HomeMy WebLinkAboutAudit Committee-Minutes-05/01/2018
City of Colleyville Page 1
City of Colleyville
Audit Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, May 1, 2018
3:30 p.m.
City Manager’s Conference Room
Third Floor – City Hall
1. CALL TO ORDER
2. APPROVAL OF MINUTES
February 20, 2018
3. REGULAR AGENDA ITEMS
3a Discussion of the Request for Proposal and selection process for
external auditing services for the Fiscal Years ending September 30,
2018 through September 30, 2022
3b Interview of audit firms submitting proposals in response to the City’s
request for proposals for an external audit firm
3c Opening the sealed cost portion of the audit proposals and consider a
recommendation to City Council for the selection of an audit firm
4. REPORTS
Quarterly Investment Report for the quarter ended March 31, 2018
Update on future discussion items and initiatives
5. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, April
27, 2018, by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or
Committee may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise Executive Secretary at least 48 hours in advance at 817.503.1111,
and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Audit Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, May 1, 2018
3:30 p.m.
City Manager’s Conference Room
Third Floor – City Hall
Chief Financial Officer Shereen Gendy called the Audit Committee to order on May
May 1, 2018, at 3:30 p.m.
ROLL CALL: Committee members George Dodson, Kathy Wheat, Bobby
Lindamood and Susan Mathisen were present.
City Manager Jerry Ducay, Chief Financial Officer Shereen Gendy, Assistant City
Managers Adrienne Lothery and Mark Wood, Accounting Manager Karen Hines, and
City Secretary Christine Loven were also present.
2. APPROVAL OF MINUTES
February 20, 2018
Committee member Mathisen made a motion to approve the February 20, 2018
meeting minutes, committee member Dodson seconded the motion. All approved
by acclamation.
3. REGULAR AGENDA ITEMS
3a Discussion of the Request for Proposal and selection process for
external auditing services for the Fiscal Years ending September 30,
2018 through September 30, 2022
CFO Gendy reviewed the Request for Proposal and staff scoring process. She
stated there were six firms who responded to the RFP, and through the staff
review process, four firms were selected to be interviewed. CFO Gendy asked if
there were any questions before moving forward. There were none.
3b Interview of audit firms submitting proposals in response to the City’s
request for proposals for an external audit firm
Representatives from the following organizations gave audit service presentations
and answered questions of the committee.
• BKD
• Weaver Assurance-Tax-Advisory
• Whitley Penn
• Patillo, Brown, Hill
Audit Committee Agenda May 1, 2018
City of Colleyville Page 2
3c Opening the sealed cost portion of the audit proposals and consider a
recommendation to City Council for the selection of an audit firm
The proposals were opened and reviewed and then scored by the committee. The
Audit Committee unanimously recommended Weaver Assurance, and this
recommendation will be taken to the City Council.
4. REPORTS
Quarterly Investment Report for the quarter ended March 31, 2018
CFO Gendy presented this item and answered questions of the committee.
Update on future discussion items and initiatives
CFO Gendy presented this item and answered questions of the committee. It was
decided a June 5, 2018 Audit Committee meeting will be conducted to discuss the
City’s investment policies.
5. ADJOURNMENT
The meeting was adjourned at 4:52 p.m.
PASSED BY A VOTE OF 3 AYES, 0 NAYS, AND 0 ABSTENTIONS, THIS 5TH DAY OF
JUNE, 2018.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary