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HomeMy WebLinkAboutCity Council-Minutes-9/4/1990 city Council Minutes September 4, 1990 111[1 ? - d~S-- fe, e-i:i .I The regular meeting of the City council of the City of Col- ,'" leyville was called to order by Mayor Chris Hawkins on September 4, 1990 at 6:43 p.m. Roll Call: councilperson Richard Newton, Steve McKain, Cheryl Feigel, and Ed McKnight were present. Mayor Chris Hawkins, Acting City Manager Dave Draz, City En- gineer Mike Jones, Fire Chief Red Bailey, Code En- forcement Officer Kirsten Loftis, City Attorney Ross Foster and City Secretary LaVada Johnson were also present. councilperson Linda Ahlers was ab- sent. Invocation: councilperson steve McKain gave the invocation after which City Attorney Ross Foster led the Pledge of Allegiance. Approval of Minutes: councilmember McKain moved to approve the minutes of August 16, 1990, August 21, 1990 and August 28, 1990 as amended. Council- person Newton seconded the motion. The vote being: .L. Ayes: Noes: Newton, McKain, Feigel, McKnight None CORRESPONDENCE: None ANNOUNCEMENTS, PROCLAMATIONS, PRESENTATIONS: None 1. EXECUTIVE SESSION - In accordance with Article 6252-17 Section 2 paragraph g - Personnel - city Manager Selection Process paragraph f - Legal - Hartford casualty Insurance Settlement Offer paragraph e - Land Acquisition - City of Hurst Thoroughfare Plan Mayor Hawkins explained that the Executive Session had been called in accordance with Article 6252-17 Section 2, parag~aph g - Personnel - City Manager Selection Process, paragraph f - Legal - Hartford Casualty Insurance Settlement Offer, paragraph e - Land Acquisition - City of Hurst Thoroughfare Plan and that there would be no decisions or action taken during this time. The meeting was recessed at 6:35 p.m. The meeting reconvened at 7:30 p.m. .h.. - city council Minutes september 4, 1990 Page 2 ".-~ 2 . possible Action of Executive Session - In accordance with Article 6252-17 section 2 paragraph g - Personnel - city Manager selection Process paragraph f - Legal - Hartford casualty Insurance Settlement Offer paragraph e - Land Acquisition - city of Hurst Thoroughfare Plan There was no action taken on this agenda item. CONSENT ITEMS: 3. Reading and Public Hearing - Resolution R-90-622 a. Approval of Change Order '3 for FY 90 Wastewater system Improvements b. Approval of Dedication of temporary turn around easement by David Baqwell c. Approval of Final Plat, Case P-90-839, Ashmore (formerly sedgefield), requested by David Baqwell d. Approval of preliminary Plan, 7A, 7B, 7C, 7D Tillman Acres Addition, Case P-90-838, requested by Robert Ballou Mayor Hawkins opened the Public Hearing and read Resolution R-90- 622 in its entirety. There being no one present wiShing to speak the Public Hearing was closed. Councilperson Newton requested an overview of the proposed tem- porary street turn-around at the east end of Edgewood Lane in the Ashmore Addition. The city Engineer Mike Jones briefed the Coun- cil regarding the proposed temporary street turn-around. Coun- cilperson Newton questioned whether the street turn-around at the other end was temporary or permanent. councilperson Newton expressed concern that this proposed development eliminates the original rationale for the PUD-R which was previously approved by the Council. Lynn Myer, engineer, was present to represent the final plat case for David Bagwell. councilperson Newton en- couraged the developer to take the time, if necessary, during the planning phase of these smaller tracts to try to consolidate them prior to presenting them to the Council, because the lack of planning makes the Council's job much more difficult. Councilper- son Newton also expressed concerns with the piecemeal approach. ,.- city council Minutes September 4, 1990 Page 3 Mayor ProTem McKnight reiterated the concerns of councilperson Newton. councilperson Newton questioned the improvement of Tillman Hill Road and requested that the city Engineer summarize prior road improvements of Tillman Hill Road and the surrounding roads in the area. Councilperson Newton questioned the escrow require- ments Tillman Hill Acres Addition. councilperson McKain moved to approve Resolution R-90-622. Coun- cilperson McKnight seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, McKnight None PUBLIC HEARINGS:. 4. 3rd Reading and Public Hearing - Ordinance 0-90-787 - Ordinance Amending the Subdivision Ordinance by Requir- ing sidewalks in Residential Districts - TABLED. 1- Mayor Hawkins opened the Public Hearing and read the preamble to Ordinance 0-90-787. AN ORDINANCE REQUIRING THE CONSTRUCTION OF SIDEWALKS UNDER CERTAIN CIRCUMSTANCES, ESTABLISHING DESIGN STANDARDS AND CONSTRUCTION STANDARDS FOR THE CONSTRUCTION OF SIDEWALKS, ADOPTING A PENALTY AND AUTHORIZING PUBLICATION. There being no one present wishing to speak the Public Hearing was closed. Acting city Manager briefed the Council on the status of Or- dinance 0-90-787. councilperson Newton moved to remove Ordinance 0-90-787 from the TABLE for discussion. councilperson McKain seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, McKnight None Councilperson Newton stated the outstanding issue concerning was the modification of the Ordinance 0-90-787 to ensure that sidewalks are constructed after all other construction on the property to avoid damage to the sidewalks. The city Attorney briefed the Council concerning modifications to Ordinance 0-90- 787. Councilperson Feigel questioned the materials requirement for sidewalks and requested consistency. The City Attorney will amend the ordinance to require that sidewalks, in accordance with ._---~----~_._._._-----_.~----- city council Minutes September 4, 1990 Page 4 the construction plans of the subidivision, be approved prior to issuance of a certificate of occupancy. Councilperson Newton stated that sidewalks are not just required in subdivisions but also at any time a street is improved for 50'foot right-of-way, e.g., Pool Road and Glade Road. councilperson Newton moved to TABLE Ordinance 0-90-787 to obtain information from the City Attorney prior to the next Council meeting. Mayor ProTem McKnight seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, MCKnight None The Council moved to agenda item #17. 17. Discussion and Consideration of Pleasant Run Soccer Fields requested by Councilperson Feigel Councilperson Feigel stated that the G-CISD plans to construct a school on the Pleasant Run Soccer Field site by 1991, and there- fore, requested that the Park Board communicate with the school district to develop see how the city might cooperate to use the site as a school site and a soccer field site in the future. Councilperson McKain stated that Park Board Chairman Lindford had stated that the school district might only use a portion of the land for a school site. Mayor ProTem McKnight requested that the city also work with the church on Plesant Run to develop an in- terlocal agreement for soccer fields. councilperson Feigel moved to direct the Parks and Recreation Board to initiate communication with the Grapevine-colleyville Independent School District regarding the cooperative use of the property on Pleasant Run Road for a school and soccer field site. Mayor ProTem MCKnight seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, MCKnight None councilperson McKain moved to direct the Parks and Recreation Board to investigate the church property on Pleasant Run for fu- ture park use. Mayor ProTem MCKnight seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, McKnight None s. 3rd Reading and pUblic Hearing - Ordinance 0-90-788 - Ordinance Adopting the Park Master Plan ~ city council Minutes September 4, 1990 Page 5 Mayor Hawkins opened the Public Hearing and read the Preamble to Ordinance 0-90-788 AN ORDINANCE ADOPTING A PARKS AND RECREATION MASTER PLAN FOR THE CITY OF COLLEYVILLE, TEXAS. There being no one present wishing to speak the Public Hearing was closed. councilperson McKain moved to approve Ordinance 0-90-788. Coun- cilperson Newton seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, McKnight None 6. 3rd Reading and Public Hearing - Ordinance 0-90-785 - An Ordinance Amending the zoning Ordinance at the request of stephen M. Symonds, Case Z-90-834. Zoning Change Request from R-30 to R-40, 3.0 acre tract out of the Silas G. Babb Survey, Abstract 96, Tract 3FI Joh- nathan Riley survey, Abstract 1356, Tracts 3A1B, 3A1C -- Flag Pole Hill Mayor Hawkins opened the Public Hearing and read the preamble to Ordinance 0-90-785. AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF ABSTRACT 1356, JOHNATHAN RILEY SURVEY, (3.00 ACRES) TO THE CITY OF COLLEYVILLE, TEXAS FROM R-30 TO R-40; PROVIDING A PENALTY AND AUTHORIZING PUBLICATION. There being no one present wishing to speak the Public Hearing was closed. Mayor ProTem MCKnight moved to approve Ordinance 0-90-785. Co un- cilperson Newton seconded the motion. The vote being: Ayes: Newton, MCKain, Feigel, McKnight Noes: None 7. 2nd Reading and Public Hearing - Ordinance 0-90-791 - Ordinance Adopting the Budget for 1990-91 Mayor Hawkins opened the Public Hearing and read the preamble to Ordinance 0-90-79l. There being no one present wishing to speak the Public Hearing was closed. city council Minutes September 4, 1990 Page 6 8. 2nd Reading and public Hearing - ordinance 0-90-792 - ordinance setting the Tax Rate for FY 90-91 Mayor Hawkins opened the Public Hearing and read the preamble to Ordinance 0-90-792. There being no one present wishing to speak the Public Hearing was closed. 9. 1st Reading and pUblic Hearing - Ordinance 0-90-790- Ordinance Amending the PUD Open Space Requirement Mayor Hawkins opened the Public Hearing and read Ordinance 0-90- 790 in its entirety. There being no one present wishing to speak the Public Hearing was closed. Acting city Manager briefed the Council on the actions of the Planning and Zoning commission to deny the Parks and Recreation Board's request to remove any variances from the 20 percent open space requirements. councilperson Newton requested that limita- tions for reduction from the 20 percent open space requirement be established and that the conditions for allowing a reduction in the 20 percent requirement be identified. councilperson Newton requested that the Parks and Recreation Board be asked to define the criteria for which the developer may request a variance of the open space requirement. Acting city Manager Draz provided additional information to the Council. Councilperson Newton requested that the Planning and zoning commission and the Parks and Recreation Board reach a compromise concerning this issue prior to the 3rd Reading and Public Hearing of Ordinance 0-90- 790. Mayor Hawkins questioned and recommended clarification of the language in section 1 of the ordinance. 10. Reading and pUblic Hearing - Resolution R-90-618 - Resolution concerning the commitment to the Proposed community Center and Library This agenda item was deferred until the next Council meeting. ACTION ITEMS: 11. Discussion and Consideration of the Establishment of a steering committee for the Master Plan Update requested by councilperson McKain Councilperson McKain reviewed his request for a Steering Com- mittee for the Master Plan Update be established by the Council. Councilperson Feigel questioned whether the Steering Committee should be selected prior to the selection of the Master Plan con- sultant. Mayor ProTem McKnight requested that 1) the committee represent a cross section of the community; and 2) this committee also serve as the citizen's Advisory Board. Mayor ProTem **Amendment J- city council Minutes September 4, 1990 Page 7 McKnight requested that each Homeowner's Association have a rep- resentative and a representative from the Northeast portion of the city, as well eight (8) at-large representatives e.g., from the Chamber of Commerce, the commercial sector, the AARP, etc. The Council directed the staff to prepare a Press Release requesting citizen participation in the Master Plan. The Coun- cil reserved the right to further consider. the make-up of this committee, with the flexibility to include additions by appoint- ment. Staff was requested to compile a list of all neighborhood associations. 12. Discussion and consideration of Master Plan Update Proposals Acting city Manager Draz reviewed the staff's recommendation for the Master Plan Update. Councilperson McKain requested that Schrickel, Rollins & Associates be included on the short list be- cause of their previous work on the Park Master Plan. Council- person Newton also recommended Schrickel, Rollins & Associates and questioned staff regarding Freese & Nichols. councilperson Feigel commended Hunter & Associates for including newspaper ar- ticles relating to the City and questioned the land use study currently being completed by Planning Resources Group, Inc. Ac- ting city Manager reviewed staff comments concerning utilizing the engineering services of Knowlton-English-Flowers. ** Councilperson Feigel questioned a possible conflict of objectives relating to the use of Planning Resources Group, Inc. The basis for this question was: 1) an item included in their proposal relating to their thoroughfare plan for North Richland Hills. The proposal reads, "...we are currently involved in a North Precinct Line Land Use Study. This study analyzes the compatibility of land uses within that area taking special attention to the thoroughfare dynamics occurring there. II North Richland Hill's position on a proposed thoroughfare for that area, which impacts Colleyville is contrary to Colleyville's official position, and therefore, hiring the same consultant creates the potential for unncessary and avoidable conflict of objectives; 2) Planning Resources Group also prepared the thoroughfare plan for Hurst which generated a request from Hurst of Colleyville to provide R.O.W from a Colleyville neighborhood. This is an unsettled mat- ter and using the consultant that prepared the Hurst proposal to prepare Colleyville's thoroughfare plan creates the potential for an awkward situation for Colleyville. It is vitally important to the success of this Master Plan that it be embraced by the resi- dents of our community. To start out the process with any un- necessary strikes against it would be irresponsible. Therefore, I believe that Planning Resources Group, Inc. although a very fine agency, would not be the best choice for this project be -. city council Minutes September 4, 1990 Page ~ cause of possible conflicts, therefore, I cannot support their inclusion in the short list. ** councilperson Newton moved to interview the firms of Planning Resources Group, :Inc., J .T. Dunkin , Associates, Hunter , As- sociates, :Inc., and Schrickel, Rollins , Asso~~ates on september 25, 1990 beginning at 6:30 p.m. councilperson HcKiin-' seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, McKnight None 13. Discussion and Consideration of Establishing a School Zone on Hall-Johnson Road Councilperson Newton discussed Arbor and Amador Trails being designated a school zone with an established speed limit of twenty (20 ) miles per hour. Acting city Manager reviewed staff's recommendation to establish a school zone on that part of Hall-Johnson Road 300 feet in an easternly direction from an ex- tension of the east curb line of Whitehaven Drive, West, as well as 300 feel in a westernly direction. councilperson Newton moved to establish a school zone with a speed limit of 20 miles per hour 300 feet of the extension on the East curb line of Westhaven Drive and continuing West along Hall Johnson Road to a point 300 feet West of an extension of the East curb line of Whitehaven Drive and to include Amador Trail and Ar- bor Trail. Mayor ProTem MCKnight seconded the motion. The vote being: Ayes: Noes: Newton, MCKain, Feigel, MCKnight None 14. Discussion and Consideration of Application for variance for a sign at 5409 Colleyville Boulevard for Auto Parts store Code Enforcement Officer Kirsten Loftis provided background in- formation to the Council. James Zimmerman, Auto Parts store, 5409 Colleyville Boulevard and Mark Smith were present to provide additional information to the Council. councilperson Newton moved to accept staff's recommendation to deny the variance request. Councilperson McKain seconded the mo- tion. The vote being: - Ayes: Noes: Newton, McKain, Feigel, MCKnight None city council ... Minutes september 4, 1990 Page .. q 15. Discussion and Consideration of Awarding Bid for Micro- Computers Acting City Manager provided the Council with an overview of the staff's analysis of the microcomupter bids. Councilperson Newton questioned the selection of the software packages to be selected, as well as the networking capabilities of the hardware. Council- person Newton suggested utilizing the software packages of Microsoft Word and Microsoft Windows for the long-term needs of the city. Councilperson Newton suggested that prior to the pur- chase of the microcomputers that city staff meet with an in- dividual from his company to further research the issue of software packages. Councilperson McKain moved to award the bid to Integrated Solu- tions for purchase in an amount not to exceed $21,500. Council- person Newton seconded the motion. The vote being: Ayes: Noes: Newton, McKain, Feigel, MCKnight None 16. Discussion and Consideration of creating an Ordinance Establishing Requirements for Contractors working in Public ROW requested by Mayor Hawkins Mayor Hawkins provided examples to the Council and recommended that the City develop a list of approved contractors, as well as provide a bond for proof of insurance. Acting City Manager and City Engineer Mike Jones stated that the staff is in the process of reviewing the City's current ordinances. The staff will con- tinue to research this agenda item for the Council. STAFF REPORTS: 18. City Manager's Report Acting City Manager Dave Draz reviewed the city Manager's report for the Council. Mr. Draz stated that 1) the Government Finance Officer's Association awarded the City of Colleyville a certifi- cate of Achievement for the Annual Finance Report and 2) the Council of Governments and the Texas Municipal League are cur- rently reviewing the EPA regulations which will be impacting the city in the near future. '- Mayor Hawkins requested that the bond issue be placed on the next agenda. I ","-. city Counoil Minutes September 4, 1990 Page ..,.../'0 CITIZEN COMMENTS: 19. citizen comments/Presentation Regarding Items Not on the Agenda None MISCELLANEOUS ITEMS BY THE COUNCIL: Councilperson Feigel complimented the staff for their excellent response to the situation on Pool Road. RESOLUTION: 20. Disoussion and Consideration of Resolution Ratifying Counoil Agenda Aotion for the Meeting of September 4, 1990 - Reading and Publio Hearing - Resolution R-90-623 Mayor Hawkins opened the Public Hearing and read Resolution R-90- 623 in its entirety. There being no one present wishing to speak the Public Hearing was closed. Counoilperson Newton moved to approve Resolution R-90-623 oilperson MoKain seoonded the motion. The vote being: Coun- Ayes: Noes: Newton, MoKain, Feigel, MoKnight None 21. Adjournment Counoilperson MoKain moved to adjourn the meeting at 11:34 p.m. Counoilperson Newton seconded the motion. The vote being: Ayes: Noes: Newton, MCKain, Feigel, MoKnight None ~es e tfuII~/~~tted, , ~~~~ a ada Johnson City Secretary DMcW on: Jrf1r~ff.'~) If; llfO (l(j cu,V~E/) As a matter of Public Record, an audio recording of the above Council Meeting is available upon request. Approved NOTE: