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HomeMy WebLinkAboutColleyville Center-Agenda Packets-11/18/2019City of Colleyville                                                                                    Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 18, 2019 5:30 p.m. Colleyville Center 5301 Riverwalk Drive  1.CALL TO ORDER 2. APPROVAL OF MINUTES  August 19, 2019 3.REGULAR AGENDA ITEMS    3a Review of the 2019 Year­to­Date Performance 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday,  November 15, 2019 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board,  Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Colleyville Center Administrative Assistant at  least 48 hours in advance at 817.503.1330, and reasonable accommodations will  be made to assist you.  COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2019 – THIRD QUARTER MEETING AUGUST 19, 2019 MINUTES Present: Chair Mark Johnson, Julie George, Judy Goodwin, Louis Miller, Fred Mills, Anna Nackley, Paul Vigiletti Center Manager Leslie Hill, Center Sales & Event Specialist Ronni Orr Absent: Lakkurreddi Alagarsamy, Darla Dennison, Earlene Garvey, Adrienne Lothery, Amy Redfearn, Sandi Totherow 1. The Meeting was called to order at 5:33 p.m. by Chair Mark Johnson. a. This was an unofficial call to order since a quorum was not met. 2. The minutes were approved as written for Q3 2019. a. There was no motion for approval of the minutes. b. Motion was not seconded. 3. Regular Agenda Items 3a. Q3 FY19 Performance Update a) Paul Vigiletti volunteered to gather information (i.e., capacity, pricing, etc.) of new event venue (Montclair) and report back to Leslie. b) Question (Paul Vigiletti): Does the $15K landscaping cost include the front of the Center? a. Answer (Leslie Hill): No, the front of the Center is not included. 4. Meeting was adjourned at 6:14 p.m. Next scheduled meeting will be Monday, November 18th 2019. a. This was an unofficial adjournment since a quorum was not met. b. There was no motion for the adjournment of the meeting. c. Motion was not seconded. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 11/18/2019 Number Type Regular Agenda Items Department City Secretary Title Review of the 2019 Year-to-Date Performance Explanation Staff will provide a Fiscal Year 20 year-end review. Attachments 1.Colleyville Center FY20 Year-End Review presentation Colleyville Center Ending FY 2019 Update Leslie H. Hill November 18, 2019 Agenda •FY 2019 Annual Performance Update 2019 •314 Events •Market competition continues to increase in region •Corporate venue management Multiple locations in DFW •Colleyville venues •Montclair •Aristide (Formerly Piazza) •Center policy changes in 2018 affected 2019 bookings •Weekend capacity decrease from 300 to 200 •Deposit increased from $500 to $1,000 CENTER DASHBOARD 2019 TARGET 2019 ECONOMIC IMPACT (CLIENTS USING LOCAL MERCHANTS) 70%70% UTILIZATION RESIDENT 13%14% NON-RESIDENT 30%31% NON-PROFIT 49%46% CITY EVENTS 8%9% COST RECOVERY ≥ 70%50% CUSTOMER SATISFACTION 97.5%97.5% REVENUE $230,000 $158,242 TOTAL EVENTS 320 314 BUSINESS ACCOMPLISHMENTS •97.5% Customer satisfaction metrics met target •Secured grant funding from local non-profits •$10K Colleyville Garden Club •$ 2K Colleyville Lions Club •Bluebonnet Garden completed providing additional revenue opportunities CUSTOMER SERVICE •Customer satisfaction- “Excellent” rating- 97.5% •Multiple pre-event contacts continues for 5th year to determine client technical, room layouts, and vendor needs •Follow up includes personalized thank-you card, request for online recommendations •Music-Lobby and Bluebonnet Patio 20% 23% 57% 0% RESIDENTS NON-PROFIT /HOA NON RESIDENT CITY EVENTS /MTGS FY19 REVENUE BY SEGMENT 14% 46% 31% 9% RESIDENTS NON-PROFIT /HOA NON RESIDENT CITY EVENTS /MTGS FY19 utilization by segment 78% 70%66% 81% 75% 62%65% 52%50% HISTORICAL COST RECOVERY 2011 2012 2013 2014 2015 2016 2017 2018 YTD 2019 FY2019 MILESTONES January/February 2019 – Designs/ estimates fine tuned for patio addition, stage construction April 2019- Construction bids accepted for review May 2019- City Council approved contractor bids Summer 2019 - Construction began Bluebonnet Garden completed Palladium Window fixed and doors installed September 2019-Center open house FY2020 PLANS October 2020 –Trees (22) planted on grounds Summer 2020- Roof replacement 2020 CENTER ADVISORY MEETINGS FEBRUARY 17 MAY 18 AUGUST 17 NOVEMBER 16