HomeMy WebLinkAboutColleyville Center-Agenda Packets-08/20/2018City of Colleyville Page 1
City of Colleyville
Colleyville Center
Advisory Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, August 20, 2018
5:30 p.m.
Colleyville Center
5301 Riverwalk Drive
1.CALL TO ORDER
2. APPROVAL OF MINUTES
May 21, 2018
3.REGULAR AGENDA ITEMS
3a Q3 FY18 Performance Update
4.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August
17, 2018 by 5:00 p.m.
Leslie Hill
Colleyville Center Manager
A quorum of the Colleyville City Council and/or any other Colleyville Board,
Commission, or Committee may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Colleyville Center Administrative Assistant at
least 48 hours in advance at 817.503.1330, and reasonable accommodations will
be made to assist you.
COLLEYVILLE CENTER ADVISORY COMMITTEE
FY 2018 – SECOND QUARTER MEETING
MAY 21, 2018
MINUTES
Present: Chair Mark Johnson, Chase Browning, Earlene Garvey, Judy Goodwin,
Louis Miller, Fred Mills, Amy Redfearn, Sandi Totherow
Center Manager Leslie Hill & Center Administrative Assistant Ronni Orr
Absent: Darla Dennison, Julie George, Adrienne Lothery, Paul Vigiletti
1. The Meeting was called to order at 5:35 p.m. by Chair Mark Johnson.
2. The minutes were approved as written for Q2 2018.
a. Fred Mills motioned for approval of the minutes
b. Motion was seconded by Louis Miller with no dissension.
3. Regular Agenda Items
3a. Q2 FY18 Performance Update
a) Question (Mark Johnson): Has the SH26 construction effected our
YTD statistics?
a. Answer (Leslie Hill): No.
b) Question (Amy Redfearn): When would the Colleyville Center
Courtyard construction project start?
a. Answer (Leslie Hill): The project would most likely start
Summer 2019 but is dependent on council approval.
c) Question (Earlene Garvey): Why has the plumbing in the main
restrooms not been fixed since the last emergency?
a. Answer (Leslie Hill): Scheduling around pre-existing events
has prevented us from fixing the plumbing.
d) Louis Miller motioned to find emergency funding to expedite
plumbing renovation at 5:55pm
a. Motion was seconded by Fred Miller with no dissension.
4. Meeting was adjourned at 6:07 p.m. Next scheduled meeting will be
Monday, August 20th 2018.
a. Mark Johnson motioned for the adjournment of the meeting.
b. Motion was seconded by Louis Miller with no dissension.
City of Colleyville Page 1
City of Colleyville
Colleyville Center Advisory
Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 08/20/2018 Number
Type Regular Agenda Items
Department Colleyville Center
Title
Q3 FY18 Performance Update
Strategic Plan
5.3 Provide attractive facilities for leisure and recreation
Explanation
This item provides for an update for Q3 FY2018 Operations & Performance.
Attachments
1.Q3 FY18 Performance Update
Colleyville Center
YTD 2018 UPDATE
Leslie Hill, Center Manager
August 20, 2018
Agenda
•Center Update
•YTD Performance Metrics
•Q3 Results
•Facility Repairs
•Social Media Recap
FY18 YTD
PERFORMANCE
2018 TARGET 2018 YTD
ECONOMIC IMPACT (CLIENTS USING LOCAL
MERCHANTS)70%68.9%
UTILIZATION
RESIDENT 13%13%
NON-RESIDENT 30%28.5%
NON-PROFIT 49%48.%
CITY EVENTS 8%10.5%
COST RECOVERY ≥ 70%59%
CUSTOMER SATISFACTION 97.5%97.2%
REVENUE $250,000 $142,901
TOTAL EVENTS 400 274
NON PROFIT RESIDENT SOCIAL NR STANDARD BUSINESS
3 Qtr 17 $25,945.00 $8,455.00 $24,741.00 $4,693.00
3 Qtr 18 $13,315.00 $5,299.00 $20,978.00 $11,221.26
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
COLLEYVILLE CENTER
REVENUE REPORTING by CATEGORY
3rd QTR 17 / 3rd QTR 18
0%10%20%30%40%
RESIDENTS
NON-PROFIT /HOA
NON RESIDENT
CITY EVENTS /MTGS
16%
34%
35%
15%
Q3 F18 UTILIZATION BY
SEGMENT
0%20%40%60%80%
RESIDENTS
NON-PROFIT /HOA
NON RESIDENT
CITY EVENTS /MTGS
10%
26%
63%
0%
Q3 F18 REVENUE BY
SEGMENT
78%
70%66%
81%
75%
62%65%
59%
1
HISTORICAL COST RECOVERY
2011 2012 2013 2014 2015 2016 2017 YTD 2018
SUMMER 2018 Repairs/ Improvements
$33,000 Plumbing Repair
Social Media
JUNE
Social Media
JULY
Social MediaSocial
Media
AUGUST
WEDDING WIRE LEADS
APRIL-20
MAY-14
JUNE-16
JULY-13
NETWORKING
•Colleyville Chamber –Monthly
Luncheon Exhibitor
•Texas Association of Venue
Managers-Quarterly
luncheons
Upcoming Advisory Meetings
November 19, 2018
February 18, 2019
May 20, 2019