HomeMy WebLinkAboutColleyville Community Garden Advisory Committee Agenda Packet - 09.18.19City of Colleyville Page 1
Colleyville Community
Garden Advisory
Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, September 18, 2019
6:00 p.m.
Colleyville Senior Center
2512 Glade Road, Colleyville
1.CALL TO ORDER
2. APPROVAL OF MINUTES
3.REGULAR AGENDA ITEMS
3a Discussion of the Colleyville Community Garden Advisory Committee
status
3b Appointment of a Chair and discussion of other appointed offices and
responsibilities
3c Update from subcommittees
4.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
September 13, 2019 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
CCG Minutes
July 25, 2019
Colleyville Senior Center, 2512 Glade Rd, Colleyville
6:00 pm
Attendees
Committee members: Rich Hendler, Natalie Genco, Amanda Novak, Pam Buie, Linda Newton
City Representative: Lisa Escobedo
Absent: Uma Lal
Call to order
The meeting was called to order by Chairman Natalie Genco at 6:00 pm
Approval of June minutes
We voted to approve the minutes from our June 27, 2019. Our July meeting was unofficial due to lack
of quorum and therefore the minutes from the July meeting do not require approval.
List of items to approve
Natalie read a list of items she would like for us to approve today to get things moving. It included:
Our literature and sponsorship sheet so she can begin fundraising
Our site plan
Phases for our community garden
Our budget
Our Big Dig Date
Site Plan
It was decided to table the site plan once again so Amanda could do a redraw. Ideas Amanda plans to
include in the redraw include: raised beds near the sidewalk, design for arbors, possibly put a flowering
tree in the middle of the garden, break up beds with a circular bed in the middle, herb garden for fireman.
Amanda will be able to provide a cleaner copy of the site plan then the one we currently have for our
presentation to the city.
Next Meeting
Our next meeting is planned for Thursday, August 22, 2019 at 6:00 pm at the Senior Center. Lisa
reminded us that agenda items should be sent to her one week ahead of the meeting.
Mulch
We are still debating how much mulch will cost for the garden. Natalie believes that the City of
Colleyville can provide all the free mulch we need. Committee members were concerned that the mulch
from the city may not be as high of quality as we need. Natalie stated that lower quality mulch is actually
better for our purpose as it tends to be larger chunks and holds water better and breaks down more slowly.
Natalie will check into whether we can get additional free mulch from Grapevine. Lisa will as ask the
Colleyville City Manager how much mulch they expect from Colleyville’s new tree trimming program
on major roadways, which should begin in October, 2019
Presentation to the city regarding our final plans
Rich was particularly concerned regarding exactly what we plan to present to the city. Natalie is
confident we already have what we need for a presentation but that our committee needs to begin
agreeing and approving details so we can move ahead.
Moving Date of Big Dig Day
Natalie believes that if we pull together and wrap up a few details we should be ready for our big dig in
November. Amanda wants to first redraw our plans and redo policies and procedures, etc. Linda is
concerned about having enough volunteers and asked why more people aren’t coming to our meetings.
Natalie explained that many people who like to garden don’t enjoy sitting through long meetings and
that many have expressed interest in getting involved once the garden gets going.
We decided to postpone our big dig day until around February to allow more time.
Adopt a Plot and Policies and Procedures
Natalie suggested working via email on shoring up our Adopt a Plot policy, policies and procedures, etc
in order to move things along. We can agree on these informally and then vote on them at our next
meeting. These are under Amanda’s umbrella.
Support for the Community Garden
Linda questioned whether there is adequate support for the community garden. Natalie mentioned that
there was a survey sent out by the city where she believes around 75 people expressed interest. Lisa will
research to find the survey info for Linda.
Finding volunteers
Linda wants us to compile a list of potential volunteers. Rich will begin working on this. Linda suggested
we also begin to compile a list of those who want to adopt plots.
Approval of Literature and sponsorship sheet
We voted to approve both of these which were prepared by Linda. It was decided that we cannot yet take
checks for sponsorship but that we would instead take pledges. It is believed we are too far away from
having final plans for our community garden to begin taking checks and we don’t want to have to return
them.
Fundraising idea-Bear Creek Liquor
Natalie presented an idea she has for a wine tasting fundraising event at Bear Creek Liquor. This would
bring attention to our project and raise funds. Our cost for the event would be $15 per person and we
could charge attendees $25 or $30. Everyone liked the idea and we decided October would be an ideal
month for this event.
Vice Chair and Secretary
We wanted to vote on these positions at this meeting but Linda suggested we wait until next meeting
when everyone is present. We agreed to wait as suggested. Natalie suggested we consider requesting via
email who is interested in these positions as we rarely have a meeting when we have everyone present.
Adjourned
Rich moved to adjourn at 7:56 pm. Amanda seconded. All voted to adjourn
Minutes
Submitted by Chairman, Natalie Genco