HomeMy WebLinkAboutCity Council-Minutes-11/05/2019
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, November 5, 2019
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Roundabout Art for McDonwell/Westcoat and John McCain/Westcoat
WS-2 Update on Fire Department activity
WS-3 Update on Parks projects
WS-4 Discussion of the November 5, 2019, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding
contemplated and/or pending litigation, including:
• Glade Road eminent domain case for Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities, including:
• Acquisition of real property along Main Street
• Acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBER
City Council Agenda November 5, 2019
City of Colleyville Page 2
INVOCATION: Pastor Garrison Polsgrove, Compass Christian
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4432
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of the Featured Business of the Month - Benny's Cafe, 4712
Colleyville Boulevard Suite 100, owner Benny Polisi – Councilmember Tammy
Nakamura and Assistant City Manager Adrienne Lothery
Expression of appreciation to the City Council - Phillip and Luke Webb
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4433
4a Approval of the minutes of the regular City Council meeting of October
15, 2019
4b Approval of the sale of abandoned property
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-19-2100
Presentation and discussion of a zoning change from CC-1 Village
Retail to PUD-C Planned Unit Development – Commercial in Tract
2C03, Abstract 206, in the BBB & C RY Survey, located at 4917
Colleyville Boulevard, Case ZC19-012
5b Ordinance O-19-2101
Presentation and discussion of a Special Use Permit for a Fence to
extend into the required street side yard on Lot 2, Block 1, of the
Hodgkiss Place II Addition, located at 2608 Highland Meadow Drive,
Case ZC19-013
5c Ordinance O-19-2102
Presentation and discussion of a zoning change from CC-1 Village
Retail to PUD-C Planned Unit Development – Commercial on Lot 1A,
Block 1, in the Applebee’s Addition, located at 5150 Colleyville
Boulevard, Case ZC19-014
City Council Agenda November 5, 2019
City of Colleyville Page 3
5d Ordinance O-19-2103
Presentation and discussion of a Special Use Permit for a fence to
extend into the required street side yard on Lot 20, Block 1, of the
Creekside at Colleyville Addition, located at 4708 Latour Lane, Case
ZC19-016
6. CITIZEN COMMENTS
7. REPORTS
Planning and Zoning Commission - September 10, 2018
Planning and Zoning Commission Worksession - September 24, 2018
Planning and Zoning Commission - September 24, 2018
Planning and Zoning Commission - October 8, 2018
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
NOVEMBER 5, 2019 - READING AND PUBLIC HEARING - RESOLUTION
R-19-4434
9. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
November 1, 2019, by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, November 5, 2019
Councilmember Tammy Nakamura called the Colleyville City Council Worksession
to order on Tuesday, November 5, 2019, at 5:30 p.m.
ROLL CALL: Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson,
Chuck Kelley and Callie Rigney
ABSENT: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Parks and Recreation
Director Lisa Escobedo, Community Relations Specialist Erin Spicer, City Attorney
Whitt Wyatt, and City Secretary Christine Loven
WS-1 Roundabout Art for McDonwell/Westcoat and John McCain/Westcoat
Assistant City Manager Adrienne Lothery presented this item and provided art
options for the City Council to consider. For the larger roundabout
(McDonwell/Westcoat) the City Council agreed upon the mare and foul drinking
from a stream, however, the art will give an appearance of a stream without
having a running water feature. Manager Lothery will provide a link to a catalog of
art for the Council to review before making a selection for the John
McCain/Westcoat roundabout.
WS-2 Update on Fire Department activity
Assistant City Manager Mark Wood presented this item and gave a review of the
department’s activities and success under the leadership of Chief Mark Cantrell.
Manager Wood stated there has been a significant reduction in fire apparatus
response to EMS calls, and a reduction in overall response time, since the
department began running a squad vehicle to calls, instead of a fire engine.
Manager Wood emphasized the overall response time to EMS calls has been
reduced by a minimum of 25 seconds, which is very significant.
Manager Wood also highlighted the reclassification of three positions to Field
Supervising Officers (FSOs) to enhance EMS oversight and provide training, the
increase in training to include critical advanced skills, the addition of a second
ambulance, which resulted in a significant reduction in Colleyville residents
receiving ambulance services from another City, and the department’s recognition
City Council Minutes November 5, 2019
City of Colleyville Page 2
by B.E.S.T EMS and Medical Director Dr. Justin Northeim, for leading the way in
fire department based EMS response.
The department applied for and received the SAFER Grant which allows for the
addition of three new firefighters, effective January 1, 2020, the City’s ISO rating
has been reduced from a 4 to a 2, which may allow residents a rate reduction for
homeowner’s policies, and the department responded to 31 structure fires.
The City Council thanked Chief Cantrell and the department for all their work and
diligence.
WS-3 Update on Parks projects
Parks and Recreation Director Lisa Escobedo presented this item and highlighted
the success and accomplishments of the department within the last year.
Highlights included:
Beautification at several locations within the City which included landscape design,
irrigation, planting, and stone wall installation at Cheek-Sparger and SH26, Glade
and Pool roundabouts, entry sign at Glade and Heritage, and Liberty Elementary,
locations in The Villages, City Hall, and the Webb House.
Structural changes and enhancements included the City Park quad area, replacing
awning and siding at the Senior Center, light replacements at Pleasant Run soccer
practice fields, rehabilitation of the cabin at McPherson Park, sign addition at
Colleyville Nature Center, upgraded lightning detectors at Pleasant Run Soccer
Complex, scoreboards at City Park on fields 4-9, tennis and basketball court
resurfacing, raised backstop fencing at City Park fields 4-7, shade covers and
scorer stands at City Park fields 1-9, laser grade of City Park fields 4-6, and
installation and stocking of field maintenance boxes at City Park fields 1-9.
The City Council thanked Director Escobedo and the department for all their efforts
and noted what a difference they make.
WS-4 Discussion of the November 5, 2019, City Council regular agenda items
There was no discussion of this item.
Councilmember Nakamura closed the worksession at 6:25 p.m.
Councilmember Nakamura called the Executive Session to order at 6:26 p.m. and
called the roll.
ROLL CALL: Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson,
Chuck Kelley and Callie Rigney
City Council Minutes November 5, 2019
City of Colleyville Page 3
ABSENT: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain case for Parcel 150
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Acquisition of real property along Main Street
• Acquisition of real property along SH26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
Councilmember Nakamura explained the Executive Session had been called in
accordance with the Texas Government Code, Chapter 551, Subchapter D, Section
551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic
Development. She further explained there would be no decisions made or action
taken during this time. Executive Session was adjourned at 7:15 p.m.
The regular meeting of the Colleyville City Council was called to order by
Councilmember Nakamura at 7:30 p.m.
ROLL CALL: Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson,
Chuck Kelley and Callie Rigney
ABSENT: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood
INVOCATION: Pastor Garrison Polsgrove, Compass Christian
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4432
This resolution was not needed.
City Council Minutes November 5, 2019
City of Colleyville Page 4
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
The Councilmembers made the following announcements:
#ColleyvilleGives is Back for 2019: The popular #ColleyvilleGives program is
back for a second year! Letters were sent out to businesses last week; we’ve
already received 5 applications and multiple charitable donations. The grant
program provides qualifying businesses along the SH26 construction corridor
money to spend on advertising. Eligible businesses can apply for up to $1,000 in
grant money to put toward an advertising campaign. Businesses who wish to make
a $500 donation to an area non-profit will receive an additional $1,000 in grant
money. Advertisements must display the hashtag #ColleyvilleGives. Interested
businesses can fill out the application form on the City’s website, Colleyville.com.
City of Colleyville Staff Food Drive & Department Challenge: Giving Thanks
means giving back. Each year, City staff are encouraged to donate food and
medicine to support GRACE Grapevine’s efforts to aid area families in need. For
this year’s challenge, city departments are collecting items until November 8,
2019. If residents would like to donate please contact your favorite city
department for details regarding drop off locations and to obtain a list of requested
items. All items are to be collected by noon on November 8, 2019.
Community Development Team Recognized by Planning Association: The
Texas Chapter of the American Planning Association has selected the City of
Colleyville as a recipient of the Richard R. Lillie, FAICP Program for Planning
Excellence award. This award is given to municipalities that have demonstrated
planning excellence.
The association evaluated cities on the level of training of planning commissioners
and professional staff, professional qualifications of the planning staff, breadth and
currency of master plan components and completion of other planning related
projects.
City Hall Generator Installation Switchover & Planned Power Outages: The
final installation of a new emergency generator for city hall and the library will
result in loss of electricity to the Library on Saturday, November 9. The library will
be closed that day and reopen normal hours on Tuesday, November 12.
Miss Colleyville & Miss Colleyville Teen Named: Recently, Council Members
Nakamura and Rigney judged the Miss Colleyville and Miss Colleyville Teen
pageants. The winners are Miss Colleyville Mallory Fuller and Miss Teen Colleyville
Sadie Schiermeyer. Both will appear at an upcoming council meeting and at
various events throughout the year.
City Council Minutes November 5, 2019
City of Colleyville Page 5
Upcoming Events:
Art on Main: The Art on Main Event has been delayed until spring.
The newly constructed Plaza sod and the multiple competing events
in the area support rescheduling this event.
Tree Lighting: December 6 – 5-8PM; City Plaza
City Secretary’s Office is accepting donations of gift cards through Friday,
November 8 for the Dallas Independent School District schools which were
destroyed during the tornados October 20. The DISD has stated “We have
determined that the most efficient way to get support quickly to schools, students,
and teachers is to ask the public to consider donating gift cards in $25-$30
increments (e.g. Target, Walmart, Albertsons)”. Any citizen who would like to
drop off a gift card may do so at Colleyville City Hall, third floor. The cards will
then be taken to DISD on behalf of the citizens of Colleyville.
In recognition of the Featured Business of the Month - Benny's
Cafe, 4712 Colleyville Boulevard Suite 100, owner Benny Polisi -
Assistant City Manager Adrienne Lothery
Councilmember Nakamura and Assistant City Manager Adrienne Lothery welcomed
Benny Polisi, owner of Benny’s Café and recognized Benny’s as the featured
business of the month. Mr. Polisi thanked the Council for the recognition and
invited everyone to try Benny’s famous pancakes.
Expression of appreciation to the City Council - Phillip and Luke
Webb
Councilmember Nakamura introduced brothers Phillip and Luke Webb. Luke is the
big brother of Phillip, (they are twins, but he is the eldest). Both boys love
baseball and play with the Colleyville Baseball Association (CBA). Phillip has Down
Syndrome and to help bring awareness to Down Syndrome, Phillip and Luke set up
a lemonade stand at Colleyville City Park, by the baseball fields, in late September
to raise money for Phillip’s Step Up for Down Syndrome team. Colleyville
employees including police and fire stopped by to enjoy the tasty lemonade. Luke
told us Step Up for Down Syndrome is a walk that supports the Down Syndrome
Partnership of North Texas (DSPNT) and in two hours they raised $1,171 with
100% of the proceeds going to DSPNT. Luke and Phillip thanked the City,
coaches, and CBA for their support.
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4433
4a Approval of the minutes of the regular City Council meeting of October
15, 2019
City Council Minutes November 5, 2019
City of Colleyville Page 6
4b Approval of the sale of abandoned property
Councilmember Nakamura read Resolution R-19-4433 in its entirety.
Assistant City Manager Mark Wood presented item 4b. City Council did not have
any questions.
Councilmember Nakamura opened the public hearing at 7:54 p.m. There was no
one wishing to speak and Councilmember Nakamura closed the public hearing at
7:55 p.m.
Councilmember Dodson made a motion to approve Resolution R-19-4433
and Councilmember Rigney seconded the motion.
The motion to approve carried by the following vote:
Ayes: 5 –Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney
Absent: 2 - Mayor Newton, Mayor Pro Tem Lindamood
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-19-2100
Presentation and discussion of a zoning change from CC-1 Village Retail
to PUD-C Planned Unit Development – Commercial in Tract 2C03,
Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville
Boulevard, Case ZC19-012
Councilmember Nakamura read the caption of Ordinance O-19-2100.
Community Development Director Ben Bryner presented this item, noting the PUD
would allow the auto and truck rental use which is not allowed in the CC-1 Village
Retail. Director Bryner noted Enterprise Car Rental intends to construct a 1,602
square foot facility on the property with a wash bay and 28 parking spaces. He
further noted there have been to responses two the notification.
Councilmember Nakamura asked applicants Brendon Hollier, Palio Partners and
Eric Seles, Enterprise to come forward to answer questions of the City Council.
Councilmember Rigney asked what size fleet would be kept on site. Mr. Seles
stated he anticipates no more than ten vehicles at a time and explained the home
city business model utilized by Enterprise at this location. Mr. Seles also noted
Enterprise has been at its current location in Colleyville since 1999.
City Council Minutes November 5, 2019
City of Colleyville Page 7
Councilmember Dodson asked if an interconnected parking lot agreement with the
adjoining properties has been secured.
Mr. Hollier stated they have reached out several times, however, there is no
interest and the owner of Red Barn BBQ does not believe such connectivity would
be of help to him.
City Manager Jerry Ducay asked Mr. Hollier and Mr. Seles if they would be in
agreement with providing an easement to the southwest three parking spaces
which would allow for interconnectivity in the future. Mr. Hollier agreed and staff
was directed to incorporate the change in the ordinance.
Councilmember Dodson asked about the drainage. Following discussion, it was
determined drainage was not being altered and all details would be worked out
during the site plan approval process.
Councilmember Dodson asked if the visibility triangle is being met. Director Bryner
and City Manager Ducay agreed the visibility triangle will be met.
Councilmember Nakamura opened the public hearing at 8:20 p.m.
Kathy Handley, 204 Timberline North, stated she was glad the business would not
compete with Red Barn but wanted to know if the City will be financially impacted
by the business and if it is the best use.
There were no others present wishing to speak and Councilmember Nakamura
closed the public hearing at 8:22 p.m.
Councilmember Nakamura stated the City will benefit from both the property tax
and sales tax generated by the business.
This was the first reading, therefore, City Council did not take any action.
5b Ordinance O-19-2101
Presentation and discussion of a Special Use Permit for a Fence to extend
into the required street side yard on Lot 2, Block 1, of the Hodgkiss Place
II Addition, located at 2608 Highland Meadow Drive, Case ZC19-013
Councilmember Nakamura read the caption of Ordinance O-19-2101.
Community Development Director Ben Bryner presented this item, noting the
applicant is requesting approval of an SUP to allow for an 8 foot cedar fence to be
located on the corner street side property line and within the street side yard of
the property and the permit was submitted just before the last amendments to the
fence regulations. Director Bryner also stated the Planning and Zoning
City Council Minutes November 5, 2019
City of Colleyville Page 8
Commission recommended approval with a 5-foot setback requirement from the
side street property line, and the applicant is willing to meet this condition.
Jake Stone, 2608 Highland Meadow Drive, the applicant, provided photographs of
the property and stated the HOA is in agreement with the request.
There was general discussion and review of the photographs and need for the
fence.
Councilmember Nakamura opened the public hearing at 8:41 p.m. There was no
one present wishing to speak and Councilmember Nakamura closed the public
hearing at 8:41 p.m.
This was the first reading, therefore, City Council did not take any action.
5c Ordinance O-19-2102
Presentation and discussion of a zoning change from CC-1 Village Retail
to PUD-C Planned Unit Development – Commercial on Lot 1A, Block 1, in
the Applebee’s Addition, located at 5150 Colleyville Boulevard, Case
ZC19-014
Councilmember Nakamura read the caption of Ordinance O-19-2102.
Community Development Director Ben Bryner presented this item, specifically
noting the property complies with most of the minimum physical requirements
described for the requested PUD-C designation. The variances being sought
include: reduction in the 20 foot landscaping buffer required along Colleyville
Boulevard down to 10.5 feet; reduction in required parking spaces from 51 to 49;
and, in lieu of a low, solid 30 inch wall where parking is adjacent to residential
properties a solid landscaping buffer with shrubs 30 inches in height. Director
Bryner stated the request fits into a recent trend of commercial development along
Colleyville Boulevard. He continued, noting the restaurant with drive-through use
has been identified in the Land Development Code as allowed in the CC-2
Shopping Center district and therefore approval of this PUD includes approval of
the drive-through restaurant use.
Councilmember Wheat asked if there has been any discussion of additional
elements for the building, noting she would like to see details added which match
our community.
City Manager Jerry Ducay stated the solid masonry wall is important and was
added for a reason. Councilmember Dodson stated the wall was of concern to him
as well.
Bryan Burger, 17103 Preston Road, Dallas, the applicant, stated the request for
the live screening instead of the masonry wall was due to the parking lot elevation
City Council Minutes November 5, 2019
City of Colleyville Page 9
being three feet lower than the street level. If required to place the solid wall,
parking space would be lost, but a live screening would allow a two tier planting
with double rows.
Following discussion, the City Manager and applicant agreed they would work to
find a solution regarding the wall and/or live screening prior to the next meeting.
There was general discussion regarding lighting and the drive through lane
alignment.
Councilmember Wheat asked for additional design features in the front of the
building, requesting the addition of stone.
Councilmember Nakamura opened the public hearing at 9:09 p.m.
Dee McNosky, 5108 Pleasant Run Road, spoke in opposition to the item, with
concern for the shrubs, the amount of traffic in the drive through lane, the drive
through lane alignment, and enforcement of the requirements.
Kathy Hadley, 204 Timberline North, spoke in favor of this item.
Evan Garcia, 616 Eudaly, spoke in opposition of this item as it is not consistent
with the use, and stated concerns for the high traffic and the tightness of the site.
There were no others present wishing to speak and Councilmember Nakamura
closed the public hearing at 9:19 p.m.
Councilmember Nakamura summarized the items to be addressed before the next
meeting: solid wall or landscape, adding stone to the building front, and
landscaping.
This was a first reading, therefore, City Council did not take any action.
5d Ordinance O-19-2103
Presentation and discussion of a Special Use Permit for a fence to extend
into the required street side yard on Lot 20, Block 1, of the Creekside at
Colleyville Addition, located at 4708 Latour Lane, Case ZC19-016
Councilmember Nakamura read the caption of Ordinance O-19-2103.
Community Development Director Ben Bryner presented this item and gave a
review of the Land Development Code requirements.
Doyle Miller, 4708 Latour Lane, the applicant, provided photographs of the side
yard and asked to be allowed to keep the fence with gate on the wall in the back
of the home.
City Council Minutes November 5, 2019
City of Colleyville Page 10
There was general discussion regarding the request, the circumstance, and the
safety of the wall. City Council agreed the request is necessary and straight-
forward.
Councilmember Nakamura opened the public hearing at 9:39 p.m. There was no
one present wishing to speak and Councilmember Nakamura closed the public
hearing at 9:39 p.m.
This was the first reading, therefore, City Council did not take any action.
6. CITIZEN COMMENTS
Kathy Hadley, 204 Timberline North, expressed her concern for the speed in the
roundabouts, requested consideration of lighting the trees in the medians on SH26
and adding bird baths for beauty. Mrs. Hadley also thanked the City and TxDOT
for the directional signs on Glade Road and SH26.
7. REPORTS
Planning and Zoning Commission - September 10, 2018
Planning and Zoning Commission Worksession - September 24, 2018
Planning and Zoning Commission - September 24, 2018
Planning and Zoning Commission - October 8, 2018
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR TUESDAY,
NOVEMBER 5, 2019 - READING AND PUBLIC HEARING - RESOLUTION
R-19-4434
This item was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Councilmember Nakamura
adjourned the meeting without objection by the City Council at 9:46 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 19TH DAY OF NOVEMBER
2019.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary