, as a fundraiser, at the 2019 Summer Reading Finale with great success. 4c Colleyville Public Library Foundation Report Pat Jones reported that the Foundation would be participating in the 2019 North Texas Giving Day on September 19 and encouraged all to bring awareness to the event. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Billie Tuttle to adjourn the meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved unanimously. City of Colleyville Page 4 APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 9th DAY OF December, 2019. Minutes taken and prepared by: Kristi Isbell, Library Community Events Coordinator RESOLUTION R-19-4456 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF DECEMBER 17, 2019 WHEREAS,City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 17TH DAY OF DECEMBER 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Date: 1267 SPEAKER CARD Agenda Item Number: Item must be completed! For example: Sa (this can be found on the far left side of the agenda cony) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. Lzdl speak In Opposition to this item. I do riot wiisp to speak, b4t please record my: support opposition Name: t� Address: ry L'�City: I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the exas Local Government Code. This includes persons speaking under the C/tiz o's Comments s cti n of the agenda. Signed: Q This infar(nation is a Public Record Date: Agenda Item Number: For example: Sa this SPEAKER CARD *-- Item must be completed! l Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition IFTHM Address: City: NOS (r b c 1, I understiand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizel's Commegps sergtion of the agenda. Signed: is a Public Record .ter �r•r•�r� a.r�rw Date: I Z 1 7 1 Agenda Item Number: *-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda cony) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes ,' No will speak In Support of this item. &--I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: 7W&W7V—T Address: � ,0 � I understand I am limited to speaking for five minutes. For agenda items not listLed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's 4 oipments section of the agenda. This informatidn is a Public Record