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HomeMy WebLinkAboutLibrary Board-Minutes-08/12/2019City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, August 12, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Pat Jones, Billie Tuttle, Lourdes McWithey, Merry Graves; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Cecilia Sublette and Mike Sexton 2. APPROVAL OF MINUTES June 10, 2019 A motion was made by Kay Newton and seconded by Pat Jones to approve the June 10, 2019 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Library Board appointments update Director Mary Rodne stated that the City Secretary’s Office had proposed changes to the reappointment calendar for all boards and commissions and would send out notifications to Library Board members with expiring terms with instructions on how to proceed. 3b City of Colleyville Volunteer Appreciation Reception Rodne explained that the City is hosting this new event on September 10, 2019 to honor and appreciate all citizens who serve on boards and commissions and advised members that a formal invitation would arrive soon. 3c City of Colleyville Fiscal Year 2020 (FY20) budget update Rodne explained that according to the City’s preliminary FY2020 budget discussed at City of Colleyville Page 2 City Council on August 6, 2019, the Library’s budget was approved according to what was submitted and similar to the current year and was expected to be approved at the City Council meeting on September 17, 2019. 3d Approval of the use of the Voluntary Library Fund for purchase of library materials, materials processing supplies, and library programs. Director Rodne presented an overview of the Voluntary Library Fund report, which gave projections through September 2019. Rodne stated that the anticipated available funds were about $183,733.00 and requested $170,000.00 be used for the purchase of library materials, materials processing supplies, and programs. The board discussed the proposed expenditures of $170,000.00 for the purchase of collection materials, materials processing supplies, and library programs and the merit of increasing the amount approved to not exceed $170,000.00. A motion was made by Kay Newton and seconded by Billie Tuttle to make a recommendation to City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $170,000.00 for the FY2020 budget year. The motion was approved unanimously. 3e Discussion of items for future agendas. Kay Newton requested information about the new plaza being developed in front of Library/ City Hall and Lourdes McWithey requested to discuss ideas for future author luncheons. Director Rodne explained that information could be provided in the upcoming Programs Report. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of July and August 2019. B. Donations: In June, the Library received $500.00 from the Friends in support of the July author luncheon; $500.00 from the Friends for the purchase of Summer Reading Grand Prizes; and, $5,000.00 from the Rotary Club of Colleyville for the purchase of b ooks related to the care, prevention, and treatment of cancer, as well as, the purchase of juvenile easy readers and picture books. Rodne explained that this donation added 32 books related to cancer, 165 picture books and 173 juvenile easy readers to the City of Colleyville Page 3 Library’s collection. Rodne added that the Rotary Club of Colleyville would be recognized at City Council and that each book would include a plaque. C. Programs: Rodne explained that 1,276 children and 175 adults and teens registered in the Summer Reading Program with over 16,000 children and almost 800 adults and teens in attendance at the programs. Rodne reported that the Moon Party was a huge success with about 170 in attendance to view the night sky through telescopes provided by the Fort Worth Astronomic al Society. Rodne stated that fall programming would include an emphasis on National Library Card Sign-Up Month and would feature the characters from Toy Story 4 and opportunities patrons to earn prizes for registering, renewing, or using their library card and for checking out. 4b Friends of the Colleyville Public Library Report Kay Newton reported that the Friends held officer elections at their annual meeting in June and the following were elected as officers: Kay Newton, President; Joan Roberts, Treasurer; Mary Alice Rippe, VP – Membership; and, Pam Pugliese, Secretary. Newton stated that the Friends sold water and popcorn, as a fundraiser, at the 2019 Summer Reading Finale with great success. 4c Colleyville Public Library Foundation Report Pat Jones reported that the Foundation would be participating in the 2019 North Texas Giving Day on September 19 and encouraged all to bring awareness to the event. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Billie Tuttle to adjourn the meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved unanimously. City of Colleyville Page 4 APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 9th DAY OF December, 2019. Minutes taken and prepared by: Kristi Isbell, Library Community Events Coordinator