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HomeMy WebLinkAboutLibrary Board-Minutes-02/12/2018 City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 12, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Kay Newton called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present Board members: Chairperson Kay Newton, Pat Jones, Molly Skinner, Merry Graves, Seanna Billinger, Cecilia Sublette, Mike Sexton, Ex-Officio Joan Roberts; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell, Architect Aaron Babcock Absent Board members: Billie Tuttle, Gary McPherson 2. APPROVAL OF MINUTES September 11, 2017 A motion was made by Molly Skinner and seconded by Seanna Billinger to approve the September 11, 2017 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board members Chair Kay Newton requested board members to introduce themselves and provide background information. 3b Election of Chair and Vice-Chair A motion was made by Kay Newton and seconded by Mike Sexton to nominate Molly Skinner for Chair of the Colleyville Library Board. A motion was made by Kay Newton and seconded by Mike Sexton to nominate Seanna Billinger as Vice-Chair of the Colleyville Library Board. The nominations were approved, as presented, with a unanimous vote. 3c Update on the Library Spatial Reconfiguration Project Aaron Babcock, of Hidell and Associates Architects, gave an overview of the Colleyville Public Library Long-Range Plan and presented an update on the Library Spatial Reconfiguration Project. Babcock stated the Library Spatial Reconfiguration Project Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 2 would: 1) adjust collection allocation by decreasing the size of areas not circulating well and allowing more space for areas with a trend of high circulation, 2) reallocate space in order to have a variety of seating for patrons with different needs, and 3) adjust spacing and layout of the general floor plan to make navigation of the Library more user friendly Babcock displayed and explained potential changes to the first floor including: new layout, different types of seating (booth, pod, lounge), mobile shelving, furniture adjustments to the first floor meeting room, increased signage and visual cues, carpet replacement, and additional lighting and electricity. Babcock displayed and explained potential changes to the second floor including: a new layout resulting in a Toddler Zone and a separate area for older kids with activity tables for each, expansion of the popular AWE computer collection, mobile tables and chairs, the addition of lounge seating in front of the meeting rooms, and increased lighting and electricity. Babcock also explained the update and relocation of the self-check machines and additional lighting in the meeting rooms. Babcock stated that the proposed updates to the Library Spatial Reconfiguration Project would be presented to City Council on February 20, 2018 during the Worksession. Babcock explained the timing of the Project, with consideration to the bid process and the space needed for the Summer Reading Program, and the total Project cost estimate of $530,000.00. Mike Sexton questioned the source of funding for the Project. Mary Rodne explained that funding had already been approved in the FY2018 Colleyville Economic Development Corporation (CEDC) budget. 3d Review of Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines outlined in Section 2.6 and describ ed the general frequency of Library Board meetings. 3e Update on cloudLibrary and the cloudLink Rodne provided background information on the Library’s digital material catalog from the first agreement with Overdrive to the current agreement with Bibliote cha’s cloudLibrary. Rodne explained that the cloudLink agreement has allowed libraries to share digital content with other libraries. Rodne stated the cloudLink agreement now includes 17 Texas public libraries and over 100,000 digital items. Rodne explained that, additionally, this agreement includes a “pay per use” feature that has increased the number of items included in our catalog without paying the full purchase price. Rodne referenced the Library’s statistics regarding digital usage as an indicator o f the popularity and increased usage of digital materials. Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 3 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of September 2017 through January 2018. B. Donations: Rodne stated that the Library had received a total of $4,287.31 in December 2017 and January 2018. In December, the Library received $100.00 from James and Sharon Schide; $52.31 from the Friends of the Colleyville Public Library; $200.00 from William and Nancy Bowen; $100.00 from David and Pam Brandt; and, $1000.00 from Jerome Obinabo. In January, the Library received $500.00 from the Friends of the Colleyville Public Library for Summer Reading 2018 Grand Prizes; $1,000.00 from Ann Maddux for e-Audio or CD Books; $335.00 from a local book club; and, $1,000.00 from the Colleyville Lions Club for the purchase of large print fiction. C. Programs: Rodne provided an update on the Pete the Cat themed Winter Reading Program which would include incentives for Story Time attendance and checking out books. Rodne gave introductory details for the upcoming dinosaur-themed Summer Reading Program and stated that performers had been booked for the full Program. 4b Friends of the Colleyville Public Library Report President Joan Roberts provided an introduction to the mission of the Friends of the Colleyville Public Library. Roberts explained their fundraising efforts through the collection and resale of donated books and that funds raised support Library programs and the Reconfiguration Project. Roberts stated that the annual Friends Book Sale had been scheduled for April 28, 2018, in addition to two sales scheduled onsite of the new Colleyville Farmers’ Market. 4c Colleyville Public Library Foundation Report President Pat Jones provided an introduction to the mission of the Colleyville Library Foundation with recognition of the Glaser Family Foundation for their 15 years of support of the Summer Reading Program; the Foundation’s participation in the North Texas Giving Day; and, the Foundation’s participation in Amazon Smile. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 4 6. ADJOURNMENT A motion was made by Joan Roberts and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 7:40 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 9th DAY OF April, 2018. Minutes taken and prepared by: Kristi Isbell Library Community Events Coordinator