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Home My WebLink AboutCity Council-Agenda Packets-08/20/2019 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, August 20, 2019 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Roberts Road Rehabilitation Project WS-2 Discussion of the 2019 Citizen Survey WS-3 Discussion of the August 20, 2019, City Council regular agenda items 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: •Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: •Acquisition of real property along Main Street •Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS City Council Agenda August 20, 2019 City of Colleyville Page 2 INVOCATION: Pastor Kyle Bauman, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4410 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the donation made to the Colleyville Fire Department by Dustin and Jessie James - Chief Mark Cantrell and Mayor Richard Newton In recognition of the Featured Business of the Month - Mother Clucker, 7171 Colleyville Boulevard, Suite 109, David Oun, owner, with Mayor Richard Newton and Assistant City Manager Adrienne Lothery 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4411 4a Approval of the minutes of the regular City Council meeting of July 16, 2019 4b Approval of the minutes of the regular City Council meeting of August 6, 2019 4c Approval of an amendment to the Professional Services Agreement with Freese and Nichols, Inc., amending the design parameters to include the upsizing of an existing waterline from Colleyville Boulevard to Steeplechase Drive, in an amount not to exceed $105,909, and authorizing the City Manager to execute the amendment 4d Approval of a Professional Services Agreement with Dannenbaum Engineering Corporation - Fort Worth, LLC, in an amount not to exceed $68,440, for the design of the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition Project, and authorizing the City Manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - July 31, 2019 5b Quarterly Performance Management Report City Council Agenda August 20, 2019 City of Colleyville Page 3 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-19-2088 Consideration of amendments to the Land Development Code, specifically: Chapter 3, Section 3.7 – Non-conforming Uses, Lots and Building, Subsection B – Non-conforming Lots of Record; Chapter 3, Section 3.24 – Schedule of Permitted Uses, Subsection G - Schedule of District Regulations; Chapter 3, Section 3.28 – Supplementary District Regulations; and, Chapter 9, Section 9.7 – Lots, Subsection G – Building Lines 6b Ordinance O-19-2089 Consideration of amendments to the Land Development Code, specifically Chapter 3, Section 3.26 – Fences, Free Standing Walls, and Screening Materials, Subsection E – Fence and Free Standing Wall Setback Requirements 7. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 7a Ordinance O-19-2086 Consideration of a zoning change from the AG Agricultural zoning district to the R-40 Single Family Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-19-4412 Consideration of a resolution supporting a change to the procedure for voting for candidates to serve on the Tarrant Appraisal District Board of Directors 9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 9a Resolution R-19-4402 Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case VC19-001 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Agenda August 20, 2019 City of Colleyville Page 4 11.REPORTS Library Board Minutes - June 10, 2019 12.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST 20, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19- 4413 13.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 16, 2019 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 8/20/2019 Type Worksession Department Engineering Title Discussion of the Roberts Road Rehabilitation Project Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets Explanation Roberts Road is identified in the 2015 Master Thoroughfare Plan as a Minor Collector. This project will include: Full reconstruction and minimal widening of Roberts Road from Glade Road, going north to the Colleyville city limit. Curb and gutter along the entire east portion of the roadway, as well as some areas along the west portion. The entire roadway will be curb and gutter. Right turn lane on Roberts Road feeding westbound onto Glade Road. Currently, the curve on Roberts Road would be designated as a 25 mph section of roadway. This project does not address softening of that curve. There is an opportunity for an interlocal agreement (ILA) with the City of Grapevine to incorporate an emergency interconnect water meter. As part of the ILA, with the emergency interconnect, the two-lane undivided roadway construction would continue into the City of Grapevine limits, south of the Heritage Cove intersection. Additionally, the current road configuration includes a mixture of asphalt and concrete pavement sections. Staff has requested the design consultant provide an Opinion of Probable Construction Cost (OPCC) for reconstructing the road with an all concrete pavement section or with a hybrid (asphalt and concrete) pavement section. The OPCC's provided below are based off of the 30% design submittal and consider all line items remaining the same except for the type of pavement section: OPCC (Concrete Pavement): $1,197,600.00 OPCC (Hybrid Pavement): $1,160,950.00 Difference of $36,650.00 Attachments 1.Roberts Road Worksession Presentation Roberts Road Presentation and Discussion City Council Worksession August 20, 2019 WS-1 Roberts Road Project Information •Roberts Road is identified in the 2015 Master Thoroughfare Plan as a Minor Collector.This project will include: •Full reconstruction and minimal widening of Roberts Road from Glade Road going north to the Colleyville City Limit. •Curb and gutter along the entire east portion of the roadway,as well as some areas along the west portion.The entire roadway will be curb and gutter. •Right turn lane on Roberts Road feeding westbound onto Glade Road. •Currently,the curve on Roberts Road would be designated as a 25 mph section of roadway.This project does not address softening of that curve. •Additionally,there is an opportunity for an interlocal agreement (ILA)with the City of Grapevine to incorporate an emergency interconnect water meter.As a part of the ILA,with the emergency interconnect,the two-lane undivided roadway construction would continue into the City of Grapevine limits,south of the Heritage Cove intersection. Project Status •30% design submittal for Roberts Road from Glade to the Colleyville city limit has been reviewed by City staff and is back with the design consultant. WS-1 Roberts Road Existing Condition Looking north at Fox Meadows Looking north at CurveLooking north from Glade Road Looking north at Birch Avenue WS-1 Roberts Road Proposed Condition •The existing width of the two-lane road varies from 20.5 feet to 23.5 feet. Staff was previously directed to limit the widening of the road to 25 feet. •The current road configuration includes a mixture of asphalt and concrete pavement sections. Staff has requested the design consultant to provide an Opinion of Probable Construction Cost (OPCC) for reconstructing the road with an all concrete pavement section or with a hybrid (asphalt and concrete) pavement section. The OPCC’s provided below are based off of the 30% design submittal and consider all line items remaining the same except for the type of pavement section. •OPCC (Concrete Pavement): $ 1,197,600.00 •OPCC (Hybrid Pavement): $ 1,160,950.00 •Difference of $ 36,650.00 WS-1 Roberts Road Turn Lanes Roberts Road: Turn Lanes •The original design included the addition of turn lanes:1) on Roberts Road feeding westbound onto Glade Road;and 2)on Glade Road feeding northbound onto Roberts Road. •After further review,staff believes the turn lane on Glade Road feeding northbound onto Roberts Road is no longer necessary. •As part of the turn lane on Roberts Road feeding westbound onto Glade Road, approximately 1,790 square feet of Right of Way will need to be acquired. •The turn lane will add approximately 150 feet of storage to help reduce the stacking at this intersection for travelers going southbound on Roberts Road. •Additionally, a cross-walk connecting the neighborhoods from the south to the ball fields has been incorporated into the design. •The closest access for a cross-walk is currently at the Heritage Avenue and Glade Road intersection. WS-1 Roberts Road Horizontal Curve Roberts Road: Horizontal Curve •The alignment of the curve along Roberts Road will require a speed reduction warning sign of 25 miles per hour (mph)for a distance of approximately 130 feet in length. •This reduction is due to standards set forth in “American Association of State Highway and Transportation Officials.A Policy on Geometric Design of Highways and Streets,7th Edition,2018.” •The following would need to occur to make the horizontal curves compliant with a 30 mph design speed: •Removal of at least two trees; •Relocation of existing residential gate keypads; •Relocation of two existing water meters; •Obtain one temporary construction easement (approximately 1,150 square-feet)for grading outside of the existing ROW; and •Potentially shift the existing sanitary sewer line,as it would transition from inside and outside of the pavement section. •Additionally, Roberts Road has a 20 mph School Zone sign at the City limits line with Grapevine. WS-1 Roberts Road Potential ILA Roberts Road: Potential ILA •There is an opportunity for an interlocal agreement (ILA)with the City of Grapevine to incorporate an emergency interconnect water meter. •The ILA will extend the project limits north from the limits of the City of Colleyville to the southern approach of Heritage Cove. •The addition will include an emergency interconnect meter and vault,as well as extending the two-lane undivided pavement section. WS-1 Roberts Road Staff is seeking City Council direction on the following: •Concrete Pavement Section vs. Hybrid Pavement Section •Confirmation on removing turn lane on Glade Road •Horizontal Curve design speed of 25 mph or 30 mph •Move forward with potential ILA with City of Grapevine Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 8/20/2019 Type Worksession Department City Manager Title Discussion of the 2019 Citizen Survey Strategic Plan 1.1 Actively involve and engage stakeholders Explanation This agenda item provides for discussion of the 2019 Citizen Survey (draft attached). Proposed Timeline: August 2019 - review draft survey September 2019 - set up survey site & promote survey coming soon October 2019 - survey completed by citizens November 2019 - results compiled/analyzed December 2019 - final results report submitted/presented Attachments 1.2019 Citizen Survey Questions - DRAFT An important message for Colleyville citizens This is the City of Colleyville citizen survey. Your opinions and perspectives shape the plans and actions of the City of Colleyville. The survey will help us gauge how we’re doing, but more importantly, it plays a critical role in determining the programs and initiatives we pursue. Citizen responses on previous surveys have influenced our approach to funding roads and infrastructure, helped the city target retailers that citizens desire, led to stronger regulations for door-to-door solicitors, and brought about an increase in public meetings and opportunities for public input. Please take a few minutes to complete the survey. Your answers will be anonymous and results will be tabulated by a third party, National Service Research. All surveys must be completed by TBD, 2019. Thank you for your invaluable participation. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Councilmember Tammy Nakamura Councilmember George Dodson Councilmember Callie Rigney Councilmember Kathy Wheat Councilmember Chuck Kelley Communication Preferences: 1a. How do you currently get information about the City of Colleyville? (Check all that apply)  City e-news (weekly email) CodeRED (in emergencies)  City website (Colleyville.com)Instagram  City’s Facebook page Webcast of public meetings  City cable channel Utility bill newsletter (Communicator)  City Council and/or City Staff Local newspaper, magazine, radio, TV  Community meetings None  Twitter  Other _____________________________________ 1b. Please indicate your level of satisfaction with the following: (Check one box for each; check “No Opinion” if you have not used the service in the last 24 months) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied No Opinion Keeping citizens informed about City business   1c. Are there other ways you would like the City of Colleyville to communicate with you? Please list. ______________________________________ City Performance 2.Please indicate your level of satisfaction with the following areas of City performance: (Check one box for each) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied No Opinion Encouraging economic growth      Effective zoning and land use regulations  Managing City funds      Welcoming citizen involvement      Listening to citizens      Planning for the future needs of residents   STANDARD QUESTIONS Developing a future vision for the City  Value of services for taxes paid      Maintaining quality of life      Government transparency      Other comments regarding City performance: City Employee Contact 3. If you have had contact with a City of Colleyville employee within the past two years, please indicate your level of satisfaction with the following: (Check one box for each; skip to Q4 if no contact) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied Does Not Apply General courtesy      Directing you to the appropriate department/person  Seemed concerned about my issue  Appropriate staff returned my call/email promptly  My issue was adequately addressed  Received timely follow-up from City to ensure my issue was addressed  Other comments regarding contact with City employees: Quality of Life in Colleyville 4a. Please indicate your level of satisfaction with Colleyville(’s): (Check one box for each) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied No Opinion As a place to live      As a place to raise a family      As a place to do business      As a place to work      As a place to retire      Appearance of your neighborhood  Overall appearance of Colleyville      Overall safety of Colleyville      Overall image/reputation      Overall quality of life      Overall quality of City services      4b. During the time you have lived here, do you think that as a community Colleyville has (check one box): Changed for the better Remained the same Changed for the worse No opinionOther comments regarding quality of life: Satisfaction with City Services 5.Please indicate your level of satisfaction with the following: (Check one box for each; check “No Opinion” if you have not used the service in the last 24 months) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied No Opinion Fire protection      Emergency medical services      Police protection      Traffic enforcement      Code enforcement      Animal control      Trash/recycle service      Building inspections      Street maintenance/repairs      Sidewalk maintenance/repairs      Water/sewer services      Storm drainage      Municipal Court      Community events/festivals      Library programs      Library materials      Youth sports athletic fields      Parks      Trails      Recreation programs      Senior Center programs      Meeting space at the Colleyville Center (for rental)  Other comments regarding city services: Economic Development 6a. On a scale of 1 to 5 (1 being hands off and 5 being very proactive), how active of a role should the City have regarding Economic Development? 1 (Hands off) 2 3 4 5 (Very Proactive) 6b. Rate the following statement: The role of Economic Development is to diversify the City’s tax base Strongly Agree Agree Disagree Strongly Disagree No opinion 6c. Rate the following statement: I am aware of the City’s efforts and promotions to incentivize shopping locally Strongly Agree Agree Disagree Strongly Disagree No opinion 6d. How actively should the City be involved in the following (Check one box for each) Very Involved Involved Not Very Involved No Involvement A. City acquisition of land for economic development and open space     B. Façade improvements and building enhancements   C. Job creation   D. Incentivizing/attracting specific businesses     Other comments regarding Economic Development: ALTERNATING QUESTIONS Parks and Recreation The City of Colleyville is currently evaluating the need for a Multi- purpose Recreation facility and whether such an amenity is desired by citizens. The proposed site would be 10 acres at the 10,000 square foot senior center. There are currently four options under consideration: 1.Comprehensive Option: 45,000 square foot facility (LifetimeFitness is 108,000 square feet, so about half the size). Includes agymnasium, senior facilities, fitness rooms, multi-use rooms,building support space, indoor aquatics, and additional parking. The total projected cost is $25 – $30 million. Cost to Taxpayer______ per year. 2.Alternative Option: Includes a smaller facility at 30,000 squarefeet, without aquatics and has a primary focus on recreation andsenior programming. With this facility, there is reduced focus onthe fitness facility. The total projected cost is $15 - $20 million. Cost to Taxpayer______ per year. 3.Renovation + Add Gymnasium: Includes renovating the existingbuilding (10,000 square feet) and building a gymnasium addition(10,000 square feet). Will consist of reconfiguring rooms,additional restrooms, and joining the annex building to the mainbuilding. The total projected cost is $7 – $12 million. Cost to Taxpayer______ per year. 4.Renovation Only: Includes all renovations previously mentioned,without the addition of the gymnasium. The total projected cost is $2 – $4 million. Cost to Taxpayer______. 7a. Please indicate your preference out of the four options given:  (1) Comprehensive  (2) Alternative  (3) Reno + Gym  (4) Reno only No Opinion 7b. In the case of the Comprehensive Option (#1 described above), the annual impact to the average property tax bill will depend on the whether or not membership dues are charged for use of the recreation facility. The impact will range from around $225 (if membership dues of $25 per month are charged) to around $300 (if no membership dues are charged). Please indicate which of the two options is your preference: Membership dues charged ($225 property tax impact and $25 per month of use) No membership dues charged ($300 property tax impact) 7c. What additional amenities would you like to see to enhance City Park? Dog Park Splash Pad Other:______________ Comments or suggestions regarding Parks and Recreation: Community Events Feedback 8a. Colleyville has a strong sense of community Strongly Agree Agree Disagree Strongly Disagree No opinion 8b. City events build a sense of community Strongly Agree Agree Disagree Strongly Disagree No opinion 8c. The City should host events with a focus on the following age groups (check all that apply): Children (0-12) Teens (13-17) Young Adults (18-34) Adults (35-64) Seniors (65+) Families 8d. If you attended any of the following events, please indicate your level of satisfaction. (Check one box for each; check “No Opinion” if you did not attend the event) Very Satisfied Satisfied Dis-satisfied Very Dissatisfied No Opinion Stars and Guitars      Colleyville Car Show      Christmas Tree Lightning      Haunted Trail Fest      Farmers Market      Colleyville Clean Sweep      Concerts in the Village      Movies in the Village      Summer Reading Program      Arbor Day Celebration      Texas Junior Anglers      Other comments regarding city events: Infrastructure Replacement 9a. Indicate if you agree or disagree with the following statement: The City is providing the proper amount of road construction Agree Disagree – Too much construction Disagree – Not enough construction No opinion 9b. Should the city provide longer road projects (longer duration/longer lifetime) or more frequent paving (shorter duration/shorter lifetime)? Longer Road Projects Frequent Paving No opinion Other comments regarding new services and road construction: Other Comments Please leave any additional comments or feedback regarding the City: 10a. Do you live within the Colleyville city limits? Yes  No 10b. Which of the following applies to the head of household members? (Check all that apply) Works in Colleyville  Retired Other__________________ Works outside Colleyville  Student  Does not work outside home  Unemployed 10c. If applicable, your WORK zip code: ________ _______ ________ ________ _______ 10d. How long have you lived in Colleyville?  Less than 1 year  4 to 7 years  11 to 20 years  1 to 3 years  8 to 10 years  More than 20 years 10e. Do you own or rent your home? Own  Rent 10f. Do you have any children living in your household in any of the following age groups? (Check all that apply)  Under age 6  13 to 18 years old No children in household  6 to 12 years old  19 to 24 years old 10g. Do you have an older parent or relative living with you? Yes  No 10h. Your age? Under 18 25 to 34 45 to 54 65 to 74 18 to 24 35 to 44 55 to 64 75 or older 10i. Are you: Male Female 10j. Identifying your basic geographic location provides greater context when analyzing your responses. To help us do that, please select your Colleyville recycling day below: Monday Thursday Tuesday Friday I don’t know Potential Additions: - Check here to add email address to receive weekly E-News (for online survey) DEMOGRAPHICS City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 8/20/2019 Type Worksession Department City Secretary Title Discussion of the August 20, 2019, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 8/20/2019 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-19-4410 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF AUGUST 20, 2019 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 20TH DAY OF AUGUST 2019. ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC City Secretary Richard Newton Mayor Mayor Pro Tem Bobby Lindamood Aye Place 3, Kathy Wheat Aye Place 5, Chuck Kelley Aye Mayor Richard Newton Aye Place 1, Tammy Nakamura Abs Place 4, George Dodson Aye Place 6, Callie Rigney Aye City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 8/20/2019 Type Announcements, Proclamations, and Presentations Department City Council Title In recognition of the donation made to the Colleyville Fire Department by Dustin and Jessie James - Chief Mark Cantrell and Mayor Richard Newton In recognition of the Featured Business of the Month - Mother Clucker, 7171 Colleyville Boulevard, Suite 109, David Oun, owner, with Mayor Richard Newton and Assistant City Manager Adrienne Lothery Attachments RESOLUTION R-19-4411 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF AUGUST 20, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of July 16, 2019 b. Approval of the minutes of the regular City Council meeting of August 6, 2019 c. Approval of an amendment to the Professional Services Agreement with Freese and Nichols, Inc., amending the design parameters to include the upsizing of an existing waterline from Colleyville Boulevard to Steeplechase Drive, in an amount not to exceed $105,909, and authorizing the City Manager to execute the amendment d. Approval of a Professional Services Agreement with Dannenbaum Engineering Corporation Fort Worth, LLC, in an amount not to exceed $68,440, for the design of the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition Project, and authorizing the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Abs Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye Resolution R-19-4411 Page 2 of 2 ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, July 16, 2019 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, July 16, 2019, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley and Callie Rigney Absent: Councilmember Kathy Wheat ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven WS-1 Discussion of the Bransford Water Tank Rehabilitation project Director of Public Works Ray Silva-Reyes presented this item, noting the rehabilitation project will provide the City logo to be redirected toward the south, facing northbound traffic on Bransford Road. Director Silva-Reyes added the project includes an auto-slide gate, decorative fence, additional lights and cameras, and enhanced landscaping. He then presented the four color schemes and asked City Council to provide direction. Following discussion, City Council chose the color Bisque for the tank paint color. WS-2 Discussion of the Entrepreneur Center Assistant City Manager Mark Wood presented an update on the Entrepreneur Center, noting since the June 4, 2019, City Council Worksession, staff has signed an LOI with Wells Fargo, and has met with the Chamber and Tarrant County College to discuss programing. Additionally, Wells Fargo is drafting a sublease document, and the City Attorney is working on a City/Chamber agreement. Manager Wood discussed the three E’s in regard to the Entrepreneur Center: Events, Education, and Entrepreneurship and what each will require. Manager Wood stated going forward the remaining to-do list includes establishing an entrepreneurship committee, enter into an agreement for design and construction, and award the contract. City of Colleyville Page 2 City Council Minutes - DRAFT July 16, 2019 WS-3 Discussion of the July 16, 2019, City Council regular agenda items Mayor Newton noted agenda items 6a and 9a will require a super majority vote and he will recommend opening a public hearing, then table the item to allow the applicant to work with the opposition to resolve issues. Mayor Newton advised City Council he plans to open item 9b before 9a. Mayor Newton adjourned the worksession at 6:02 p.m. Mayor Newton called the Executive Session to order at 6:02 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley and Callie Rigney Absent: Councilmember Kathy Wheat 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the evaluation, review, employment, and duties of the Director of Finance Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074, Personnel and Section 551.087, City of Colleyville Page 3 City Council Minutes - DRAFT July 16, 2019 Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:04 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:33 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley and Callie Rigney Absent: Councilmember Kathy Wheat Mayor Newton expressed the sympathy of the City Council, City staff, and community to Councilmember George Dodson and wife Vonnie Dodson in the passing of their son. INVOCATION: Pastor Dale Molden, First Baptist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4400 Mayor Newton read Resolution R-19-4400 in its entirety. Assistant City Manager Mark Wood introduced Kyle Lester, who will begin employment as the City’s Director of Finance in September. Manager Wood stated Kyle has 12 years of municipal finance experience and currently serves as the finance director in Weatherford where he has worked since 2012. Kyle began his career in Weatherford as the budget and strategic planning manager, and was promoted to assistant finance director before being promoted to his current finance director position. Prior to Weatherford, he was a management analyst for the city of Arlington and a senior associate at Moody's Investors Service. Kyle has a bachelor's degree from Texas Christian University and a master of public administration from the University of North Texas. He is also a certified government finance officer through the Government Finance Officers Association (GFOA). Kyle has spent six years as a budget reviewer for the GFOA's annual budget awards. Mayor Newton opened the public hearing at 7:38 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:39 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-19- 4400 and Councilmember Nakamura seconded the motion. City of Colleyville Page 4 City Council Minutes - DRAFT July 16, 2019 The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton and City Councilmembers made the following announcements: State Hwy 26 Project: Mayor Newton stated the presentation by Minh Tran, TxDOT area engineer, at the July 2 meeting is the only information we received regarding the overall completion schedule which was disappointing and unsatisfactory and the City has not received adequate feedback regarding work, milestones, and completion projections. As a result, he has sent a letter to the TxDOT Area Engineer listing many questions that we wanted answers to and asked for the answers by the end of the month. Mayor Newton stated he copied Commissioner Gary Fickes, Chairman of the Regional Transportation Committee, Representative Giovani, and Senator Beverly Powell and subsequently talked to Commissioner Fickes, Senator Powell, and Representative Giovanni's Chief of Staff to let them know the City would like their assistance depending on the answers to the questions, and all agreed to stand ready if needed. Mayor Newton said after the City receives a response from the TxDOT, he will follow up with TxDOT management. He believes the good news is that the Colleyville Engineering staff’s belief is the project can still be completed by the end of the year and we will strive to make that happen if at all possible. Mayor Newton noted it does appear the last stretch of lanes to be completed (on east side south of Church Street down to Centerpark) is moving rapidly and the City has requested the east lanes that are complete north of Church to McCain be opened and that will happen soon. The City has had and continues to have a full commitment of engaging TxDOT to insure this project is completed as soon as possible with as little impact to citizens and business as possible. Heroes Park Enhancements Coming: Continuing our efforts to beautify the community and demonstrate exceptionalism at every tum, we have begun work to upgrade and renovate Heroes Park. This pocket park, located south of City Hall, memorializes our community's heroes. The area is in need of some TLC and we think it is important to have an exceptional place to honor our community's heroes. We have engaged the same design team that worked on the Plaza in order to create a cohesive look and feel to the area surrounding City Hall. This fall, several conceptual design options (similar to what was done with the Plaza) will be City of Colleyville Page 5 City Council Minutes - DRAFT July 16, 2019 presented at a Council worksession. We also plan to share the conceptual ideas with the Historical Preservation Committee to get their feedback-they've been wanting to see this project tackled for a while. This project is one that is eligible for TIF funds, under the "downtown improvements" or "plaza" categories in the original project plan. 32 Village Lane Update: The burned structure at 32 Village Lane has been removed. The foundation remains. Conversations with the VOA indicate the structure will be reconstructed in the near future. Staff has indicated a desire to see that process undertaken soon. The VOA representative shared that the previous building included four unit owners. It is likely the new construction will follow a similar design and use schematic. Summer Reading Club Finale: Celebrate an amazing summer at the outdoor Summer Reading Grand Finale on Friday, July 26! Enjoy a live DJ, children's arts and crafts, face painting, balloons, carnival games, bounce houses, inflatable rides, special guests, and more. All ages are welcome. For more information, check Colleyyillelibrary.com. Leadership Colleyville: The Colleyville Chamber of Commerce is now accepting applications for Leadership Colleyville. Leadership Colleyville is a program designed to strengthen, educate, and encourage current and future leaders of our community. Throughout the nine month program, participants will have the opportunity to grow and connect with a diverse group of business professionals and gain a deeper understanding of relevant community issues. Applications due August 1. Contact the chamber for more information at 817-488-7148. Dancing for the Stars: The Rotary Club of Colleyville is looking for their next star. Dancing for the Stars is a unique, fun-filled, star-studded, community-wide fundraiser. Area business celebrities are paired with a professional dance instructor to prepare one dance, which will be performed at the Dancing for the Stars event. Council Member Rigney and Wheat have participated over the last two years. In 2019, the Dancing for the Stars event raised $100,000 for local and international charities. For information on how to get involved, visit ColleyvilleRotaryClub.org. Proclamation in recognition of the Colleyville Rotary Club $5,000 donation to the Colleyville Public Library - Mimi Tram, Rotary Club, Library Director Mary Rodne, and Mayor Richard Newton Library Director Mary Rodne, and Mayor Richard Newton welcomed Rotary Club president Mimi Tram and Rotary Club members to accept a $5,000 donation to the Library and express their appreciation. City of Colleyville Page 6 City Council Minutes - DRAFT July 16, 2019 In recognition of the Featured Business of the Month - New You Chiropractic Wellness Center, 5005 Heritage Avenue, Suite 105 - Dr. Tony Kelsoe and Mayor Richard Newton Mayor Newton welcomed Dr. Tony Kelsoe and recognized New You Chiropractic Wellness Center, 5005 Heritage Avenue, Suite 105, as the Featured Business of the Month. 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4401 4a Approval of the minutes of the regular City Council meeting of July 2, 2019 4b Approval of a construction contract with Nu-Way Construction, LLC, for the City Hall Terra Cotta Way Road Widening Project, in an amount not to exceed $60,142.50, and authorizing the City Manager to execute the contract 4c Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall Entry Doors Renovation Project, in an amount not to exceed $100,675, and authorizing the City Manager to execute the contract 4d Denial of a bid submittal with Intermountain Slurry Seal, Inc., for the 2019 Micro-Surface Project, and authorizing staff to re-bid the project for Fiscal Year 2020 Mayor Newton read Resolution R-19-4401 in its entirety. Mayor Newton opened the public hearing at 8:14 p.m. Public Works Director Ray Silva-Reyes presented items 4b, 4c, and 4d noting the contracts with Nu-Way Construction and Scott Beck Construction are coming forward as a result of City Council’s direction in early 2019. Director Silva-Reyes stated both projects are complementary with the Plaza project and will be completed simultaneously. Director Silva-Reyes explained staff’s request to deny the sole bid for the micro- surface project stating Intermountain, the sole bidder, included a statement noting the bid includes a stipulation that Intermountain will try to work this project into the existing 2019 season construction schedule, but if they can’t, it would be addressed in the 2020 Paving Schedule, April 1, 2020 to September 30, 2020. Director Silva-Reyes said staff wishes to re-bid the project in 2020 to receive competitive bids from additional vendors and to accommodate the “normal” bidding schedule. City of Colleyville Page 7 City Council Minutes - DRAFT July 16, 2019 Kathy Hadley, 204 Timberline DriveNorth, spoke regarding the increase in permit fees and asked Council to limit the costs and have contractors receive payment based on performance. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:16 p.m. Councilmember Dodson made a motion to approve Resolution R-19-4401 and Councilmember Kelley seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 5. ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report - June 30, 2019 Assistant City Manager Mark Wood reviewed the financial report for June noting this update is 75% of the current fiscal year. Manager Wood stated the City is in good shape, having obtained 91% of projected revenues and spending 70% of budgeted expenses. Manager Wood reviewed the sales tax collection and noted ad valorem is high due to new growth. Manager Wood reviewed each fund, noting all funds are on track, and stated the City has sold 500 million gallons less water this year due to the high rains this year. 6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-19-2086 Consideration of a zoning change from the AG Agricultural zoning district to the RE Single Family Estate Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 Mayor Newton read the caption of Ordinance O-19-2086. City of Colleyville Page 8 City Council Minutes - DRAFT July 16, 2019 Community Development Director Ben Bryner presented a brief overview of the case, noting at the last meeting, following discussion, the original request of R-40 has been changed to RE at City Council’s request and there is a companion Resolution on this agenda which would grant side yard waivers to the RE request. Mayor Newton stated he spoke with the applicant, and it is his intent to table this item, and the companion resolution, as there was no opposition at the last meeting, but now there is strong enough opposition to require a super majority vote and Councilmember Wheat is not in attendance at tonight’s meeting. Additionally, the resident at 6250 Pool Road has stated he did not receive notification and if the item is tabled until the August 20 meeting, it will allow an opportunity to re-notice and to have the applicant present. He also said he would like to provide an opportunity for the applicant and those opposed to reach a resolution. Councilmember Dodson asked staff if the concern of the opposition is the side yard set-backs. Mayor Newton responded the side yard setbacks are the big concern, however, the resident at 6250 Pool Road, is concerned about the location of the home to be built. Mayor Newton explained the Council would like to see the RE – Residential Estate zoning instead of the R-40 because the lot is over two acres, and it is the Council’s strategy to not allow the property to be subdivided now or in the future. Mayor Newton opened the public hearing at 8:38 p.m. Landon H. Thompson, Law Office of John Meazell, 1400 Gables Court, Plano, TX, representing Jim and Sherry Jacobi, 6250 Pool Road, provided a protest presentation, noting the protest is based on the side setbacks. Mr. Thompson explained the zoning requirements, notification requirements, and zoning variance guidelines. Mr. Thompson stated further objection is given to the size and location of the planned home compared to the area homes, encroachment of view, concerns for drainage, tree preservation, fence line maintenance and access by emergency equipment. Kathy Hadley, 204 Timberline Drive North, spoke in favor of this item stating she likes the estate zoning because we are running out of land and there cannot be multiple homes on the site. Bryan Hill, 512 Shelton Drive, applicant, spoke regarding his desire has been to bring two parcels of land together and build a home, and preserve the City’s heritage of large lots and nice homes. He is understanding of the RE zoning and is fully aware the property could not be subdivided. He addressed his concerns with the neighbor at 6250 Pool Road. Mr. Hill stated his wife was accosted by Mr. Jacobi’s wife, and he feels the opposition to the fence is because the Jacobi’s could no longer enter his property, noting the Jacobi’s had used the gate to enter his land uninvited. Mr. Hill stated the Jacobi home is the home out of line with the City of Colleyville Page 9 City Council Minutes - DRAFT July 16, 2019 other properties. Mr. Hill reiterated the original zoning request was R-40, in an attempt to make the property conform. He understood the reason for being asked to consider RE, but stated he is trying to achieve 18 foot setbacks on each side to build their home. Mr. Hill clarified the size of the home footprint is 7,300 square feet downstairs, 9,700 square feet total, not 15,000 square feet. Kathleen Hennessey, 5013 Stonebridge, spoke regarding the air quality in Colleyville, and requested the applicant not be allowed to build a foundation within two and one half feet of the tree root system so the trees will be safe and continue to filter toxins. Ken Frisbee, 6775 Florence Road, Justin, the builder for the applicant, spoke regarding his length of time building homes in Colleyville and his familiarity with the City’s zoning. Mr. Frisbee addressed the setbacks and compared the requested setbacks to neighboring homes, drainage, building designs, aesthetics, and size and location of the home on the property. Jim Jacobi, 6250 Pool Road, spoke in opposition to this item, stating everyone is saying they are trying to make it right by the neighbor, but they are not, it is all about their wants. Mr. Jacobi stated due to the size and location of the home, he is asking for the courtesy of consideration. Mayor Newton closed the public hearing at 9:14 p.m. Mayor Newton stated he is giving the following summary from the City’s perspective: The Hills came in with an R-40 zoning request, the City Council, based on their strategy for the City and our Master Plan, preferred not to have R- 40, on a piece of property which could be divided in the future and would be a legitimate request. This Council prefers to maintain the integrity of zoning, and in this case the Residential Estate is applicable to the acreage and will not allow for sub-dividing. Mr. Hill said he was okay with the RE, but needed the variances and there was no opposition at the time. Now there is opposition to the setbacks. Mayor Newton stated many different perspectives have been presented and points made. Mayor Newton stated the only control the City has regarding where an owner places a home on the property is through the setbacks. Other constraints are tree mitigation, and drainage is reviewed regardless of all other issues and we want to ensure there is good engineering to ensure proper drainage. Clearly, the biggest issue in this case, will be the variance. Mayor Newton stated the Jacobi’s stated they did not receive proper notice, the Mayor addressed this with the staff, and the City does not have an explanation, but as we are going to table this item, and we have verified the Jacobi’s are on the list. City of Colleyville Page 10 City Council Minutes - DRAFT July 16, 2019 There was discussion between the applicant and the City Council regarding property ownership. Councilmember Nakamura asked the applicant to provide a report regarding the number of trees which would have to be removed, based on the anticipated location of the home. There was discussion of the zoning and platted lot lines. Staff will verify the timing of platting and drawing. Mayor Newton made a motion to table Ordinance O-19-2086 to August 20, 2019, seconded by Councilmember Nakamura. The motion to table was approved with the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat Mayor Newton recessed the meeting at 9:37 p.m. and reconvened at 9:44 p.m. 7.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-19-2087 Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District budget Mayor Newton read the caption of Ordinance O-19-2087. Assistant Police Chief Hillary Wreay presented this item by reviewing the history of the CCCPD and noted in the 2019 budget, the fund was able to cover the cost of two part-time Public Service Officer positions, CALEA accreditation, and a Justice Center dumpster. Chief Wreay reviewed the proposed FY2020 budget, noting requests include a new Sergeant position and vehicle, a part-time Accreditation Coordinator position, training funding for Leadership Development and for De-Escalation / Crisis Intervention Training; Investigative platform and an Early Warning System / Internal Affairs Management System software and new CAD/RMS System. Mayor Newton reiterated the district is funded by a half-cent sales tax approved by voters. He further noted the CCCPD debt will be paid off in 2019. Mayor Newton opened the public hearing at 9:59 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:59 p.m. This was a first reading, therefore, no action was taken. City of Colleyville Page 11 City Council Minutes - DRAFT July 16, 2019 Mayor Newton stated he will come back to Ordinance O-19-2081, after consideration of item 9b. This item was considered at 10:00 p.m. 8. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 8a Ordinance O-19-2081 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary, located at 2308 Glade Road, Case ZC19-003 Councilmember Kelley made a motion to remove this item from the table, seconded by Councilmember Rigney. The motion to remove this item from the table was approved with the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat Mayor Newton read the caption of Ordinance O-19-2081. Community Development Director Ben Bryner presented this item stating this is a repeat of item 9b which was just considered by the City Council. At the request of the City Council the ordinance has been updated to reflect the RE zoning and the property does meet the RE zoning with the approved variances ad the RE mitigates the ability to sub-divide the property. Mayor Newton stated he appreciates the owners and neighbors working together on this case. Mayor Newton opened the public hearing at 10:09. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:09 Councilmember Rigney made a motion to approve Ordinance O-19-2081, seconded by Councilmember Dodson. The motion to approve passed with the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat City of Colleyville Page 12 City Council Minutes - DRAFT July 16, 2019 9.RESOLUTION(S): READING AND PUBLIC HEARING 9a Resolution R-19-4402 Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case VC19-001 Mayor Newton read resolution R-19-4402 in its entirety. There was no discussion of this item as it is the companion to Ordinance O-19- 2086 which is tabled to August 20, 2019. Mayor Newton opened the public hearing at 10:12 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:12 p.m. Mayor Newton made a motion to table Resolution R-19-4402 to August 20, 2019, seconded by Mayor Pro Tem Lindamood. The motion to table was approved with the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat This item was considered at 10:00 p.m. prior to consideration of 8a and 9a 9b Resolution R-19-4403 Consideration of a Replat for Lot 1R, Block 1, of the J.M. Presley Addition, located at 2308 Glade Road, Case PC19-011 Mayor Newton read Resolution R-19-4403 in its entirety. Community Development Director Ben Bryner presented this item stating when the property first came before the City Council there were questions regarding a 17.5 square foot area of land which was left out of the platting. Director Bryner stated the applicant has provided a judgement which authorizes the 17.5 square foot area to be included in the plat. Mayor Newton opened the public hearing at 10:05 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:05 p.m.. Mayor Newton stated when this item first came before Council, Mayor Pro Tem Lindamood recused himself, but since that time, the house has been removed City of Colleyville Page 13 City Council Minutes - DRAFT July 16, 2019 which no longer causes a conflict and asked the City Attorney to advise. Per the City Attorney, Mayor Pro Tem Lindamood can vote on this item, because as noted, the conflict has been removed. Councilmember Dodson made a motion to approve Resolution R-19-4403, seconded by Councilmember Rigney. The motion to approve passed with the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Wheat 10.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathleen Hennessey, 5013 Stonebridge Drive, discussed the quality of drinking water inside of residences. Kathy Hadley, 204 Timberline Drive North, spoke regarding Heroes Park, veterans with PTSD and the need for law enforcement training for assistance to those with PTSD, the birds in the Nature Center who are being harmed by fishing lines and lures, and the geese on Riverwalk Drive. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 16, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4404 This resolution was not needed 12.ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 10:30 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 20TH DAY OF AUGUST 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, August 6, 2019 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, August 6, 2019, at 5:31 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Absent: Councilmember Tammy Nakamura ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Community Development Director Ben Bryner, Colleyville Center Manager Leslie Hill, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Presentation of the 2019 certified tax roll Assistant City Manager Mark Wood presented this item and stated Texas Property Tax law requires the certified roll and effective and rollback property tax rates be submitted to the City Council. He explained the City contracts with GCISD for tax collection and the certified tax roll is based on the certified value as reported by Tarrant Appraisal District. Manager Wood noted property tax value is still increasing and this will be the second year the City is going to be able to provide an effective tax rate. Mayor Newton stated new legislation will change the name of effective tax rate to no new tax revenue rate. WS-2 Presentation of the proposed FY 2020 budget City Manager Mark Wood presented this item, noting City Council has reviewed and provided direction throughout the budget process and this is the culmination of months of work by staff and City Council. Manager Wood reviewed property values and the proposed tax rate, proposed revenues and expenditures by fund, and gave a quick review of the 2020 CIP, as City Council had conducted a worksession specific to the CIP earlier this year. He also stated the proposed budget continues to adapt processes to sustain a leaner staffing model, is able to absorb health insurance cost increases with savings from eliminated positions, continues operations efficiencies to absorb operating cost increases, and better aligns capital expenditures with capital funds. City of Colleyville Page 2 City Council Minutes - DRAFT August 6, 2019 Before giving a review by fund, Manager Wood announced the proposed budget calls for the effective tax for an unheard of second consecutive year. He then reviewed all funds, many of the proposed 2020 projects, and concluded by reviewing the calendar dates the budget and tax adoption ordinances will come before the City Council. Mayor and City Council were complimentary of staff and thanked all for their work on the budget and meeting the City Council goals and strategies. WS-3 Discussion of the August 6, 2019, City Council regular agenda items Mayor Newton distributed a list of the applicants for the Pedestrian Transportation Ad Hoc Committee which the Council will appoint by resolution. Mayor Newton stated when the item is considered each Councilmember can make nominations or all nominations can be made as part of the motion. Mayor Newton adjourned the Worksession at 6:33 p.m. Mayor Newton called the Executive Session to order at 6:34 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Absent: Councilmember Tammy Nakamura 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and City of Colleyville Page 3 City Council Minutes - DRAFT August 6, 2019 with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:26 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:36 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Absent: Councilmember Tammy Nakamura INVOCATION: Pastor Jeff Strickland, Journey Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4405 Mayor Newton read Resolution R-19-4405 in its entirety. Assistant City Manager Adrienne Lothery gave a review of the BEST grants this resolution approves for Leading Edge Claims Service for landscape improvements and Stone House Restaurant & Wine Bar for exterior improvements. Mayor Pro Tem Bobby Lindamood thanked all who are participating in the BEST grant program. Mayor Newton opened the public hearing at 7:44 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing. Mayor Pro Tem Lindamood made a motion to approve Resolution R-19- 4405 and Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Wheat, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Nakamura City of Colleyville Page 4 City Council Minutes - DRAFT August 6, 2019 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and City Councilmembers made the following announcements: SH26 Follow-up: In response to our July 2 Council discussion regarding SH26 construction progress, I (Mayor) penned a letter to TxDOT seeking answers to a litany of questions posed by this Council. We have received a response which has been posted on our website Colleyville.com. In the coming weeks, staff and I will meet with TxDOT representatives to discuss the project timeline for completion. Commissioner Gary Fickes has agreed to join this meeting in support of our efforts. School Security Plan Ready for Implementation: The Police Department has finalized our School Security Plan for 2019-2020 and we are ready for school to begin in a couple of weeks. Our plan is undertaken in cooperation with the GCISD staff and involves multiple facets of visible police presence. The plan includes all aspects of school safety, traffic management, crossing guard placement, and officer interaction. The department will be doing PSAs via social media to prepare for the start of school. Our community’s children are our greatest asset. The Colleyville Police Department and GCISD are committed to their safety. Fort Worth Symphony Orchestra Confirmed: Last week staff received confirmation that Colleyville Heritage High School will partner with the City of Colleyville to host the Fort Worth Symphony Orchestra. The concert will take place on Friday, February 21, 2020. We will be finalizing the contract with the FWSO over the coming weeks and intend to use Hotel Occupancy Tax funds for this event. Bringing this type of talent to Colleyville will provide a fantastic opportunity to experience the arts and put Colleyville on the map as a City focused on all areas of exceptionalism. Local Roadwork Update: McDonwell School Road resurfacing project should be completed this week. Bransford Road is now under construction. That roadwork should be completed early next month. We thank our residents for their patience during construction. Entry Signs Improved: The entry sign on McDonwell School Road (near Liberty Elementary) has been completed. New stone landscape borders, landscape material and irrigation have been installed. The beautification of the NW entry into the City has been well received and is a welcoming addition as you enter the City. This effort is part of our ongoing community beautification process. Fire Department CPR Training & Blood Drive: The fire department successfully completed its first CPR certification class this past week. Seven ambitious 7th City of Colleyville Page 5 City Council Minutes - DRAFT August 6, 2019 graders were able to gain their certifications through the American Red Cross! Congratulations to them and huge thanks to Captain Daniel Torti for serving as the lead instructor. The fire department will be providing a community CPR class on September 14th from 9:00-10:30 a.m. This course will provide the participants an opportunity to learn and practice hands only CPR and AED use. Mosquito Arbovirus Report: It is amazing to report that Tarrant County has reported only one mosquito test pool positive for West Nile this year. With all the rain this year, this finding is certainly extra-ordinary! Field Improvements Coming to City Park: The City Park baseball backstops on fields 4-7 have been raised 8 ft. from their original height. This project will help make the quad area of City Park a little safer and help to prevent the frequency of foul balls from entering the spectator areas. Additionally, baseball field rehabilitation is underway at City Park on baseball fields 4, 5 and 6. The infields will be completely cut out and removed. The infields will be laser graded and filled with premium clay. The sod will be replaced and conditioner will be tilled into the infield. This rehabilitation will remove any “lips” on the fields, as well as help the fields drain properly. This project will provide a safe playing surface for the kids. The rehabilitation project will be completed just in time for the Colleyville Baseball Association to begin their fall season at the end of August. Proclamation in Recognition of a $2,000 donation to Colleyville Center from the Colleyville Lions Club - Stan Hall, Colleyville Lions Club President, Leslie Hill, Colleyville Center Manager, and Mayor Richard Newton Leslie Hill, Colleyville Center Manager, and Mayor Richard Newton welcomed Stan Hall, Colleyville Lions Club President, Lions Club members, and the family of Rob Rutherford to recognize the Lion’s Club donation of $2,000 for a bench to be placed at Colleyville Center in rememberance of Lion’s Club members Rob Rutherford and Don Davis. Proclamation in recognition of Professional Engineers Day, August 7, 2019 - Mayor Richard Newton Mayor Richard Newton, who is a professional engineer, recognized City Professional Engineers Larry Wright and Nathan Frohman in recognition of Professional Engineers Day. 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4406 4a Approval of an agreement with Enterprise Fleet Management for vehicle procurement, mechanical maintenance, and disposal services; and authorizing the City Manager to execute all agreements City of Colleyville Page 6 City Council Minutes - DRAFT August 6, 2019 Mayor Newton read Resolution R-19-4406 in its entirety. Assistant City Manager Adrienne Lothery presented this item by highlighting the process staff used to research and evaluate the potential of utilizing the Enterprise Fleet Management Program. She noted outsourcing is becoming a trend among area cities, noting Bedford, Haltom City, Prosper and Keller are utilizing the program. Manager Lothery explained many cities lease the vehicles, however, Colleyville would cash fund the program, noting Keller and Prosper also cash fund the program. Manager Lothery stated the City has a vehicle replacement program, based on age, mileage, and maintenance, however, the difference between the City program and the Enterprise program is the ability to upgrade the age of the fleet, lessen the maintenance costs, increase safety and mileage, and time the vehicle’s resale to earn a higher return on the investment compared to auction. Councilmember Dodson asked staff if the City finds this program does not provide savings, can we stop at any time. Manager Lothery responded yes, Enterprise will hold $1 so they can maintain the title and work on the City’s behalf, if the City chooses to leave the program, the City pays Enterprise $1, and the vehicle belongs to the City and is out of the agreement. Mayor Newton noted this program will provide an average five year savings of $600,000. Mayor Newton opened the public hearing at 8:20 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:20 p.m. Councilmember Dodson made a motion to approve Resolution R-19-4406 and Councilmember Kelley seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Wheat, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Nakamura 5.ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-19-2087 Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District budget Mayor Newton read the caption of Ordinance O-19-2087. City of Colleyville Page 7 City Council Minutes - DRAFT August 6, 2019 Police Chief Michael Miller presented this item, giving a thorough review of the budget line items, programs, and services. Chief Miller reviewed the history of the CCCPD, stated the 2019 budget was able to cover the cost of two, part-time, Public Service Officer positions, CALEA accreditation, and a Justice Center dumpster enclosure. During the review, Chief Miller highlighted the requests to include a new Sergeant position and vehicle, a part-time Accreditation Coordinator position, training funding for Leadership Development and for De-Escalation / Crisis Intervention Training; Investigative platform and an Early Warning System / Internal Affairs Management System software and new CAD/RMS System. Mayor Newton reiterated body cameras have been paid for from the 2019 budget, the district is funded by a half-cent sales tax approved by voters. He further noted the CCCPD debt will be paid off in 2019 which is consistent with the City Council’s strategy. Mayor Newton opened the public hearing at 8:41 p.m. Kathy Hadley, 204 Timberline Drive North, spoke regarding the residents needing to be recognized for being the safest city because it is not just the police department doing a good job, it is the quality of people in Colleyville. She expressed her appreciation for the police department, but stated she was not in favor of a $10,000 training expense per officer. There were no others present wishing to speak and Mayor Newton closed the public hearing at 8:44 p.m. Chief Miller addressed Mrs. Hadley stating she is absolutely correct, the police department cannot do its job without citizens and the intention was not meant to imply otherwise. Mayor Newton concurred with Chief Miller and advised Mrs. Hadley the $10,000 training budget is for the entire police department for one year. Councilmember Kelly made a motion to approve Ordinance O-19-2087, Councilmember Rigney seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Wheat, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Nakamura City of Colleyville Page 8 City Council Minutes - DRAFT August 6, 2019 6.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-19-2088 Consideration of amendments to the Land Development Code, specifically: Chapter 3, Section 3.7 – Non-conforming Uses, Lots and Building, Subsection B – Non-conforming Lots of Record; Chapter 3, Section 3.24 – Schedule of Permitted Uses, Subsection G - Schedule of District Regulations; Chapter 3, Section 3.28 – Supplementary District Regulations; and, Chapter 9, Section 9.7 – Lots, Subsection G – Building Lines Mayor Newton read the caption of Ordinance O-19-2088. Community Development Director Ben Bryner presented this item, noting the amendments are at the request of the City Council. He reviewed each in detail. There was general discussion on enforcement of setback requirements, right of way on front and side streets, lot and impervious coverage, and history of some of the zoning regulations. City Council directed staff to review and edit the Schedule of District Regulations table and to modify the language for Non-Conforming Lots of Record. Mayor Newton opened the public hearing at 9:20 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:20 p.m. This was a first reading, therefore, City Council did not take any action. 6b Ordinance O-19-2089 Consideration of amendments to the Land Development Code, specifically Chapter 3, Section 3.26 – Fences, Free Standing Walls, and Screening Materials, Subsection E – Fence and Free Standing Wall Setback Requirements Mayor Newton read the caption of Ordinance O-19-2089. Community Development Director Ben Bryner presented this item, noting the amendments are at the request of the City Council. He reviewed each in detail. There was discussion regarding identification of the front and street side definitions, and the definition of a subdivision. City Council directed staff to propose amendments for non-conforming fences and walls. Mayor Newton opened the public hearing at 9:38 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:38 p.m. City of Colleyville Page 9 City Council Minutes - DRAFT August 6, 2019 This was a first reading, therefore, City Council did not take any action. 7.RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-19-4407 Approval of a proposal to set the ad valorem tax rate for Fiscal Year 2020 at $0.306807 per hundred dollars of valuation Mayor Newton read Resolution R-19-4407 in its entirety. City Manager Mark Wood presented this item noting this is the first formal step toward adopting the 2020 budget. Manager Wood stated the Truth in Taxation laws require the City to inform the citizens of the proposed FY 2020 tax rate, and the intention to adopt the tax rate of $.306807 per hundred dollars of valuation, utilizing the July 25, 2019 certified tax roll as the basis for the proposed tax rate. Formal City Council action stating the proposed FY 2020 tax rate is required in order to have the information necessary to publish the Notice of 2019 Tax Year Proposed Property Tax Rate, as required by Section 140.010 of the Local Government Code. Mayor Newton commended the City Council and staff stating very few cities can achieve an effective tax rate and Colleyville will do so for two consecutive years. Councilmember Dodson stated great team work is the heart of what is happening here and allows us to provide more services more efficiently. Mayor Pro Tem Lindamood stated he is super proud of the accomplishments. Mayor Newton opened the public hearing at 9:47p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:47 p.m. Councilmember Rigney made a motion to approve Resolution R-19-4407, Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Wheat, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Nakamura 7b Resolution R-19-4408 Appointing members to the Pedestrian Transportation Ad Hoc Committee, providing a charge, and establishing a timeline for a final report and dissolution of the committee City of Colleyville Page 10 City Council Minutes - DRAFT August 6, 2019 Mayor Newton read Resolution R-19-4408 in its entirety. Mayor Newton stated this committee has seven members with three of them coming from the Parks and Recreation Board and four at large positions. Mayor Newton advised that Rich Hendler who is chair of the Parks and Recreation Advisory Board will be a member of this committee and will serve as chair. Mayor Newton also explained the Parks Board unanimously recommended Eric Presson and Clif LeBlanc to serve as the other Parks and Recreation Board representatives of the Pedestrian Transportation Ad Hoc Committee. Mayor Newton advised that he reviewed all at large applicants to be able to make recommendations to the Council as he always does and his criteria when considering applicants is always: 1. Is there a true desire to assist and improve the community; 2. What are the qualifications of the individual and their experiences and understanding of the Master Plan and strategies of cities; and in this case, Mayor Newton mapped out where the applicants lived, in an effort to ensure there was representation throughout the City. Mayor Newton nominated David Duziak and Donn Hethcock; Councilmember Kelley nominated Larry Williamson; Mayor Pro Tem Lindamood nominated Matthew Little; and Councilmember Wheat nominated Jennifer Johnson. There was discussion regarding all candidates being good candidates and any decision will be good for the City. There was also discussion regarding having female representation on the committee. Mayor Pro Tem Lindamood stated he will remove his recommendation of Matthew Little. Mayor Newton opened the public hearing at 10:10 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:10 p.m. Councilmember Rigney made a motion to approve Resolution R-19-4408 appointing David Dudziak, Donn Hethcock, Jennifer Johnson, and Larry Williamson to the at large positions on the Pedestrian Transportation Ad Hoc Committee, Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Wheat, Dodson, Kelley, and Rigney. Absent: 1 – Councilmember Nakamura 8.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathleen Hennessey, 5013 Stonebridge Drive discussed the trees on Glade Road which have been removed, which she believes has not been approved, and asked City Council to respond. City of Colleyville Page 11 City Council Minutes - DRAFT August 6, 2019 Kathy Hadley, 204 Timberline Drive North, identified a home owner on Jackson Road who has a beautiful yard and suggested he be recognized and the City speak with him to hear his ideas about the roundabouts. She spoke regarding the receptiveness and efficiency of City staff, noted she has been traveling to Plano and has seen beautiful trees with grass in the median and it was very tranquil, she would like this design to be considered in Colleyville. Mrs. Hadley commended Code Enforcement Officer Ky Roby for his kindness and for going above and beyond. She also spoke of her concern for the number of firefighters retiring and leaving Colleyville and the need to provide vegetation for the ducks at the pond at Colleyville Center. 9.REPORTS Planning and Zoning Commission Worksession Minutes - March 26, 2018 Planning and Zoning Commission Meeting Minutes - March 26, 2018 Planning and Zoning Commission Meeting Minutes - April 9, 2018 Planning and Zoning Commission Worksession Minutes - April 23, 2018 There was no action on this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST 6, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4409 This resolution was not needed. 11.ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 10:26 p.m. APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 20TH DAY OF AUGUST 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 8/20/2019 Number Resolution R-19-4411 Type Resolution Department Engineering Title Approval of an amendment to the Professional Services Agreement with Freese and Nichols, Inc., amending the design parameters to include the upsizing of an existing waterline from Colleyville Boulevard to Steeplechase Drive, in an amount not to exceed $105,909, and authorizing the City Manager to execute the amendment Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing This item is for the consideration and approval of an amendment to increase the existing Professional Services Agreement with Freese and Nichols, Inc., by $105,909, for the purpose of addressing supplemental work that includes the design of upsizing an existing 6-inch waterline to a 12-inch PVC waterline from Colleyville Boulevard to Steeplechase Drive. The upsizing of the waterline is part of the City of Colleyville's Water and Wastewater Master Plan - Water Capital Improvement Plan that was performed in 2014. The estimated net cost of construction change, to include the waterline replacement, is $796,119. The current Engineer's Opinion of Probable Cost (OPCC) at 90% plans for the construction of Cheek-Sparger Road, prior to the upsizing of the waterline, is $2,381,124. Therefore, with the inclusion of the waterline replacement to the overall project, the total estimated probable cost of construction for the Cheek-Sparger Road Project and upsized waterline is $3,177,243. Financial Impact Funding for this additional design of $105,909 is available in the Tax Increment Financing (TIF) fund. Recommendation Approve Attachments 1.2. Contract Amendment #1Cheek-Sparger Amendment #1 Presentation PAGE 1 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to Professional Services Agreement (“First Amendment”) is entered by and between the City of Colleyville, Texas (“City”) and Freese and Nichols, Inc., (“Professional”) as of the Effective Date. WHEREAS, City and Professional previously entered into a Professional Services Agreement effective August 22, 2018, (“the Agreement”); and WHEREAS, City and Professional now desire to amend the terms set forth in the Agreement in the manner provided herein. NOW THEREFORE, for and in consideration of the mutual covenants made herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Professional agree as follows: 1. Exhibits A and B of the Agreement (Scope of Services) is amended to incorporate the revisions to the Project scope contained in Contract Amendment #1 attached hereto and incorporated herein as Exhibit A to this First Amendment. 2. The total compensation amount stated in Section 4C of the Agreement (entitled “Payment”) is hereby amended to provide for a total not to exceed amount of Four Hundred Twenty-Five Thousand Six Hundred and Sixty-Three Dollars ($425,663.00). 3. Except as provided in Paragraphs 1 and 2 above, the provisions of the Agreement remain in full force and effect without amendment. 4. This First Amendment shall be deemed effective on the date it has been signed by the authorized representatives of City and Professional (“the Effective Date”). Signatures on following page PAGE 2 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT SIGNED AND AGREED by City on _______________________. City of Colleyville, Texas By: ______________________________________ Jerry Ducay, City Manager SIGNED AND AGREED by Professional on _______________________. Freese and Nichols, Inc. By: ____________________________________ Name: ____________________________________ Title: ____________________________________ PAGE 3 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT EXHIBIT A Contract Amendment #1 Revision to Scope of Services (attached) 1 EXHIBIT A Scope of Services for Cheek-Sparger Road Improvements Contract Amendment #1 Project Understanding: As part of the Cheek-Sparger roadway and drainage improvements, the City of Colleyville has requested FNI to prepare a design to replace the water line along Cheek-Sparger from SH 26 to Steeplechase. In addition, an existing wastewater manhole is in conflict with proposed culvert improvements and must be relocated. Services are described below in Basic Services. The original project contract stated that FNI would prepare a conceptual alignment and direct FNI to proceed with the 30% plans. This was performed and after the 30% plans were submitted, additional direction was provided by the City to modify the previously directed alignment. As the alignment was significantly horizontally offset, most of the plan sheets previously prepared for the project required complete revision. This created additional work as described below in Special Services. Basic Services: A. Water Line and Wastewater Manhole Design FNI shall render the following professional services in connection with the design of a 12-inch diameter water line along Cheek Sparger Road, from SH 26 to Steeplechase, and relocation of an existing wastewater manhole: A. TASK MANAGEMENT 1. Allocate staffing and resources and direct design team activities 2. Ensure quality control is practiced in the performance of work 3. Conduct design review meetings with the City at the end of each design phase. B. PRELIMINARY DESIGN - UTILITIES 1. Preliminary Design Phase After City has issued written authorization to proceed with the Preliminary Design Phase, FNI shall: a. Perform one site visit with the design team b. Gather and analyze available record data from the City and original survey files. c. Prepare 60% preliminary design documents consisting of final design criteria, preliminary drawings including · Control sheet · Overall layout sheet · Plan and profile sheets · Standard city details 2 · Special connection details d. Prepare a list of technical specifications required based on the preliminary drawings. e. Based on the information contained in the preliminary design documents, submit an opinion of probable Project Costs. C. FINAL DESIGN - UTILITIES: FNI shall provide professional services in this phase as follows: 1. Prepare drawings, specifications, Construction Contract Documents, designs, and layouts of improvements to be constructed. 2. Prepare revised opinion of probable construction cost. 3. Provide 90% design submittal documents that will include a specifications manual for construction and the plan sheets listed above under Preliminary Design Phase. Special Services: A. Roadway alternative design – As the alignment was requested to be significantly revised after the conceptual alignment was approved and utilized for the 30% plan submittal, the plans required a near complete revision to accommodate the new alignment. This effort included: a. Additional exhibit preparation i. Preparation of several additional alignment options and exhibits b. Plan sheet modifications: i. Typical Sections ii. Traffic Control Plan iii. Roadway Plan and Profile iv. Storm Drain Calculations v. Storm Drain Plan and Profile B. Deletion of Public Involvement Services – Public Involvement Services described in Paragraph F of the Agreement have been removed from the scope of the project. 3 Amendment #1 Fee Summary Basic Services (Lump Sum)Original Authorization Amendment #1 Roadway Design 184,622.00$ 54,134.00$ Water/Wastewater Design -$ 67,641.00$ Construction Phase 20,936.00$ -$ Basic Services Lump Sum Subtotal 205,558.00$ 121,775.00$ Special Services (Lump Sum) Cost Hydraulic Study 22,630.00$ -$ Survey 15,922.00$ -$ Environmental 34,370.00$ -$ Geotechnical 23,108.00$ -$ TDLR Registration, Review & Inspection 2,300.00$ -$ Special Services Lump Sum Subtotal 98,330.00$ -$ Special Services (Not-to-Exceed) Cost Public Involvement 15,866.00$ (15,866.00)$ Special Services Not-to-Exceed Subtotal 15,866.00$ (15,866.00)$ Authorization Total 319,754.00$ 105,909.00$ Project Total Fee 319,754.00$ 425,663.00$ Cheek-Sparger Road (San Bar Lane to Oakbriar Lane) Water Line Improvements City Council August 20, 2019 This item is for the consideration and approval of an amendment to increase the existing Professional Services Agreement with Freese and Nichols,Inc.,for the purpose of addressing supplemental work that includes the design of upsizing an existing 6-inch waterline to a 12-inch PVC waterline from Colleyville Boulevard to Steeplechase Drive. •If approved this would increase the design contract by $105,909.00;from $319,754.00 to $425,663.00 •Estimated net change in cost of the construction to include the waterline replacement would be $796,119.00 •The Engineer’s Opinion of Probable Cost at 90%plans,prior to the upsizing of the waterline,is $2,381,124.00.Therefore,with the inclusion of the waterline replacement to the overall project,the total estimated probable cost of construction would be $3,177,243.00 4c. Cheek-Sparger Road Waterline 4c. Cheek-Sparger Road Waterline Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4d Agenda Date 8/20/2019 Number Type Resolution Department Engineering Title Approval of a Professional Services Agreement with Dannenbaum Engineering Corporation - Fort Worth, LLC, in an amount not to exceed $68,440, for the design of the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition Project, and authorizing the City Manager to execute the agreement Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets Explanation In September 2018, City Council approved the 2019-2023 Capital Improvement Program by Resolution R-18-4305, which included the design of the L.D. Lockett Right Turn Lane Project. The construction of the improvements are scheduled for FY20. The project consists of an addition of a 12 foot wide right turn lane on L.D. Lockett Road, feeding traffic northbound on Precinct Line Road, for approximately 315 feet. The addition will include paving, signal, pedestrian, and landscaping improvements. The City recently completed a Request for Qualifications process for professional engineering services. This process resulted in a total of 53 submittals from various professional engineering firms. Based on a review of the 53 submitted Statements of Qualifications, as well as an interview with the firm, staff recommends the use of Dannenbaum Engineering Corporation - Fort Worth, LLC, for this project. If approved, Dannenbaum Engineering Corporation - Fort Worth, LLC, will design the intersection improvements at the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition and prepare the engineering drawings for construction of this project. The proposed engineering design proposal is comprised of basic services, in the amount of $41,170, special services in the amount of $23,500, and $3,770 for sub- consultant work, which are billed on an as-needed basis, for a total design cost of $68,440. The engineer's conceptual Opinion of Probable Construction Cost (OPCC) for this project is $306,046. Financial Impact Funding for the professional services agreement for the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition Project is available in the Capital Projects Fund. RecommendationApprove City Council Agenda Briefing 4d City of Colleyville Page 2 Attachments 1.LD Lockett Right Turn PSA Presentation 2.PSA with Dannenbaum Engineering 3.Resolution R-18-4305 4d. L.D. Lockett at Precinct Line Right Turn Lane Addition •Approval of professional services agreement with Dannenbaum Engineering Corporation –Fort Worth,LLC,in an amount not to exceed $68,440,for the design of the L.D.Lockett Road at Precinct Line Road Right Turn Lane Addition Project,and authorizing the City Manager to execute the agreement. 4d. L.D. Lockett at Precinct Line Right Turn Lane Addition •The project consists of a 12 foot wide right turn lane addition on L.D. Lockett Road feeding traffic northbound onto Precinct Line Road. The addition will extend approximately 315 feet east from Precinct Line and will include paving, signal, pedestrian, and landscaping improvements. •In an effort to better line up with Belshire Drive on the west side of Precinct Line Road,as well as reduce the potential need for acquiring additional Right-of-Way,the 12 feet of additional paving will be split between the north and south of L.D.Lockett Road and the intersection will be restriped with the right turn lane incorporated. PAGE 1 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition This Professional Services Agreement (“Agreement”) is made by and between the City of Colleyville (“City”), and Dannenbaum Engineering Corporation - Fort Worth, LLC (“Professional”) (each a “Party” and collectively the “Parties”), acting by and through their respective authorized representatives. RECITALS WHEREAS, City desires Professional to perform certain work and services set forth in Section 1, Scope of Services and WHEREAS, Professional has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in said Scope of Services, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, City and Professional agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by City, Professional agrees to provide to City the professional services for the L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition (“Project”), as set forth in the Scope of Services attached hereto as Exhibit “A” and incorporated herein by reference (the “Scope of Services”). Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until Professional completes the services required herein to the satisfaction of C ity, unless sooner terminated as provided in Section 8, below. Section 3. Professional Obligations A. Professional shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should City require addi tional services not included under this Agreement, Professional shall make reasonable effort to provide such additional services in accordance with the fee schedule set forth in Exhibit “A”, attached hereto and incorporated herein by reference, and within the time schedule prescribed by City; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for Professional to perform the services under this Agreement, Professional shall be authorized to engage the services of any agents, assistants, persons, or corporations that Professional may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of City. The cost of such PAGE 2 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT personnel and assistance shall be a reimbursable expense to Professional only if authorized in writing in advance by City. C. Professional shall furnish and pay for all labor, tools, materials, equipment, supplies, transportation and management necessary to perform all services set forth in the Scope of Services. Section 4. Payment A. City agrees to pay Professional for all services authorized in writing and properly performed by Professional in accordance with the payment schedule set forth in Exhibit “A,” attached hereto and incorporated herein by reference, subject to additions or deletions for changes or extras agreed upon in writing. All payments to Professional by City shall be based on detailed monthly invoices submitted by Professional for work performed and accepted by City, less any previous payments. Payment will be due within 30 days of the City’s receipt of an approved invoice. B. City reserves the right to delay, without penalty, any payment to Professional when, in the opinion of City, Professional has not made satisfactory progress on the Project as described in the Scope of Services. C. The total compensation to Professiona l shall be as specified in payment schedule set forth in Exhibit “A”, which shall not exceed SIXTY-EIGHT THOUSAND FOUR HUNDRED AND FORTY AND NO/100 DOLLARS ($68,440). City may deduct from any amounts due or to become due to Professional any sum or sums ow ing by Professional to City. In the event of any breach by Professional of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against City, or City's premises, arising out of Professional's performance of this Agreement, City shall have the right to retain out of any payments due or to become due to Professional an amount sufficient to completely protect City from any and all loss, damage or expense therefrom, until the breach, claim or lie n has been satisfactorily remedied or adjusted by Professional. Section 5. Responsibilities A. Professional shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, plans and ot her services furnished by Professional under this Agreement. Professional shall, without additional compensation, correct or revise any errors or deficiencies in the design, drawings, specifications, plans and other services. B. Neither City's review, approval/acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and Professional shall be and remain liable to City in accordance with applicable law for all damages to City caused by Professional's negligent performance of any of the services furnished under this Agreement. PAGE 3 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT C. The rights and remedies of City under this Agreement are as provided by law. Section 6. Time for Performance A. Professional shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with City's requirements. B. In the event Professional's performance of this Agreement is delayed or interfered with by acts of the City or others, Professional may request an extension of time for the performance of same as hereinafter provided but shall not be entitled to any increa se in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to Professional, unless Professional shall have made written request u pon City for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless City and Professional have agreed in writing upon the allowance of additional time to be made. Section 7. Documents A. All surveys, studies, proposals, applications, drawings, plans, specifications and other documents, including those in electronic form, prepared by Professional and its consultants, subcontractors, agents, representatives, and/or employees in connection with this Agreement (“Project Documents”) are intended for the use and benefit of City. Professional and its consultants, subcontractors, agents, representatives, and/or employees shall be deemed the authors of their respective part of the Project Documents. Notwithstanding, u pon payment by City as required by this Agreement, City shall own, have, keep and retain all rights, title and interest in and to all Project Documents, including all ownership, common law, statutory, and other reserved rights, including copyrights (except copyrights held by the Professional) in and to all Project Documents, whether in draft form or final form, which are produced at City’s request and in furtherance of this Agreement. City shall have full authority to authorize contractor(s), subcontractors, sub-subcontractors, City consultants, and material or equipment suppliers to reproduce applicable portions of the Project Documents to and for use in their execution of the work or for any other purpose. All materials and reports prepared by Professional in connection with this Agreement are “works for hire ” and shall be the property of City upon payment of Professional as provided in this Agreement. City shall have the right to publish, disclose, distribute and otherwise use Project Documents in accor dance with the Engineering Practice Act of the State of Texas (Texas Occupation Code, Chapter 1001, as amended) and/or Texas Occupations Code, Chapter 1051, as amended. Professional shall, upon completion of the services and full payment for Professional’s services by the City, or earlier termination and appropriate compensation as provided by this Agreement, provide City with reproductions of all materials, reports, and exhibits prepared by Professional pursuant to this Agreement in a TIFF, JPEG or PDF format, and a DXF format in current version of AutoCAD with NAD -83 coordinate format of all such instruments of service to the City. B. All instruments of service (including plans, specifications, drawings, reports, designs, computations, computer programs, computer code, software, estimates, surveys, other PAGE 4 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT data or work items, etc.) prepared under this Agreement shall be submitted for approval of City. All instruments of service shall be professionally sealed as may be required by law or by City. C. Acceptance and approval of the Project Documents by City shall not constitute nor be deemed a release of the responsibility and liability of Professional, its employees, associates, agents and consultants for the accuracy or competency of their designs, working drawings and specifications, or other documents and work; nor shall such approval be deemed to be an assumption of such responsibility by City for any defect in the designs, working drawings and specifications, or other documents prepared by Professional, its employees, contractor, agents and consultants. Section 8. Termination A. City may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to Professional. In the event suspension or termination is without cause, payment to Professional, in accordance with the terms of this Agreement, will be made on the basis of services reasonably determined by City to be satisfactorily performed to the date of suspension or termination. Such payment will be due up on delivery of all instruments of service to City. B. Should City require a modification of this Agreement with Professional, and in the event City and Professional fail to agree upon a modification to this Agreement, City shall have the option of terminating this Agreement and Professional's services hereunder at no additional cost other than the payment to Professional, in accordance with the terms of this Agreement, for the services reasonably determined by City to be properly performed by Professional prior to such termination date. C. Termination for Force Majeure. To the extent either Party of this agreement shall be wholly or partially prevented from the performance of the term specified, or of any obligation or duty placed on such party by reason of or through work strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, court judgment, act of God, or other specific cause reasonably beyond the parties control and not attributable to its malfeasance, neglect or nonfeasance. In such event, the time for performance of such obligation or duty shall be suspended until such disability to perform is removed. Section 9. Insurance A. Professional shall during the term hereof maintain in full force and effect the following insurance: (i) A commercial general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the Professional’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $1,000,000.00 per occurrence for injury to persons (including death), and for property damage; PAGE 5 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT (ii) An automobile liability insurance policy covering any vehicles owned and/or operated by Professional, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; (iii) Statutory Worker’s Compensation Insurance at the statutory limits and Employers’ Liability covering all of Professional’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00; and (iv) Professional Liability covering negligent acts, errors and omis sions in the performance of professional services with policy limit of not less than $1,000,000.00 per claim and $1,000,000.00 in the aggregate. B. All insurance and certificate(s) of insurance shall contain the following provisions: (i) Name the City, its officers, and employees as additional insureds as to all applicable coverage (not including the Workers Compensation Insurance and Professional Liability); (ii) Provide for at least thirty (30) days prior written notice to the City for cancellation or non-renewal of the insurance or reduction in coverage limits; and (iii) Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance (not including the Professional Liability Insurance). C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be delivered to City prior to commencement of services. Section 12. Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF PROFESSIONAL PURSUANT TO THIS AGREEMENT. PROFESSIONAL HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY INDEMNITEES”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER PAGE 6 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF THE CITY INDEMNITEES. PROFESSIONAL AGREES TO INDEMNIFY AND SAVE HARMLESS THE CITY INDEMNITEES FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF A CITY INDEMNITEE, IN WHOLE OR IN PART, IN WHICH CASE PROFESSIONAL SHALL INDEMNIFY THE CITY INDEMNITEE ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO PROFESSIONAL, ITS OFFICERS, AGENTS, OR EMPLOYEES AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). PROFESSIONAL’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Section 13. Assignment Professional shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of City. Section 14. Applicable Laws Professional shall comply with all Federal, State, County and Municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable t o services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court Section 15. Default of Professional In the event, Professional fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by City to Professional, City may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relie ved of the payment of any further consideration to Professional except for all work determined by City to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including PAGE 7 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT reasonable salaries and travel expenses of Professional to and from meetings called by City at which Professional is required to attend, but shall not include any loss of profit of Professional. In the event of such termination, City may proceed to complete the services in a ny manner deemed proper by City, either by the use of its own forces or by re-subletting to others. B. City may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of Professional. Section 16. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by Professional without a written agreement with City prior to the performance of such services. Section 17. Execution becomes Effective This Agreement will be effective on the date when signed by authorized representatives of Professional and City (“the Effective Date”). Section 18. Agreement Amendments This Agreement contains the entire understanding of the Parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated here in. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the Parties except as may be otherwise provided therein. Section 19. Severability In the event any one or more of the provisions contained in t his Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. Section 20. Independent Contractor It is understood and agreed by and between the Parties that Professional in satisfying the conditions of this Agreement, is acting independently, and that City as sumes no responsibility or liabilities to any third party in connection with Professional’s actions. All services to be performed by Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. Professional shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third party beneficia ry to this Agreement. Section 21. Right-Of-Access PAGE 8 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT City will obtain and/or furnish right-of-access on any project site for Professional to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. Section 22. Notice Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party m ay designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If to City: Jerry Ducay, City Manager City of Colleyville 100 Main Street Colleyville, Texas 75077 With copy to: Whitt L. Wyatt, City Attorney c/o City Secretary 100 Main Street, 3rd Floor Colleyville, Texas 76034 If to Professional: Johan Petterson, P.E., CFM Vice President Dannenbaum Engineering Corporation - Fort Worth, LLC 2501 Parkview Drive, Suite 670 Fort Worth, Texas 76102 Section 23. Counterparts This Agreement may be executed by the Parties in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each cou nterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the Parties. Section 24. Exhibits The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. Section 25. Survival of Obligations Any of the representations and obligations of the Parties, as well as any rights and benefits of the Parties pertaining to a period of time following the termination of this Agreement shall survive termination. PAGE 9 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT Section 26. Authorization Each Party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. Section 27. Successors and Assigns Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. Section 28. Recitals The recitals to this Agreement are incorporated herein. Section 29. Audits and Records Professional agrees that during the term hereof the City and its representatives may, during normal business hours and as often as deemed necessary, inspect, audit, examine and reproduce any and all of Professional’s records relating to the services provided pursuant to this Agreement for a period of one year following the date of completion of services as determined by the City or date of termination if sooner. Section 30. Conflicts of Interests Profess ional represents that no official or employee of the City has any direct or indirect pecuniary interest in this Agreement. Section 31. Hazardous Materials Professional shall report the presence and location of any hazardous materials it notices or which an engineer of similar skill and experience should have noticed to the City. (Signature page to follow) PAGE 10 CITY OF COLLEYVILLE PROFESSIONAL SERVICES AGREEMENT EXECUTED on August 20, 2019. CITY OF COLLEYVILLE, TEXAS By: Jerry Ducay, City Manager APPROVED AS TO FORM: By: __________________________________ Whitt L. Wyatt, City Attorney (Staff:NF:Date:08/15/2019:GovDox.Rev7.12.2019) EXECUTED this the ____ day of ____________________, 20___. DANNENBAUM ENGINEERING CORPORATION – FORT WORTH, LLC By: Johan Petterson, P.E., CFM Vice President EXHIBIT “A” L.D. Lockett Road at Precinct Line Road Right Turn Lane Addition SCOPE OF SERVICES 2019.08.12 Dannenbaum Proposal.pdf, 57644 (attached) DANNENBAUM ENGINEERING COMPANY – FORT WORTH, LLC 2501 PARKVIEW DR., SUITE 670 FORT W ORTH, TEXAS 76102 (817) 763-8883 August 12, 2019 Mr. Larry Wright, P.E., CFM City Engineer City of Colleyville 100 Main Street, 2nd Floor Colleyville, TX 76034 Re: LD Lockett at Precinct Line Road Right Turn Lane Addition Dear Mr. Wright: It was great to meet with you on July 19 regarding the LD Lockett at Precinct Line Road right turn lane addition, and we are pleased to submit the attached proposal to prepare construction drawings for this project for your consideration. We understand the scope to be the addition of a 12’ right turn for approximately 315 feet from Precinct Line to the gas station driveway including paving, signal, pedestrian and landscaping improvements. A summary breakdown of our design services is as follows: Item Cost Basic Services Project Administration $6,500 Design Phase (Civil) $27,650 Design Phase (Signal) $7,020 Basic Services Total $41,170 Special Services Topographic Survey $2,640 Geotechnical $2,420 Landscape Design $1,100 Level B SUE $4,790 Bid Phase $1,650 Construction Phase $6,670 TxDOT and North Richland Hills Permitting $4,230 Special Services Total $23,500 Special Services (If required) Level A SUE $3,770 Grand Total $68,440 Our conceptual opinion of probable costs for the construction of this project is $306,000. A detailed scope of services is attached to this letter. We would be glad to meet with your staff if you have any questions regarding this proposal and look forward to working with you on this project. DANNENBAUM ENGINEERING COMPANY – FORT WORTH, LLC 2501 PARKVIEW DR., SUITE 670 FORT W ORTH, TEXAS 76102 (817) 763-8883 Sincerely, Alex Garcia, P.E., PTOE, RSP1 Project Manager Attachments: Exhibit A – Scope of Services Exhibit B – Payment Schedule Opinion of Probable Costs Project Location Map Anticipated Project Schedule CC: Ray Silva-Reyes, Nathan Frohman, Johan Petterson Exhibit A Scope of Services LD Lockett Road at Precinct Line Road Project Understanding Dannenbaum Engineering Corp. Fort Worth LLC (“DEC FW”), has been requested by the City of Colleyville (CITY) to provide engineering design services for the addition of a right turn lane on LD Lockett Road at the intersection with Precinct Line Road. We understand that the CITY wishes to widen the roadway to match the existing pavement section and mill and overlay the impacted project area to provide a uniform final roadway surface. The project will include signal modifications to the existing signal, geometric design, signing/striping, traffic control, and landscaping. The signal is operated by North Richland Hills, is within Texas Department of Transportation (TxDOT) Right-of-Way (ROW), and will therefore require coordination with both entities. BASIC SERVICES Project Management DEC FW will provide the following project management duties: 1. Preparation of monthly status reports and invoicing 2. Attendance at project kickoff meeting with CITY staff. 3. Attendance at up to four (4) project coordination meetings. These may include meetings with CITY staff, franchise utilities, council briefings, etc. DEC FW will provide relevant exhibits as appropriate for each of these meetings. Preliminary Phase In the preliminary phase of the project, DEC FW will perform the following: 1. Obtain and review as-built information provided by CITY and TxDOT. 2. Conduct preliminary site visit to review project site elements and constraints. 3. Develop horizontal layout of pavement widening. 4. Establish grading layout based on new pavement surface. 5. Prepare a conceptual layout for review by City Design Phase Services DEC FW will prepare construction documents for the pavement widening to include the following sheets: · Cover · Index · General Notes · Standard Details · Project Layout/Survey Control · Traffic Control Plan (TCP) Narrative Exhibit A Scope of Services LD Lockett Road at Precinct Line Road · TCP Layout (phasing at 60%, detail at 90%) · TCP Detour Layout · Plan and profile (or plan and grading) sheet o If retaining walls are necessary that are outside of the parameters of standard details, this may be considered an additional service. o As the work is not expected to change drainage patterns, drainage are maps, inlets or storm drain details are not included. If these are required, they may be considered an additional service. · Traffic Signal Modifications o Traffic Signal General Notes o Existing Conditions and Utility Layout o Traffic Signal and Pedestrian Elements Proposed Layout o Traffic Signal Schedule and Detail o Traffic Signal Wiring Diagram Layout o Traffic Signal standards · Signing and Striping Layout · Erosion Control Layout · Planting and Irrigation Layout (detailed in special services, included with 90% submittal) DEC FW will provide submittals at 60%, 90% and final. At each submittal, DEC FW will provide an updated opinion of probable costs (OPCC) and comment resolution form. At the 90% and final submittals, a project specifications manual will also be provided. Each deliverable will include two (2) hard copies to the city and one electronic (PDF) copy. PDF Plans will also be distributed to North Richland Hills, TxDOT and franchise utilities. The final deliverable will also include AutoCAD files of all base and sheet files. SPECIAL SERVICES Topographic Survey 1. Establish project control using Global Positioning System (GPS) methodology. Horizontal values will be based on the Texas State Plane Coordinate System, North American Datum of 1983, CORS96, North Central Zone (4202) and scaled to surface by using the surface adjustment factor for the Texas Department of Transportation (TxDOT) - Fort Worth District (1.00012). The vertical values will be established by a closed level circuit and tied into City of Colleyville benchmarks. 2. Research current property owners and obtain copies of subdivision plats, ownership deeds, and existing easements within the project area. 3. Locate existing property corners and right-of-way comers to establish property lines and street rights-of-way. 4. Design survey within the existing right-of-way of LD Lockett Road to include pavement edges, curb and gutter, driveways, culverts, fences and gates, signs, mailboxes, tops and toes of slopes, spot Exhibit A Scope of Services LD Lockett Road at Precinct Line Road elevations, trees six (6) inches and greater, surface locations of utilities and flow line elevations of sanitary and storm sewer manholes where accessible, and other surface features. (Subsurface utility exploration is not included) 5. Provide a digital design survey drawing showing visible surface features located, an ASCII point file, and a copy of field notes and field sketches. Geotechnical As TxDOT’s reconstruction of Precinct Line Road included a partial reconstruction of L.D. Lockett Road (approximately 135’ from the intersection), two pavement cores are recommended in order to determine the existing condition in both sections of the project as as-built data for L.D. Lockett Road is not available. · Provide two (2) pavement cores and base samples. One near the intersection of Precinct Line Road and one near the driveway approach on L.D. Lockett Road. · Provide traffic control during drilling operation. Landscape Design DEC FW will provide landscape design services for the Northeast and Southeast quadrants of the L.D. Lockett Rd and Precinct Line Road intersection. This will consist of plantings and irrigation but will not include vertical elements such as signs and will be designed in a manner to be within existing ROW. All drawings will be signed and sealed by a Licensed Landscape Architect and Licensed Irrigator in the State of Texas. Services include: 1. Landscape Planting Plan The Landscape Architect will use the site plan to produce construction documents that detail the Project’s construction requirements as it relates to landscape planting. The Landscape Architect will coordinate to identify design desires and local requirements. Any non-landscape related changes to the original site plan submittal will be billed as additional services. This proposal does not include any work related to rain garden, re-irrigation or similar water quality features. 2. Irrigation Design The Landscape Architect will use the approved Landscape Plan to produce an irrigation design. Specific document will include: Irrigation Plans and Specifications – Including schematic location of PVC pipes, irrigation heads, controllers, valves, and quick couplers. Subsurface Utility Engineering (SUE) Services Our Team will perform the SUE work required for this project in general accordance with the recommended practices and procedures described in ASCE Publication CI/ASCE 38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data). As described in the Exhibit A Scope of Services LD Lockett Road at Precinct Line Road mentioned ASCE publication, four levels have been established to describe the quality of utility location and attribute information used on plans. The four quality levels are as follows: · Quality Level D (QL”D”) – Information derived from existing utility records; · Quality Level C (QL”C”) - QL”D” information supplemented with information obtained by surveying visible above-ground utility features such as valves, hydrants, meters, manhole covers, etc. · Quality Level B (QL”B”) – Two-dimensional (x,y) information obtained through the application and interpretation of non-destructive surface geophysical methods. Also known as “designating” this quality level provides the horizontal position of subsurface utilities within approximately one foot. · Quality Level A (QL”A”) – Three dimensional (x,y,z) utility information obtained utilizing non- destructive vacuum excavation equipment to expose utilities at critical points which are then tied down by surveying. Also known as “locating”, this quality level provides precise horizontal and vertical positioning of utilities within approximately 0.05 feet. It is the responsibility of the SUE provider to perform due-diligence with regard to records research (QL “D”) and acquisition of available utility records. The due-diligence provided for this project will consist of visually inspecting the work area for evidence of utilities and reviewing the available utility record information. Utilities that are not identified through these efforts will be here forth referred to as “unknown” utilities. Our personnel will scan the defined work area using electronic prospecting equipment to search for “unknown” utilities. However, we are not responsible for designating and locating these “unknown” utilities. The scope of this proposal includes Quality Level “A” and “B” SUE. Utilities to be designated include gas, telecommunications, electric, traffic signals, storm, water and sanitary sewer. Designating will be performed within the project limits. Two (2) QL “A” test holes will be included in the scope of work and will require additional written authorization to proceed. Test hole locations (if necessary) will be determined once the QL “B” SUE deliverable has been reviewed. All designating marks and test holes will be surveyed. Bid Phase Services Upon completion of Design Phase Services, DEC FW will assist the CITY during the bid phase by: · Advertising the project on CivCast USA. · Attending and conducting a pre-bid meeting at the city (if required) · Responding to all requests for information (RFI) during bidding submitted by contractor. · Attending bid opening · Tabulating bid results, checking contractor references (if requested), and providing a letter of recommendation to the CITY. Exhibit A Scope of Services LD Lockett Road at Precinct Line Road Construction Phase Services Upon completion of Bid Phase Services, DEC FW will be available to assist the CITY during the construction phase. DEC FW will endeavor to protect the CITY during this phase but is not responsible for Contractor’s performance, means and methods, techniques or safety precautions. Construction phase is anticipated to last approximately three (3) months and will be administered by the CITY with DEC FW providing limited construction representation assistance as described below: · Conducting a pre-construction meeting with the contractor · Attending up to three (3) site visits or construction progress meetings to observe progress and comment on any non-conforming work. · Responding to all requests for information regarding interpretations of the drawings and specifications. · Reviewing shop drawings prepared by contractor. · Conduct, with CITY representative, a final walk-through of the project and notify CITY of any deficiencies requiring correction. · Prepare record drawings noting any changes made to the final bid drawings and provide to the CITY in PDF format. Modifications to the design during construction arising from unforeseen conditions, contractor proposals or changes in CITY direction may be considered an additional service. TxDOT & North Richland Hills Permit As Precinct Line Road is a TxDOT owned facility and ROW, DEC FW will submit for approval by TxDOT the construction documents. DEC FW will coordinate with TxDOT regarding status of approval, but is not responsible for any costs due to delays in approval of the permit. This task will also include up to one in- person visit with TxDOT staff. Further, the signal is operated by North Richland Hills. This task will also include coordination with North Richland Hills staff and up to one in-person visit. ADDITIONAL SERVICES Any items not explicitly described in this Scope of Services may be considered an additional service. Exhibit B Payment Schedule LD Lockett Road at Precinct Line Road RANGE OF CLASSIFICATION SALARY COST PER HOUR Clerks, Printers, etc.30.00 - 100.00 Secretaries 40.00 - 150.00 Program Control Coordinator 80.00 - 115.00 Executive Secretary, Administrative Asst., Proposal Asst. 110.00 - 215.00 CAD Manager 210.00 - 245.00 System Analyst, Computer Operators 110.00 - 180.00 Computer Technicians I, Draftsmen I 45.00 - 85.00 Computer Technicians II & III, Draftsmen II & III 45.00 - 150.00 Designers, Grade I & II 45.00 - 150.00 Designers, Grade III 95.00 - 220.00 4 Man Survey Crew 160.00 - 245.00 3 Man Survey Crew 130.00 - 195.00 2 Man Survey Crew 80.00 - 150.00 Party Chief 45.00 - 100.00 Instrument Technicians 30.00 - 50.00 Rodmen, Chainmen 30.00 - 50.00 Project Survey Technician 65.00 - 85.00 Survey Coordinator, Project Surveyor 110.00 - 180.00 Director of Survey, Registered Surveyor, Chief of Surveying 195.00 - 230.00 Environmental Specialist 160.00 - 195.00 GIS 130.00 - 180.00 GIS Manager 210.00 - 260.00 Real Estate Researcher 130.00 - 165.00 Right-of-Way Specialist 195.00 - 345.00 Inspectors, Project Representatives 95.00 - 230.00 Project Administrator 80.00 - 115.00 Project Scheduler 110.00 - 150.00 Construction Superintendent 130.00 - 165.00 Construction Manager 240.00 - 280.00 Project Manager 225.00 - 280.00 Program Manager 290.00 - 345.00 Mechanical Engineer Supervisor 305.00 - 345.00 Engineers - Intern 35.00 - 85.00 Engineers I & II, Engineering Assistant 80.00 - 150.00 Engineers III, Engineering Associate 95.00 - 165.00 Engineers IV 80.00 - 245.00 Engineers V, Project Manager 140.00 - 325.00 Engineers VI, Project Director 225.00 - 345.00 Engineers VII, Senior Division Manager 260.00 - 460.00 Engineers VIII, Director, Principal, President 390.00 - 475.00 GPS RTK:$350 per Day (Survey) IN HOUSE REPRODUCTION COSTS (NO MARK-UP INCLUDED): Xerox $ 0.05 per Copy (8 ½” x 11”) Xerox Prints $ 1.00 per Square Foot Bluelines $ 0.20 per Square Foot Sepias $ 1.50 per Square Foot Mylars $ 3.75 per Square Foot Vellum $ 2.30 per Square Foot Subconsultants and other miscellaneous expenses at cost plus 10% Certified: FEBRUARY, 2019 SCHEDULE OF HOURLY SALARY COST (INCLUDES MARKUP) DANNENBAUM ENGINEERING CORPORATION Opinion of Probable Cost LD Lockett at Precinct Line Road Project Info: Project Length 315 LF Asphalt Length 285 LF Concrete Length 30 LF Existing Width 24 FT Widening Width 12 FT DESCRIPTION QTY UNIT UNIT COST EXT COST Mobilization 1 LS 22,000.00$ 22,000.00$ ROW Prep 4 STA 5,000.00$ 20,000.00$ Barricades and Traffic Handling 3 MO 8,000.00$ 24,000.00$ Earthwork 490 CY 30.00$ 14,700.00$ 2" Asphalt Milling 760 SY 8.00$ 6,080.00$ 8" Subgrade Stabilization 560 SY 5.00$ 2,800.00$ Lime/Cement for Stabilization 13 TON 150.00$ 1,950.00$ 2" Type D HMAC (Surface)140 TON 150.00$ 21,000.00$ 10" Type B HMAC (Base)300 TON 125.00$ 37,500.00$ 8" Concrete Pavement 180 SY 65.00$ 11,700.00$ Curb and Gutter 120 LF 25.00$ 3,000.00$ Concrete Driveways 70 SY 75.00$ 5,250.00$ Concrete Sidewalks 25 SY 55.00$ 1,375.00$ Sidewalk Ramps 8 EA 2,000.00$ 16,000.00$ Signs 2 EA 500.00$ 1,000.00$ Striping 1575 LF 1.00$ 1,575.00$ Signal Modifications 1 LS 40,000.00$ 40,000.00$ Silt Fence 630 LF 3.00$ 1,890.00$ Construction Entrance/Exit 90 SY 40.00$ 3,600.00$ Subtotal 235,420.00$ Contingency 30%70,626.00$ TOTAL 306,046.00$ RESOLUTION R-18-4305 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 18, 2018 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of September 4, 2018 b. Approval of the minutes of the City Council Worksession of September 6, 2018 c. Approval of the minutes of the City Council Worksession of August 28, 2018 d. Approval of authorized broker/dealers for investment purchases e. Approval of an Interlocal Agreement and funding for the Metroport Teen Court Program f. Approval to use the Voluntary Library Fund in Fiscal Year 2019, for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $167,000 g. Adoption of the Fiscal Year 2019 to 2023 Capital Improvement Program (CIP) h. Approval of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $214,784.73, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price Resolution R-18-4305 Page 2 of 2 Approval of a Local Project Advance Funding Agreement for the Highway Safety Improvement Program (HSIP) for the reconstruction of Cheek-Sparger Road (San Bar Lane to Oak Briar Lane), and authorizing the city manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, 0 NAYS AND 0 ABSTENTIONS ON THIS THE 18TH DAY OF SEPTEMBER 2018. Mayor Richard Newton Aye Place 1, Tammy Nakamura Aye Place 4, George Dodson Aye Place 6, Callie Rigney Aye ATTEST: Christine Loven, TRMC City Secretary Mayor Pro Tern Bobby Lindamood Aye Place 3, Kathy Wheat Aye Place 5, Chuck Kelley Aye O-F`C OLLEYVILLE Richard Newton Mayor 9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2018Library Renovations$300,000.00$0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Kimzey Park Pond Dredging$388,520.00$0.00 $388,520.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Webb House Repairs$10,000.00$0.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00WW Project 3 (Manning)$412,242.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $412,242.00 $0.00 $0.00Street Maintenance Program ‐ Stafford, Manning, etc. $335,000.00$335,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Rd (Phase 2 Manning to Pool) ROW Acquisition $110,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $110,000.00 $0.00 $0.00 $0.00Glade Rd (Phase 2‐SH26 to Pool) Design $10,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $0.00 $0.00L. D. Lockett Rehabilitation (Precinct Line Road to Pleasant Run) ‐ resurfacing $430,000.00$430,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00John McCain Rehabilitation (Pleasant Run to Maranatha Court) ‐ resurfacing $508,147.02 $508,147.02$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ DESIGN $40,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $0.00Sum Of Total Project Cost: $2,543,909.02 $1,273,147.02 $698,520.00$0.00 $0.00 $0.00 $0.00 $40,000.00 $120,000.00 $412,242.00 $0.00 $0.00Estimated 9/30/18 Available Balances$7,957,458.98 $0.00 $0.00 $0.00 $2,011,832.00 $21,460,372.00 $5,083,588.00 $928,492.00 $3,114,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY19 Budgeted Contribution$1,500,000.00 $860,516.00 $0.00 $500,000.00 $0.00 $5,400,000.00 $200,000.00 $60,000.00 $192,000.00Estimated 10/1/18 Available Balances$9,957,458.98 $860,516.00 N/A $0.00 $500,000.00 N/A $2,011,832.00 $26,860,372.00 $5,783,588.00 $988,492.00 $3,306,746.002019Bransford Rehabilitation (Glade to Westcoat) $416,000.00$249,600.00 $0.00 $166,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Bransford Water Tank Rehabilitation ‐ Design $80,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $80,000.00 $0.00 $0.00Central Fire Station Repairs$147,322.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $147,322.00 $0.00 $0.00 $0.00Cheek‐Sparger Road (San Bar to Brown Trail) ‐ Design $320,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $320,000.00 $0.00 $0.00 $0.00Cheek‐Sparger Road (San Bar to Brown Trail) ‐ Construction $2,085,395.00$0.00 $0.00 $0.00 $0.00 $0.00 $1,660,395.00 $0.00 $425,000.00 $0.00 $0.00 $0.00Cheek‐Sparger Road Rehabilitation (Bedford to Heritage) $324,000.00$194,400.00 $0.00 $129,600.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00City Hall ‐ Backup Generator $181,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $181,000.00 $0.00 $0.00 $0.00City Hall/Library ‐ HVAC Replacement $327,600.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $327,600.00 $0.00 $0.00 $0.00Fire Station 2 Repairs$67,300.00$67,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Frontier Court Rehabilitation $600,000.00$600,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Rd (Phase 2‐SH26 to Pool) Design (Multi‐year project) $150,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 $0.00 $0.00 $0.00Glade Rd (Phase 2 Manning to Pool) ROW Acquisition (Multi‐year project) $170,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,000.00 $0.00 $0.00 $0.00Install Backup Generator for Emergency Power at L.D. Lockett Pump Station $140,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00L.D. Lockett Road Right Turn Ln ‐ Design $25,000.00$25,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Library Renovations$315,516.00$0.00 $315,516.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Rehabilitation $247,500.00$148,500.00 $0.00 $99,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Right Turn Ln ‐ Design $25,000.00$25,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ DESIGN (Multi‐year project) $60,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $60,000.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Westcoat Drive Roundabout ‐ ROW Acquisition $250,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $250,000.00 $0.00 $0.00 $0.00Plaza at City Hall$1,750,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,750,000.00 $0.00 $0.00 $0.00Pleasant Run Waterline (John McCain North to Bear Creek) ‐ Design $105,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $105,000.00 $0.00 $0.00Replacement of Palladium Windows & Patio $280,000.00$0.00 $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Roberts Road (Glade to Grapevine City Limits) ‐ DESIGN $354,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $354,000.00 $0.00 $0.00 $0.00Roberts Road (Glade to Grapevine City Limits) ‐ ROW Acquisition$500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00 $0.00SH‐26 Lighting$3,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $0.00 $0.00 $0.00SH26 Medians & ROW$4,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $0.00 $0.00 $0.00Stormwater Master Plan$500,000.00$0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $685,614.00$617,214.00 $0.00 $68,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 7: Demolish Overland Trail Pump Station $130,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130,000.00 $0.00 $0.00Water Project 8: Install Pressure Relief and Flow Control Valves $348,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $348,000.00 $0.00 $0.00Water Project 10: Apple Valley Subdivision/Rustic Oaks Subdivisions/ Bills Lane Water Lines ‐ DESI$70,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 $0.00 $0.00Webb House Repairs$265,000.00$0.00 $265,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Sum Of Total Project Cost: $17,919,247.00 $1,927,014.00 $860,516.00 $463,400.00 $0.00 $500,000.00 $1,660,395.00 $60,000.00 $11,574,922.00 $873,000.00 $0.00 $0.00Estimated 9/30/19 Available Balances$8,030,444.98 $0.00 $0.00 $0.00 $1,951,832.00 $15,285,450.00 $4,910,588.00 $988,492.00 $3,306,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY20 Budgeted Contribution$1,500,000.00 $0.00 $167,200.00 $425,000.00 $0.00 $5,400,000.00 $250,000.00 $60,000.00 $192,000.00Estimated 10/1/19 Available Balances$10,030,444.98 $0.00 N/A $167,200.00 $425,000.00 N/A $1,951,832.00 $20,685,450.00 $5,660,588.00 $1,048,492.00 $3,498,746.00 9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2020Bransford Water Tank Rehabilitation ‐ Construction $500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Flood Gates Upgrade$425,000.00$0.00 $0.00 $0.00 $0.00 $425,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Road (Phase 1 ‐ SH26 to Manning) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00Glade Road (Phase 2 ‐ Manning to Pool) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00John McCain Road and Westcoat Drive Roundabout ‐ Design $175,000.00$175,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ Metal Roof Coating $167,200.00$0.00 $0.00 $0.00 $167,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00L.D. Lockett Road Right Turn Ln ‐ Construction $150,000.00$150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Right Turn Ln ‐ Construction $150,000.00$150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ Construction $1,400,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,400,000.00 $0.00 $0.00 $0.00 $0.00Pleasant Run Waterline (John McCain North to Bear Creek) ‐ Construction $900,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $900,000.00 $0.00 $0.00Roberts Road ‐ Construction $2,100,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,100,000.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Supervisory Control and Data Acquisition (SCADA) Replacement $350,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $350,000.00 $0.00 $0.00Water Project 10: Apple Valley/Rustic Oaks/Bills Lane Water Lines and Road Rehabilitation on Blac$935,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $935,000.00 $0.00 $0.00Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision and Rehabilitate Str$145,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $145,000.00 $0.00 $0.00Water Project 11: Tinker Road Water Lines ‐ Design $123,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $123,000.00 $0.00 $0.00Sum Of Total Project Cost: $12,820,200.00 $1,375,000.00 $0.00 $400,000.00 $167,200.00 $425,000.00 $0.00 $1,400,000.00 $6,100,000.00 $2,953,000.00 $0.00 $0.00Estimated 9/30/20 Available Balances$8,655,444.98 $0.00 $0.00 $0.00 $551,832.00 $14,585,450.00 $2,707,588.00 $1,048,492.00 $3,498,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY21 Budgeted Contribution$1,500,000.00 $0.00 $325,052.00 $1,200,000.00 $0.00 $5,400,000.00 $400,000.00 $60,000.00 $192,000.00Estimated 10/1/20 Available Balances$10,655,444.98 $0.00 N/A $325,052.00 $1,200,000.00 N/A $551,832.00 $19,985,450.00 $3,607,588.00 $1,108,492.00 $3,690,746.002021City Hall ‐ Flooring Rehab$87,808.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,808.00 $0.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Road (Phase 2 ‐ Manning to Pool) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00John McCain Road and Westcoat Drive Roundabout ‐ Construction $1,400,000.00$1,400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ Carpet and VCT Tile $88,052.00$0.00 $0.00 $0.00 $88,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ HVAC Replacement $237,000.00$0.00 $0.00 $0.00 $237,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Pleasant Run Road Bridge at Big Bear (White Chapel Bridge) ‐ Construction $1,200,000.00$0.00 $0.00 $0.00 $0.00 $1,200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Streetlighting for Pedestrian Crosswalks ‐ Construction $50,000.00$50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 11: (Partial) Tinker Road Water Lines ‐ Construction $1,110,000.00$450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $660,000.00 $0.00 $0.00Water Project 12: (Partial) Woodbriar Estate Water Lines Replacement ‐ Design $70,020.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,020.00 $0.00 $0.00Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision and Rehabilitate Str$2,550,000.00$650,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,900,000.00Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivision$145,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $145,000.00 $0.00 $0.00WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions ‐ Design $361,700.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $361,700.00 $0.00 $0.00Sum Of Total Project Cost: $10,599,580.00 $3,450,000.00 $0.00 $400,000.00 $325,052.00 $1,200,000.00 $0.00 $0.00 $2,087,808.00 $1,236,720.00 $0.00 $1,900,000.00Estimated 9/30/21 Available Balances$7,205,444.98 $0.00 $0.00 $0.00 $551,832.00 $17,897,642.00 $2,370,868.00 $1,108,492.00 $1,790,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY22 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $500,000.00 $60,000.00 $192,000.00Estimated 10/1/21 Available Balances$9,205,444.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $23,297,642.00 $3,370,868.00 $1,168,492.00 $1,982,746.002022County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Library ‐ Flooring Rehab$95,210.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $95,210.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Projec 12: Partial Woodbriar Estate Water Lines Replacement ‐ Construction $433,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $433,000.00 $0.00 $0.00Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines ‐ Design $545,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $545,000.00Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivision$745,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $745,000.00 $0.00 $0.00WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions ‐ Constructi$1,900,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,900,000.00 $0.00 $0.00WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement ‐ Design $91,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $91,000.00 $0.00 $0.00Sum Of Total Project Cost: $5,109,210.00 $900,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $95,210.00 $3,169,000.00 $0.00 $545,000.00Estimated 9/30/22 Available Balances$8,305,444.98 $0.00 $0.00 $0.00 $551,832.00 $23,202,432.00 $201,868.00 $1,168,492.00 $1,437,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY23 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $600,000.00 $60,000.00 $192,000.00Estimated 10/1/22 Available Balances$10,305,444.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $28,602,432.00 $1,301,868.00 $1,228,492.00 $1,629,746.00 9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2023City Hall ‐ Boiler Replacement $99,600.00$99,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines ‐ Constructio$4,500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $0.00 $0.00 $0.00Woodbriar, Quail Crest Estates Rehabilitation (Companion Project to Water Projects #6 and 12/Po $2,768,000.00$2,768,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement and Road Rehabilitation ‐ $829,000.00$110,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $719,000.00 $0.00 $0.00Sum Of Total Project Cost: $9,496,600.00 $3,877,600.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $719,000.00 $0.00 $0.00Estimated 9/30/23 Available Balances$6,427,844.98 $0.00 $0.00 $0.00 $551,832.00 $24,102,432.00 $582,868.00 $1,228,492.00 $1,629,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY24 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $700,000.00 $60,000.00 $192,000.00Estimated 10/1/23 Available Balances$8,427,844.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $29,502,432.00 $1,782,868.00 $1,288,492.00 $1,821,746.00 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Date 8/20/2019 Agenda Number 5a Type Report Department Finance Title Monthly Financial Report - July 31, 2019 Explanation General Fund As of July 31, 2019, the general fund earned $22,793,390 out of the $24,110,961 budgeted revenues and incurred $18,298,352 out of the $24,044,488 budgeted expenditures. Ad Valorem tax revenue Historically, about 96% of the budgeted Ad Valorem tax revenue is collected by February. As of July 31, 2019, the City collected $14,707,264 or 102.7% of the budgeted revenue of $14,322,575. Franchise Fee revenues The majority of franchise fee revenue is received on a quarterly or annual basis starting in January. As of July 31, 2019, the City collected $2,127,235 or 101.06% of the budgeted Franchise fee revenue of $2,105,000. The franchise fee activity is 5.44% above the same month last year. Sales tax revenue In accordance with Generally Accepted Accounting Standards, revenues should be recorded in the period in which they were earned. As of July 31, 2019, the City received $2,519,773 in general fund sales tax revenue out of the budgeted $3,903,292, a .45% decrease from the prior year. That revenue was earned October through May. The City's sales tax receipts for August 2019 are down 8.84% from the same period last year, and have a decrease of 1.59% year-to-date. Utility Fund As of July 31, 2019, the Utility fund earned $10,418,342 in revenues and incurred City Council Agenda Briefing 5a City of Colleyville Page 2 $9,662,595 in expenditures. The base rate revenues are in line with budget. FY19 Budget YTD Revenues Water - Base Rate $1,692,467 $1,483,500 Water – Volumetric Rate 9,794,756 4,904,598 Wastewater - Base Rate 1,281,578 1,049,884 Wastewater - Volumetric Rate 3,299,803 2,638,471 Debt Service Fund As of July 31, 2019, the Debt Service Fund paid the annual fire engine lease payment and ambulance lease payment. February debt payments reflect the payment of this year's portion of the principal and the first interest payment. The second interest payment is due in August. Most of the Ad Valorem tax collections take place between December and February. Year to date, $833,476 has been collected. Drainage Fee Fund As of July 31, 2019, the Drainage Fee Fund spent $630,938 out of its $771,136 expense budget, and earned $861,931 in revenues, which is 88.64% of the budgeted revenue of $972,448. Attachments 1.Monthly Financial Report - July 2019 2.Sales Tax Report 3.July 2019 - Monthly Financial Report Presentation 1 GENERAL FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 7/31/2019 USED Revenues 24,110,961 22,793,390 94.54% Expenditures 24,044,488 18,298,352 76.10% Revenues over expenditures $66,473 4,495,039 GENERAL FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 7/31/2019 RECEIVED 7/31/2018 PRIOR YEAR Current Taxes 14,242,575 14,625,238 102.69%14,457,469 1.16% Delinquent Taxes 25,000 19,700 78.80%66,765 -70.49% Penalty & Interest 55,000 62,326 113.32%67,114 -7.13% TOTAL AD VALOREM TAXES 14,322,575 14,707,264 102.69%14,591,348 0.79% Oncor Electric 890,000 927,038 104.16%890,388 4.12% Tri-County Electric 105,000 114,793 109.33%105,858 8.44% Atmos Gas 350,000 480,576 137.31%401,952 19.56% AT&T 60,000 37,377 62.29%42,271 -11.58% Verizon/Others 65,000 56,614 87.10%55,590 1.84% Refuse/Recycling 160,000 149,475 93.42%149,372 0.07% Cable TV 475,000 361,363 76.08%371,979 -2.85% TOTAL FRANCHISE TAXES 2,105,000 2,127,235 101.06%2,017,410 5.44% 1 Cent Sales Tax 3,903,292 2,519,773 64.56%2,531,075 -0.45% Mixed Beverage Tax 105,000 71,519 68.11%114,165 -37.35% TOTAL SALES TAXES 4,008,292 2,591,293 64.65%2,645,240 -2.04% Building 625,000 609,479 97.52%698,310 -12.72% Plumbing 57,600 49,360 85.69%54,849 -10.01% Mechanical 48,000 39,809 82.93%43,103 -7.64% Electrical Permits 57,600 49,250 85.50%59,515 -17.25% City License 46,000 40,400 87.83%41,900 -3.58% Building Plan Review Fee 88,000 120,492 136.92%86,374 39.50% New Business 7,200 5,500 76.39%5,600 -1.79% Sign Permit 8,000 6,575 82.19%6,535 0.61% Fence Permit 15,000 12,025 80.17%13,701 -12.23% Fire Permits 8,000 15,925 199.06%7,120 123.67% Irrigation Permit 15,000 9,525 63.50%12,237 -22.16% TOTAL LICENSES & PERMITS 975,400 958,340 98.25%1,029,244 -6.89% City of Colleyville General Fund Monthly Financial Report As of 07/31/2019 - End of 83.33% of the Fiscal Year 2 GENERAL FUND - CONTINUED RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 7/31/2019 RECEIVED 7/31/2018 PRIOR YEAR Court Fines 750,000 499,991 66.67%540,274 -7.46% Alarm Fees 55,000 46,166 83.94%45,266 1.99% Library Fines 17,604 16,670 94.70%16,754 -0.50% TOTAL FINES 822,604 562,828 68.42%602,294 -6.55% Plat Fee/Site Plan/Landscaping Plan Fee 10,500 5,868 55.88%9,073 -35.33% Re-zoning 11,000 3,825 34.78%13,087 -70.77% Board of Adjustment 2,000 675 33.75%1,725 -60.87% Sale of Material 100 - 0.00%268 -100.00% Weed Mowing 6,000 7,552 125.87%2,920 158.63% Ambulance 345,000 290,155 84.10%296,054 -1.99% Recreation Program 195,000 206,170 105.73%252,953 -18.49% Credit Card Fee Revenue 16,000 15,542 97.14%12,313 26.23% Engineering & Inspection 15,000 4,844 32.29%4,826 0.37% Material Testing 8,000 2,274 28.42%2,823 -19.46% Lot Drainage Insp Fee 17,000 13,500 79.41%18,375 -26.53% Field Use Charge 21,500 22,850 106.28%21,930 4.20% Library Building Rental - 240 0.00%- 0.00% Colleyville Center Rental 230,000 136,525 59.36%151,272 -9.75% Non-Resident Fee Parks 40,000 47,360 118.40%43,355 9.24% Transfer from Utility Fund 226,117 226,117 100.00%196,920 14.83% Transfer from TIF 159,390 159,390 100.00%210,377 -24.24% TOTAL CHARGES FOR SERVICE 1,302,607 1,142,886 87.74%1,238,271 -7.70% Keller Court 260,538 159,515 61.23%195,404 -18.37% SRO Officer Reimb 103,945 103,945 100.00%98,996 5.00% TOTAL INTERGOVERNMENTAL 364,483 263,460 72.28%294,400 -10.51% Sale of Surplus Property 5,000 14,116 282.32%34,396 -58.96% Interest Income 55,000 247,516 450.03%54,279 356.01% Miscellaneous 60,000 90,804 151.34%53,369 70.14% Antenna Lease 90,000 87,649 97.39%91,521 -4.23% Grant Proceeds - - 0.00%41,850 -100.00% TOTAL MISCELLANEOUS 210,000 440,085 209.56%275,415 59.79% TOTAL GENERAL FUND REVENUES 24,110,961 22,793,390 94.54%22,693,622 0.44% TOTAL PERCENT FY 2019 THROUGH THROUGH INCREASE INCREASE BUDGET 7/31/2019 7/31/2018 (DECREASE)(DECREASE) RESIDENTIAL BLDG PERMITS 115 103 151 (48)-31.79% COMMERCIAL BLDG PERMITS 7 9 0 9 100.00% GENERAL FUND EXPENDITURES EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 7/31/2019 EXPENDED COMPLETE REMAINING 7/31/2018 Personnel services 15,336,809 11,597,421 75.62%83.33%3,739,388 11,507,870 Contractual Services 5,379,345 3,688,083 68.56%83.33%1,691,262 3,777,475 Supplies 1,299,628 985,880 75.86%83.33%313,748 479,707 Capital Outlay 14,000 12,262 87.58%83.33%1,738 7,516 Transfer to other fund 2,014,706 2,014,706 100.00%83.33%- 2,014,706 TOTAL EXPENDITURES 24,044,488 18,298,352 76.10%83.33%5,746,136 17,787,274 3 UTILITY FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 7/31/2019 USED Revenues 16,405,604 10,418,342 63.50% Expenditures 16,405,604 9,662,595 58.90% Revenues over expenditures - 755,747 UTILITY FUND RECEIVED PERCENT RECEIVED EXPENDED FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 7/31/2019 RECEIVED 7/31/2018 PRIOR YEAR Water - Base Rate 1,692,467 1,483,500 87.65%1,492,331 -0.59% Sewer - Base Rate 1,281,578 1,049,884 81.92%1,073,391 -2.19% Water - Volumetric Rate 9,794,756 4,904,598 50.07%7,298,362 -32.80% Sewer - Volumetric Rate 3,299,803 2,638,471 79.96%2,498,078 5.62% Sewer Installation 15,000 9,800 65.33%14,400 -31.94% Water Installation 42,000 32,400 77.14%39,130 -17.20% Engineering & Development Charges 5,000 6,524 130.47%11,542 -43.48% Penalties 200,000 138,149 69.07%167,939 -17.74% Sale of Material - 1,439 0.00%7,008 -79.47% Miscellaneous 15,000 12,222 81.48%17,719 -31.02% TOTAL OPERATING INCOME 16,345,604 10,276,986 62.87%12,619,900 -18.57% Sale of Surplus Property - - 0.00%8,418 -100.00% Interest Income 60,000 141,356 235.59%70,870 99.46% TOTAL NON-OPERATING INCOME 60,000 141,356 235.59%79,288 78.28% TOTAL INCOME 16,405,604 10,418,342 63.50%12,699,188 -17.96% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 7/31/2019 7/31/2018 (DECREASE)(DECREASE) GALLONS OF WATER SOLD 1,233,657,800 1,866,457,700 (632,799,900)-33.90% NUMBER OF WATER CUSTOMERS 10,259 10,219 40 0.39% UTILITY FUND EXPENSES EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 7/31/2019 EXPENDED COMPLETE REMAINING 7/31/2018 Personnel Services 2,041,194 1,458,673 71.46%83.33%582,521 1,491,006 Contractual services 13,667,521 7,688,811 56.26%83.33%5,978,710 7,565,290 Supplies 245,386 142,212 57.95%83.33%103,174 123,102 Debt Service - - 0.00%83.33%- 156,913 Capital Outlay 100,000 21,395 21.39%83.33%78,605 11,148 Transfers to other funds 351,503 351,503 100.00%83.33%- 322,306 TOTAL EXPENSES 16,405,604 9,662,595 58.90%83.33%6,743,009 9,669,765 As of 07/31/2019 - End of 83.33% of the Fiscal Year City of Colleyville Utility Fund Monthly Financial Report 4 DEBT SERVICE FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 7/31/2019 USED Revenues 1,859,940 1,996,301 107.33% Expenditures 1,859,940 1,805,526 97.07% Revenues over expenditures - 190,775 DEBT SERVICE FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 7/31/2019 RECEIVED 7/31/2018 PRIOR YEAR Current taxes 682,115 820,227 120.25%815,932 0.53% Delinquent taxes 5,000 1,084 21.67%5,114 -78.81% Penalty & interest 5,000 3,497 69.95%4,614 -24.20% Interest Income 5,000 8,668 173.35%428 1925.12% TOTAL AD VALOREM TAX & INTEREST 697,115 833,476 119.56%826,088 0.89% Transfer from CCCPD 509,100 509,100 100.00%501,846 1.45% Transfer from TIF 653,725 653,725 100.00%654,200 -0.07% TOTAL TRANSFERS 1,162,825 1,162,825 100.00%1,156,046 0.59% TOTAL REVENUE & USE OF FUND BAL 1,859,940 1,996,301 107.33%1,982,134 0.71% DEBT SERVICE FUND EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 7/31/2019 EXPENDED COMPLETE REMAINING 7/31/2018 Bond & Interest Payments 1,644,628 1,590,653 96.72%83.33%53,975 1,559,435 Leases (Fire Engine & Ambulance)215,312 214,873 99.80%83.33%439 342,812 TOTAL EXPENSES 1,859,940 1,805,526 97.07%83.33%54,414 1,902,247 City of Colleyville Debt Service Fund Monthly Financial Report As of 07/31/2019 - End of 83.33% of the Fiscal Year 5 DRAINAGE FEE FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 7/31/2019 USED Revenues 972,448 861,931 88.64% Expenditures 771,136 630,938 81.82% Revenues over expenditures 201,312 230,993 DRAINAGE FEE FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 7/31/2019 RECEIVED 7/31/2018 PRIOR YEAR Drainage Revenues 956,760 830,990 86.85%822,455 1.04% Other revenues (Interest, penalty,..)15,688 30,942 197.23%30,919 0.07% TOTAL REVENUES 972,448 861,931 88.64%853,374 1.00% DRAINAGE FEE FUND EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 7/31/2019 EXPENDED COMPLETE REMAINING 7/31/2018 Personnel Services 462,669 350,488 75.75%83.33%112,181 329,166 Contractual Services 134,840 94,843 70.34%83.33%39,997 63,193 Supplies 47,957 61,521 128.28%83.33%(13,564) 34,529 Debt Service 125,670 124,087 98.74%83.33%1,583 121,827 Transfers to other funds - - 83.33%- 19,032 TOTAL EXPENSES 771,136 630,938 81.82%83.33%140,198 567,747 As of 07/31/2019 - End of 83.33% of the Fiscal Year City of Colleyville Drainage Fee Fund Monthly Financial Report Month Earned January February March April May June July August September Total GRAND Month Received March April May June July August September October November for Monthly Report March April May June July August September September September September TOTAL FY2018 245,364$ 250,607$ 418,961$ 284,112$ 316,927$ 404,660$ 287,843$ 302,986$ 372,176$ 963,005$ 3,898,264$ FY2019 266,648$ 262,167$ 382,725$ 299,555$ 299,940$ 368,873$ 2,889,549$ $ Change 21,284$ 11,560$ (36,236)$ 15,443$ (16,987)$ (35,787)$ % Change 8.67%4.61%-8.65%5.44%-5.36%-8.84% Month Earned January February March April May June July August September Month Received March April May June July August September October November Monthly Report March April May June July August September September September FY2018 1,259,991$ 1,510,598$ 1,929,559$ 2,213,672$ 2,530,599$ 2,935,259$ 3,223,102$ 3,526,088$ 3,898,264$ FY2019 1,275,859$ 1,537,770$ 1,920,303$ 2,220,735$ 2,519,773$ 2,888,646$ $ Change 15,868$ 27,172$ (9,256)$ 7,063$ (10,825)$ (46,613)$ % Change 1.26%1.80%-0.48%0.32%-0.43%-1.59% Ten Years Cumulative General Fund - 1 Cent Sales Tax General Fund Sales Tax Revenue Ten Years General Fund - 1 Cent Sales Tax by Month $250,000 $260,000 $270,000 $280,000 $290,000 $300,000 $310,000 $320,000 FY2018 FY2019 TOTAL $316,927 $299,940 July Monthly Report (May SalesTax) $2,500,000 $2,505,000 $2,510,000 $2,515,000 $2,520,000 $2,525,000 $2,530,000 $2,535,000 $2,540,000 $2,545,000 $2,550,000 FY2018 FY2019 TOTAL $2,530,599 $2,519,773 Cumulative July Monthly Report (October-July SalesTax) Monthly Financial Report July 2019 City Council Meeting August 20, 2019 Agenda Item - Items not for council action General Fund Highlights: •Property Taxes: At 103% of the budget. •1 cent sales tax: Revenue earned October through May is down 0.43% •Franchise Fees: Major activity starts January through annual and quarterly payments. YTD collections are 5.8% above last year’s. Unbudgeted new growth On track with 2017 trend General Fund Sales Tax Revenue General Fund Sales Tax Revenue Utility Fund Highlights: •Base rate: On track with budget •Water and wastewater volumetric rates are pass through rates via TRA City- controlled TRA pass-thru Debt Service Fund Highlights: •Property Taxes: On track with historical trend. •Lease-purchase payments: •Fire engine payments made •Ambulance payment made in June •Bond payments: •Principal & first interest payment - made •Second interest payment – due in August Drainage Fund Highlights: •Drainage fee revenues: At 89% of the budget. •Expenditures: On track with budget City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5b Agenda Date 8/20/2019 Number Type Report Department City Manager Title Quarterly Performance Management Report Strategic Plan 1.3 Assure convenient access to public information 1.4 Communicate thoroughly and strategically Explanation The purpose of this item is to report on performance of the programs and services identified in the City's strategic plan and the general operations of the City through the use of performance measures. In addition to performance measures, additional metrics called vital statistics are included in the report. Performance measures are measures of efficiency or effectiveness and represent outcomes that can be directly influenced by staff. Vital statistics represent data that is important to track for overall understanding of how a program is performing and for decision making, but is not necessarily a reflection of efficiency or effectiveness, and is not something that staff has significant control over. The presentation of both performance measures and vital statistics provides a well-rounded look at performance and trends in programs and services, while also furthering the City's efforts of accountability and transparency to those we serve. The attached spreadsheet includes the third quarter of actual data for FY 2019. For performance measures, the FY 2019 year-to-date (YTD) actual numbers are compared to the FY 2019 target that was established by the responsible department and are color coded as listed below. Vital statistics do not have a FY 2019 target and are therefore not color coded, as those metrics represent information that is important to track, but are not necessarily appropriate to set targets for. Gray - Data not available at this time Green - Performance expected to meet or exceed the target Yellow - Performance expected to be near the target, but not meet it Red - Performance not expected to meet the target, or come close to meeting it Dashboard reports are also included and offer a more visual presentation of highlighted performance measures and vital statistics. City Council Agenda Briefing 5b City of Colleyville Page 2 Attachments 1.FY 2019 Q3 Performance Management Report Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of code violations located proactively Code Enforcement Safeguard Colleyville's identity 80%69%70%79%75%≥ 50%84% Number of UCR Part 1 Crimes Police Administration Deliver high quality core services 160 141 158 146 162 ≤ 120 126 Percentage of UCR Part 1 Offenses cleared Criminal Investigations Deliver high quality core services 30%31%28%29%41%≥ 30%17% Percentage of crime victims contacted by investigators within 3 days Criminal Investigations Deliver high quality core services 98%100%100%97%99%≥ 99%99% Average Priority 1 response time (call dispatch to arrival)Police Patrol Deliver high quality core services 4:03 3:12 3:25 3:36 3:42 ≤ 5:00 3:18 Fire/Ambulance average response time Fire and EMS Operations Deliver high quality core services 4:43 4:40 4:47 ≤ 6:00 4:51 Percentage of plans reviewed within 48 hours Fire Prevention / Investigations Deliver high quality core services 100%99%99%99%99%≥ 99%99% Percentage of fire investigations cleared within 30 days Fire Prevention / Investigations Deliver high quality core services 100%100%100%100%100%≥ 100%100% Percentage of inspections performed within 48 hours of request Fire Prevention / Investigations Deliver high quality core services 100%100%100%100%98%≥ 99%99% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Injury accidents per 1,000 population Police Patrol Deliver high quality core services 2.76 3.04 3.4 3.04 2.92 3.12 Number of self-initiated calls for service (proactive, community policing)Police Patrol Operate Transparently 50,897 43,781 35,652 37,273 33,765 24,357 Total number of outstanding warrants in system since 1/1/03 Warrant Officer Deliver high quality core services 4,056 3,657 3,006 2,457 2,103 2,126 Number of warrants served Warrant Officer Deliver high quality core services 2,767 2,610 2,350 2,874 1,789 1,700 Fire Related Responses Fire Operations Deliver high quality core services 500 542 566 610 758 421 Fire Related Responses - Mutual Aid Fire Operations Deliver high quality core services New measure New measure New measure New measure 120 84 Service Related Responses Fire Operations Deliver high quality core services 127 152 180 191 308 181 Service Related Responses - Mutual Aid Fire Operations Deliver high quality core services New measure New measure New measure New measure 79 13 EMS Related Responses EMS Operations Deliver high quality core services 950 959 1037 967 999 733 EMS Related Responses - Mutual Aid EMS Operations Deliver high quality core services New measure New measure New measure New measure 25 37 Ambulance billing revenue EMS Operations Deliver high quality core services $399,312 $354,239 $388,803 $318,738 $354,284 $281,513 Percentage of billed services recovered EMS Operations Deliver high quality core services 32%29%31%59%68%56% Total number of volunteer hours from CFAAA and Rehab Team Fire Administration Operate Transparently 418.5 672.5 491.75 482 475 205 Community Fire Prevention Events Fire Prevention / Operations Operate Transparently 116 125 122 118 140 72 Average hours of training per employee Fire Operations Deliver high quality core services 160.99 134.77 166 170 170 64 PUBLIC SAFETY Performance MeasuresVital Statistics(Previously reported percentage of response times under 6 minutes ) Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of residential plan reviews processed <8 days (was 5 through FY16) Building Inspection Enable Responsible Development 41%77%75%84%45%≥ 75%56% Percentage of commercial plan reviews processed <8 days (was 10 through FY16) Building Inspection Enable Responsible Development 55%77%80%80%51%≥ 75%65% Percentage of inspections performed within 24 hours Building Inspection Enable Responsible Development 98%99%98%98%90%≥ 95%94% Colleyville retail occupancy rate Economic Development Enable Responsible Development 90%90%96%97%95.2%≥ 90%94% Colleyville office occupancy rate Economic Development Enable Responsible Development 89%90%92%93%93%≥ 90%91% Percentage growth in sales tax revenue (General Fund) Economic Development Enable Responsible Development 9.0%3.1%8.0%0.50%4.18%≥ 1%0.30% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Vital StatisticsNumber of Inspections Performed Building Inspection Enable Responsible Development 4,621 7,194 9,977 9,978 11,981 5,305 DEVELOPMENT Performance Measures Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage of competitive athletic fields meeting departmental maintenance standards Athletic Field Maintenance Safeguard Colleyville's identity 80%80%85%100%89%≥ 85%77% Percentage of park inspections meeting standards Park Maintenance Safeguard Colleyville's identity 80%95%96%96%96%≥ 96%95% Percentage of library materials requests filled within 30 days Library Services Deliver high quality core services 96%93%94%98%91%≥ 80%96% Percentage of library patrons who come to the library looking for items and find them Library Services Deliver high quality core services 80%81%83%83%82%≥ 80%82% Children’s program attendance Library Services Safeguard Colleyville's identity 18,363 17,173 18,888 19,471 20,995 ≥ 18,000 16,274 Adult and teen program attendance Library Services Safeguard Colleyville's identity 795 651 800 1,113 821 ≥ 650 772 Children’s summer reading program participation Library Services Safeguard Colleyville's identity 1,188 987 1,278 1,127 1,249 ≥ 1,000 1,236 Adult and teen summer reading program participation Library Services Safeguard Colleyville's identity 114 84 148 228 197 ≥ 100 179 Library patron visits Library Services Safeguard Colleyville's identity 134,314 133,076 120,202 94,649 114,678 ≥ 85,000 50,388 Library patron visits - In Person Library Services Safeguard Colleyville's identity New Measure New Measure New Measure New Measure 109,764 81,500 46,258 Library patron visits - Online Library Services Safeguard Colleyville's identity New Measure New Measure New Measure New Measure 4,914 3500 4,130 Reference questions answered Library Services Deliver high quality core services 34,073 25,025 28,717 33,280 36,530 ≥ 25,000 26,221 Circulation of the library materials collection Library Services Deliver high quality core services 234,667 228,160 222,123 227,252 237,124 ≥ 200,000 171,005 Percentage of offered classes/programs held Recreation Safeguard Colleyville's identity 71%73%77%79%78%≥ 79%80% Number of participants Senior Center Safeguard Colleyville's identity 3,734 3,767 4,574 4,148 3,875 ≥ 4,000 3,035 Percentage of resident membership visits Senior Center Safeguard Colleyville's identity 60%59%51%50%51%≥ 50%51% Percentage of cost recovery Colleyville Center Deliver high quality core services 81%75%62%65%52%≥ 65%62% Percentage of customer satisfaction ratings of “excellent”Colleyville Center Deliver high quality core services 96.4%97.3%98%97%98%≥ 97%98% Number of events held Colleyville Center Safeguard Colleyville's identity 412 452 376 405 314 ≥ 300 271 LEISURE Performance Measures Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of Colleyville households with at least one active library card holder Library Services Safeguard Colleyville's identity 50%50%50%50%64%64% Library materials collection size Library Services Safeguard Colleyville's identity 74,525 77,664 80,452 82,182 71,188 68,846 Number of staff hours dedicated to athletic field maintenance and game preparation Athletic Field Maintenance Safeguard Colleyville's identity 3,697 4,032 4,007 3,804 3,358 2,588 Number of youth sports participants Athletic Field Maintenance Safeguard Colleyville's identity 4,315 4,434 4,302 4,517 4,386 4,570 Percentage of non-resident youth sports participants Athletic Field Maintenance Safeguard Colleyville's identity 52%52%59%49%49%52% Percentage of revenue recovery Athletic Field Maintenance Deliver high quality core services 12%20%18%18%18%19% Number of classes/programs offered Senior Center Safeguard Colleyville's identity 212 191 172 179 158 122 Average membership visits per month Senior Center Safeguard Colleyville's identity 544 827 1,019 913 878 827 Number of Metroport Meals on Wheels participants Senior Center Safeguard Colleyville's identity 1,607 1,695 1,553 1,284 1,229 923 Percentage of Meals on Wheels participants who are residents Senior Center Safeguard Colleyville's identity 49%47%43%45%43%37% Percentage of resident class participants Recreation Safeguard Colleyville's identity 42%44%43%43%42%41% Revenue generated from bookings Colleyville Center Deliver high quality core services $230,793 $226,901 $209,919 $230,612 $171,524 $136,138 Percentage of events generating economic impact for local business Colleyville Center Safeguard Colleyville's identity 59%59%60%70%71%70% Percent of total events held: Colleyville residents Colleyville Center Safeguard Colleyville's identity 10%11%23%13%10%4% Percent of total events held: Non-residents Colleyville Center Safeguard Colleyville's identity 36%30%25%34%29%49% Percent of total events held: Non-profits Colleyville Center Safeguard Colleyville's identity 47%50%45%46%54%37% Percent of total events held: City departments Colleyville Center Safeguard Colleyville's identity 7%9%7%7%7%10% Percent of revenue: Colleyville residents Colleyville Center Deliver high quality core services N/A N/A 18%20%10%21% Percent of revenue: Non-residents Colleyville Center Deliver high quality core services N/A N/A 61%53%63%55% Percent of revenue: Non-profits Colleyville Center Deliver high quality core services N/A N/A 20%27%26%24% Percent of revenue: City departments Colleyville Center Deliver high quality core services N/A N/A 1%0%0%0%Vital Statistics Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percent of internal customers satisfied w/ facility environment Facility Services Sustainable Governemnt 84%86%96%92%92%≥ 90%N/A Percentage of facility work orders responded to within one business day Facility Services Sustainable Governemnt 51%83%89%91%90%≥ 90%92% Percentage of scheduled lane miles of public streets swept Stormwater Management Core Service 99%99%94%100%100%≥ 98%100% Percent of storm drain inlets inspected Stormwater Management Core Service 20%51%55%50%51%≥ 50%68% Percentage of drainage ditches cleaned Drainage Maintenance Core Service New Measure New Measure New Measure New Measure New Measure ≥ 5%1% Meter reading accuracy Utility Support Core Service 99%98%99%98%98%≥ 98%97% Scheduled wastewater line cleanings completed Wastewater Collection Core Service 78%91%94%93%96%≥ 95%N/A Percentage of water valves exercised Water Distribution Core Service 12%0.05%15%34%11%≥ 20%2% Percentage of water meters replaced Water Distribution Core Service New Measure New Measure New Measure New Measure 2%≥8%1% Percent of street and traffic signs replaced Street Maintenance Neighborhoods 15%15%7%5%5%≥ 10%2% Percentage of pavement markings renewed Street Maintenance Neighborhoods 20%4%15%12.2%23%≥ 20%47% Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Quarterly inspections of Public infastructure within two year maintenance bond Engineering Services Core Service New Measure New Measure New Measure New Measure New Measure 100% Percentage of monthly water samples testing negative for coloform bacteria Water Distribution Core Service 99%98%100%100%100%100% Percentage of fleet time available Fleet Services Sustainable Government 98%98%99%99%99%99% Ratio of scheduled maintenance to unscheduled repairs Facility Services Sustainable Government 41%68%50%51%49%51% Percentage of contstruction time with City staff present Engineering Services Neighborhoods 18%23%30%25%23%31% Percentage of time preventative maintenance is completed on schedule Fleet Services Sustainable Government 95%96%96%99%97%98% Water loss ratio Water Distribution Core Service 4.34%3.08%2.50%2.96%N/A N/A PUBLIC WORKS Performance MeasuresVital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Number of News Releases Communications Operate tranparently 23 29 31 52 60 ≥ 60 45 Public information campaigns Communications Operate tranparently 4 6 6 9 8 ≥ 8 6 Achieve GFOA's Distinguished Budget Award City Manager's Office Deliver high quality core services Yes Yes Yes Yes Yes Yes N/A Percentage of board, commission, and committee members that have completed Texas Open Meeting Act training City Secretary Operate tranparently 89%91%86%94%96%≥ 95%97% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Tax rate per hundred dollars of valuation City Council Deliver high quality core services $0.3559 $0.3559 $0.3559 $0.33913 $0.33383 $0.32080 Number of household hazardous waste collections (at Fort Worth ECC and Clean Sweep event) City Manager's Office Deliver high quality core services 553 658 752 702 639 357 Visits to Colleyville.com Communications Operate transparently 318,759 317,793 321,567 294,099 298,736 420,391 E-News Service Subscribers Communications Operate transparently 2,621 2,839 3,225 3,819 4,074 3,677 Social Media Followers on City of Colleyville Government Communications Operate transparently New Measure 1,000 1,836 2,546 4,755 6,028 Number of public information requests City Secretary Operate transparently 260 283 296 255 226 225 Number of citizen survey responses City Manager's Office Operate transparently 1,323 N/A N/A 907 N/A N/A ADMINISTRATION Performance MeasuresVital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Achieve GFOA's Certificate of Achievement for Excellence in Financial Reporting Finance Deliver high quality core services Yes Yes Yes Yes N/A Yes N/A Percentage warrants issued within 10 day (formerly 8 day) period after due date or court date Municipal Court Deliver high quality core services 97%99%99%99.0%99.9%≥ 99.6%99.8% Utility billing accuracy rate Utility Billing Deliver high quality core services 98.6%99.8%99.9%99.6%99.0%≥ 99.7%99.0% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percent of ACH payments to total accounts payable Finance Deliver high quality core services 16%26%26%28%30%29% Number of citations filed per FTE Municipal Court Deliver high quality core services 4,610 4,609 4,220 4,268 3,098 2,032 Number of citations going into warrant Municipal Court Deliver high quality core services New Measure New Measure New Measure New Measure 883 906 Percentage of automatic draft customers/total customers Utility Billing Deliver high quality core services 19%16%17%19%21%22% Percentage of customers paying before cutoff Utility Billing Deliver high quality core services 97%97%97%96%99%98% Uncollectible accounts written off at year end (water & sewer)Utility Billing Deliver high quality core services $26,080 $27,178 $19,150 $22,069 N/A N/A FINANCE Vital Statistics Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Target FY 2019 YTD Percentage turnover (per fiscal year)Human Resources Deliver high quality core services 15%17%14%14%18%≤ 16%7.40% Percentage of annual performance evaluations completed on time Human Resources Deliver high quality core services 98%73%99%95%97%≥ 90%98% Percentage of employees who participate in wellness program Human Resources Deliver high quality core services 86%85%92%91%94%≥ 80%95% Workers' compensation experience modification factor (actual losses compared to expected losses) Human Resources Deliver high quality core services 0.45 0.83 0.84 0.84 0.58 ≤ 0.70 0.40 Medical and pharmacy loss ratio (paid claims divided by premiums)Human Resources Deliver high quality core services 75.8%87.4%75.5%102.4%82.7%≤ 85%91.9% Percentage of product requests completed on time Graphical Information Services (GIS) Deliver high quality core services 88%93%93.4%92%93.406%≥ 85%91.660% Percentage of broadcast uptime Network/Desktop Services Deliver high quality core services 99.86%99.88%99.99%99.999%99.998%≥ 99%99.998% Percentage of work orders completed on time Network/Desktop Services Deliver high quality core services 78%87%92.9%91%96.531%≥ 95%96.856% Percentage of network data and telecommunications uptime Network/Desktop Services Deliver high quality core services 99.73%99.80%99.99%99.997%99.998%≥ 99%99.998% Percentage of IT work plan projects completed on time Network/Desktop Services Deliver high quality core services 97%94%95%100%100%= 100%100% Percentage of data backup success Network/Desktop Services Deliver high quality core services 91%92%94.2%97%97.802%= 100%96.535% Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Vital StatisticsTotal number of equipment pieces maintained by department Network/Desktop Services Deliver high quality core services 569 589 609 609 629 629 INTERNAL SERVICES Performance Measures Dashboard: Strategic ServicesFY 2019 Q3Solid Waste & Recycling Communications City Secretary Finance Human Resources Technology 0 200 400 600 800 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Number of household hazardous waste collections (at Fort Worth ECC and Clean Sweep event) 0 2,000 4,000 6,000 8,000 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Social Media Followers on City of Colleyville Government 0 50 100 150 200 250 300 350 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD Number of public information requests 29% 71% Percent of ACH payments to total accounts payable Traditional Checks 97% Percentage of data backup success Target: 100% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Medical and pharmacy loss ratio (paid claims divided by premiums) Target: ≤ 85% Dashboard: Leisure ServicesFY 2019 Q3Parks Library Recreation Senior Center Colleyville Center Colleyville Center 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Library patron visits Target 66% 68% 70% 72% 74% 76% 78% 80% 82% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of offered classes/programs held Target 0 50 100 150 200 250 0 1000 2000 3000 4000 5000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Number of Participants & Classes Number of participants Number of classes/programs offered Goal 0% 20% 40% 60% 80% 100% 0 1,000 2,000 3,000 4,000 5,000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Youth Sports Participants Number of youth sports participants Percentage of non-resident youth sports participants 4% 49%37% 10% Utilization Trends Colleyville residents Non-residents Non-profits City departments 21% 55% 24%0% Revenue Trends Colleyville Residents Non-residents Non-profits City Departments Dashboard: Development & InfrastructureFY 2019 Q3Retail & Office Inspections Performed Plan Review & Inspections Stormwater & Drainage Water Loss Ratio Street Maintenance within 24 hoursOccupancy Rate Timeliness *annual measure 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% 10.00% FY 2014 FY 2015 FY 2016 FY 2017 Water loss ratio 50% 55% 60% 65% 70% 75% 80% 85% 90% 95% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTDColleyville retail occupancy rate Target 50% 60% 70% 80% 90% 100% 110% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTDPercentage of inspections performed within 24 hours Target 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of residential plan reviews processed <8 days (was 5 through FY16)Percentage of commercial plan reviews processed <8 days (was 10 through FY16) Target 0% 20% 40% 60% 80% 100% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percentage of scheduled lane miles of public streets swept Percent of storm drain inlets inspected 0% 10% 20% 30% 40% 50% FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Percent of street and traffic signs replaced Percentage of pavement markings renewed *new measure in FY 2014 Dashboard: Public SafetyFY 2019 Q3Police Response Time UCR Part 1 Crimes Code Enforcement Fire Response TimeAmbulance BillingFire & EMS Responses 0 200 400 600 800 1000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Fire Related Responses Service Related Responses EMS Related Responses 0% 10% 20% 30% 40% 50% 60% 70% 80% $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTDAmbulance billing revenue Percentage of billed services recovered 84% 16% Percentage of code violations located proactively Proactive ReactiveTarget: ≥ 50% 0:00 1:12 2:24 3:36 4:48 6:00 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD Average Priority 1 response time (call dispatch to arrival) Target 0 20 40 60 80 100 120 140 160 180 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Number of UCR Part 1 Crimes Percentage of UCR Part 1 Offenses cleared 0:00 1:12 2:24 3:36 4:48 6:00 FY 2016 FY 2017 FY 2018 FY 2019 YTD Fire/Ambulance average response time Fire/Ambulance average response time Target City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 8/20/2019 Number Ordinance O-19-2088 Type Ordinance Department Community Development Title Consideration of amendments to the Land Development Code, specifically: Chapter 3, Section 3.7 – Non-conforming Uses, Lots and Building, Subsection B – Non-conforming Lots of Record; Chapter 3, Section 3.24 – Schedule of Permitted Uses, Subsection G - Schedule of District Regulations; Chapter 3, Section 3.28 – Supplementary District Regulations; and, Chapter 9, Section 9.7 – Lots, Subsection G – Building Lines Strategic Plan 4.3 Adopt best-practice planning and development processes Explanation Second Reading and Public Hearing The City Council directed staff to make some minor changes to the Schedule of District Regulations table and to modify the language for Non-Conforming Lots of Record. These modifications have been made and are reflected in the attachments. First Reading and Public Hearing During a recent meeting, the City Council directed staff to amend the Land Development Code pertaining to the enforcement of building lines. These amendments would clarify the minimum required building lines for every property shall be in conformance with the existing zoning on the lot. This would also apply in situations where platted lots have different building lines shown that differ from zoning. The allowances for yard adjustments are proposed to be eliminated. If approved, zoning variances and plat waivers would be the mechanisms to allow for building lines to differ from the zoning district. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the amendments at the July 8, 2019, meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City. Recommendation Approve City Council Agenda Briefing 6a City of Colleyville Page 2 Attachments 1.Ch. 03 Amendments to 3.24.G Schedule of District Regulations - Redline v2 2.Ch. 03 Amendments to Section 3.28 & Ch. 09 Section 9.7 - Redline v2 3.Ordinance - O-19-2088 SECTION 3.24.G – SCHEDULE OF DISTRICT REGULATIONS MAXIMUM RESIDENTIAL DENSITY; MINIMUM LOT SIZE REQUIREMENTS; MINIMUM YARD REQUIREMENTS; MAXIMUM BUILDING HEIGHT; MAXIMUM LOT COVERAGE; OUTDOOR STORAGE; SCREENING; AND, HOURS OF OPERATION (See District Regulations Notes following Section 3.24.F for explanation of letters in charts) Zoning Districts Minimum Lot Size Requirements Max. Lot Size Minimum Yard Requirements** Max. Building HeightMax. Lot CoverageMax. Impervious CoverageArea (sq. ft.) Min. Width infeet Min. Depth infeet Front/Street ROW Side (feet) Each Internal Side (feet) Rear (feet) Stories Feet Percent Percent Classification Per Family Total AG Agricultural 130,680 130,680 200 300 n.a. 40' 25' 40' 2.5 35' 20% 50% RE S.F. "Estate" Residential 80,000 80,000 200 300 n.a. 40' 25' 40' 2.5 35' 20% 50% R-40 Single Family Residential 40,000 40,000 150' 150' n.a. 40' 15' 25' 2.5 35' 20% 50% R-30 Single Family Residential 30,000 30,000 125' 125' n.a. 35' 10' 25' 2 5 35' 25% 55% R-20 Single Family Residential 20,000 20,000 100' 125' n.a. 30' 10' 25' 2.5 35' 30% 60% R-15 Single Family Residential 15,000 15,000 100' 125' n.a. 30' 10' 25' 2.5 35' 30% 60% R-D Two Family Residential 4,000 8,000 70' 115' n.a. 25' 10' 25' 2.5 30' 50% 60% R-MF Mufti-Family Residential (zoned after June 16, 1961) 2,700 18,000 70' 115' n.a. 25' 10' 25' 2.0 30' 50% 80% R-MF Mufti-Family Residential (zoned before June 16, 1961) 1,500 10,000 70' 115' n.a. 25' 10' 25' 3.0 30' 75% 80% MH Mobile Home (Minimum size of mobile home park - 40 spaces) 20,000 20,000 100' 125' n.a. 30' 10' 25' 2.5 30' 30% 40% C-PO Professional Office Commercial n.a. 7,200 100' 120' 1 acre 40' 15' (B/C) 10' (C/D) 2.0 35' 40% 80% CN Neighborhood Commercial n.a. 10,000 100' 120' 1 acre 40' 15' (B/C) 10' (C/D) 2.0 35' 40% 80% CC1 Village Retail n.a. 15,000 150' 120' 5 acres 40' (A) 15' (B/C) 10' (C/D) 2.0 35' 50% 80% CC2 Shopping Center n.a. 20,000 150' 120' none 40' (A) 15' (B/C) 10' (C/D) 2.0 35' 60% 80% CC3 Highway Commercial n.a. 10,000 150' 120' none 40' 15' (B/C) 10’ (C/D) 2.0 35' 70% 80% ML Light Manufacturing n.a. 10,000 100' 120' none 40' 15' (B/C) 10’ (C/D) 2.0 35' 60% 80% * All regulations may vary when above districts are used as a base district for a PUD. ** All required building lines shall adhere to the minimum yard requirement of the applicable zoning district for the property per Section 3.24.6‐ Schedule of District Regulations regardless of any setbacks shown on a plat unless a documented plat waiver has been approved. Chapter 3 - Section 3.7 – Non-conforming Uses, Lots and Buildings B. Non-conforming Lots of Record – In any zoning district in which single-family dwellings or commercial buildings are permitted, a single-family dwelling or commercial building and customary accessory buildings may be erected on any single lot of record at the effective date of adoption or amendment of this Chapter, notwithstanding limitations imposed by other provisions of this Chapter. Such; provided, that such lot must be in separate ownership and, not of continuous frontage with other lots in the same ownership. This provision shall apply even though such lot fails to meet the requirements for area or width, or both, that are generally applicable in , and must conform with the district, provided that regulations governing minimum lot size and yard dimensions and requirements other than those applying to area or width, or both, of the lot shall conform to the regulations for the district in which such lot is located. Variance of district regulations governing minimum lot size or minimum yard requirements dimensions shall be obtained only through action of the City Council per Chapter 1, Section 1.13.D and Sections 1.16.E. Chapter 3 – Section 3.28 Supplementary District Regulations A. All required building lines shall adhere to the minimum yard requirement of the applicable zoning district for the property per Section 3.24.6- Schedule of District Regulations regardless of any setbacks shown on a plat unless a documented plat waiver has been approved. J. Front Yard Adjustments – Front yard requirements as established in Section 3.24 - Schedule of District Regulations may be adjusted in the following cases: 1. Where forty (40) percent or more of the frontage on the same side of a street between two intersecting streets is presently developed or may hereafter be developed with buildings that have (with a variation of ten (10) feet or less), a front yard greater or lesser in depth than herein required, new buildings shall not be erected closer to the street than the average front yard so established by the existing buildings . 2. Where forty (40) percent or more of the frontage on one side of a street between two intersecting streets is presently developed or may hereafter be developed with buildings that do not have a front yard as described above, then: a. Where a building is to be erected on a parcel of land that is within one hundred (100) feet of existing buildings on both sides, the minimum front yard shall be a line drawn between the two closest front corners of the adjacent building on each side, or b. Where a building is to be erected on a parcel of land that is within one hundred (100) feet of an existing building on one side only, such building may be erected as close to the street as the existing adjacent buildings. 3. Interior lots abutting on two streets shall provide the required front yard on both streets. 4. On corner lots, a front yard shall be provided on each street frontage except for lots of record as described in this Chapter. 5. Front yard requirements in all districts adjacent to an existing or proposed major thoroughfare or secondary thoroughfare street, as designated in the City’s latest Comprehensive Plan, shall be measured from such existing or proposed major thoroughfare or secondary thoroughfare street right-of-way line. K. Side Yard Adjustments – Side yard requirements as established in Section 3.24 Schedule of District Regulations may be adjusted in the following cases: Commented [BB1]: Proposed language from the City Attorney 1. Commercial buildings used in part for dwelling purposes, where permitted, shall provide side yards not less than five (5) feet in width unless every dwelling unit therein opens directly upon a front yard, rear yard or court yard-. 2. Whenever a lot of record at the time of the effective date of this Chapter has a width of less than fifty (50) feet, the side yard on each side of a building may be reduced to a width not less than ten (10) percent of the width of the lot, but in no instance shall such width be less than four (4) feet. 3. On corner lots of record the yard adjacent to the side street shall not be less than fifteen (15) feet. 4. For commercial or industrial lots abutting a lot zoned CC1, CC2, CC3, CN, CPO or ML, subject to the approval of the city building official, a zero lot line is permitted on one side, provided a four hour fire wall is constructed at said zero lot line. Chapter 9 Subdivision Design & Public Facilities Section 9.7 Lots G. Building Lines – Front building lines shall be shown on all lots in the subdivision. Building lines shall be shown along each street-facing of corner lots and through-lots. The building Building lines shall be consistent with the minimum yard requirements of the applicable zoning district in which the lot exists. , hHowever, the City may approve a building line which differs from the zoning requirements when special conditions exist. ORDINANCE O-19-2088 AMENDING CHAPTER 3, SECTION 3.7 – NON-CONFORMING USES, LOTS AND BUILDING, SUBSECTION B – NON-CONFORMING LOTS OF RECORD; CHAPTER 3, SECTION 3.24 – SCHEDULE OF PERMITTED USES, SUBSECTION G - SCHEDULE OF DISTRICT REGULATIONS; CHAPTER 3, SECTION 3.28 – SUPPLEMENTARY DISTRICT REGULATIONS; AND, CHAPTER 9, SECTION 9.7 – LOTS, SUBSECTION G – BUILDING LINES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City Council of the City of Colleyville approved Ordinance O- 00-1214 on April 18, 2000, adopting the Land Development Code; and WHEREAS, the City of Colleyville desires to amend Chapter 3, Section 3.7 – Non-conforming Uses, Lots and Building, Subsection B – Non- conforming Lots of Record; Chapter 3, Section 3.24 – Schedule of Permitted Uses, Subsection G - Schedule of District Regulations; Chapter 3, Section 3.28 – Supplementary District Regulations; and, Chapter 9, Section 9.7 – Lots, Subsection G – Building Lines of the Land Development Code as part of a comprehensive review of the Land Development Code; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT Chapter 3, Section 3.7 – Non-conforming Uses, Lots and Building, Subsection B – Non-conforming Lots of Record; Chapter 3, Section 3.24 – Schedule of Permitted Uses, Subsection G - Schedule of District Regulations; Chapter 3, Section 3.28 – Supplementary District Regulations; and, Chapter 9, Section 9.7 – Lots, Subsection G – Building Lines of the Land Development Code are hereby amended to read as depicted in the attached Exhibit “A”. Sec. 2.THAT any person, firm or corporation violating any of the provisions Ordinance O-19-2088 Page 2 of 3 or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 4.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 5.THAT this ordinance shall take effect immediately from and after its passage. Sec. 6.THAT all other provisions of the Land Development Code shall remain in full force and effect, except as amended herein. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 6th day of August 2019. The second reading and public hearing being conducted on the 20th day of August 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Chuck Kelley ____ Place 3, Kathy Wheat Place 6, Callie Rigney ____ Place 4, George Dodson Ordinance O-19-2088 Page 3 of 3 Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney ATTEST: CITY OF COLLEYVILLE Exhibit “A” {LDC amendments} City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6b Agenda Date 8/20/2019 Number Ordinance O-19-2089 Type Ordinance Department Community Development Title Consideration of amendments to the Land Development Code, specifically Chapter 3, Section 3.26 – Fences, Free Standing Walls, and Screening Materials, Subsection E – Fence and Free Standing Wall Setback Requirements Strategic Plan 4.3 Adopt best-practice planning and development processes Explanation Second Reading and Public Hearing The section for non-conforming fences and walls was modified per direction from the City Council at the first reading. First Reading and Public Hearing At a recent meeting, the City Council directed staff to bring forward amendments to the Land Development Code pertaining to the location of fences in relation to the front and street side property lines. The proposed amendments would restrict fences from extending beyond the front façade of the primary residential structure. This would be regardless of minimum front building line. The exception for properties containing a minimum of 40,000 square feet remains in effect. The proposed amendments would also restrict fences from extending into the required street side yard. The proposal does not provide a distinction between opaque fences/walls and non-opaque fences. The final amendment is an attempt to address potential fence replacement issues. The proposal would allow for fence replacements as long as it does not increase the non- conforming nature for both location and design. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the amendments with some additions to the Corner Side Yard regulations at their July 8, 2019 meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City. City Council Agenda Briefing 6b City of Colleyville Page 2 Recommendation Approve Attachments 1.Ch. 03 Fence Amendments - Redline v3 2.Ordinance - O-19-2089 E. Fence and Free Standing Wall Setback Requirements 1. Front Yards: No fence or free standing wall greater than thirty (30) inches in height and no greater than twenty-five (25) percent opaque construction shall extend into the required yard on which the primary structure facesbe located beyond the front façade of the primary residential structure. a. The primary fencing material shall be of wrought iron, pre-formed concrete, poured in place concrete, concrete masonry unit (CMU), brick, approved wood rail construction, a combination thereof or other similar material approved by the City Building Official. All poured in place concrete and CMU shall contain an architectural finish. b. On a corner lot, a house shall be deemed to face on that street on which it has its least dimension unless otherwise determined by the Building Official. c. Vehicle Gate setback: Any vehicle gate shall be set back a sufficient distance from the property line to allow vehicle queuing space in order to maintain safety and to prevent backup along the street pavement. Sufficient distance shall be determined by the Building Official. d. Exceptions to front yard requirement: Lots containing a minimum of 40,000 square feet, and subdivisions, shall be allowed to construct a perimeter fence within the front yard setback. Said fencing shall be no greater than eight (8) feet in height and shall have no greater than twenty- five (25) percent opaque construction within the front yard. Allowed construction materials shall be the same as paragraph “1.a” above. This exception shall not apply to properties zoned as a PUD district. 2. Corner Side Yards: Except where allowed elsewhere in this chapter, fences and walls within a required side yard adjacent to a street right-of-way shall meet the following setback standards: A privacy fence or wall (which shall be defined as any fence or wall greater than thirty inches (30”) in height that is greater than 25 percent opaque construction) within a required street side yard shall be subject to whichever of the following provisions a) through d) shall yield the greatest setback: Nno fence or free standing wall greater than thirty (30) inches in height and no greater than twenty- five (25) percent opaque construction shall extend into the required street side yard. The regulations of 1.a through 1.d above shall apply. a. If the subject lot has a street side yard which faces a dwelling front or lot front across the side street, the side yard privacy fence or wall shall be located not less than two-thirds of the required front setback from the side property line (e.g. 2/3 of the required 30 foot front yard setback for the R-20 district, which is 20 feet), except on any lot having either a required side yard less than fifteen (15’) feet or an existing primary structure setback less than fifteen (15’) feet, then the fence or wall may be constructed with the same setback as the primary structure; or b. If the subject lot backs to the rear of another residential lot, the side yard privacy fence or wall shall be located not less than two-thirds of the required front setback from the side property line (e.g. 2/3 of the required 30 foot front yard setback for the R-20 district, which is 20 feet); or c. If the subject lot backs to the side of another residential lot, the side yard privacy fence or wall shall be located not closer to the side property line than the required front setback of the adjoining lot; or d. If the subject lot backs to an alley, the side yard privacy fence or wall shall be located not closer than two-thirds (2/3) of the required front setback from the side property line (e.g. 2/3 of the required 30 foot front yard setback for the R-20 district, which is 20 feet). Commented [BB1]: Added per the P&Z Commission A decorative wall or fence (which is defined as any wall or fence not greater than thirty inches in height and not greater than twenty-five percent opaque construction) within a required street side yard shall not be placed less than three feet (3’) from the side property line, and shall not be subject to the provisions of the preceding sections (a) through (d)paragraph. 3. Adjacent to Undeveloped Property: Except for perimeter subdivision fencing meeting the requirements above, no fence or wall greater than thirty (30) inches in height that is greater than twenty-five (25) percent opaque construction, shall be located less than fifteen (15) feet from the side property line adjacent to the street which leads into undeveloped property. See Exhibit “3-4”. Exhibit “3-4” Typical 15’-0” Solid Fence Setbacks 4. Rear Fence and Free Standing Wall Setbacks: Fences and walls meeting all of the construction requirements of paragraph “1.a” above and other adopted standards may be erected on the rear property line except; however, lots whose rear property line abuts a public street on which one of the immediate adjacent lots maintains its required front yard, then no fence nor wall greater than thirty (30) inches in height shall be located within fifteen (15) feet of the subject lots rear property line. See Exhibit “3-4”. 5. Twenty-five Percent Opaque Construction: The intent of this provision in Subsection E is to discourage barriers that resemble a compound or fortress and the calculation shall be as follows: Every eight (8) linear feet of fencing shall be at least 75% open to view from the street or public way. The 25% opaque construction shall be calculated based on the area of each eight (8) foot linear segment of the barrier. 6. Non-Conforming Fences/Walls: Where a fence (to include a wall) exists at the effective date of adoption or amendment of this Section that could not be built under the terms of this Section, such fence may remain so long as it remains otherwise lawful, subject to the following provisions: a. No such non-conforming fence may be enlarged or altered in a way which increases its nonconformity. b. Should a non-conforming fence or non-conforming portion of a fence be repaired, removed, or Commented [JR2]: Will require changes… Commented [BB3]: We anticipate questions & concerns regarding replacement of fences and thus wanted to have a regulation in place. Commented [BB4R3]: Modified per Council direction at the 1st Reading destroyed by any means to an extent of more than fifty (50) percent, it shall not be reconstructed except in conformity with the provisions of this Section, or as modified by a Special Use Permit approved by the City Council per this Section. c. Should such fence be moved for any reason any distance whatever, it shall thereafter conform to the regulations of this Section after it is moved. 67. Special Use Permit Provision: Any request for a building permit for a fence/wall which does not meet the criteria in this Section shall only be authorized after approval of a Special Use Permit by the City Council using the procedures contained elsewhere in this Land Development Code. F. Administration 1. Fence Permit Required - It shall be unlawful for any individual, partnership, company or corporation to erect or have erected a fence or any part of a fence of permanent construction in the city limits without first obtaining a fence permit from the Community Development Department. 2. Application for Permit - Any individual, partnership, company or corporation making application for a fence permit must sign an application for same showing the following information: a. Applicants name, address, and in addition, if the applicant represents a company or corporation, the name and address of the supervisor or foreman of said company or corporation and the name of its president. b. Name and owner of the property. c. Local address where fence is proposed to be erected. d. Materials and type of fence construction. e. Height of fence. f. Applicant shall provide engineering plans and specifications for those types of fences where such engineering is deemed appropriate by the Building Official. The engineering plans shall be reviewed and approved by the Building Official prior to issuance of a fence permit. g. Survey showing lot on which the fence is proposed to be erected and the location of adjoining or adjacent lots showing existing structures and fences. The proposed fence shall be delineated by a dark heavy line. In AG zoning districts a scaled plot plan can be submitted in lieu of a survey. ORDINANCE O-19-2089 AMENDING CHAPTER 3, SECTION 3.26 – FENCES, FREE STANDING WALLS, AND SCREENING MATERIALS, SUBSECTION E – FENCE AND FREE STANDING WALL SETBACK REQUIREMENTS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City Council of the City of Colleyville approved Ordinance O- 00-1214 on April 18, 2000, adopting the Land Development Code; and WHEREAS, the City of Colleyville desires to amend Chapter 3, Section 3.26 – Fences, Free Standing Walls, and Screening Materials, Subsection E – Fence and Free Standing Wall Setback Requirements of the Land Development Code as part of a comprehensive review of the Land Development Code; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT Chapter 3, Section 3.26 – Fences, Free Standing Walls, and Screening Materials, Subsection E – Fence and Free Standing Wall Setback Requirements of the Land Development Code are hereby amended to read as depicted in the attached Exhibit “A”. Sec. 2.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 3.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-19-2089 Page 2 of 2 Sec. 4.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 5.THAT this ordinance shall take effect immediately from and after its passage. Sec. 6.THAT all other provisions of the Land Development Code shall remain in full force and effect, except as amended herein. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 6th day of August 2019. The second reading and public hearing being conducted on the 20th day of August 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Chuck Kelley ____ Place 3, Kathy Wheat Place 6, Callie Rigney ____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney Exhibit “A” {Chapter 3 amendments} City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 7a Agenda Date 8/20/2019 Number Ordinance O-19-2086 Type Ordinance Department Community Development Title Consideration of a zoning change from the AG Agricultural zoning district to the R-40 Single Family Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Second Reading and Public Hearing - Tabled from the July 16, 2019 meeting UPDATE: 1) The applicant has communicated with City staff that the RE zoning is still acceptable with variances to the side setbacks. The proposed setbacks are 22 feet from the south property line and 15 feet from the north property line. 2) The zoning request requires a super-majority vote for approval. The opposition remains at 20.61%. The applicant was present at the first reading and indicated the RE zoning would be satisfactory with variances to the side setback requirements. The ordinance has been updated to reflect the RE zoning. First Reading and Public Hearing Grayson Ceballos, the applicant, has submitted a request for a zoning change from the AG Agricultural District to the R-40 Single Family Residential district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, being approximately 1.676 acres. The purpose is to rezone from the AG district to the R-40 Single Family Residential district to allow for a consistent zoning on a single-family residential lot. There are no new lots proposed. Existing Conditions/Background: The subject property, 6260 Pool Road, resides on the west side of Pool Road north of the intersection of Highland Meadow Drive and Pool Road. An Amending Plat was approved and filed in April 2019 creating a 2.94 acre lot. The subject property has both AG & R-40 zoning and is currently undeveloped. The lot previously had a house, but it has been removed. Proposed Zoning: Request – The applicant requests to rezone the property from AG to R-40 zoning, a portion of the platted lot. The applicant desires to build a new single-family home. The City of Colleyville Page 2 City Council Agenda Briefing 7a minimum standards for the R-40 zoning district are as follows: Minimum Lot Size 40,000 square feet Minimum Lot Width 150 feet Minimum Lot Depth 150 feet Front Building Line 40 feet Side Building Line 15 feet Rear Building Line 25 feet Max. Lot Coverage 20% Max. Impervious Coverage 50% Analysis: The applicant is requesting the zoning change because the current property has both AG & R-40 zoning. The AG zoning requires side yard setbacks of 25 feet while the R-40 zoning requires side yard setbacks of 15 feet. The change to the R-40 district would allow for additional buildable area for when a new single-family residential home is constructed. The current size of the property complies with all the minimum standards of the R-40 Single-Family Residential zoning. Surrounding Development: The properties to the north and south are zoned AG Agricultural, district. A singular property to the south has R-20 zoning. The properties to the west are zoned R-20 Single-family residential district. Property to the east is located in the City of Grapevine across the street on Pool Road. The surrounding lots have developed with single family residences. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property for single-family residential development. The proposed R-40 zoning does not conflict with any portion of the comprehensive plan. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, staff has received one (1) response in opposition as well as a petition of opposition. The area of opposition within a 200 foot buffer is greater than 20 percent which triggers a super-majority vote. UPDATE: One letter was received to remove the opposition provided the property is zoned RE and not R-40. The area of opposition is still at 20.61%. Staff Recommendation: Staff recommends approval of the request. The proposed City of Colleyville Page 3 City Council Agenda Briefing 7a zoning meets the intent of the residential designation assigned in the Destination Colleyville comprehensive plan. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the request at their June 10, 2019 meeting by a vote of 4-0. Financial Impact There is no fiscal impact to the City of Colleyville with this item. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Zoning Exhibit 5.Site Plan 6.Approved Amending Plat 7.Notification Map 8.Notification List 9.Property Owner Notification 10.Opposition Letter 11.Protest Signatures - combined with map 12.Opposition Letter - Rescind 13.Opposition Report - CC 14.Ordinance O-19-2086 2600 6230 2509 2504 2504 25082506 2507 2505 2508 62502505 2513 2608 6300 6260 POOL ROADAerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 2600 2501 2617 6230 2509 2504 2504 6409 2621 25082506 6405 2613 2507 2509 2601 2609 2500 2502 6401 6315 2605 2503 2505 2508 62502505 2513 2608 6300 6260 POOL ROADF L I N T L O C K CO URT HI GHLAND MEADOW DRI VE R-20 R-20 R-20 R-20 AG R-40 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 2508 2507 6308 2600 6107 2501 2617 2405 6408 6230 2509 2504 2605 2406 2504 26012403 6409 6404 2621 2501 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6300 2500 2604 2404 26032505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 2509 6316 2503 2512 2505 6201 2508 62502505 2513 2608 6300 6260 POOL ROADHE A T H E R G LE N N COURTREGIMENT PLACEH I G H L A N D MEADOW DRIVE F L I N T L O C K CO URT INDEPENDENCE R O A D Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property Residential Open Space; Parks POINT OFBEGINNINGOU OU OU OU OU OU OU OU OU OU OU OU OU 2019.2.76DRAWN: G.L.C. CHECKED: T.M. DATE: 04/23/2019 JOB NO.: SCALE: 1" = 30'30'0 15' 30'60'SURVEYOR'S NOTES:1. Bearings and distances are based on the State Plane Coordinate System, TexasNorth Central Zone (4202) North American Datum of 1983 (NAD 83)(USFoot) with a combined scale factor of 1.00012.2. This property lies within Zone "X" (Unshaded) of the Flood Insurance RateMap for Tarrant County, Texas and Incorporated Areas, map no. 48439C0095K, with an effective date of September 25, 2009, via scaled map location andgraphic plotting.3. Currently Zoned :AG - Proposed Zoning - R-40NOTE REGARDING UTILITIESUtility locations are per observed evidence only.PROPERTY DESCRIPTION:Being a portion of Lot 1R-2, Block 1 of MOCKINGBIRD HILL ADDITION, an addition to the City of Colleyville, Tarrant County,Texas, according to the Plat thereof recorded in Document No. D219067053 of the Plat Records of Tarrant County, Texas and beingmore particularly described by metes and bounds as follows:BEGINNING at a 5/8 inch rebar found at the southwest corner of said Lot 1R-2, same being the southeast corner of Lot 2, Block 1Heritage Colony, an addition to the City of Colleyville, as recorded in Cabinet A, Page 2403, Plat Records, Tarrant County, Texasand lying on the north line of Lot 1, Block 1, Victorian Forest Estates, an addition to the City of Colleyville, as recorded in CabinetA, Page 3324, Plat Records, Tarrant County, Texas;THENCE North 00 degrees 54 minutes 28 seconds West departing the north line of said Lot 1, with the east line of said Lot 2 andcontinuing with the east line of Lot 3, of said Heritage Colony, a distance of 280.10 feet to a 1/2 inch rebar capped "ASC" found forthe northwest corner of said Lot 1R-2, and being the southwest corner of Lot 1R-1 of said Mockingbird Hill Addition;THENCE North 89 degrees 05 minutes 32 seconds East departing the east line of said Lot 3, with the south line of said Lot 1R-1, adistance of 119.55 feet to a 1/2 inch rebar capped "ASC" found for corner;THENCE South 00 degrees 54 minutes 28 seconds East with a southwest line of said Lot 1R-1, a distance of 5.00 feet to a 1/2 inchrebar capped "ASC" found for corner;THENCE North 89 degrees 05 minutes 32 seconds East with a south line of said Lot 1R-1, a distance of 8.00 feet to a 1/2 inch rebarcapped "ASC" found for corner;THENCE North 00 degrees 54 minutes 28 seconds West with a southeast line of said Lot 1R-1, a distance of 5.00 feet to a 1/2 inchrebar capped "ASC" found for corner;THENCE North 89 degrees 05 minutes 32 seconds East with the south line of said Lot 1R-1, a distance of 169.81 feet to a 5/8 inchrebar found for corner;THENCE South 00 degrees 32 minutes 28 seconds East departing the south line of said Lot 1R-1, over and through said Lot 1R-2 adistance of 180.03 feet to a 1/2 inch rebar capped "MOAK" found for corner and lying on the north line of Lot 2, Block 1,Mockingbird Hill Addition, an addition to the City of Colleyville, as recorded in Cabinet A, Page 8271, Plat Records, TarrantCounty, Texas;THENCE South 89 degrees 04 minutes 42 seconds West with the north line of said second referenced Lot 2, a distance of 100.00feet to a fence corner post found for the northwest corner of said second referenced Lot 2;THENCE South 00 degrees 32 minutes 28 seconds East with the west line of said second referenced Lot 2, a distance of 100.01 feetto a 1/2 inch rebar capped "MOAK" found for the southwest corner of said second referenced Lot 2, and lying on the north line ofsaid Lot 1;THENCE South 89 degrees 04 minutes 42 seconds West with the north line of said Lot 1, a distance of 195.56 feet to THE POINTOF BEGINNING and containing 72,988 square feet or 1.676 acres, more or less.SITELEGEND OF ABBREVIATIONSxD.R.T.C.T. DEED RECORDS, TARRANT COUNTY, TEXASxP.R.T.C.T. PLAT RECORDS, TARRANT COUNTY, TEXASxROW RIGHT OF WAYxIRS 1/2 INCH CAPPED REBAR STAMPED "ASC" SETxC.M. CONTROLLING MONUMENTxASC ARTHUR SURVEYING COMPANYVICINITY MAPNOT TO SCALE220 ELM STREET, SUITE 200 I LEWISVILLE, TX 75057 I 214.217.2544FIRM REGISTRATION NO. 10194331 I WINDROSESERVICES.COMILAND SURVEYING PLATTINGWINDROSE220 Elm St., # 200 - Lewisville, TX 75057Ph. 214.217.2544 - TFRN# 10063800arthursurveying.com Established 1986DETAIL: 1"=10'Zoning Exhibit for Zoning ChangeRequest from AG to R-40.Bryan Hill6260 Pool RoadColleyville, TX, 76034 6209 6202 2508 2507 6308 2600 6107 6207 2501 2617 2405 6408 6303 6230 2509 2504 6401 2605 2406 2504 26012403 6409 6404 2621 2501 2402 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6301 6300 6109 2500 2604 2404 2603 6307 2505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 6403 2509 6309 6305 6316 2503 2512 25056201 2508 62502505 6211 2513 2608 6300 6260 H I G H L A N D MEADOW DRIVE POOL ROADHE AT HE R GL E NN COURTREGIMENT PLACEF L I N T L O C K C O URT C ONNI E LANEINDEPENDENCE R O A D Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address LUEVANO, JAVIER A 2507 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2507 HIGHLAND MEADOW DR ALIBHAI, MANSOOR G 2682 BRENNER DR DALLAS, TX 75220 2500 FLINTLOCK CT ANTHONY, DREY 2503 HEATHER GLEN CT COLLEYVILLE, TX 76034 2503 HEATHER GLENN CT ARAB, SALMAN H 2609 INDEPENDENCE RD COLLEYVILLE, TX 76034 2609 INDEPENDENCE RD ASH, STEVEN 6308 REGIMENT PL COLLEYVILLE, TX 76034 6308 REGIMENT PL BRECHT, WILLIAM 2508 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2508 HIGHLAND MEADOW DR CAIN, CHRISTOPHER 2601 INDEPENDENCE RD COLLEYVILLE, TX 76034 2601 INDEPENDENCE RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6300 POOL RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6260 POOL RD COWEE, THOMAS J 6304 REGIMENT PL COLLEYVILLE, TX 76034 6304 REGIMENT PL CROUSER, MARK L 2621 INDEPENDENCE RD COLLEYVILLE, TX 76034 2621 INDEPENDENCE RD DEWAN, MADHUSUDAN 2501 FLINTLOCK CT COLLEYVILLE, TX 76034 2501 FLINTLOCK CT F H C TRUST 2140 HALL JOHNSON RD # 102-174 GRAPEVINE, TX 76051 2506 HIGHLAND MEADOW DR GAUTHIER, NELIDA R 2617 INDEPENDENCE RD COLLEYVILLE, TX 76034 2617 INDEPENDENCE RD GULBRANSON, JON CARLO 2605 INDEPENDENCE RD COLLEYVILLE, TX 76034 2605 INDEPENDENCE RD HEFNER, ALICIA M 2501 HEATHER GLENN CT COLLEYVILLE, TX 76034 2501 HEATHER GLENN CT HERITAGE COLONY HOMEOWNERS ASN P.O0 BOX 1122 COLLEYVILLE, TX 76034 2513 INDEPENDENCE RD HEYGOOD, MICHAEL E 2504 FLINTLOCK CT COLLEYVILLE, TX 76034 2504 FLINTLOCK CT JACOBI, JAMES A 6250 POOL RD COLLEYVILLE, TX 76034 6250 POOL RD JACOBS, DON G 2502 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2502 HIGHLAND MEADOW DR KHAN, ABDUL RASHID 6315 REGIMENT PL COLLEYVILLE, TX 76034 6315 REGIMENT PL KUMAR, RAJ 6405 REGIMENT PL COLLEYVILLE, TX 76034 6405 REGIMENT PL MARTIN, HEULIN 2407 HEATHER GLEN CT COLLEYVILLE, TX 76034 2407 HEATHER GLENN CT MILLIKEN, PEGGY 6401 REGIMENT PL COLLEYVILLE, TX 76034 6401 REGIMENT PL MUSSER, MICHAEL 2509 FLINTLOCK CT COLLEYVILLE, TX 76034 2509 FLINTLOCK CT NELSON, DANIEL A 6312 REGIMENT PL COLLEYVILLE, TX 76034 6312 REGIMENT PL REED, DAVID S 2613 INDEPENDENCE RD COLLEYVILLE, TX 76034 2613 INDEPENDENCE RD RICHARDSON, MICHAEL 2505 FLINTLOCK CT COLLEYVILLE, TX 76034 2505 FLINTLOCK CT ROUNKLES, JOSEPH 6409 REGIMENT PL COLLEYVILLE, TX 76034 6409 REGIMENT PL SANDERS, JOSEPH L 2508 FLINTLOCK CT COLLEYVILLE, TX 76034 2508 FLINTLOCK CT STONE, JACOB 2817 BROOKSHIRE DR GRAPEVINE, TX 76051 2608 HIGHLAND MEADOWS DR TEUTSCH, ROBERT 2507 HEATHER GLENN CT COLLEYVILLE, TX 76034 2507 HEATHER GLENN CT THE KIMBALL FAMILY LIVING TRUS 2505 HEATHER GLENN CT COLLEYVILLE, TX 76034 2505 HEATHER GLENN CT TORKELSON, JULIE 6300 REGIMENT PL COLLEYVILLE, TX 76034 6300 REGIMENT PL VALK, DON 4000 N MACARTHUR BLVD STE A132 IRVING, TX 75038 6230 POOL RD WAGNER, JEDEDIAH 2509 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2509 HIGHLAND MEADOW DR WRIGHT, GREGORY 6005 LANSFORD LN COLLEYVILLE, TX 76034 2600 HIGHLAND MEADOWS DR ZIMMER, WILLIAM 2509 INDEPENDENCE RD COLLEYVILLE, TX 76034 2509 INDEPENDENCE RD ZINGA, MICHAEL 2504 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2504 HIGHLAND MEADOW DR HERITAGE COLONY ADDITION P.O. BOX 1122 COLLEYVILLE, TX 76034 COURTESY NOTICE HIGHLAND MEADOWS ADDN 2101 HIGH GATE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED CEBALLOS, GRAYSON 220 ELM STREET, SUITE 200 LEWISVILLE, TX 75057 APPLICANT CITY OF GRAPEVINE 200 S. MAIN STREET GRAPEVINE, TX 76051 COURTESY NOTICE Public hearing notices were mailed out on May 22, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City»«Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 10, 2019 at 7:00 p.m. City Council Meetings: Tuesday, July 2, 2019 & Tuesday, July 16, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a zoning change from the AG Agricultural zoning district to the R-40 Single Family Residential zoning district. The purpose is to have a single, conforming zoning district in order to allow for a development of a single-family residential lot. No new lots are proposed. Zoning Case: ZC19-006 Applicant: Grayson Ceballos Owner: Bryan Hill Location: 6260 Pool Road Property Description: A portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition Present Zoning: AG Agricultural and R-40 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves s a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com 1 Ben Bryner To:Chris Putnam Subject:RE: 6260 Pool Road zoning case From: Chris Putnam < > Sent: Monday, June 10, 2019 5:28 PM To: Ben Bryner <BBryner@colleyville.com> Cc: Richard Newton <RNewton@colleyville.com>; Jerry Ducay <JDucay@colleyville.com> Subject: Fwd: 6260 Pool Road zoning case Ben, Hope you are well. I live next door to the property being considered by P&Z this evening for re-zoning at 6260 Pool Road. I am unable to make tonight’s meeting but would like to formally note my objection to re-zoning this property. There are a number of questions I believe need to be adequately addressed before this case is approved. There are no public records to date of the sale of the property in question so it’s impossible to tell if it was, in fact, sold to the same owner of the original 6260 tract that fronts Pool Road. Secondly, it’s unclear why R40 zoning is even required in this case unless the applicant is requesting building setbacks that are more aggressive than those provided under the current AG zoning. If that’s the case then it would be helpful to understand where the actual house and any other structures are contemplated on the property as it has the potential to be a flag or stacked lot on the north side of the property that is adjacent to my own. We certainly don’t want to see a house in our backyard with a tight setback. Additionally, these lots are all multi-acre so it’s difficult to imagine why tighter setbacks might be required. I watched the work session on this case and there was a lot of confusion about precisely why the re-zone is even necessary, the size of the combined lots and where the home would eventually be platted. The worst case here is if there is an intent to eventually split the front lot of 6260 and the lot being considered in this case to build two separate homes. Thanks for your attention. Chris Putnam 6230 Pool Road 1 Ben Bryner To:Chris Putnam Subject:RE: 6260 Pool Road Zoning Case ‐‐‐‐‐Original Message‐‐‐‐‐ From: Chris Putnam < > Sent: Wednesday, August 7, 2019 9:03 PM To: Ben Bryner <BBryner@colleyville.com> Cc: Jerry Ducay <JDucay@colleyville.com>; Richard Newton <RNewton@colleyville.com>; Susan < >; Subject: Re: 6260 Pool Road Zoning Case Ben, Please note that I am modifying the stipulations for withdrawing my opposition to this case. Provided the property is zoned RE and not R40 I am good. No other stipulations or contingencies. Only b.) in my original email below. Thanks, Chris Putnam MadTexan Partners LLC > On Aug 4, 2019, at 11:16 AM, Chris Putnam <> wrote: > > All, > > Please note that I have included the case principals here, along with the city manager, Mayor Newton and P&Z Chair Mathisen. Not interested in being a party with any attorneys or third‐party agents In this case. > > Pending the second public hearing on this case I want to offer a clarification on my position. I have now met with all the principals and impacted property owners in this case and discussed with city staff in order to arrive at a fair perspective. As I have shared with all parties, my position on this case is influenced both by my experience as a former town councilman, as well as being an impacted property‐owner. I am also empathetic to the impact of the Jacobi’s in particular since their backyard is directly adjacent to the proposed new structure. > > Taking all of that into account I want to share where I have landed prior to the second public hearing and vote on this case since my current opposition potentially influences the requirement for a super majority vote. Consequently, I want to make sure there is adequate time for the Jacobi’s and Hill’s to try and arrive at some consensus, and I personally don’t want my family to be put in a position of being the "middle‐man" in this case which wouldn’t be fair to any of us, particularly given my experience on council and relationships with staff and the elected officials that have to decide this case. > > Provided the following stipulations are met I will withdraw my opposition to this case: > > a.) it’s demonstrated that the Hill’s are the current property owners > b.) the approved zoning is Residential Estate and not R40 > c.) no more than a 3’ side setback variance is granted on the south side of the property adjacent to the Jacobi’s property 2 > d.) the Hill’s offer to build a privacy fence between their home and and the Jacobi’s backyard > > These stipulations satisfy both how I would have considered this case as a councilman based on my experience legislating similar cases, as well as personal sensitivities as an impacted homeowner. RE is the appropriate zoning designation for this property, and it’s important that no doors are left open to sub‐divide this property in the future. I don’t believe a 3’ variance is excessive, and along with the change to RE represents a material compromise by the petitioners. That said, if faced with a similar situation in my backyard I would have requested the privacy fence and asked the Hill’s to offer one to the Jacobi’s to help mediate the privacy impact. > > I doubt anyone is going to be 100% happy here with my position or the final outcome of the case, but I really have tried in earnest to consider all perspectives and be as fair as possible to all parties. Good luck to everyone and my sincere hope is that we can all be good neighbors when this is settled. Feel free to call or email me with any questions. > > Regards, > > Chris Putnam > MadTexan Partners LLC > > > 2508 6308 2600 2501 2617 6230 2509 2504 2406 2504 6409 6404 2621 2501 2508 2616 6304 6312 2506 6405 2613 2608 2507 6300 2500 26042504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 6316 2503 2512 2505 2508 62502505 2513 6300 2608 6260 POOL ROADREGIMENT PLACEFLINTLOCK COURT INDEPENDENCE ROA D Opposition Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 200ft Buffer Properties within 200ft Opposing List of Opposing Properties 6250 POOL RD JACOBI, JAMES A 8.32% 2505 FLINTLOCK CT RICHARDSON, MICHAEL 5.38% 2509 FLINTLOCK CT MUSSER, MICHAEL 4.08% 2507 HEATHER GLENN CT TEUTSCH, ROBERT 2.81% Total Percentage 20.61%4Address Count Situs Address Owner's Name Percentage of Area Page 1 of 108/05/2019 ORDINANCE O-19-2086 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 2.941 ACRES, BEING LOT 1R-2, BLOCK 1, OF THE MOCKINGBIRD HILL ADDITION, LOCATED AT 6260 POOL ROAD, FROM THE AG AGRICULTURAL & R-40 SINGLE FAMILY RESIDENTIAL DISTRICTS TO THE RE SINGLE FAMILY ‘ESTATE’ RESIDENTIAL DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for rezoning under Case ZC19-006; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Ordinance O-19-2086 Page 2 of 6 Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 2.941 acres, being Lot 1R-2, Block 1, of the Mockingbird Hill Addition located at 6260 Pool Road, from the AG Agricultural & R-40 Single Family Residential district to the RE Single Family ‘Estate’ Residential district, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein, and subject to the following conditions: 1.As depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 4.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-19-2086 Page 3 of 6 Sec. 6.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7.THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2nd day of July 2019. The second reading and public hearing being conducted on the 20th day of August 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood _____ Place 1, Tammy Nakamura Place 5, Chuck Kelley _____ Place 3, Kathy Wheat Place 6, Callie Rigney _____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whit Wyatt City Attorney Exhibit “A”- Zoning Map R40 Exhibit “B”- Zoning Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 8a Agenda Date 8/20/2019 Number Resolution R-19-4412 Type Resolution Department City Manager Title Consideration of a resolution supporting a change to the procedure for voting for candidates to serve on the Tarrant Appraisal District Board of Directors Strategic Plan 1.1 Actively involve and engage stakeholders Explanation Reading and Public Hearing The proposed resolution would notify Tarrant Appraisal District the City of Colleyville supports a procedural change to the voting period for taxing units to cast ballots for candidates to serve on the Tarrant Appraisal District board of directors pursuant to Texas Tax Code 6.03(c). Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Resolution R-19-4412 RESOLUTION R-19-4412 A RESOLUTION SUPPORTING A CHANGE TO THE PROCEDURE FOR VOTING FOR CANDIDATES TO SERVE ON THE BOARD OF DIRECTORS OF THE TARRANT APPRAISAL DISTRICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City Council of the City of Colleyville, Tarrant County, Texas (the “City”) hereby supports a procedural change to the voting period for taxing units to cast ballots for candidates to serve on the Tarrant Appraisal District board of directors pursuant to Texas Tax Code 6.03; and WHEREAS,the City Council finds that the procedural changes set forth herein will increase impartiality and transparency in the voting process; WHEREAS,the City Council finds it has the authority to approve the proposed procedural changes pursuant to Texas Property Tax Code 6.03. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1 THAT the foregoing recitals are incorporated herein and made a part of this Resolution. Sec. 2 THAT the City Council hereby finds that each and every taxing unit eligible to vote for candidates to serve on the board of the Tarrant Appraisal District under Texas Tax Code 6.03 shall be required to cast all of the taxing unit’s votes for candidate(s) of its choice no earlier than December 8 and no later than December 15 of each odd-numbered year, during the taxing unit’s regularly scheduled meeting. Sec. 3 THAT any taxing unit that does not have a regularly scheduled meeting during the timeframe defined in Section 2 (above), shall, during that timeframe, call a special meeting during which the taxing unit shall be required to cast all of the taxing unit’s votes for candidate(s) of its choice. Sec. 4 THAT should any taxing unit eligible to vote under Texas Tax Code 6.03 fail to conduct its vote in conformance with the procedural changes adopted herein, the taxing unit shall be Resolution R-19-4412 Page 2 of 2 deemed to have waived its vote and that taxing unit’s proportionate voting entitlement under Texas Tax Code Section 6.03 shall not be counted toward nor included in the total votes cast for the candidates to serve on the board of directors. Sec. 5 THAT should any word, sentence, paragraph, clause, phrase or parts of this resolution be adjudged or held to be void, the same shall not affect the validity of the remain portions which of this resolution which shall remain in full force and effect. Sec. 6 THAT this resolution shall be effective immediately upon approval. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9a Agenda Date 8/20/2019 Number Resolution R-19-4402 Type Resolution Department Community Development Title Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case VC19-001 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Reading and Public Hearing - Tabled from the July 16, 2019 meeting UPDATE: The applicant has revised the request to allow for a 3 foot variance to the south side setback and a 10 foot variance to the north side setback. The change would permit the house to be 22 feet from the south property line and 15 feet from the north property line. Bryan and Beth Hill, the owners, have submitted a request for a major variance to allow for the construction of a new single-family residence to encroach into the required 25 foot side yard setbacks per the zoning. Existing Conditions/Background: The subject property, 6260 Pool Road, resides on the west side of Pool Road north of the intersection of Highland Meadow Drive and Pool Road. An Amending Plat was approved and filed in April 2019 creating a 2.94 acre lot. The subject property has both AG and R-40 zoning and is currently undeveloped. The lot previously had a house, but it has been removed. Requested Variance: The applicant is requesting a major variance to allow for the construction of a new single-family residence to encroach into the required 25 foot side yard setbacks. The proposed house will be located 18 feet off of the south property line and 17 feet off of the north property line. Ordinance – Section 3.24.G - Schedule of District Regulations requires a minimum side yard setback of 25 feet for both the AG Agricultural and RE Single Family ‘Estate’ Residential zoning districts. Chapter 1 (General Provisions) of the Land Development Code authorizes the City Council to grant a major variance to the setback standards set forth in Chapter 3 (Land Use): City Council Agenda Briefing 9a City of Colleyville Page 2 “Major Variances: Permit such variance of the front yard, side yard, rear yard, lot width, lot depth, coverage, minimum sidewalk or setback standards, or visibility obstruction regulations where the literal enforcement of the provisions of this ordinance would result in an unnecessary hardship, and where such variance is necessary to permit a specific parcel of land which differs from other parcels of land in the same district by being of such restricted area, shape or slope that it cannot be developed in a manner commensurate with the development permitted upon other parcels of land in the same district. A modification of the standards established by this ordinance shall not be granted to relieve a self-created or personal hardship, nor for financial reason only, nor shall such modification be granted to permit any person a privilege in developing a parcel of land not permitted by this ordinance to other parcels of land in the district. A deviation greater than ten percent (10%) of a regulation shall be considered a major variance request.” Analysis – The subject property is requesting to construct a new single-family residence on the lot that will encroach into the required side yard setbacks, which is not allowed per the Land Development Code. The applicants are requesting a major variance to allow for this to occur. Should the major variance request be denied, the applicant will be required to comply with all of the regulations for construction of the home with regard to the required yard setbacks. Surrounding Development: The properties to the north and south are zoned AG Agricultural district. There is an individual property to the south that is zoned R-20 Single Family Residential district. The properties to the west are zoned R-20. The properties to the east are located within the City of Grapevine. All adjacent properties are developed with single family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, no formal correspondence has been received. Staff Recommendation: Staff recommends approval of the request. Financial Impact There is no fiscal impact to the City of Colleyville for this item. Recommendation Approve City Council Agenda Briefing 9a City of Colleyville Page 3 Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Site Plan 5.Notification Map 6.Notification List 7.Property Owner Notification Letter 8.Resolution R-19-4402 2600 6230 2509 2504 2504 25082506 2507 2505 2508 62502505 2513 2608 6300 6260 POOL ROADAerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 2600 2501 2617 6230 2509 2504 2504 6409 2621 25082506 6405 2613 2507 2509 2601 2609 2500 2502 6401 6315 2605 2503 2505 2508 62502505 2513 2608 6300 6260 POOL ROADFLINTLOCK COURT HI GHLAND MEADOW DRI VE R-20 R-20 R-20 R-20 AG R-40 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 2508 2507 6308 2600 6107 2501 2617 2405 6408 6230 2509 2504 2605 2406 2504 26012403 6409 6404 2621 2501 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6300 2500 2604 2404 26032505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 2509 6316 2503 2512 2505 6201 2508 62502505 2513 2608 6300 6260 POOL ROADHEA T H E R G LE N N COURTREGIMENT PLACEH I G H L A N D MEADOW DRIVE FLINTLOCK COURT INDEPENDENCE R O A D Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property Residential Open Space; Parks 6209 6202 2508 2507 6308 2600 6107 6207 2501 2617 2405 6408 6303 6230 2509 2504 6401 2605 2406 2504 26012403 6409 6404 2621 2501 2402 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6301 6300 6109 2500 2604 2404 2603 6307 2505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 6403 2509 6309 6305 6316 2503 2512 25056201 2508 62502505 6211 2513 2608 6300 6260 H I G H L A N D MEADOW DRIVE POOL ROADHEATHER GLENN COURTREGIMENT PLACEFLINTLOCK COURT C ONNI E LANEINDEPENDENCE R O A D Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address LUEVANO, JAVIER A 2507 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2507 HIGHLAND MEADOW DR ALIBHAI, MANSOOR G 2682 BRENNER DR DALLAS, TX 75220 2500 FLINTLOCK CT ANTHONY, DREY 2503 HEATHER GLEN CT COLLEYVILLE, TX 76034 2503 HEATHER GLENN CT ARAB, SALMAN H 2609 INDEPENDENCE RD COLLEYVILLE, TX 76034 2609 INDEPENDENCE RD ASH, STEVEN 6308 REGIMENT PL COLLEYVILLE, TX 76034 6308 REGIMENT PL BRECHT, WILLIAM 2508 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2508 HIGHLAND MEADOW DR CAIN, CHRISTOPHER 2601 INDEPENDENCE RD COLLEYVILLE, TX 76034 2601 INDEPENDENCE RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6300 POOL RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6260 POOL RD COWEE, THOMAS J 6304 REGIMENT PL COLLEYVILLE, TX 76034 6304 REGIMENT PL CROUSER, MARK L 2621 INDEPENDENCE RD COLLEYVILLE, TX 76034 2621 INDEPENDENCE RD DEWAN, MADHUSUDAN 2501 FLINTLOCK CT COLLEYVILLE, TX 76034 2501 FLINTLOCK CT F H C TRUST 2140 HALL JOHNSON RD # 102-174 GRAPEVINE, TX 76051 2506 HIGHLAND MEADOW DR GAUTHIER, NELIDA R 2617 INDEPENDENCE RD COLLEYVILLE, TX 76034 2617 INDEPENDENCE RD GULBRANSON, JON CARLO 2605 INDEPENDENCE RD COLLEYVILLE, TX 76034 2605 INDEPENDENCE RD HEFNER, ALICIA M 2501 HEATHER GLENN CT COLLEYVILLE, TX 76034 2501 HEATHER GLENN CT HERITAGE COLONY HOMEOWNERS ASN P.O0 BOX 1122 COLLEYVILLE, TX 76034 2513 INDEPENDENCE RD HEYGOOD, MICHAEL E 2504 FLINTLOCK CT COLLEYVILLE, TX 76034 2504 FLINTLOCK CT JACOBI, JAMES A 6250 POOL RD COLLEYVILLE, TX 76034 6250 POOL RD JACOBS, DON G 2502 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2502 HIGHLAND MEADOW DR KHAN, ABDUL RASHID 6315 REGIMENT PL COLLEYVILLE, TX 76034 6315 REGIMENT PL KUMAR, RAJ 6405 REGIMENT PL COLLEYVILLE, TX 76034 6405 REGIMENT PL MARTIN, HEULIN 2407 HEATHER GLEN CT COLLEYVILLE, TX 76034 2407 HEATHER GLENN CT MILLIKEN, PEGGY 6401 REGIMENT PL COLLEYVILLE, TX 76034 6401 REGIMENT PL MUSSER, MICHAEL 2509 FLINTLOCK CT COLLEYVILLE, TX 76034 2509 FLINTLOCK CT NELSON, DANIEL A 6312 REGIMENT PL COLLEYVILLE, TX 76034 6312 REGIMENT PL REED, DAVID S 2613 INDEPENDENCE RD COLLEYVILLE, TX 76034 2613 INDEPENDENCE RD RICHARDSON, MICHAEL 2505 FLINTLOCK CT COLLEYVILLE, TX 76034 2505 FLINTLOCK CT ROUNKLES, JOSEPH 6409 REGIMENT PL COLLEYVILLE, TX 76034 6409 REGIMENT PL SANDERS, JOSEPH L 2508 FLINTLOCK CT COLLEYVILLE, TX 76034 2508 FLINTLOCK CT STONE, JACOB 2817 BROOKSHIRE DR GRAPEVINE, TX 76051 2608 HIGHLAND MEADOWS DR TEUTSCH, ROBERT 2507 HEATHER GLENN CT COLLEYVILLE, TX 76034 2507 HEATHER GLENN CT THE KIMBALL FAMILY LIVING TRUS 2505 HEATHER GLENN CT COLLEYVILLE, TX 76034 2505 HEATHER GLENN CT TORKELSON, JULIE 6300 REGIMENT PL COLLEYVILLE, TX 76034 6300 REGIMENT PL VALK, DON 4000 N MACARTHUR BLVD STE A132 IRVING, TX 75038 6230 POOL RD WAGNER, JEDEDIAH 2509 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2509 HIGHLAND MEADOW DR WRIGHT, GREGORY 6005 LANSFORD LN COLLEYVILLE, TX 76034 2600 HIGHLAND MEADOWS DR ZIMMER, WILLIAM 2509 INDEPENDENCE RD COLLEYVILLE, TX 76034 2509 INDEPENDENCE RD ZINGA, MICHAEL 2504 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2504 HIGHLAND MEADOW DR HERITAGE COLONY ADDITION P.O. BOX 1122 COLLEYVILLE, TX 76034 COURTESY NOTICE HIGHLAND MEADOWS ADDN 2101 HIGH GATE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED CEBALLOS, GRAYSON 220 ELM STREET, SUITE 200 LEWISVILLE, TX 75057 APPLICANT CITY OF GRAPEVINE 200 S. MAIN STREET GRAPEVINE, TX 76051 COURTESY NOTICE Public hearing notices were mailed out on June 28, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: City Council Meeting: Tuesday, July 16, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road. The request is allow for 15-foot side yard setbacks in lieu of the required 25 feet for the zoning on the property. Zoning Case: VC19-001 Applicant: Grayson Ceballos Owner: Bryan Hill Location: 6260 Pool Road Property Description: Lot 1R2, Block 1, of the Mockingbird Hill Addition Present Zoning: R-40 Single Family Residential and AG Agricultural This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved City tax roll. Action by the City Council serves as a final action on the request. All interested persons are encouraged to attend the public hearing and express their opinions on the variance request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases. For additional information, please contact the Community Development Department at 817.503.1052. Please reference the zoning case number when requesting information. Ben Bryner Community Development Director bbryner@colleyville.com RESOLUTION R-19-4402 A RESOLUTION APPROVING A REQUEST FOR A MAJOR VARIANCE TO ALLOW FOR THE CONSTRUCTION OF A SINGLE-FAMILY RESIDENCE INTO THE REQUIRED SIDE YARD SETBACKS LOCATED AT 6260 POOL ROAD NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the variance to allow for the construction of a single- family residence to encroach into the required side yard setbacks located at 6260 Pool Road (the “Property”), as depicted in Exhibit “A” hereto, is hereby approved, subject to the following conditions: 1.The south side setback shall not be less than 22 feet. 2.The north side setback shall not be less than 15 feet. 3.The area varied should be limited to the structure (not the entire lot side line). Sec. 2. THAT this Resolution shall become effective immediately upon passage; provided that, the variance for the Property shall become effective immediately upon the conditions stated herein being fully satisfied. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ABSTENTIONS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Attachment “A” 15’22’ City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 11 Agenda Date 8/20/2019 Type Report Department City Secretary Title Library Board Minutes - June 10, 2019 Attachments 1.Library Board Minutes, June 10, 2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, June 10, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Pat Jones, Billie Tuttle, Lourdes McWithey, Cecilia Sublette, Merry Graves ; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Gary McPherson and Mike Sexton 2. APPROVAL OF MINUTES April 8, 2019 A motion was made by Kay Newton and seconded by Pat Jones to approve the April 8, 2019 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the 2019 Summer Reading Program Director Mary Rodne provided an update on the Summer Reading Program stating that about 550 were in attendance at the Kick-Off Party on May 31. Rodne stated that 973 had registered for the program, to date, and that most of the classes were full and had waitlists. Rodne added that there were over 330 in attendance at of the first week’s Tuesday / Thursday afternoon programs (the Dallas Zoo presentation and the Cody Fisher Magician performance.) Rodne explained that the Colleyville Sonic Restaurant would be onsite, in the breezeway, to sell treats after each of the Tuesday / Thursday afternoon performer programs. Regarding Teen and Adult Programs, Mary added that the popular SPA-tacular Program was full and that the Library would host an author luncheon, related to the 50th anniversary of the first moon landing, on Saturday, July 13. Rodne stated that the Summer Reading Finale would be relocated, to the property south of City Hall, due to the plaza construction on the east side of the Library and City Hall. City of Colleyville Page 2 3b Update on the Library Spatial Reconfiguration Project Rodne explained that the new Mag Boxes (containers for magazines) and signage for the end panels should be installed by the end of the summer. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, August 12, 2019. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of April through May 2019. B. Donations: Rodne stated that the Library received $3,350.00 April through May 2019. In May, the Library received $3,000.00 from the Colleyville Woman’s Club for STEM / Maker Space supplies; $50.00 from Stephen and Molly Skinner for Summer Reading Program prizes; and, $300.00 from Heath and Amy Dowell in honor of their children’s birthdays. C. Library Programs: Rodne stated that, in addition to the regular Summer Reading Programming for children, teens, and adults, the Library partnered with the Garden Club and hosted an educational presentation on Top 100 Plants in North Texas on June 4 in the Library and had over 100 in attendance. 4b Friends of the Colleyville Public Library Report Kay Newton reported that the annual Used Book Sale, held on May 4, went well with about $1,560.00 in sales at the event. Newton estimated the total would reach $1,700.00 after the remaining books would be sold to a retail book buyer. Newton explained that Friends and Colleyville Garden Club partnered, again, this year by hosting their sales at the same time and both non-profits seemed to benefit. Newton added that officer elections were held at the recent annual meeting with the following results: Kay Newton as President; Mary Alice Rippe as Vice-President; Joan Roberts as Treasurer; and, Pam Pugliese as Secretary. Newton explained that a Volunteer Appreciation Party was held at the annual meeting, as well, with over 35 in attendance. Newton stated that a plaque would be added to a current Library owned book, of the volunteer’s choosing, in honor of that volunteer’s service over the previous year. City of Colleyville Page 3 4c Colleyville Public Library Foundation Report Pat Jones reported that Glaser Foundation donated $10,000.00 for the 16th year and the Bob and Christine Glaser were present for the Kick-Off Party and enjoyed the excitement of the children at the event. Jones stated that the Foundation would be participating, again, in the North Texas Giving Day on September 19, 2019 in order to raise funds on behalf of the Library. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Billie Tuttle to adjourn the meeting of the Colleyville Library Board at 6:23 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 12th DAY OF August, 2019. Minutes taken and prepared by: Kristi Isbell, Community Events Coordinator RESOLUTION R-19-4413 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF AUGUST 20, 2019 WHEREAS,City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 20TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor