HomeMy WebLinkAboutLibrary Board-Minutes-06/11/2018 City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 11, 2018
6:00 p.m.
Colleyville Public Library
110 Main Street
1.CALL TO ORDER
Vice-Chair Seanna Billinger called the meeting of the Colleyville Library Board to order
at 6:12 p.m.
Present Board members: Vice-Chair Seanna Billinger, Kay Newton, Gary McPherson,
Pat Jones, Merry Graves, Cecilia Sublette, Ex-Officio Joan Roberts; City Staff: Library
Director Mary Rodne, Library Community Events Coordinator Kristi Isbell
Absent Board members: Molly Skinner, Billie Tuttle, Mike Sexton
2. APPROVAL OF MINUTES
April 9, 2018
A motion was made by Pat Jones and seconded by Kay Newton to approve the April 9,
2018 minutes, as amended with a correction to the Board’s June meeting date. The
motion was approved unanimously.
3.REGULAR AGENDA ITEMS
3a Overview of the 2018 Summer Reading Program
Mary Rodne stated that about 650 people attended the Summer Reading Kick-Off Party
and 315 children were registered in classes with 77 children on waitlist because all
classes were full. Rodne explained that the reading program registration was pacing
faster than in 2017 with 998 children, 52 adults, and 25 teens registered as of June
11. Rodne described the new Sweet Treats at the Library feature in which a Colleyville
business is onsite, following the Tuesday/Thursday performer program, to sell treats
such as frozen yogurt, snow cones, and ice cream scoops. Rodne described another
new feature of the program that incentivized patrons to find the dinosaur (Summer
Reading Program dinosaur decal) in a supporting Colleyville business, promote on their
Instagram account, and then be entered into a gift card drawing.
3b Update on the Library Spatial Reconfiguration Project
Director Rodne reported that the bid process began for the construction aspect of the
Library Spatial Reconfiguration Project (Project) on May 27 and, as of June 11, there
were six contractors who expressed interest in the Project. Rodne stated the bid
opening was set for June 14. Rodne further explained that the furniture bid process
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began on June 10 and the bid opening was set for June 26. Rodne stated that the
accepted and approved bids would be presented to City Council on July 2 and Library
Board members were invited to attend that meeting. Rodne reminded the Board that
there would be some disruption in service because of parking spots used for staging
and a brief Library closure for carpet installation.
3c Discussion of Items for Future Agendas
Discussion ensued regarding theme ideas for future Summer Reading Programs. Rodne
stated that an outer space theme was being considered for 2019, in correlation to the
50th anniversary of the moon landing. Cecilia Sublette contributed ideas that included
a beach theme, kitchen science/cooking theme, and weather theme.
The next regularly scheduled meeting was tentatively set for Monday, August 13, 2018.
4.REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics for the months of April and May
2018.
B. Donations:
Rodne stated that there were no donations received in April and a total of $5,283.73
were received in May 2018. The Library received $5,000.00 from the Colleyville
Woman’s Club for the purchase of STEM kits; $83.73 from Better World Books through
the Friends of the Colleyville Public Library; $100.00 from Stephen and Molly Skinner
for the Summer Reading Program; and, $100.00 from the Colleyville Garden Club for
the purchase of gardening materials.
C. Programs:
Rodne reiterated the successful beginning of the Summer Reading Program and added
that the new coffee program has been popular with patrons. Rodne explained that
Library staff were also involved in the City’s outdoor movie program, Movies in the
Village, with the next event date on Thursday, June 14.
4b Friends of the Colleyville Public Library Report
Joan Roberts detailed the Friends’ work to find buyers, sort, and solicit payment for the
Library’s withdrawn books. Roberts stated that the Friends’ annual meeting would be
held on Thursday, June 14, and would include the election of officers.
4c Colleyville Public Library Foundation
Pat Jones reminded Board members of the Foundation’s participation in the Amazon
Smile program and that bookmarks would be located throughout the Library with
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information. Jones described the City’s recent social media publicity celebrating the
Glaser Family Foundation’s 15 years of generous support of the Library’s Summer
Reading Program.
5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6.ADJOURNMENT
A motion was made by Joan Roberts and seconded by Kay Newton to adjourn the
meeting of the Colleyville Library Board at 6:43 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
13TH DAY OF AUGUST, 2018.
Minutes taken and prepared by:
Kristi Isbell,
Library Community Events Coordinator