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Home My WebLink AboutLibrary Board-Agenda Packets-06/10/2019City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, June 10, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES April 8, 2019 3.REGULAR AGENDA ITEMS 3a Update on the 2019 Summer Reading Program 3b Update on the Library Spatial Reconfiguration Project 3c Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards June 7, 2019 by 5:00 p.m. Kristi Isbell, Library Community Events Coodinator A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. Colleyville Library Board Agenda June 10, 2019 City of Colleyville Page 2 If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 8, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:01 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Pat Jones, Billie Tuttle, Lourdes McWithey, Cecilia Sublette, Merry Graves ; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Mike Sexton 2. APPROVAL OF MINUTES February 11, 2019 A motion was made by Pat Jones and seconded by Kay Newton to approve the February 11, 2019 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Overview of the 2019 Summer Reading Program Director Rodne explained that the 2019 Summer Reading Program would begin with the Kick-Off Party on Friday, May 31 and classes would begin on Monday, June 3. Rodne stated that the flyer and brochure detailing the programs were almost complete, that the planning of the prize room was in progress, and that the program would be promoted at the four Colleyville elementary schools, again, this year. Rodne showed the Library Board the Summer Reading logo and provided details on the prize t-shirt. Rodne stated that the Cool Treats at the Library feature, on Tuesdays and Thursdays after the performer programming, would continue with the Colleyville Sonic this year. 3b Discussion of Items for Future Agendas Rodne stated that a future agenda item would include an update to the Library’s policies and procedures. The next regularly scheduled meeting was tentatively set for Monday, June 10, 2019. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of February through March 2019. Rodne explained that staff was monitoring the “persons visiting the library” statistic and exploring the differences in how it tracks visitors. B. Donations: Rodne stated that the Library received $11,000.00 February through March 2019 . In March 2019, the Library received $10,000.00 from the Colleyville Public Library Foundation and the Glaser Family Foundation in support of the 2019 Summer Reading Program. Also, in March, the Library received $500.00 from the Friends of the Colleyville Public Library and $500.00 from the Colleyville Library Foundation for use in the Library’s Open House on March 30, 2019. C. Programs: Rodne reported that 319 children participated in the Winter Reading Program. Rodne included information on a Green Program series, for adults, coordinated by Rich Hendler, that would begin on Tuesday, April 9 and include topics on birding opportunities, composting and recycling, and more. 4b Friends of the Colleyville Public Library Report Kay Newton stated that the Friends annual book sale would be on Saturday, May 4 beginning at 9:00 a.m. for Friends members and 10:00 a.m. for general public. Newton reported at the Friends have approved raising membership rates from $6.00 to $10.00 for individual and $10.00 to $15.00 for a family membership beginning July 2019. Newton added that membership rates have remained the same since 1991. Newton reported that the Friends will donate $500.00 to purchase Summer Reading Program grand prizes. 4c Colleyville Public Library Foundation Report Pat Jones reported that the Glaser Family Foundation had donated $10,000 in support of the Summer Reading Program for the 16th year. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Billie Tuttle and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:23 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell, Library Community Events Coordinator City of Colleyville Page 1 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 6/10/2019 Number Type Regular Agenda Items Department Library Title Update on the 2019 Summer Reading Program Strategic Plan Explanation Library Director Mary Rodne will provide an update on the 2019 Summer Reading Program. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 6/10/2019 Number Type Regular Agenda Items Department Library Title Update on the Library Spatial Reconfiguration Project Strategic Plan Explanation Director Mary Rodne will provide information on the final details of the Library Spatial Reconfiguration Project. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 6/10/2019 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Strategic Plan Explanation This item allows for the Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 6/10/2019 Number Type Report Department Library Title Librarian's Report Strategic Plan Explanation The reports provided are to update the Board members on the statistics for the months of April through May 2019. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - May 2019 2.Volunteer Hours Summary - FY2018-2019 May 2019 May 2018 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 5,760 8,838 -35%41,179 62,644 -34% 109 98 11%1,037 677 53% Gate Count 5,168 8,324 -38%36,523 58,918 -38% Cloud Library Activity 483 416 16%3,619 3,049 19% 30,379 26,497 15%172,349 205,704 -16% 283.00 392.00 -28%1,921.00 2,356.00 -18% 248.00 89.00 179%863.51 811.00 6% 36 29 24%409 428 -4% 1,977 1,473 34%12,252 12,870 -5% Users Users 112 113 -1%760 835 -9% 221 198 12%879 1,719 -49% 102 72 42%597 468 28% 20,652 19,039 8%139,361 140,622 -1% Cloud Library 3,554 4,093 -13%27,002 25,569 6% 511 231 121%4,163 2,982 40% 61 37 65%367 481 -24% -71 -788 91%68,596 72,183 -5% $1,778.45 $1,637.05 9%$12,054.65 $11,711.44 3% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MAY 2019 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION COLLECTION Zinio OneClickdigital LIBRARY RECEIPTS Resident 16,795 81% Non Resident 3,857 19% Resident 1,961 99%***All offsite programs are counted as residents Non Resident 16 1% Resident 79 77% Non Resident 23 23% CIRCULATION PROGRAM ATTENDANCE CARD REGISTRATIONS MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 4.50 1 9.75 2 0.00 0 23.25 6 0.00 0 38 9 November 17.66 4 9.00 3 167.00 37 39.00 12 0.00 0 233 56 December 1.50 2 4.00 1 0.00 0 22.00 13 0.00 0 28 16 January 8.50 1 13.75 3 0.00 0 32.50 14 20.00 1 75 19 February 9.60 1 12.25 3 0.00 0 20.00 10 7.50 2 49 16 March 7.00 1 19.00 4 0.00 0 68.00 23 0.00 0 94 28 April 12.50 1 32.50 18 0.00 0 55.00 18 0.00 0 100 37 May 63.50 4 21.00 5 104.50 27 50.75 16 8.00 1 248 53 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 125 15 121.25 39 271.50 64 310.50 112 35.50 4 863.51 234 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2018-2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 6/10/2019 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Strategic Plan Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 6/10/2019 Number Type Report Department Library Title Colleyville Public Library Foundation Report Strategic Plan Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments