HomeMy WebLinkAboutLibrary Board-Minutes-08/13/2018
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, August 13, 2018
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05
p.m.
Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Pat
Jones, Merry Graves, Cecilia Sublette, Ex-Officio Joan Roberts; City Staff: Library
Director Mary Rodne, Library Community Events Coordinator Kristi Isbell
Absent Board members: Seanna Billinger, Billie Tuttle, Mike Sexton
2. APPROVAL OF MINUTES
June 11, 2018
A motion was made by Kay Newton and seconded by Gary McPherson to approve the
June 11, 2018 minutes. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Library Board appointments update
Director Mary Rodne stated that letters were mailed to Board members whose terms
were expiring and information on the Library Board application process could be found
on the City’s website.
3b City of Colleyville Fiscal Year 2019 (FY19) budget update
Rodne reported that more of the Library’s operating budget was moved from the City’s
General Fund to the CEDC (Colleyville Economic Development Corporation) Fund and
the Library Voluntary Fund. Gary McPherson questioned the reason for the shift in
Library funding. Rodne explained that there was funding available through CEDC (a tax
used for certain expenditures) and that the Library qualified for this type of funding.
3c Update on the Library Spatial Reconfiguration Project
Rodne stated that three bids were received for the construction portion of the Project
and that Scott Beck Construction was awarded the contract. Library Interiors of Texas
Colleyville Library Board Minutes August 13, 2018
City of Colleyville Page 2
was awarded the contract for the furniture portion of the Project. All bids were higher
than anticipated, because of market trends, and some features were eliminated from
the Project in order to stay on budget. Rodne distributed a Project cost outline and
explained that City Council approved the use of $459,470.00 from CEDC funding for
the Project and the Friends of the Colleyville Public Library and Colleyville Library
Foundation had each approved $20,000.00 from their respective funds. Rodne stated
the remaining funds needed would come from various donations already received.
Rodne stated that the Project should be complete by November 2018.
3d Approval of the use of the Voluntary Library Fund for purchase of library
materials, materials processing supplies, and library programs.
Director Rodne presented an overview of the Voluntary Library Fund report, which gave
projections through September 2018. Rodne stated that the anticipated available funds
were about $167,241.00 and requested $165,000.00 be used for the purchase of
library materials, materials processing supplies, and programs. The board discussed
the proposed expenditures of $165,000.00 for the purchase of collection materials,
materials processing supplies, and library programs and the merit of increasing the
amount approved to not exceed $167,000.00. A motion was made by Pat Jones and
seconded by Kay Newton to make a recommendation to City Council to proceed with
the expenditure of these funds for the purchase of library materials, mate rials
processing supplies, and library programs, in an amount not to exceed $167,000.00
for the FY2019 budget year. The motion was approved unanimously.
3e Discussion of Items for Future Agendas
Rodne stated that the completion of the Project in November would coincide with the
Library’s fifteenth anniversary on November 24, 2018 and that it could be fitting to
host some type of celebration. Board Members were in favor and discussion ensued
regarding possible ideas and timing. The next regularly scheduled meeting was
tentatively set for Monday, October 8, 2018.
4. REPORTS
4a Librarian's Report
A. Monthly Statistics:
Director Rodne provided an overview of the statistics for the months of July and August
2018 and explained that overall Library usage had increased. Rodne further provided
an update on the cloudLibrary agreement and the increased library participation and
patron circulation.
Colleyville Library Board Minutes August 13, 2018
City of Colleyville Page 3
B. Donations:
Rodne stated that the Library received $300.00 in June and no donations in July 2018.
In June, the Library received $300.00 from Amy Dowell for the purchase of juvenile
books in honor of the birthdays of her three children.
C. Programs:
Rodne distributed and explained the Summer Reading Spotlight, a newsletter
highlighting the statistics, sponsors, programs, and photos from the 2018 Summer
Reading Program.
4b Friends of the Colleyville Library Report
Joan Roberts stated the Friends worked throughout the summer to sort through
donated materials and worked with buyers to obtain the highest amount in order to
support the Library. Roberts reported that the Friends elected the following new
officers: Kay Newton, President; Joan Roberts, Treasurer; Mary Alice Rippe, VP -
Membership; and, Pam Pugliese, Secretary.
4c Colleyville Public Library Foundation Report
Pat Jones reported that the Foundation would be participating in North Texas Giving
Day 2018 on September 20 and that giving could be scheduled beginning on Monday,
September 10. Jones provided information on types of fundraisers and events hosted
by the Foundation in the past.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
A motion was made by Merry Graves and seconded by Pat Jones to adjourn the meeting
of the Colleyville Library Board at 6:50 p.m. The motion was approved unanimously.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 8th
DAY OF October, 2018.
Minutes taken and prepared by:
Kristi Isbell,
Community Events Coordinator
62,058
Items
Circulated
1,446
Enrolled
in Reading Program
180
Programs
Presented June—July 2018
Toddler Tales◊Preschool Palooza◊Tiny Treasures◊
Shake, Rattle & 3’s◊Chomp It Up◊Exploratorium◊
Dino-Mighty Kids◊Shake, Rattle, & Read◊
Rocket Readers◊Chess Club◊Lego Mania◊
Family Movie Days◊Performers◊Bounce Time◊Books N
Brunch◊Late Edition◊Keeping It Real Non-Fiction Book
Club◊Reel Talk◊Get Crafty◊Spa-Tacular
May—July 2018
1,249 children ◊ 50 teens ◊ 147 adults
Since 2004, Colleyville’s
Summer Reading Program
has enrolled almost 19,000!
In 15 years, over 107,000 area children,
teens, and adults have experienced
“community” through over 1400
Summer Reading events in Colleyville.
Attended by:
10,217 children
159 teens/adults
10,376 TOTAL
Colleyville Public Library
Summer Reading Program
and the following supporters:
Alley Cats Entertainment, Hurst
Black Walnut Café, Colleyville
Buttermilk Sky Pie, Colleyville
Celebrity Café & Bakery, Colleyville
Chicken Salad Chick, Hurst
Chick Fil A, Hurst
Costa Vida, Colleyville
Dallas Zoo
Dave & Busters, Euless
Fort Worth Museum of Science & History
Friends of the Colleyville Public Library
La Hacienda Ranch, Colleyville
Lego Land / Sea Life
Loveria Cafe
Market Street, Colleyville
McAlister’s Deli, Colleyville
McDonald’s, Colleyville
Menchie’s Frozen Yogurt, Colleyville
Palio’s Pizza
Pinnacle Bank
Snuffer’s Restaurant
Sonic, Colleyville
Studio Movie Grill, Colleyville
Sweet & Sassy, Southlake
Teddy’s Bigger Burgers, Colleyville
Texas Rangers Baseball
Whataburger
to the
The Robert J. and Helen H.
Glaser Family Foundation
and
NRH20 Family Water Park
Message from Child: “I Love Library!”
“Great Programs! Thank you!!!”
“Thank you- we have enjoyed each program
and will continue to attend many in the
future!”
“It (the Summer Reading Program) was
great! Thank you!”
“Thank you for the wonderful, informative,
and entertaining Tuesday / Thursday after-
noon programs. You made our summer so
much more fun and worthwhile.”
“Thank you for the opening and closing
programs. The Finale is fun for everyone.”
“My family greatly appreciates all the efforts
by the friendly and helpful staff. You make
our summer a very positive and fun
experience!”
“...very happy with all the programs at the
Library.”
“Thanks for all you do!”
“Thank you for providing such wonderful
Tues/Thurs. performers. My kids have loved
them all and look forward to coming.”
“Thank you!!! We love Bounce Time!”
A summer well-spent at the Library was
made complete with the help of Colleyville
businesses. We want to thank Teddy’s
Bigger Burgers, Britt’s Sno Cones, and
Menchie’s Frozen Yogurt for being onsite
to sell cool and refreshing sweet treats on
Tuesday and Thursday afternoons!
COLLEYVILLE PUBLIC LIBRARY
Reconfiguration Project Budget
Project Funding Actual
Available Funding
City of Colleyville CEDC Funding 459,470.00$
Total Available CEDC Funding 459,470.00$
Other Available Funding
Library Donations (Cash)68,240.77$
Library Donations (Expansion Project Remaining)35,360.00$
Friends of the Library 20,000.00$
Library Foundation (pending approval)20,000.00$
Baylor 15,000.00$
Total Other Available Funding 158,600.77$
Total Available Funding 618,070.77$ -$ -$
Project Project Cost Projected Expended Unexpended Balances
Construction:
Scott Beck Construction Base Bid Cost 264,560.00$
Alternate No. 1 6,000.00$
Project Contingency 13,400.00$
Total Construction Cost 283,960.00$
Furniture:
Bid Package A (Furniture)152,079.48$
Bid Package B (Shelving)60,157.33$
Total Construction Cost 212,236.81$
Professional Fee 37,000.00$
Total Project Cost 533,196.81$
Technology:
Material Handling 54,817.20$
New Security Gates 13,434.00$
Total Technology Costs 68,251.20$
601,448.01$ -$ -$ 601,448.01$