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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-06/18/2019City of Colleyville Page 1 Agenda Colleyville Crime Control and Prevention District Board Worksession City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 18, 2019 4:30 p.m. Executive Conference Room City Hall 100 Main Street 1.CALL TO ORDER 2.PRESENTATION AND DISCUSSION 2a Discussion of the Crime District sales tax applicability to certain utility charges 2b Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2020 budget 3.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 14, 2019 by 5:00 p.m. Christine Loven, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 6/18/2019 Number Type Presentation and Discussion Department City ManagerTitle Discussion of the Crime District sales tax applicability to certain utility charges Strategic Plan 2.4 Demonstrate stewardship of public resources Explanation This agenda item provides for discussion of the Crime District 1/2 cent sales tax and its applicability to gas, electricity, and telecommunications charges. Attachments 1.CCCPD sales tax on utilities presentation Crime District Sales Tax June 18, 2019 Background •Colleyville Crime Control & Prevention District (CCCPD) sales tax of ½ cent was approved by voters in 1999 •Initial 5 year period •Reauthorized by voters in 2003 for an additional 20 years •Up for reauthorization again in 2023 CCCPD Sales Tax Applicability Gas & Electricity Sales •Currently the ½ cent Crime District sales tax is not charged on residential gas and electric sales as it was previously prohibited by state law •State law changed in the 81st legislative session which now allows for the dedicated sales tax to be applied •Would require a resolution to make this effective Telecommunications Services •Currently the ½ cent Crime District sales tax is not charged on telecommunications services •Would require a resolution to make this effective Discussion Items •Does the CCCPD Board wish to consider making the sales tax applicable to these utilities •Last discussed in 2010 – no action taken •Annual impact to the Crime District budget is an additional $150,000 - $200,000 (about 2 officers) FY 2016 FY 2017 FY 2018 CEDC ½ Cent Sales Tax $1,864,084 $1,872,563 $1,946,868 CCCPD ½ Cent Sales Tax $1,661,372 $1,681,196 $1,732,408 Difference $202,711 $191,366 $214,460 Questions and Discussion City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2b Agenda Date 6/18/2019 Number Type Public Hearing Agenda Items Department Police Title Discussion and public hearing of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2020 budget Strategic Plan 2.4 Demonstrate stewardship of public resources Explanation Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year. This agenda item provides for discussion of the proposed FY 2020 CCCPD budget and a public hearing to allow for public input. State law also requires the CCCPD Board to adopt an annual budget at least 80 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, July 2, 2019, for the Board to approve the FY 2020 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2020 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2020 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1.FY 2020 CCCPD Budget Presentation 2.FY 2019 - FY 2024 CCCPD Projection Discussion of Proposed FY 2020 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Worksession June 18, 2019 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Updates from FY19 Updates on FY19 Items 2 New Part-time Public Service Officer Positions •Budgeted in FY19 CCCPD budget •Successfully hired and trained 2 employees and they were released on their own in May of 2019 •Our PT PSO’s are Steve McDaniel and Ryan Crozier New Public Service Officer Positions CALEA Accreditation Process •Ongoing Multi-Year Process •Established a process to review our current policies to ensure they are consistent with CALEA and Texas Best Practices standards •We lost our employee who was coordinating the accreditation process in February of 2019 (Was our Records Manager) •We are asking for a PT Accreditation Coordinator position this FY to manage the TBP and CALEA process CALEA Accreditation Process Justice Center Dumpster Project •Budgeted for $45,000 in FY19 CCCPD budget •Public Works completed it in-house for approximately $20,000 •We would like to reprogram the remaining $15,000 to the “Recruiting and Hiring” line item in the CCCPD budget to fund our promotional processes for Sgt. and Lt. scheduled for August of this year. Justice Center Dumpster Project New Initiatives Proposed for FY20: •New Sergeant Position + Vehicle •New PT Accreditation Coordinator Position •Training Funding for Leadership Development and for De-Escalation / Crisis Intervention Training •Software – Investigative platform and an Early Warning System / Internal Affairs Management System •New CAD/RMS System for Consortium (Colleyville, Keller, Southlake, Grapevine) FY 20 Proposed Budget New Sergeant Position Requested for FY20 •Has been in the CCCPD budget since 2017 but projected for FY20 •This position will address the span of control issue currently experienced by the Lieutenant assigned to CID and there is only 1 supervisor in CID •Currently all SROs report to the Lt •Code Enforcement reports to the Lt •CID Sgt reports to the Lt •Crossing Guards report to the Lt •Court Bailiff and Warrant Officer reports to the Lt •Property Room Technician reports to the Lt •Training and Personnel Sgt reports to the Lt New Sergeant Position New Part-Time Accreditation Coordinator Requested for FY20 •Employee who managed the Texas Best Practices Accreditation process for the last few year left the agency in February •We signed on to achieve national accreditation through CALEA last FY – multi-year process •This position would coordinate both Texas Best Practices and CALEA Accreditation processes •We hope to hire a part-time employee who has experience with both processes and could hit the ground running as we are mid- way through the CALEA cycle •NOTE: Through the reclassification of an existing position and an internal promotion in Records, we were able to save $10k. This position would require only an additional $17k to fully fund New PT Accreditation Coordinator Additional Targeted Training Funding Requested for FY20 •90 Day Review identified some opportunities to enhance training for our department •Requesting additional funding for ongoing Leadership Development Training for our Senior Staff •Requesting additional funding for ongoing De-escalation and Crisis Intervention Training for our sworn personnel New Funding for Investigative Software Requested for FY20 •We are requesting additional funding for access to an investigative platform that will aid our Detectives in their investigations •We are requesting additional funding for an Early Warning System and an Internal Affairs System annual subscription which is required for CALEA accreditation New Training and Investigative Software New Funding for CAD/RMS System Replacement Requested for FY20 •Consortium of Colleyville, Southlake, Keller and Grapevine are looking to move from our current system to a commercial off-the-shelf system •Plans are to obtain a consultant this FY that can facilitate the requirements gathering, RFP process and system selection •We are estimating $50k for our portion of the consultant and we will find existing funding this FY for this expense •All partner cities are budgeting for this system procurement through their crime districts in FY20 •Our share of the new CAD/RMS is estimated at $375,000 New CAD/RMS System Ongoing Initiatives: •Funding of Salary and Benefits for eleven (11) sworn officer positions •We are currently authorized for 43 sworn, but will be moving up to an authorized strength of 44 if the new Sgt position is approved and then eleven (11) sworn officer positions would be funded out of CCCPD •Records Management System software (CRIMES) and maintenance •Crime Reports Analytical Mapping Software •Various Software Maintenance Agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs FY 20 Proposed Budget Ongoing Initiatives: •All Police Department vehicles funded through CCCPD budget •Vehicles are on a regular replacement schedule •Budgeted for four marked police vehicles and we will swap out equipment from the older units in FY20 •In FY21-23, we will be purchasing new equipment for each new vehicle, so you will see an increase in this budget item for these years to better align with the actual needs •Continuation of weapons replacement schedule •Funding for SWAT training and equipment. We fill up to 3 slots on the Northeast Tarrant SWAT Team. This line item sets aside funding for all the necessary equipment and training for our members of the team. FY 20 Proposed Budget Ongoing Initiatives: •Funding for safety equipment and on going replacement, these items include collapsible rubber base traffic cones for each patrol unit •Funding for software license for the two radar signs. This program allows for timely, effective, and accurate reporting of all data collected by our two radar signs •Funding for Crime Scene Response Capital Expenses: •Previous capital expenses for facilities maintenance have been moved out of the CCCPD budget and into the City’s Capital Improvement Fund FY 20 Proposed Budget Other Budget Related Considerations Update on Other Budget Related Considerations Not Proposed for the CCCPD Budget Body Camera Program: •The Police Department is requesting permission to implement a body camera program for all Colleyville Police Officers •Infrastructure / servers / storage already planned and procured as part of the WatchGuard in-car video system completed last year •Funding options were discussed during our budget meetings and proposed as part of the CCCPD budget, but CMO proposed using existing fund balance in the Vehicle Replacement Fund •Implementation planned for FY20 Body Camera Program Taser Replacement Program: •Department currently carries the X26 model Taser which will no longer be supported after 12/31/19 •We discussed including this request in the CCCPD budget, but during our budget meetings, the CMO recommended we fund with current year salary savings and complete the purchase of new Tasers this FY •This item is on the Consent Agenda at tonight’s Council meeting Taser Replacement Program •5-Year projection allows for longer term planning and forecasting •Current expenditures funded by the CCCPD are projected to continue •Certain equipment replacement, capital, and facility needs vary from year to year •Debt will be paid off this FY (2019) •Eliminates the need for the debt coverage ratio (revenues must exceed expenditures by 1.4x the current year debt payment) CCCPD Fund 5-Year Projections Questions and Discussion COLLEYVILLE CRIME CONTROL DISTRICT FY 2019 THROUGH FY 2024 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 BEGINNING FUND BALANCE $1,325,041 $1,432,016 $1,198,706 $834,495 $802,075 $726,727 $606,704 REVENUES: 1/2 CENT SALES TAX REVENUE (+1-2.5% PROJECTED)$1,745,726 $1,745,726 $1,763,183 $1,798,447 $1,843,408 $1,889,493 $1,936,731 INTEREST INCOME $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 USE OF AVAILABLE CASH $436,950 $436,950 $370,000 $100,000 $150,000 $150,000 $120,000 TOTAL REVENUES $2,190,676 $2,190,676 $2,141,183 $1,906,447 $2,001,408 $2,047,493 $2,064,731 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 SOFTWARE - ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 SOFTWARE - EARLY WARNING/INTERNAL AFFAIRS $0 $0 $5,500 $5,500 $5,500 $5,500 $5,500 SOFTWARE - INVESTIGATIVE TOOL $0 $0 $9,750 $9,750 $9,750 $9,750 $9,750 SOFTWARE - CRIME REPORTS ANALYTICAL CRIME MAPPING $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 RECRUITING AND HIRING PROCESS $2,500 $17,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $0 $5,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $0 $0 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $0 $0 $0 $0 $0 $25,000 $25,000 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $11,325 $11,325 $16,825 $11,450 $11,450 $16,825 $16,825 PERSONNEL: 9 POLICE OFFICERS $883,418 $883,418 $918,755 $955,505 $993,725 $1,033,474 $1,074,813 MOVE OFFICER FROM GENERAL FUND FY 2019 $100,000 $100,000 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL 2 PT PUBLIC SAFETY OFFICERS $46,432 $46,432 $48,754 $51,191 $53,751 $56,438 $59,260 MOVE OFFICER FROM GENERAL FUND FY 2020 $0 $0 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL SERGEANT IN FY 2020 $0 $0 $100,000 $105,000 $110,250 $115,763 $121,551 PT ACCREDITATION COORDINATOR $0 $0 $27,000 $27,810 $28,644 $29,504 $30,389 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 VEHICLES: ANNUAL REPLACEMENT FUNDING $250,600 $250,600 $262,650 $291,000 $321,000 $321,000 $271,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $509,100 $509,100 $0 $0 $0 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - JUSTICE CENTER DUMPSTER ENCLOSURES $45,000 $25,000 $0 $0 $0 $0 $0 REPLACE CAD/RMS SYSTEM $0 $0 $375,000 $0 $0 $0 $0 HVAC REPLACEMENT - JUSTICE CENTER (moved- General Capital $$0 $0 $0 $0 $0 $0 $0 METAL ROOF COATING - JUSTICE CENTER (moved- General Capita $0 $0 $0 $0 $0 $0 $0 CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER (moved- G $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $1,987,036 $1,987,036 $2,135,394 $1,838,867 $1,926,756 $2,017,516 $2,030,505 EXCESS REVENUES OVER EXPENDITURES ^^$203,640 $203,640 $5,789 $67,580 $74,652 $29,977 $34,226 ENDING FUND BALANCE $1,091,731 $1,198,706 $834,495 $802,075 $726,727 $606,704 $520,930 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT