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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-07/02/2019City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 2, 2019 4:00 p.m. City Council Chambers City Hall – 100 Main Street 1.CALL TO ORDER 2.CONSENT: READING AND PUBLIC HEARING RESOLUTION R19 0080 2a Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 18, 2019 2b Approval of the minutes of the Colleyville Crime Control and Prevention District Board of Directors Meeting of July 2, 2018 3.RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R190081 Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District Budget 3b Resolution R190082 Authorizing the imposition of the Colleyville Crime Control and Prevention District local sales tax on telecommunications services 3c Resolution R190083 Authorizing the imposition of the Colleyville Crime Control and Prevention District local sales tax on residential gas and electric services 3d Resolution R190084 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 28, 2019 by 5:00 p.m. Colleyville Crime Control and Prevention District Agenda July 2, 2019 City of Colleyville Page 2 Christine Loven, TRMC City Secretary A quorum of any Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. RESOLUTION R-19-0080 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JULY 2, 2019 WHEREAS,Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1.THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a.Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 18, 2019 b.Approval of the minutes of the Colleyville Crime Control and Prevention District Board of Directors Meeting of July 2, 2018 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS, THIS THE 2ND DAY OF JULY 2019. President Bobby Lindamood Aye Vice President Richard Newton Aye Director Tammy Nakamura Aye Director Kathy Wheat Aye Director George Dodson Aye Director Chuck Kelley Aye Director Callie Rigney Aye ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 18, 2019 4:30 p.m. Executive Conference Room City Hall – Third Floor President Bobby Lindamood called the Colleyville Crime Control and Prevention District Board of Directors Worksession to order at 4:30 p.m. on June 18, 2019 and called the roll. ROLL CALL: President Lindamood, Vice President Richard Newton, Directors Tammy Nakamura, Kathy Wheat, George Dodson, and Callie Rigney. ABSENT: Director Chuck Kelley ALSO PRESENT: Assistant Police Chief Hillary Wreay, City Manager Jerry Ducay, Assistant City Manager Adrienne Lothery, Assistant City Manager Mark Wood, Accounting Manager Karen Hines, and City Secretary Christine Loven. 2.DISCUSSION AND PUBLIC HEARING 2a Discussion of the Crime District sales tax applicability to certain utilities charges Assistant City Manager Adrienne Lothery advised the Board that SB575 which passed in 2009 allowed crime districts to require sales tax to be charged on gas and electricity for residential use and the dedicated sales tax to be applied to the crime district. Manager Lothery stated she believes Colleyville is the only area city which is not participating in the collection of this dedicated tax and wanted Board direction. Manager Lothery stated after running the numbers she feels a conservative estimation for revenue for the Crime District would be between $150,000 and $200,000. Following brief discussion, the Board directed staff to move forward with a resolution to provide for the tax to be collected on utility charges and a separate resolution for the tax to be collected on telecommunications. 2b Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2020 budget Police Chief Michael Miller reviewed the history of the CCCPD and noted in the 2019 budget, the fund was able to cover the cost of two part-time Public Service Officer positions, CALEA accreditation, and a Justice Center dumpster. City of Colleyville Page 2 Colleyville Crime Control and Prevention District Minutes June 18, 2019 Chief Miller reviewed the proposed FY2020 budget, noting requests include a new Sergeant position and vehicle, a part-time Accreditation Coordinator position, training funding for Leadership Development and for De-Escalation / Crisis Intervention Training; Investigative platform and an Early Warning System / Internal Affairs Management System software and new CAD/RMS System. There was discussion of the CAD/RMS system, the promotion process, and ending fund balance requirements. President Lindamood opened the public hearing at 5:27 p.m. There was no one present wishing to speak and President Lindamood closed the public hearing at 5:27 p.m. 3.ADJOURNMENT There being no further business before the board, President Lindamood adjourned the worksession at 5:29 p.m. APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS ON THIS THE 2ND DAY OF JULY 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 2, 2018 4:30 p.m. City Council Chambers Third Floor - City Hall The Colleyville Crime Control and Prevention District Board of Directors meeting was called to order by President Bobby Lindamood on July 2, 2018, at 4:31 p.m. ROLL CALL: President Bobby Lindamood, Vice President Richard Newton, and Directors Tammy Nakamura, Kathy Wheat, George Dodson, Callie Rigney and Chuck Kelley were present. City Manager Jerry Ducay, Treasurer Shereen Gendy, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, and City Secretary Christine Loven were also present 2.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-18- 0077 2a Approval of the minutes of the Colleyville Crime Control and Prevention District Worksession of June 19, 2018 2b Approval of the minutes of the Colleyville Crime Control and Prevention District Board of Directors Meeting of July 11, 2017 President Lindamood read Resolution R-18-0077 in its entirety. President Lindamood opened the public hearing at 4:35 p.m. There was no one present wishing to speak concerning this item and President Lindamood closed the public hearing at 4:35 p.m. Vice President Newton moved to approve Resolution R-18-0077. Director Nakamura seconded the motion. The motion carried with the following vote: Aye: 7 – President Bobby Lindamood, Vice President Newton, Directors Tammy Nakamura, Kathy Wheat, George Dodson, Callie Rigney and Chuck Kelley 3.RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-18-0078 Approval of the Fiscal Year 2019 Colleyville Crime Control and Prevention District Budget City of Colleyville Page 2 Colleyville Crime Control and Prevention District Minutes July 2, 2018 President Lindamood read Resolution R-18-0078 in its entirety. Police Chief Michael Miller presented this item and briefed the Board. Chief Miller reviewed each item and explained the budget has not changed much from the previous year. He noted as he is the new police chief, he wants to be in office at least 90 days to get to know the department and review the policies and strategies, therefore there are no significant changes proposed at this time. President Lindamood opened the public hearing at 4:48 p.m. There was no one present wishing to speak concerning this item and President Lindamood closed the public hearing at 4:48 p.m. Vice President Newton asked Chief Miller to confirm the School Resource Officer program provides for an officer in the high school and two middle schools, and rotating officers in the elementary schools. Chief Miller noted the middle school resource officers visit the elementary schools on a rotating basis. President Lindamood moved to approve Resolution R-18-0078. Director Dodson seconded the motion. The motion carried with the following vote: Aye: 7 – President Bobby Lindamood, Vice President Newton, Directors Tammy Nakamura, Kathy Wheat, George Dodson, Callie Rigney and Chuck Kelley 3b Resolution R-18-0079 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Lindamood read Resolution R-18-0079 in its entirety. Director Nakamura nominated Director Lindamood as President and Director Newton as Vice President for the next year. President Lindamood opened the public hearing at 4:51 p.m. There was no one present wishing to speak concerning this item and President Lindamood closed the public hearing at 4:51 p.m. City of Colleyville Page 3 Colleyville Crime Control and Prevention District Minutes July 2, 2018 Director Nakamura moved to approve Resolution R-18-0079 appointing Director Lindamood as President, and Director Newton as Vice President. Director Dodson seconded the motion. The motion carried with the following vote: Aye: 7 – President Bobby Lindamood, Vice President Newton, Directors Tammy Nakamura, Kathy Wheat, George Dodson, Callie Rigney and Chuck Kelley 4. ADJOURNMENT There being no further business before the Board, President Lindamood adjourned the meeting at 4:54 p.m. APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS ON THIS THE 2ND DAY OF JULY 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 7/2/2019 Number Resolution R-19-0081 Type Resolution Department Police Title Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District Budget Strategic Plan 2.4 Demonstrate stewardship of public resources 2.1 Provide responsive, efficient city services Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year and adopt a budget at least 80 days before the start of the fiscal year. The CCCPD Board held a public hearing on the proposed FY2020 CCCPD budget on June 18, 2019 and advertised this public hearing in the Fort Worth Star-Telegram on Thursday, June 6, 2019, per the ten day advance requirement. This agenda item allows the Board to comply with the requirement to approve the proposed FY2020 CCCPD budget at least 80 days prior to October 1, 2019. During the discussion of the FY2020 proposed CCCPD budget on June 18, 2019, staff presented a complete FY2020 budget proposal and a five-year forecast based on current information. No changes to the FY2020 proposed CCCPD budget were requested. Staff is seeking Board approval of the proposed FY2020 expenditures. Upon Board approval, the CCCPD budget must be submitted to the City Council for consideration within ten days. There is currently an item scheduled for the July 16, 2019 City Council meeting agenda to allow for City Council consideration (1st reading of the CCCPD budget ordinance), should the Board approve the FY2020 CCCPD budget at this meeting. Attachments 1.CCCPD FY2020 Budget Presentation Final 2.FY 2020 - FY 2024 CCCPD 3.RESOLUTION R-19-0081 Budget adoption Discussion of Proposed FY 2020 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Board Meeting July 2, 2019 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates from FY19 Updates on FY19 Items 2 New Part-time Public Service Officer Positions •Budgeted in FY19 CCCPD budget •Successfully hired and trained 2 employees and they were released on their own in May of 2019 •Our PT PSO’s are Steve McDaniel and Ryan Crozier New Public Service Officer Positions CALEA Accreditation Process •Ongoing Multi-Year Process •Established a process to review our current policies to ensure they are consistent with CALEA and Texas Best Practices standards •We lost our employee who was coordinating the accreditation process in February of 2019 (Was our Records Manager) •We are asking for a PT Accreditation Coordinator position this FY to manage the TBP and CALEA process CALEA Accreditation Process Justice Center Dumpster Project •Budgeted for $45,000 in FY19 CCCPD budget •Public Works completed it in-house for approximately $20,000 •We would like to reprogram the remaining $15,000 to the “Recruiting and Hiring” line item in the CCCPD budget to fund our promotional processes for Sgt. and Lt. scheduled for August of this year. Justice Center Dumpster Project New Initiatives Proposed for FY20: •New Sergeant Position + Vehicle •New PT Accreditation Coordinator Position •Training Funding for Leadership Development and for De-Escalation / Crisis Intervention Training •Software – Investigative platform and an Early Warning System / Internal Affairs Management System •New CAD/RMS System for Consortium (Colleyville, Keller, Southlake, Grapevine) FY 20 Proposed Budget New Sergeant Position Requested for FY20 •Has been in the CCCPD budget since 2017 but projected for FY20 •This position will address the span of control issue currently experienced by the Lieutenant assigned to CID and there is only 1 supervisor in CID •Currently all SROs report to the Lt •Code Enforcement reports to the Lt •CID Sgt reports to the Lt •Crossing Guards report to the Lt •Court Bailiff and Warrant Officer reports to the Lt •Property Room Technician reports to the Lt •Training and Personnel Sgt reports to the Lt New Sergeant Position New Part-Time Accreditation Coordinator Requested for FY20 •Employee who managed the Texas Best Practices Accreditation process for the last few year left the agency in February •We signed on to achieve national accreditation through CALEA last FY – multi-year process •This position would coordinate both Texas Best Practices and CALEA Accreditation processes •We hope to hire a part-time employee who has experience with both processes and could hit the ground running as we are mid- way through the CALEA cycle •NOTE: Through the reclassification of an existing position and an internal promotion in Records, we were able to save $10k. This position would require only an additional $17k to fully fund New PT Accreditation Coordinator Additional Targeted Training Funding Requested for FY20 •90 Day Review identified some opportunities to enhance training for our department •Requesting additional funding for ongoing Leadership Development Training for our Senior Staff •Requesting additional funding for ongoing De-escalation and Crisis Intervention Training for our sworn personnel New Funding for Investigative Software Requested for FY20 •We are requesting additional funding for access to an investigative platform that will aid our Detectives in their investigations •We are requesting additional funding for an Early Warning System and an Internal Affairs System annual subscription which is required for CALEA accreditation New Training and Investigative Software New Funding for CAD/RMS System Replacement Requested for FY20 •Consortium of Colleyville, Southlake, Keller and Grapevine are looking to move from our current system to a commercial off-the-shelf system •Plans are to obtain a consultant this FY that can facilitate the requirements gathering, RFP process and system selection •We are estimating $50k for our portion of the consultant and we will find existing funding this FY for this expense •All partner cities are budgeting for this system procurement through their crime districts in FY20 •Our share of the new CAD/RMS is estimated at $375,000 New CAD/RMS System Ongoing Initiatives: •Funding of Salary and Benefits for eleven (11) sworn officer positions •We are currently authorized for 43 sworn, but will be moving up to an authorized strength of 44 if the new Sgt position is approved and then eleven (11) sworn officer positions would be funded out of CCCPD •Records Management System software (CRIMES) and maintenance •Crime Reports Analytical Mapping Software •Various Software Maintenance Agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY 20 Proposed Budget Ongoing Initiatives: •All Police Department vehicles funded through CCCPD budget •Vehicles are on a regular replacement schedule •Budgeted for four marked police vehicles and we will swap out equipment from the older units in FY20 •In FY21-23, we will be purchasing new equipment for each new vehicle, so you will see an increase in this budget item for these years to better align with the actual needs •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. FY 20 Proposed Budget Ongoing Initiatives: •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for software license for the two radar signs. This program allows for timely, effective, and accurate reporting of all data collected by our two radar signs •Funding for Crime Scene Response Capital Expenses: •Previous capital expenses for facilities maintenance have been moved out of the CCCPD budget and into the City’s Capital Improvement Fund FY 20 Proposed Budget Other Budget Related Considerations Update on Other Budget Related Considerations Not Proposed for the CCCPD Budget Body Camera Program: •The Police Department is requesting permission to implement a body camera program for all Colleyville Police Officers •Infrastructure / servers / storage already planned and procured as part of the WatchGuard in-car video system completed last year •Funding options were discussed during our budget meetings and proposed as part of the CCCPD budget, but CMO proposed using existing fund balance in the Vehicle Replacement Fund •Implementation planned for FY20 Body Camera Program Taser Replacement Program: •Department currently carries the X26 model Taser which will no longer be supported after 12/31/19 •We discussed including this request in the CCCPD budget, but during our budget meetings, the CMO recommended we fund with current year salary savings and complete the purchase of new Tasers this FY •This item is on the Consent Agenda at tonight’s Council meeting Taser Replacement Program •5-Year projection allows for longer term planning and forecasting •Current expenditures funded by the CCCPD are projected to continue •Certain equipment replacement, capital, and facility needs vary from year to year •Debt will be paid off this FY (2019) •Eliminates the need for the debt coverage ratio (revenues must exceed expenditures by 1.4x the current year debt payment) CCCPD Fund 5-Year Projections Questions and Discussion COLLEYVILLE CRIME CONTROL DISTRICT FY 2019 THROUGH FY 2024 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 BEGINNING FUND BALANCE $1,325,041 $1,432,016 $1,198,706 $834,495 $802,075 $726,727 $606,704 REVENUES: 1/2 CENT SALES TAX REVENUE (+1-2.5% PROJECTED)$1,745,726 $1,745,726 $1,763,183 $1,798,447 $1,843,408 $1,889,493 $1,936,731 INTEREST INCOME $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 USE OF AVAILABLE CASH $436,950 $436,950 $370,000 $100,000 $150,000 $150,000 $120,000 TOTAL REVENUES $2,190,676 $2,190,676 $2,141,183 $1,906,447 $2,001,408 $2,047,493 $2,064,731 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 SOFTWARE - ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 SOFTWARE - EARLY WARNING/INTERNAL AFFAIRS $0 $0 $5,500 $5,500 $5,500 $5,500 $5,500 SOFTWARE - INVESTIGATIVE TOOL $0 $0 $9,750 $9,750 $9,750 $9,750 $9,750 SOFTWARE - CRIME REPORTS ANALYTICAL CRIME MAPPING $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 RECRUITING AND HIRING PROCESS $2,500 $17,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $0 $5,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $0 $0 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $0 $0 $0 $0 $0 $25,000 $25,000 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $11,325 $11,325 $16,825 $11,450 $11,450 $16,825 $16,825 PERSONNEL: 9 POLICE OFFICERS $883,418 $883,418 $918,755 $955,505 $993,725 $1,033,474 $1,074,813 MOVE OFFICER FROM GENERAL FUND FY 2019 $100,000 $100,000 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL 2 PT PUBLIC SAFETY OFFICERS $46,432 $46,432 $48,754 $51,191 $53,751 $56,438 $59,260 MOVE OFFICER FROM GENERAL FUND FY 2020 $0 $0 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL SERGEANT IN FY 2020 $0 $0 $100,000 $105,000 $110,250 $115,763 $121,551 PT ACCREDITATION COORDINATOR $0 $0 $27,000 $27,810 $28,644 $29,504 $30,389 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 VEHICLES: ANNUAL REPLACEMENT FUNDING $250,600 $250,600 $262,650 $291,000 $321,000 $321,000 $271,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $509,100 $509,100 $0 $0 $0 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - JUSTICE CENTER DUMPSTER ENCLOSURES $45,000 $25,000 $0 $0 $0 $0 $0 REPLACE CAD/RMS SYSTEM $0 $0 $375,000 $0 $0 $0 $0 HVAC REPLACEMENT - JUSTICE CENTER (moved- General Capital $$0 $0 $0 $0 $0 $0 $0 METAL ROOF COATING - JUSTICE CENTER (moved- General Capita $0 $0 $0 $0 $0 $0 $0 CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER (moved- G $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $1,987,036 $1,987,036 $2,135,394 $1,838,867 $1,926,756 $2,017,516 $2,030,505 EXCESS REVENUES OVER EXPENDITURES ^^$203,640 $203,640 $5,789 $67,580 $74,652 $29,977 $34,226 ENDING FUND BALANCE $1,091,731 $1,198,706 $834,495 $802,075 $726,727 $606,704 $520,930 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT RESOLUTION R-19-0081 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2020 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS,the laws of the State of Texas require an annual budget be adopted by the Board of Directors; and WHEREAS,the laws require the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate, and the projected ending fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1.THAT the Fiscal Year 2020 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2019 $2,190,676 Projected Cash on Hand as of October 1, 2019 $1,198,706 Revenues $2,141,183 Expenditures $2,135,394 Projected Ending Fund Balance at September 30, 2019 $834,495 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 2ND DAY OF JULY 2019. President Bobby Lindamood Vice President Richard Newton Director Tammy Nakamura Director Kathy Wheat Director George Dodson Director Chuck Kelley Director Callie Rigney Resolution R-19-0081 Page 2 of 2 ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 7/2/2019 Number Resolution R-19-0082 Type Resolution Department City Manager Title Authorizing the imposition of the Colleyville Crime Control and Prevention District local sales tax on telecommunications services Explanation Reading and Public Hearing The Colleyville Crime Control and Prevention District (CCCPD) sales tax of 1/2 cent was approved by voters in 1999 for an initial 5 year period. It was reauthorized by voters in 2003 for an additional 20 years. Currently the 1/2 cent CCCPD sales tax is not charged on telecommunications services. Approval of a separate resolution is required to make the CCCPD sales tax applicable to telecommunication services. Attachments 1.Resolution R-19-0082 RESOLUTION R-19-0082 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, AUTHORIZING THE IMPOSITION OF THE LOCAL SALES TAX ON TELECOMMUNICATIONS SERVICES; AUTHORIZING THE CITY SECRETARY TO PROVIDE A COPY OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT’S MINUTES AND RESOLUTION TO THE STATE COMPTROLLER’S OFFICE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Texas Tax Code provides authority for the Board of Directors of the Colleyville Crime Control and Prevention District (hereinafter referred to as the “District”), by a majority vote to repeal the application of the telecommunications services sales tax exemption for telecommunications services sold within the District; and WHEREAS,the Texas Tax Code requires a copy of this resolution be sent to the State Comptroller’s office by United States certified or registered mail. Further, the repeal of the application of the exemption takes effect within the District on the first day of the first calendar quarter after the expiration of the first complete calendar quarter after the date on which the Comptroller receives notification of the resolution. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, AS FOLLOWS: Sec. 1.THAT the foregoing recitals are hereby found to be true and correct findings of the Board of Directors, and are fully incorporated in to the body of this resolution. Sec. 2.Taxation of Telecommunications Services. (a)A tax is hereby authorized and imposed on all receipts from the sale of telecommunications services within the District. For purposes of this section, the sale of telecommunications services is consummated at the location of the telephone or other telecommunications device from which the call or other communication originates. If the point of the origin cannot be determined, Resolution R-19-0082 Page 2 of 3 the sale is consummated at the address to which the call or other communication is billed. (b)The rate of the tax imposed by this section shall be the same as the rate imposed by the District for all other local Sales and Use Taxes as authorized by the legislature of the State of Texas. (c)The City Secretary shall forward to the Comptroller of the State of Texas by certified mail return receipt requested a copy of this resolution along with a copy of the minutes of the Board of Directors’ vote and discussion regarding this order. Sec. 3.It is hereby declared to be the intention of the Board of Directors that the phrases, clauses, sentences, paragraphs and sections of this resolution are severable, and if any phrase, clause, sentence, paragraph or section of this order shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this order, since the same would have been enacted by the Board of Directors without the incorporation of this order of any such unconstitutional phrase, clause, sentence, paragraph or section. Sec.4.This Resolution shall become effective from and after its passage as provided by law. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 2ND DAY OF JULY 2019. President Bobby Lindamood Vice President Richard Newton Director Tammy Nakamura Director Kathy Wheat Director George Dodson Director Chuck Kelley Director Callie Rigney Resolution R-19-0082 Page 3 of 3 ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 7/2/2019 Number Resolution R-19-0083 Type Resolution Department City Manager Title Authorizing the imposition of the Colleyville Crime Control and Prevention District local sales tax on residential gas and electric services Explanation Reading and Public Hearing The Colleyville Crime Control and Prevention District (CCCPD) sales tax of 1/2 cent was approved by voters in 1999 for an initial 5 year period. It was reauthorized by voters in 2003 for an additional 20 years. Currently the 1/2 cent CCCPD sales tax is not charged on residential gas and electric services, as it was previously prohibited by state law. State law changed in the 81st legislative session, which now allows for the dedicated sales tax to be applied. Approval of a separate resolution (attached) is required to make the CCCPD sales tax applicable to residential gas and electric services. Attachments 1.Resolution R-19-0083 RESOLUTION R-19-0083 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, AUTHORIZING THE IMPOSITION OF THE LOCAL SALES TAX ON RESIDENTIAL USE OF GAS AND ELECTRICITY; AUTHORIZING THE CITY SECRETARY TO PROVIDE A COPY OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT’S MINUTES AND RESOLUTION TO THE STATE COMPTROLLER’S OFFICE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Texas Tax Code provides authority for the Board of Directors of the Colleyville Crime Control and Prevention District (hereinafter referred to as the “District”), by a majority vote to impose a on receipt from the sale, production, distribution, lease, or rental of, and the use, storage, or other consumption within the district of, gas and electricity for residential use; and WHEREAS,the Texas Tax Code requires a copy of this resolution be sent to the State Comptroller’s office by United States certified or registered mail. Further, the repeal of the application of the exemption takes effect within the District on the first day of the first calendar quarter after the expiration of the first complete calendar quarter after the date on which the Comptroller receives notification of the resolution. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, AS FOLLOWS: Sec. 1.THAT the foregoing recitals are hereby found to be true and correct findings of the Board of Directors, and are fully incorporated in to the body of this resolution. Sec. 2.Taxation on Residential Use of Gas and Electricity. (a)A tax is hereby authorized and imposed on all receipts from the sale, production, distribution, lease, or rental of, and the use of, storage, or other consumption within the district of, gas and electricity for residential use. (b)The rate of the tax imposed by this section shall be the same as the rate imposed by the District for all other Resolution R-19-0083 Page 2 of 2 local Sales and Use Taxes as authorized by the legislature of the State of Texas. (c)The City Secretary shall forward to the Comptroller of the State of Texas by certified mail return receipt requested a copy of this resolution along with a copy of the minutes of the Board of Directors’ vote and discussion regarding this order. Sec. 3.It is hereby declared to be the intention of the Board of Directors that the phrases, clauses, sentences, paragraphs and sections of this resolution are severable, and if any phrase, clause, sentence, paragraph or section of this order shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this order, since the same would have been enacted by the Board of Directors without the incorporation of this order of any such unconstitutional phrase, clause, sentence, paragraph or section. Sec.4.This Resolution shall become effective from and after its passage as provided by law. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 2ND DAY OF JULY 2019. President Bobby Lindamood Vice President Richard Newton Director Tammy Nakamura Director Kathy Wheat Director George Dodson Director Chuck Kelley Director Callie Rigney ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 7/2/2019 Number Resolution R-19-0084 Type Resolution Department City Secretary Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Explanation Reading and Public Hearing In accordance with Chapter 501, Section 501.065, of the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the Board serves for a term of one year. Attachments 1.Resolution R-19-0084 RESOLUTION R-19-0084 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS,the Colleyville Crime Control and Prevention District Board of Directors shall elect, from among its members, a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1.THAT Director ___________ is elected President, and Director _______________ is elected Vice President for a one-year term. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS, THIS THE 2ND DAY OF JULY 2019. President Bobby Lindamood Vice President Richard Newton Director Tammy Nakamura Director Kathy Wheat Director George Dodson Director Chuck Kelley Director Callie Rigney ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Christine Loven, TRMC Bobby Lindamood City Secretary President