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HomeMy WebLinkAboutCity Council-Agenda Packets-07/16/2019 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 16, 2019 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Bransford Water Tank Rehabilitation project WS-2 Discussion of the Entrepreneur Center WS-3 Discussion of the July 16, 2019, City Council regular agenda items 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: •Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: •Acquisition of real property along Main Street •Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the evaluation, review, employment, and duties of the Director of Finance Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. City Council Agenda July 16, 2019 City of Colleyville Page 2 CITY COUNCIL CHAMBERS INVOCATION PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4400 3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of the Colleyville Rotary Club $5,000 donation to the Colleyville Public Library - Mimi Tram, Rotary Club, Library Director Mary Rodne, and Mayor Richard Newton In recognition of the Featured Business of the Month - New You Chiropractic Wellness Center, 5005 Heritage Avenue, Suite 105 - Dr. Tony Kelsoe and Mayor Richard Newton 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4401 4a Approval of the minutes of the regular City Council meeting of July 2, 2019 4b Approval of a construction contract with Nu-Way Construction, LLC, for the City Hall Terra Cotta Way Road Widening Project, in an amount not to exceed $60,142.50, and authorizing the City Manager to execute the contract 4c Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall Entry Doors Renovation Project, in an amount not to exceed $100,675, and authorizing the City Manager to execute the contract 4d Denial of a bid submittal with Intermountain Slurry Seal, Inc, for the 2019 Micro-Surface Project, and authorizing staff to re-bid the project for Fiscal Year 2020 5.ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report – June 30, 2019 City Council Agenda July 16, 2019 City of Colleyville Page 3 6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-19-2086 Consideration of a zoning change from the AG Agricultural zoning district to the RE Single Family Estate Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 7.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-19-2087 Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District budget 8.TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 8a Ordinance O-19-2081 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary, located at 2308 Glade Road, Case ZC19-003 9.RESOLUTION(S): READING AND PUBLIC HEARING 9a Resolution R-19-4402 Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case VC19-001 9b Resolution R-19-4403 Consideration of a Replat for Lot 1R, Block 1, of the J.M. Presley Addition, located at 2308 Glade Road, Case PC19-011 10.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 11.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 16, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4404 12.ADJOURNMENT City Council Agenda July 16, 2019 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 13, 2019 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 7/16/2019 Type Worksession Department Public Works Title Discussion of the Bransford Water Tank Rehabilitation project Strategic Plan 2.1 Provide responsive, efficient city services Explanation This item is provided as an opportunity to discuss the color options for the upcoming water tank rehabilitation project. Staff has put together four color options for the Bransford Water Tank. Staff is seeking City Council direction and guidance regarding the four options. Per City Council direction, staff will follow up with more details on the selected color option, if needed. Attachments 1.Bransford Water Tank Presentation Discussion of the Bransford Water Tank Rehabilitation Project Worksession July 16, 2019 Bransford Water Tank Existing Layout The existing water tank located near the southeast corner of the intersection of L.D. Lockett Road and Bransford Road. Bransford Water Tank Proposed Layout The proposed site layout for the tank will redirect the City logo toward the south, facing northbound traffic on Bransford Road. It will also include some landscape improvements within the tank site. Bransford Water Tank Option 1 – Tnemec White color Bransford Water Tank Option 2 – Bisque color Bransford Water Tank Option 3 – Lily color Bransford Water Tank Option 4 – Santa Fe color Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 7/16/2019 Type Worksession Department City Manager Title Discussion of the Entrepreneur Center Explanation This item provides for continued discussion on the proposed entrepreneur center. This item will provide a recap of activity since the June 4 worksession and programming to be held at the center. Attachments 1.Entrepreneur Center Programming Entrepreneur Center Update - Programming City Council July 16, 2019 •After June 4 Worksession: –Signed LOI with Wells Fargo –Wells Fargo drafting sublease document –City Attorney working on City/Chamber agreement –Met with Chamber re: programming –Met with Tarrant County College re: programming •Remaining to-do list: –Form/appoint citizen entrepreneurship committee –Agreement for design/construction documents –Award construction bid Entrepreneur Center Colleyville Entrepreneur Center Chamber of Commerce and SCORE (Lead Tenants) Collaborative Work Space (Rentable Space) Programming Entrepreneur Center Colleyville Entrepreneur Center Chamber of Commerce and SCORE (Lead Tenants) Collaborative Work Space (Rentable Space) Programming Entrepreneur Center Three Es Speaker series (quarterly) Chamber’s Business After Hours (quarterly) Chamber’s LEADS Group (monthly) Chamber orientation (monthly) Coffee roundtables (twice monthly) Open House (annually) Events TCC non-credit courses (six-week cohort quarterly) SCORE business classes (monthly) Lunch and Learns with subject matter experts (monthly) Case Studies/Been There Done That (quarterly) Education 1 Million Cups (monthly) Pitch Events/Contests (semi-annually) White Board Sessions (impromptu) Entrepreneurism Colleyville Entrepreneur Center Chamber of Commerce and SCORE Collaborative Work SpaceProgramming Entrepreneur Center Update - Programming City Council July 16, 2019 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 7/16/2019 Type Worksession Department City Secretary Title Discussion of the July 16, 2019, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 7/16/2019 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the evaluation, review, employment, and duties of the Director of Finance Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-19-4400 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 16, 2019 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton Ay e Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Ay e Place 3, Kathy Wheat Aye Place 4, George Dodson Ay e Place 5, Chuck Kelley Aye Place 6, Callie Rigney Ay e ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 7/16/2019 Type Announcements, Proclamations, and Presentations Department City Secretary Title Proclamation in recognition of the Colleyville Rotary Club $5,000 donation to the Colleyville Public Library - Mimi Tram, Rotary Club, Library Director Mary Rodne, and Mayor Richard Newton In recognition of the Featured Business of the Month - New You Chiropractic Wellness Center, 5005 Heritage Avenue, Suite 105 - Dr. Tony Kelsoe and Mayor Richard Newton Attachments 1.Proclamation in recognition of the Colleyville Rotary Club RESOLUTION R-19-4401 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF JULY 16, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of July 2, 2019 b. Approval of a construction contract with NuWay Construction, LLC, for the City Hall Terra Cotta Way Road Widening Project, in an amount not to exceed $60,142.50, and authorizing the City Manager to execute the contract c. Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall Entry Doors Renovation Project, in an amount not to exceed $100,675, and authorizing the City Manager to execute the contract d. Denial of a bid submittal with Intermountain Slurry Seal, Inc., for the 2019 MicroSurface Project, and authorizing staff to rebid the project for Fiscal Year 2020 AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, NAYS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye Place 4, George Dodson Aye Place 5, Chuck Kelley Aye Place 6, Callie Rigney Aye Resolution R-19-4401 Page 2 of 2 ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, July 2, 2019 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, July 2, 2019, at 4:53 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Parks and Recreation Director Lisa Escobedo, Colleyville Center Manager Leslie Hill, Human Resources Director Jesse Perez, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of the Enterprise Fleet Management Program Assistant City Manager Adrienne Lothery presented this item by highlighting the process staff used to research and evaluate the potential of utilizing the Enterprise Fleet Management Program. She noted outsourcing is becoming a trend among area cities, noting Bedford, Haltom City, Prosper and Keller are utilizing the program. Manager Lothery explained many cities lease the vehicles, however, Colleyville would cash fund the program, noting Keller and Prosper also cash fund the program. Manager Lothery stated the City has a vehicle replacement program, based on age, mileage, and maintenance, however, the difference between the City program and the Enterprise program is the ability to upgrade the age of the fleet, lessen the maintenance costs, increase safety and mileage, and time the vehicle’s resale to earn a higher return on the investment compared to auction. Manager Lothery introduced Jennifer Bertram, Enterprise Senior Account Executive, who reviewed the strengths of the Enterprise Program, noting their overall strategy results in savings from fuel efficiency and reduced maintenance expenses, and careful timing of resale. Ms. Bertram stated Enterprise Rent-a-Car is the largest seller of vehicles in the world, and sells one million vehicles a year to their network of dealers to maximize the return. Ms. Bertram reviewed the details of the current City fleet, the proposed program, and answered questions of the City Council. There was discussion regarding costs and terms for leaving the program, alteration and damage to vehicles, insurance, City staffing, and start-up costs. City of Colleyville Page 2 City Council Minutes - DRAFT July 2, 2019 City Council directed staff to move forward with preparations to enter into an agreement with Enterprise Fleet Management, and to bring a resolution forward at a future meeting. WS-2 Review of Fees and Charges Assistant City Manager Mark Wood reviewed the projected rental rates for Colleyville Center and the Webb House. There was discussion regarding the new Plaza rental fees and availability. City Council directed staff to add a rental option and fee for the Plaza. There was discussion regarding there being no furnishings at the Webb House, the rental fee, and the purpose of the Webb House. City Council directed staff to provide more options for Council consideration before moving forward. Manager Wood stated the building fees are on the agenda as a second reading and the fee change is being mandated by the legislature. WS-3 Discussion and review of the Five Year CIP Public Works Director Ray Silva-Reyes presented this item. He reviewed the 2019 programs and projects, providing a status on each. Director Silva-Reyes provided a category and line item review of each 2020 Project to include drainage, facilities, master plans, streets, parks, and water and wastewater. He further provided a demonstration of the interactive webpage Petite Kirkendoll and the IT staff created which provides very thorough project updates and strategic planning. The City Council thanked Director Silva-Reyes for the good work and for reviewing the plan with them individually to allow time for questions and understanding. WS-4 Selection of a date to conduct a worksession with MESA regarding SH26 design City Council directed staff to prepare for a worksession on August 27, 2019. WS-5 Discussion and review of the June 21, 2019, Stars and Guitars event Due to time restraints, this discussion was brief with everyone stating the feedback from the Stars and Guitars event was very positive. Staff will review the details and consider adding cooling stations, involving more businesses and food trucks, and will continue the planning for 2020 event. WS-6 Discussion of the July 2, 2019, City Council regular agenda items Mayor Newton stated Item 8a will remain on the table for this meeting, but he anticipates the applicant will be ready at the July 16, 2019 meeting. City of Colleyville Page 3 City Council Minutes - DRAFT July 2, 2019 Mayor Newton adjourned the worksession at 6:25 p.m. Mayor Newton called the Executive Session to order at 6:26 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: Acquisition of real property along Main Street Acquisition of real property along SH26 Section 551.074 – Personnel – Discussion regarding the evaluation, review, employment, and duties of the City Attorney Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074, Personnel and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:18 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:38 p.m. City of Colleyville Page 4 City Council Minutes - DRAFT July 2, 2019 INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4396 Mayor Newton read Resolution R-19-4396 in its entirety. Assistant City Manager Adrienne Lothery stated the $72,000 economic development grant is for the property at 5121 Thompson Terrace, which is a key SH26 and Main Street intersection. Manager Lothery noted complete renovations would consist of an expected owner investment of $218,640, which would provide for the addition or replacement of the exterior face of the building with brick/stone façade and paint, new windows and doors, an upgrade to the street facing roof material and new roof, new or updated building signage and monument sign, improved landscaping, lighting and updated electrical. Mayor Newton stated City Attorney Whitt Wyatt is changing firms and this resolution allows the City to retain his services. Mayor Newton opened the public hearing at 7:45 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:45 p.m. Councilmember Rigney made a motion to approve Resolution R-19-4396 and Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor and City Council members made the following announcements: Visit from First Colleyville Squad Youth Group: Mayor Newton thanked the First Colleyville Squad who made us a brownie Nemo cake, delivered the cake with the nice note, and allowed us to Facebook Live their kind gesture. 32 Village Lane Demolition: The fire-damaged structure at 32 Village Lane is in the process of being demolished and the site cleaned. The City Fire Marshal and City of Colleyville Page 5 City Council Minutes - DRAFT July 2, 2019 Fire Chief worked with the property owner, village owner’s association representative, and insurance companies to get the site cleaned. We are thankful to all who worked in such a timely manner to bring this tragic situation to a close. Staff continues to work with the owners of Ruggeri’s to bring the restaurant to a new location in Colleyville. TEX-21 Membership Pays Off: The City of Colleyville joined TEX-21 as a way to stay connected to local and regional transportation concerns. TEX-21 describes itself as “a 20+ year old collective, grassroots effort to improve the transportation infrastructure in the States of Texas and Oklahoma.” While the transportation aspect of TEX-21 has been informative to our community, the legislative prowess of the organizational leaders, David Dean and Linda Brown, is outstanding. This past legislative session has allowed Colleyville a seat at the table discussing property tax reform. We have been immersed in this process from the very beginning and TEX-21 has assisted us in that effort (even though it is unrelated to transportation). We thank David Dean and Linda Brown for going above and beyond to assist during the legislative session. Stars and Guitars Event: Last week the City held our annual Stars & Guitars Event. This year’s event featured country artist John Michael Montgomery and a patriotic-themed fireworks show. This event was the culmination of so many efforts. The City Council set the tone last year with a stated desire to produce an exceptional event. City staff and our event committee did not disappoint. City staff from the library, police, fire, public works, parks, Colleyville center, IT, City Secretary, and the City Manager’s Office worked tirelessly to bring us an event that was exceptional and we thank them. Earlier this evening we discussed the event and ideas for next year. We welcome comments from the public as well. If you would like to offer comments or suggestions, please contact the City Manager’s office at 817-503-1111. BEST Grant Gains Momentum: Last week letters were sent to all of our Colleyville businesses along the SH26 corridor. The letter provides information on our two current grant programs—the SIGN grant program and the BEST grant program. We want to do everything we can to make sure businesses are aware of these opportunities that are available to them. Since the mailing hit the mailboxes our phone has been ringing off the hook. Inquiries have come in from at least three businesses each day wanting to learn more about the program. We are excited to see such a positive response from our businesses. The SIGN program has been implemented and provides economic development grants to enhance business signage while the BEST program provides façade enhancement grants for commercial buildings along the SH26 corridor. Chamber Mobile App: The Colleyville Chamber of Commerce is partnering with the City and GCISD on a new mobile app. This app will take our Chamber digital promoting local businesses and community events. The city will fund the city and school district cost of $5,000 each as part of our ongoing TIF economic City of Colleyville Page 6 City Council Minutes - DRAFT July 2, 2019 development initiative. We are pleased to be able to partner with both GCSID and the Chamber on this endeavor and have agreed to fund both City and school costs from the TIF. Water Quality Report Mailed: Residents should have received Colleyville’s annual Water Quality Report in the mail last week. The report outlines the various water quality indicators within the potable (drinking) water supply. The analysis contained within the report was derived from EPA mandated testing. The report is issued annually as an informational source regarding local water quality and provides no identified irregularities or water quality concerns. Questions regarding the report should be directed to our Public Works staff at 815-503-1090. Summer Reading Club Finale: Celebrate an amazing summer at the outdoor Summer Reading Grand Finale on Friday, July 26! Enjoy a live DJ, children’s arts and crafts, face painting, balloons, carnival games, bounce houses, inflatable rides, special guests, and more. All ages are welcome. For more information, check Colleyvillelibrary.com. Colleyville Center Undergoing Improvements: Work has started on the Colleyville Center. The Center is undergoing enhancements that include window repairs, new French doors, fresh landscaping, and interior trim updates. Upgrades will include a 3,900-square-foot courtyard with a water feature and metal trellis for wedding ceremonies. The Center is expected to fully reopen in September. In recognition of the City of Colleyville earning the GFOA Budget Award for the FY2019 adopted budget - Mayor Richard Newton Mayor Newton stated this is the 25th year the City has earned the GFOA Budget Award, noting this speaks to the integrity and dedication of the staff and City Council to controlling costs and maintaining a conservative budget approach. 4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4397 4a Approval of the minutes of the regular City Council meeting of June 18, 2019 4b Approval of the minutes of the City Council Worksession of June 20, 2019 4c Approval of the renewal for medical insurance and award of dental insurance to BlueCross BlueShield of Texas, and authorize the City Manager to execute the agreements City of Colleyville Page 7 City Council Minutes - DRAFT July 2, 2019 4d Approval of a construction contract with SPI Asphalt, LLC, for the 2019 Hot-Mix Asphalt Concrete (HMAC) Project, in an amount not to exceed $1,011,200.00, and authorizing the City Manager to execute the contract 4e Approval of a construction contract with Prater Electric, LLC for the City Hall/Library Emergency Generator, in an amount not to exceed $364,500, and authorizing the City Manager to execute the contract 4f Approval of an amendment to Resolution R-19-4388, item d. transferring the Westcoat at John McCain Intersection Improvement Project (“Project”) from MSA Professional Services, Inc., to Kimley- Horn and Associates, Inc., and authorizing the City Manager to execute the contract documents for the Project Mayor Newton read Resolution R-19-4397 in its entirety. Human Resources Director Jesse Perez presented item 4c by outlining the process used to seek bids for medical insurance, the programs reviewed, and the City’s loss ratio. He stated through negotiation and by changing dental to BCBS, the best and final price from BCBSTX includes a one-time $20,000 credit and is a 6% increase, compared to an expected increase of over 16% Mayor Newton stated bottom line, we are keeping the same insurance carrier and coverage type, absorbing the 6% increase in the budget, meaning employees do not see an increase. He further stated by adding the dental insurance we received a $20,000 bonus which offset the dental insurance cost for this year, but we should be prepared to see an increase next year. Public Works Director Ray Silva-Reyes reviewed items 4d, 4e, and 4f. 4d – Director Silva-Reyes highlighted the bid process and stated this contract will provide for asphalt pavement improvements for Van Oaks Drive, Bill Simmons Road, Patterson Lane, Felps Drive, Acuff Lane, Bettinger Drive, two sections of Glade Road, Colleyville Service Center, and Colleyville Center, and additional streets may be added if the funds allow. 4e – Director Silva-Reyes stated eight bids were received for this project which City Council approved in July 2018 as part of an acceptance of a grant for the generator. He stated Prater Electric, LLC was the low bidder. 4f – Director Silva-Reyes stated MSA Professional Services sold their Texas assests to Kimley-Horne and this items allows for the previously approved agreement with MSA to be transferred to Kimley-Horn with no change in design or costs. Mayor Newton opened the public hearing at 8:15 p.m. City of Colleyville Page 8 City Council Minutes - DRAFT July 2, 2019 Kathy Hadley, 204 Timberline North, spoke with concerns for the number of times Glade Road is being redone and the money it costs when there is a plan to redo the road in its entirety. Mayor Newton closed the public hearing at 8:17 p.m. Mayor Newton stated the City is paving different sections of Glade Road to stabilize those areas until the reconstruction can begin. He stated the City has not repaved any of the areas on Glade Road multiple times in the last three years. Mayor Pro Tem Lindamood and Councilmember Dodson reiterated the need to stabilize specific areas and not allow further deterioration. Councilmember Nakamura made a motion to approve Resolution R-19- 4397 and Councilmember Dodson seconded the motion. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Update on SH26 construction project by TxDOT staff TxDOT Engineer Minh Tran thanked the City Council for their patience and gave a presentation on the progress of SH26. There was discussion between the City Council and Mr. Tran, with many of the questions going unanswered. At the conclusion of the discussion, Mayor Newton stated a list of questions will be sent to Mr. Tran and he would appreciate TxDot’s responsiveness. Mayor Newton, Councilmembers, and City Manager Jerry Ducay stressed the negative effect TxDOT’s delays have caused, asked for timelines for phase II and III to be completed, when phase IV will start and end, concern and lack of understanding of why the finished north lanes are not being opened, traffic signal installation, signage, medians, and delays. 6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-19-2084 Amending the City of Colleyville Code Of Ordinances, Chapter 6 – Alcoholic Beverages, by amending Section 6-5 Mayor Newton read the caption of Ordinance O-19-2084. City of Colleyville Page 9 City Council Minutes - DRAFT July 2, 2019 Assistant City Manager Mark Wood stated approval of this ordinance will change the Code of Ordinances to provide for a food to alcohol ratio of 60/40. There was no discussion. Mayor Newton opened the public hearing at 9:01 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:01 p.m. Councilmember Nakamura made a motion to approve Ordinance O-19- 2084 and Councilmember Rigney seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. Nays: 1 - Mayor Newton 6b Ordinance O-19-2085 Amending the Code of Ordinances, Part II, Chapter 2, Section 2-26; specifically amending Section 18-22 – Permit Issuances; Table 3-A – Building Permit Fees Mayor Newton read the caption of Ordinance O-19-2085. Community Development Director Ben Bryner presented this item stating the amendment is required immediately as the legislature passed HB852 which prohibits municipalities from calculating residential permit fees based on valuation of the project, which is the current method shared by most north Texas cities. Director Bryner stated this mandate applies to any residential project requiring a building permit. Director Bryner reviewed the proposed fee schedules, noting the schedule proposes $1.00/s.f. for new homes and additions, and $0.80/s.f. for remodels and accessory structures. He also stated staff is proposing a Homestead Exemption which allows for a 50% discount on permit fees which would apply in situations where the property owner occupies the home and is acting as the general contractor for the project and would not apply to new single- family home permits. Director Bryner noted the proposals are in alignment with the cities of Hurst, Euless, Bedford, and North Richland Hills. Director Bryner stated in going through this process the commercial permit fees were also reviewed and it was discovered Colleyville is below market compared to surrounding fees. He stated they are proposing commercial fees for Council consideration at this time, but clarified commercial is for consideration, while the residential fees are mandatory per HB852. City of Colleyville Page 10 City Council Minutes - DRAFT July 2, 2019 There was discussion regarding if the new fees will increase the cost of permits for residential, if the commercial increase is adequate, and the requirement to move quickly without the value of time for analysis because of the legislative mandate. Director Bryner stated he will monitor the new permits and provide an analysis comparison to bring back to the City Council in three months for review and additional direction. Mayor Newton opened the public hearing at 9:20 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition to the cost of permits. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:22 p.m. Councilmember Dodson made a motion to approve Ordinance O-19-2085 and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 6 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, and Kelley. Nays: 1 – Councilmember Rigney 7.ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-19-2086 Consideration of a zoning change from the AG Agricultural zoning district to the R-40 Single Family Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 Mayor Newton read the caption of Ordinance O-19-2086. Director Bryner presented this item and reviewed the setback requirements for R- 40 zoning, noting the proposed zoning meets the intent of the residential designation assigned in the Destination Colleyville Comprehensive Plan and the Land Development Code. Councilmember Nakamura asked why the zoning was not completed earlier when the lot came before the Council, stating she is concerned the applicant is considering two houses. City of Colleyville Page 11 City Council Minutes - DRAFT July 2, 2019 Director Bryner responded the zoning was not requested earlier based on the pending home design, however, the design is now complete and can be placed in R-40 zoning. Councilmember Dodson stated he does not like to see this under zoning because of side yard setbacks, and would like the zoning to be RE with a waiver for the side setbacks. Director Bryner stated in anticipation of Councilmember Dodson’s preference, this item has been noticed and RE with a variance can be considered at the July 16, 2019 City Council meeting. Mayor Pro Tem Lindamood asked if there was a response given to the author of the letter of opposition. Director Bryner stated the concerns were discussed at the Planning and Zoning Commission meeting, and after it was discussed and understood this is a single lot with one home, the concerns were alleviated. City Manager Jerry Ducay stated he spoke with the author of the opposition letter as well, and the concern was the possibility of multiple lots. He asked the author if the RE with a variance was a reasonable compromise and he agreed it alleviated his concerns. Mayor Newton asked applicant Brian Hill, 512 Shelton Drive, if the RE with a variance would be acceptable. Mr. Hill stated it is acceptable, but asked if the process has to start all over again. Mayor Newton advised the zoning could be changed to the RE with a variance by the July 16, 2019 second reading. Mayor Newton opened the public hearing at 9:36 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:36 p.m. This was a first reading, therefore, no action was taken. 8. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 8a Ordinance O-19-2081 Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary, located at 2308 Glade Road, Case ZC19-003 This item remained tabled. City of Colleyville Page 12 City Council Minutes - DRAFT July 2, 2019 9.RESOLUTION(S): READING AND PUBLIC HEARING 9a Resolution R-19-4398 Consideration of a Final Plat for Lots 1-15, Block A, Lots 1-6, Block B, Lots 1-6, Block C, Lot 1, Block D, Lot 1, Block E, Lot 1, Block F, and Lot 1, Block G, of the Legacy North Addition, located at 712-810 Lavaca Trail, Case PC19-009 Mayor Newton read Resolution R-19-4398 in its entirety. Community Development Director Ben Byner presented this item, noting this was a request for the final plat and is the final step for approval, once the construction plans are approved, which allows for them to move forward with construction of the subdivision. Councilmember Dodson asked if the Engineering Department has reviewed the plat and is comfortable with everything. Director Bryner replied Engineering is in the process of review, and if there is a problem or required change, the item will have to come back before City Council. Mayor Pro Tem Lindamood stated staff has been proactive on this project and he appreciates their effort. Mayor Newton opened the public hearing at 9:43 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:43. Mayor Pro Tem Lindamood made a motion to approve Resolution R-19- 4398 and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 9b Resolution R-19-4392-1A A resolution amending, restating, and repealing Resolution R-19-4392- 1 Mayor Newton read Resolution R-19-4392-1A in its entirety. Mayor Newton explained the waiver of fees by the Village Owners Association was intended to be in the previous resolution as this property is going to have a public use, but the motion to approve that resolution did not explicitly state this, therefore, this resolution clearly states the waiver and there will be no misunderstanding about the City’s position on this. Mayor Newton stated he would like the words “or refunded” added to Section 2. City of Colleyville Page 13 City Council Minutes - DRAFT July 2, 2019 Mayor Newton opened the public hearing at 9:48 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:48. Councilmember Wheat made a motion to approve Resolution R-19-4392- 1A and Councilmember Nakamura seconded the motion. The motion to approve carried by the following vote: Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers Nakamura, Wheat, Dodson, Kelley, and Rigney. 10.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Craig Walter, 5910 Craig Lane, spoke regarding his concerns with the Highway 26 presentation given by TxDOT, stating no information was provided, the presentation was elementary, and no details or answers were provided. Mr. Walter also asked City Council to not place a lot of grass in the medians, as it is a safety hazard for workers having to maintain the medians. Kathy Hadley, 204 Timberline North spoke regarding the City’s positive response to concerns on Jackson Road, stated she would prefer less rock and brick be considered for the SH26 medians, stated the geese are still crossing on Riverwalk and Bluebonnet and encouraged caution, and reminded Council to book middle and high school choirs for December events now. 11.REPORTS Sign Board of Appeals Minutes - May 8, 2018 Sign Board of Appeals Minutes - August 15, 2018 Sign Board of Appeals Minutes - November 14, 2018 There was no discussion of this item. 12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 2, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4399 This resolution was not needed. 13.ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the meeting without objection by the City Council at 10:10 p.m. City of Colleyville Page 14 City Council Minutes - DRAFT July 2, 2019 APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 16TH DAY OF JULY 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 7/16/2019 Number Resolution R-19-4401 Type Resolution Department Engineering Title Approval of a construction contract with Nu-Way Construction, LLC, for the City Hall Terra Cotta Way Road Widening Project, in an amount not to exceed $60,142.50, and authorizing the City Manager to execute the contract Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing On November 20, 2018, staff presented to City Council several options to reconfigure traffic around City Hall due to the drive lane connecting Main Street to Veranda Lane being permanently removed with the construction of Colleyville Plaza. Council’s recommendation was to expand Terra Cotta Way to accommodate two-way traffic. The purpose of this project is to reconfigure Terra Cotta Way from a one-way, 10 foot wide road for north bound traffic only, to an approximately 24 foot wide two-way road. After completion of this project, the one-way sign on Main Street (adjacent to the south of City Hall) will be flipped to direct traffic east bound. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on May 19, May 26, June 2, June 9, and June 16, 2019. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 47 plan holders, of which 4 were engineers, 16 general contractors, 1 manufacturer, 1 owner, 5 other, 5 plan rooms, 10 sub-contractors, and 5 suppliers. The City received three sealed bids, which were opened and publicly read aloud on July 2, 2019. Financial Impact Funding for the project is available in the TIF. Form 1295 - Acknowledged by City City Council Agenda Briefing 4b City of Colleyville Page 2 Recommendation Approve Attachments 1.Terra Cotta Way Road Widening Presentation 2.Bid Tabs 3.City Hall Terra Cotta Way Road Widening Contract 4.Exhibit A 5.Form 1295 4b. City Hall Terra Cotta Way Road Widening Project •Approval of a construction contract with Nu-Way Construction, LLC, for the City Hall Terra Cotta Way Road Widening Project, in an amount not to exceed $60,142.50, and authorizing the City Manager to execute the contract Summary of bids received 4b. Bid Summary –City Hall Terra Cotta Way Road Widening Contractor Base Bid Nu-Way Construction, LLC $ 60,142.50 Cam-Crete Contracting, Inc.$ 70,300.00 Fort Worth Civil Constructors, LLC $ 96,355.00 CITY OF COLLEYVILLE TERRA COTTA WAY ROAD WIDENING7/2/2019NO. DESCRIPTIONUNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE1 Mobilization and Bonds LS15,000.00$         5,000.00$                       12,000.00$       12,000.00$                    6,500.00$          6,500.00$                        2 Traffic Control LS13,500.00$         3,500.00$                       3,500.00$          3,500.00$                      3,500.00$          3,500.00$                        3 Removing Concrete (Sidewalk, Curbs, & Ramps) SY17575.00$              13,125.00$                     25.00$               4,375.00$                      59.00$               10,325.00$                      4 Excavting subgrade soils and hauling excess soil CY7535.00$              2,625.00$                       50.00$               3,750.00$                      65.00$               4,875.00$                        5Six (6) inch Flexible Base (TxDOT Item 247)CY 3540.00$              1,400.00$                       85.00$               2,975.00$                      187.00$             6,545.00$                        6 Five (5) inch Portland Cement ConcreteCY30400.00$            12,000.00$                     640.00$             19,200.00$                    898.00$             26,940.00$                      7 Standard Concrete Curb LF17520.00$              3,500.00$                       12.00$               2,100.00$                      8.00$                 1,400.00$                        8 Install ADA complian curb ramp EA42,200.00$         8,800.00$                       2,500.00$          10,000.00$                    3,670.00$          14,680.00$                      9Four (4) inch Concrete SidewalkCY 10471.25$            4,712.50$                       650.00$             6,500.00$                      1,557.00$          15,570.00$                      10Furnish and Install matching sod & topsoilSY 608.00$                 480.00$                          15.00$               900.00$                         17.00$               1,020.00$                        11Construction ContingencyLS15,000.00$         5,000.00$                       5,000.00$          5,000.00$                      5,000.00$          5,000.00$                        Totals:60,142.50$                    70,300.00$                    96,355.00$                     BID ITEMS Cam‐Crete Contracting, Inc.  Fort Worth Civil Constructors, LLC  Nu‐Way Construction, LLC  Construction Services Agreement Page 1 CONSTRUCTION SERVICES AGREEMENT City Hall Terra Cotta Way Road Widening This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between Nu-Way Construction, LLC, a Texas Limited Liability Company, hereinafter called "CONTRACTOR", and the City of Colleyville, Texas, hereinafter called "CITY". RECITALS WHEREAS, CITY desires CONTRACTOR to perform certain work and services set forth in Section 1 (the “Scope of Services”), and WHEREAS, CONTRACTOR has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, CITY and CONTRACTOR agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by CITY, CONTRACTOR agrees to provide to CITY the necessary services, labor, materials, equipment and supplies related to the Colleyville City Hall Terra Cotta Way Road Widening (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents. Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until CONTRACTOR completes the services required herein to the satisfaction of CITY and has been paid in full by City, unless sooner terminated as provided in Section 9, below. Section 3. Contract Documents A. This Agreement is a part of the Contract Documents, which include: 1) This Agreement, including all exhibits and addenda hereto; 2)CITY’S Specifications and Contract Documents for the Project (“Bid Packet”); 3)CITY’S written notice(s) to proceed to the CONTRACTOR; 4) Properly authorized change orders; 5)CONTRACTOR’s Bid Proposal (“Proposal” and/or “Response”); and 6) Any other materials distributed by the CITY that relate to the Project. In the event there exists a conflict between any term, provision and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this Section. If discrepancies are found that may impact construction of the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Construction Services Agreement Page 2 Section 4. Contractor Obligations A. CONTRACTOR shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should CITY require additional services not included under this Agreement, CONTRACTOR shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by CITY; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for CONTRACTOR to perform the services under this Agreement, CONTRACTOR shall be authorized to engage the services of any agents, assistants, persons, or corporations that CONTRACTOR may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of CITY. The cost of such personnel and assistance shall be a reimbursable expense to CONTRACTOR only if authorized in writing in advance by CITY. C. Unless otherwise agreed, CONTRACTOR shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the Scope of Services. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words that so applied have well known, technical or trade meaning shall be held to refer to such recognized standards. D. CONTRACTOR shall comply with all laws, ordinances, rules and regulations governing CONTRACTOR's performance of this Agreement. E. All minor details of the work not specifically mentioned in the Scope of Services or Project Drawings but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. CONTRACTOR will not be entitled to any additional compensation therefor unless specifically stated otherwise. Otherwise the term "extra work" as used in this Agreement shall be understood to mean and include all work that may be required by CITY to be done by CONTRACTOR to accomplish any alteration or addition to the work as shown on the Project Drawings. It is agreed that CONT RACTOR shall perform all extra work under the direction of the City's Representative when presented with a written work order signed by the City's Representative, subject, however, to the right of CONTRACTOR to require written confirmation of such extra work order by CITY. Payment for extra work shall be as agreed in the work order. F. CONTRACTOR agrees to indemnify, defend, and save CITY harmless from all claims growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen, and suppliers of machinery and parts thereof, equipment, power tools, all supplies incurred in the furtherance of the performance of this Agreement. When CITY requests, CONTRACTOR shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. Section 5. Payment A. CITY agrees to pay CONTRACTOR for all services authorized in writing and properly performed by CONTRACTOR in a total amount not to exceed SIXTY THOUSAND ONE HUNDRED AND FORTY-TWO AND 50/100 DOLLARS ($60,142.50) (“Contract Price”), subject to additions or deletions for changes or extras agreed upon in writing. Unless otherwise provided herein, payment to CONTRACTOR shall be monthly based on the CONTRACTOR’S monthly progress report and detailed monthly itemized statement for services that shows the names of the CONTRACTOR’S employees, agents, contractors performing the services, the time worked, the actual services performed, and the rates charged for such Construction Services Agreement Page 3 services, in a form reasonably acceptable to CITY. CITY shall pay such monthly statements within thirty (30) days after receipt and CITY verification of the services. B. CITY may deduct from any amounts due or to become due to CONTRACTOR any sum or sums owing by CONTRACTOR to CITY. In the event of any breach by CONTRACTOR of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against CITY, or the CITY'S premises, arising out of CONTRACTOR's performance of this Agreement, CITY shall have the right to retain out of any payments due or to become due to CONTRACTOR an amount sufficient to completely protect the CITY from any and all loss, damage or expense therefrom, until the breach, claim or lien has been satisfactorily remedied or adjusted by CONTRACTOR. C. CITY may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) Defective work not remedied; (2) Claims filed or reasonable evidence indicating possible filing of claims; (3) Failure of CONTRACTOR to make payments promptly to subcontractors or for material or labor which CITY may pay as an agent for the CONTRACTOR; or (4) Damages to another contractor or subcontractor. When the above grounds are removed, or CONTRACTOR provides a surety bond satisfactory to CITY which will protect CITY in the amount withheld because of said grounds, CITY will release the amounts withheld. Section 6. Responsibilities A. CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. B. Neither CITY's review, approval or acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR's negligent performance of any of the services furnished under this Agreement. C. The rights and remedies of CITY under this Agreement are as provided by law. Section 7. Time for Performance A. CONTRACTOR shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with CITY'S requirements. The time for performance under this Agreement is Ninety (90) calendar days. Accordingly, CONTRACTOR shall complete all work related to the Project on or before the 90th calendar day following the date of CITY’S written notice to proceed to CONTRACTOR. B. In the event CONTRACTOR's performance of this Agreement is delayed or interfered with by acts of the CITY or others, CONTRACTOR may request an extension of time for the performance of same Construction Services Agreement Page 4 as hereinafter provided, but shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to CONTRACTOR, unless CONTRACTOR shall have made written request upon CITY for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless CITY and CONTRACTOR have agreed in writing upon the allowance of additional time to be made. D. CONTRACTOR understands and agrees that time is of the essence of this contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion of the work herein specified and contracted for (after due allowance for such extension of time as may otherwise be provided for extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to $1,500 per day. E. In case CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if CONTRACTOR fails to comply with the orders of the CITY, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds may be notified in writing by CITY and directed to complete the work (at CITY’S sole discretion), and a copy of said notice shall be delivered to CONTRACTOR. After receiving said notice of abandonment, CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the CITY or the Surety on the performance bond, or another contractor in completion of the work; and CONTRACTOR shall not receive any rental or credit therefor, it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. Nothing in this section shall be deemed a waiver of any remedy available to the CITY under this Agreement and the CITY shall retain all remedies upon default provided in Section 14 herein. (1) In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within Ten (10) days after service such notice, then the CITY may provide for completion of the work in either of the following elective manners: a. The CITY may employ such force of labor and use such machinery, equipment, tools, materials and supplies as said CITY may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the CITY out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the CONTRACTOR and/or its Surety shall pay the amount of such excess to the CITY; or b. The CITY under sealed bids, when and in the manner required by law, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the CITY under the new contract as compared to what would have been the cost under this Agreement, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefor. However, should the cost to Construction Services Agreement Page 5 complete any such new contract prove to be less than what would have been the cost to complete under this Agreement, the CONTRACTOR and/his Surety shall be credited therewith. Section 8. Ownership of Project; Bill of Sale A. CONTRACTOR warrants that title to all work, including all equipment and materials incorporated into the Project, will pass to CITY no later than the time of final payment. CONTRACTOR further warrants that upon payment by CITY, all Work for which payments have been received from CITY shall be free and clear of liens, claims, security interests or other encumbrances in favor of CONTRACTOR or any other person or entity whatsoever. B. CONTRACTOR agrees to assign to CITY at the time of completion of the Scope of Services all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees to perform the Project in such manner to preserve all manufacturer’s warranties. If necessary as a matter of law, CONTRACTOR may retain the right to enforce directly any such manufacturers’ warranties during the one year period following the date of acceptance of the Project by City. Section 9. Termination A. CITY may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to CONTRACTOR. In the event suspension or termination is without cause, payment to CONTRACTOR, in accordance with the terms of this Agreement, will be made based on services reasonably determined by CITY to be satisfactorily performed to the date of suspension or termination. Such payment will be due upon delivery of all instruments of service to CITY. B. If CITY requires a modification of this Agreement with CONTRACTOR, and in the event CITY and CONTRACTOR fail to agree upon a modification to this Agreement, CITY shall have the option of terminating this Agreement and CONTRACTOR's services hereunder at no additional cost other than the payment to CONTRACTOR, in accordance with the terms of this Agreement, for the services reason ably determined by CITY to be properly performed by CONTRACTOR prior to such termination date. Section 10. Insurance A. CONTRACTOR shall during the term hereof maintain in full force and effect the following insurance: (1) a comprehensive general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the CONTRACTOR’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate for injury to persons (including death), and for property damage; and (2) a policy of automobile liability insurance covering any vehicles owned and/or operated by CONTRACTOR, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; and (3) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of CONTRACTOR’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00. Construction Services Agreement Page 6 B. All insurance and certificate(s) of insurance shall: (1) provide for at least thirty (30) days prior written notice to CITY for cancellation or non- renewal of the insurance; and (2) name CITY, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; and (3) provide for a waiver of subrogation against CITY for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be submitted prior to commencement of services. Contractor shall provide written notice to CITY of any material change of or to the insurance required herein. Section 11 . Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND F ROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF CITY, IN WHOLE OR IN PART, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Section 12. Assignment CONTRACTOR shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of CITY. Construction Services Agreement Page 7 Section 13. Applicable Laws CONTRACTOR shall comply with all Federal, State, County and Municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable to services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said court Section 14. Default of CONTRACTOR In the event CONTRACTOR fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by CITY to CONTRACTOR, CITY may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relieved of the payment of any further consideration to CONTRACTOR except for all work determined by CITY to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including reasonable salaries and travel expenses of CONTRACTOR to and from meetings called by CITY at which CONTRACTOR is required to attend, but shall not include any loss of profit of CONTRACTOR. In the event, of such termination, CITY may proceed to complete the services in any manner deemed proper by CITY, either by the use of its own forces or by resubletting to others. B. CITY may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of CONTRACTOR. Section 15. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by CONTRACTOR without a written agreement with CITY prior to the performance of such services. Section 16. Execution Becomes Effective This Agreement will be effective upon signing of the Agreement by authorized representatives of CONTRACTOR and CITY. Section 17. Agreement Amendments This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the parties except as may be otherwise provided therein. Section 18. Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. Construction Services Agreement Page 8 Section 19. Independent Contractor. In satisfying the conditions of and providing the services under this Agreement, CONTRACTOR is acting independently, and CITY assumes no responsibility or liabilities to any third party in connection with CONTRACTOR’s actions. All services to be performed by CONTRACTOR pursuant to this Agreement shall be in the capacity of an independent contractor and not as an agent or employee of CITY. CONTRACTOR shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement. Section 20. Right-Of-Access. CITY will obtain and/or furnish right-of-access on any project site for CONTRACTOR to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. CONTRACTOR will take reasonable precautions to minimize damage to the personal or real property in the performance of such surveys, tests, studies and investigations. Section 21. Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If to CITY: City Manager Attn: Jerry Ducay City of Colleyville 100 Main Street Colleyville, Texas 76034 With copy to: Whitt L. Wyatt City Attorney 3710 Rawlins Street Suite 1000 Dallas, Texas 75219 If to CONTRACTOR: Brandy Woehrle President PO Box 270416 Flower Mound, Texas 75027 Section 22. Counterparts This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the Construction Services Agreement Page 9 same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. Section 23. Recitals; Exhibits. All recitals and exhibits attached hereto are incorporated and made a part hereof for all purposes. Section 24. Survival of Obligations. Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. Section 25. Sales and Use Taxes CONTRACTOR understands and acknowledges that CITY is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. CITY agrees to provide CONTRACTOR such documentation as may otherwise be required by state law to allow CONTRACTOR to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. ***Signature page to follow*** Construction Services Agreement Page 10 EXECUTED on July 16, 2019 CITY OF COLLEYVILLE, TEXAS By:_____________________________________ Jerry Ducay, City Manager ATTEST: _________________________________ Christine Loven, City Secretary APPROVED AS TO FORM: ________________________________ Whitt L. Wyatt, City Attorney Staff:NF:Date:July 10, 2019:v4.2019 EXECUTED on this the ____ day of ____________________, 20___. CONTRACTOR Nu-Way Construction, LLC By: _____________________________________ Brandy Woehrle President Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 07/09/2019 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Nu-Way Construction, LLC Flower Mound, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Colleyville, Texas Concrete Curb ENG-2019-005 2019-514037 07/09/2019 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING Woehrle, Brandy XCorinth, TX United States 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.39f8039cwww.ethics.state.tx.usForms provided by Texas Ethics Commission City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 7/16/2019 Number Resolution R-19-4401 Type Resolution Department Engineering Title Approval of a construction contract with Scott Beck Construction, Inc., for the City Hall Entry Doors Renovation Project, in an amount not to exceed $100,675, and authorizing the City Manager to execute the contract Strategic Plan 1.4 Communicate thoroughly and strategically 5.3 Provide attractive facilities for leisure and recreation Explanation Reading and Public Hearing The City Hall front and back entry doors were built to be ADA compliant at the time of construction and are grandfathered. However, with construction of Colleyville Plaza, staff was directed to bring the doors up to current ADA standards, ensuring easy accessibility to all individuals. Scott Beck Construction, Inc., the low-bidder, had a discrepancy with the base bid submittal. The discrepancy came from not providing overhead and profit on the individual bid line items. However, the profit and overhead was included in the total base bid of $101,525.00. Staff met with Scott Beck Construction and negotiated the contract amount to 20% of the summation of the individual bid items, ($79,145 x 20%); which revised the base bid to $94,974.00. Staff is seeking approval of a not to exceed amount for this project of $100,675, which is a 6% contingency of the revised base bid, as this project is being constructed in conjunction with the Colleyville Plaza elements. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on May 26, June 2, June 9, June 16, and June 23, 2019. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 27 plan holders, of which two were architects, one engineer, 11 general contractors, one not specified, four other, seven plan rooms, and one supplier. The City received two sealed bids, which were opened and publicly read aloud on July 9, 2019. City Council Agenda Briefing 4c City of Colleyville Page 2 Financial Impact Funding for the project is available in the TIF. Form 1295 - Acknowledged by City Recommendation Approve Attachments 1.City Hall Entry Doors Presentation 2.Bid Tabs 3.Scott Beck Construction contract 4.Form 1295 4c. City Hall Entry Doors Renovation Project •Approval of a construction contract with Scott Beck Construction, Inc, for the City Hall Entry Doors Renovation Project, in an amount not to exceed $100,675.00, and authorizing the City Manager to execute the contract 4c. City Hall Entry Doors Renovation Project Artist Rendering Outside View 4c. City Hall Entry Doors Renovation Project Operator Bollard Push Button Back Door Equipment Summary of bids received 4c. Bid Summary – City Hall Entry Doors Renovation Project Contractor Base Bid Scott Beck Construction, Inc.$ 94,974.00 K Tillman Construction, LLC $ 130,444.00 CITY OF COLLEYVILLE CITY HALL ENTRY DOORS RENOVATION7/9/2019NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE1 Mobilization and Bonds LS 1 4,500.00$          4,500.00$                        8,511.00$           8,511.00$                       2Demolition, removal, disposal of waste materials, and the salvaging and cleaning of vestibule floor tileLS 1 2,600.00$          2,600.00$                        6,700.00$           6,700.00$                       3Installation of new storefront glazing/frame and automatic doors at front vestibule ‐ installation of operators, bollars, activiation plates, hardware and glass transom at rear vestibule ‐and replacing door levers and hardware trim of lobby doorsLS 1 46,000.00$        46,000.00$                      67,176.00$        67,176.00$                     4Provide electrical power from panels to automatic doors and operators through concealed spacesLS 1 3,600.00$          3,600.00$                        7,500.00$           7,500.00$                       5Trim carpentry at rear vestibule door (102) and windor, and reinstalling trim as needed at front vestibule doorLS 1 1,400.00$          1,400.00$                        1,150.00$           1,150.00$                       6Repaint ceilings in front and rear vestibule, paint access panels, repair and restain door 102 and adjacent window framesLS 1 2,600.00$          2,600.00$                        8,207.00$           8,207.00$                       7 Install flooring in vestibules LS 1 3,200.00$          3,200.00$                        9,300.00$           9,300.00$                       8 Fabricate and install lobby handrails LS 1 9,100.00$          9,100.00$                        13,200.00$        13,200.00$                     9Drywall patch and repair as needed resulting from electrical conduit penetrationsLS 1 1,145.00$          1,145.00$                        3,700.00$           3,700.00$                       10 Construction Contingency LS 1 5,000.00$          5,000.00$                        5,000.00$           5,000.00$                       Totals:79,145.00$                     130,444.00$                  Bid Amount on Bid Submittal =101,525.00$                  130,444.00$                  20% of Sumation of Individual Bid Items =94,974.00$                     BID ITEMS K Tillman Construction LLC  Scott Beck Construction, Inc.  Construction Services Agreement (Project # ENG-2019-007) Page 1 CONSTRUCTION SERVICES AGREEMENT City Hall Entry Doors Renovation Project This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective Date by and between Scott Beck Construction, Inc., a Texas Corporation, hereinafter called "CONTRACTOR", and the City of Colleyville, Texas, hereinafter called "CITY". RECITALS WHEREAS, CITY desires CONTRACTOR to perform certain work and services set forth in Section 1 (the “Scope of Services”), and WHEREAS, CONTRACTOR has expressed a willingness to perform said work and services, hereinafter referred to only as "services", specified in the Contract Documents, and enumerated under Section 1, of this Agreement; NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other herein, CITY and CONTRACTOR agree as follows: Section 1. Scope of Services Upon issuance of a written Notice to Proceed by CITY, CONTRACTOR agrees to provide to CITY the necessary services, labor, materials, equipment and supplies related to the Colleyville City Hall Entry Doors Renovation Project (the “Project”), such services being more fully described herein and pursuant to the plans and specifications identified in the Contract Documents. Section 2. Term of Agreement The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and shall continue until CONTRACTOR completes the services required herein to the satisfaction of CITY and has been paid in full by City, unless sooner terminated as provided in Section 9, below. Section 3. Contract Documents A. This Agreement is a part of the Contract Documents, which include: 1) This Agreement, including all exhibits and addenda hereto; 2) CITY’S Specifications and Contract Documents for the Project contained in the City’s Invitation for Bid # ENG-2019-007 (“Bid Packet”); 3) CITY’S written notice(s) to proceed to the CONTRACTOR; 4) Properly authorized change orders; 5) CONTRACTOR’s Bid Proposal (“Proposal” and/or “Response”); and 6) Any other materials distributed by the CITY that relate to the Project. In the event there exists a conflict between any term, provision and/or interpretation of the Contract Documents, the documents shall take precedent and control in the order listed above in this Section. If discrepancies are found that may impact construction of the Project, it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the Project. Construction Services Agreement (Project # ENG-2019-007) Page 2 Section 4. Contractor Obligations A. CONTRACTOR shall devote such time as reasonably necessary for the satisfactory performance of the work under this Agreement. Should CITY require additional services not included under this Agreement, CONTRACTOR shall make reasonable effort to provide such additional services at mutually agreed charges or rates, and within the time schedule prescribed by CITY; and without decreasing the effectiveness of the performance of services required under this Agreement. B. To the extent reasonably necessary for CONTRACTOR to perform the services under this Agreement, CONTRACTOR shall be authorized to engage the services of any agents, assistants, persons, or corporations that CONTRACTOR may deem proper to aid or assist in the performance of the services under this Agreement with the prior written approval of CITY. The cost of such personnel and assistance shall be a reimbursable expense to CONTRACTOR only if authorized in writing in advance by CITY. C. Unless otherwise agreed, CONTRACTOR shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the Scope of Services. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words that so applied have well known, technical or trade meaning shall be held to refer to such recognized standards. D. CONTRACTOR shall comply with all laws, ordinances, rules and regulations governing CONTRACTOR's performance of this Agreement. E. All minor details of the work not specifically mentioned in the Scope of Services or Project Drawings but obviously necessary for the proper completion of the work, such as the proper connection of new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth in this Agreement. CONTRACTOR will not be entitled to any additional compensation therefor unless specifically stated otherwise. Otherwise the term "extra work" as used in this Agreement shall be understood to mean and include all work that may be required by CITY to be done by CONTRACTOR to accomplish any alteration or addition to the work as shown on the Project Drawings. It is agreed that CONTRACTOR shall perform all extra work under the direction of the City's Representative when presented with a written work order signed by the City's Representative, subject, however, to the right of CONTRACTOR to require written confirmation of such extra work order by CITY. Payment for extra work shall be as agreed in the work order. F. CONTRACTOR agrees to indemnify, defend, and save CITY harmless from all claims growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen, and suppliers of machinery and parts thereof, equipment, power tools, all supplies incurred in the furtherance of the performance of this Agreement. When CITY requests, CONTRACTOR shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. Section 5. Payment A. CITY agrees to pay CONTRACTOR for all services authorized in wri ting and properly performed by CONTRACTOR in a total amount not to exceed NINETY-FOUR THOUSAND NINE HUNDRED AND SEVENTY-FOUR AND NO/100 DOLLARS ($94,974) (“Contract Price”), subject to additions or deletions for changes or extras agreed upon in writing. Unless otherwise provided herein, payment to CONTRACTOR shall be monthly based on the CONTRACTOR’S monthly progress report and detailed monthly itemized statement for services that shows the names of the CONTRACTOR’S employees, agents, Construction Services Agreement (Project # ENG-2019-007) Page 3 contractors performing the services, the time worked, the actual services performed, and the rates charged for such services, in a form reasonably acceptable to CITY. CITY shall pay such monthly statements within thirty (30) days after receipt and CITY verification of the services. B. CITY may deduct from any amounts due or to become due to CONTRACTOR any sum or sums owing by CONTRACTOR to CITY. In the event of any breach by CONTRACTOR of any provision or obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against CITY, or the CITY'S premises, arising out of CONTRACTOR's performance of this Agreement, CITY shall have the right to retain out of any payments due or to become due to CONTRACTOR an amount sufficient to completely protect the CITY from any and all loss, damage or expense therefrom, until the breach, claim or lien has been satisfactorily remedied or adjusted by CONTRACTOR. C. CITY may, on account of subsequently discovered evidence, withhold the whole or part of any payment to such extent as may be necessary to protect itself from loss on account of: (1) Defective work not remedied; (2) Claims filed or reasonable evidence indicating possible filing of claims; (3) Failure of CONTRACTOR to make payments promptly to subcontractors or for material or labor which CITY may pay as an agent for the CONTRACTOR; or (4) Damages to another contractor or subcontractor. When the above grounds are removed, or CONTRACTOR provides a surety bond satisfactory to CITY which will protect CITY in the amount withheld because of said grounds, CITY will release the amounts withheld. Section 6. Responsibilities A. CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of all materials, construction, installation and other services furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in the installation and construction of the Project components to conform as shown in the Project drawings and specifications. B. Neither CITY's review, approval or acceptance of, nor payment for any of the services required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR's negligent performance of any of the services furnished under this Agreement. C. The rights and remedies of CITY under this Agreement are as provided by law. Section 7. Time for Performance A. CONTRACTOR shall perform all services as provided for under this Agreement in a proper, efficient, timely, and professional manner in accordance with CITY'S requirements. The time for performance under this Agreement is Sixty (60) calendar days. Accordingly, CONTRACTOR shall complete all work related to the Project on or before the 60th calendar day following the date of CITY’S written notice to proceed to CONTRACTOR. Construction Services Agreement (Project # ENG-2019-007) Page 4 B. In the event CONTRACTOR's performance of this Agreement is delayed or interfered with by acts of the CITY or others, CONTRACTOR may request an extension of time for the performance of same as hereinafter provided, but shall not be entitled to any increase in fee or price, or to damages or additional compensation as a consequence of such delays. C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to CONTRACTOR, unless CONTRACTOR shall have made written request upon CITY for such extension within forty-eight (48) hours after the cause for such extension occurred, and unless CITY and CONTRACTOR have agreed in writing upon the allowance of additional time to be made. D. CONTRACTOR understands and agrees that time is of the essence of this contract, and that for each day of delay beyond the number of calendar days agreed upon for the completion of the work herein specified and contracted for (after due allowance for such extension of time as may otherwise be provided for extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to $1,500 per day. E. In case CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the City, or if CONTRACTOR fails to comply with the orders of the CITY, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds may be notified in writing by CITY and directed to complete the work (at CITY’S sole discretion), and a copy of said notice shall be delivered to CONTRACTOR. After receiving said notice of abandonment, CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the CITY or the Surety on the performance bond, or another contractor in completion of the work; and CONTRACTOR shall not receive any rental or credit therefor, it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. Nothing in this section shall be deemed a waiver of any remedy available to the CITY under this Agreement and the CITY shall retain all remedies upon default provided in Section 14 herein. (1) In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within Ten (10) days after service such notice, then the CITY may provide for completion of the work in either of the following elective manners: a. The CITY may employ such force of labor and use such machinery, equipment, tools, materials and supplies as said CITY may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the CITY out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the CONTRACTOR and/or its Surety shall pay the amount of such excess to the CITY; or b. The CITY under sealed bids, when and in the manner required by law, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this Agreement. In the case of any increase in cost to the CITY under the new contract as compared to what would have been the Construction Services Agreement (Project # ENG-2019-007) Page 5 cost under this Agreement, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefor. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this Agreement, the CONTRACTOR and/his Surety shall be credited therewith. Section 8. Ownership of Project; Bill of Sale A. CONTRACTOR warrants that title to all work, including all equipment and materials incorporated into the Project, will pass to CITY no later than the time of final payment. CONTRACTOR further warrants that upon payment by CITY, all Work for which payments have been received from CITY shall be free and clear of liens, claims, security interests or other encumbrances in favor of CONTRACTOR or any other person or entity whatsoever. B. CONTRACTOR agrees to assign to CITY at the time of completion of the Scope of Services all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees to perform the Project in such manner to preserve all manufacturer’s warranties. If necessary as a matter of law, CONTRACTOR may retain the right to enforce directly any such manufacturers’ warranti es during the one year period following the date of acceptance of the Project by City. Section 9. Termination A. CITY may suspend or terminate this Agreement for cause or without cause at any time by giving written notice to CONTRACTOR. In the event suspension or termination is without cause, payment to CONTRACTOR, in accordance with the terms of this Agreement, will be made based on services reasonably determined by CITY to be satisfactorily performed to the date of suspension or termination. Such paymen t will be due upon delivery of all instruments of service to CITY. B. If CITY requires a modification of this Agreement with CONTRACTOR, and in the event CITY and CONTRACTOR fail to agree upon a modification to this Agreement, CITY shall have the option of terminating this Agreement and CONTRACTOR's services hereunder at no additional cost other than the payment to CONTRACTOR, in accordance with the terms of this Agreement, for the services reasonably determined by CITY to be properly performed by CONTRACTOR prior to such termination date. Section 10. Insurance A. CONTRACTOR shall during the term hereof maintain in full force and effect the following insurance: (1) a comprehensive general liability policy of insurance for bodily injury, death and property damage insuring against all claims, demands or actions relating to the CONTRACTOR’s performance of services pursuant to this Agreement with a minimum combined single limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate for injury to persons (including death), and for property damage; and (2) a policy of automobile liability insurance covering any vehicles owned and/or operated by CONTRACTOR, its officers, agents, and employees, and used in the performance of this Agreement with policy limits of not less than $500,000.00 combined single limit and aggregate for bodily injury and property damage; and Construction Services Agreement (Project # ENG-2019-007) Page 6 (3) statutory Worker’s Compensation Insurance at the statutory limits and Employers Liability covering all of CONTRACTOR’s employees involved in the provision of services under this Agreement with policy limit of not less than $500,000.00. B. All insurance and certificate(s) of insurance shall: (1) provide for at least thirty (30) days prior written notice to CITY for cancellation or non - renewal of the insurance; and (2) name CITY, its officers, and employees as additional insureds as to all applicable coverage with the exception of Workers Compensation Insurance; and (3) provide for a waiver of subrogation against CITY for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. C. All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service. D. A certificate of insurance evidencing the required insurance and all endorsements shall be submitted prior to commencement of services. Contractor shall provide written notice to CITY of any material change of or to the insurance required herein. Section 11 . Indemnification. CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR, ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO NEGLIGENCE OF CITY, IN WHOLE OR IN PART, IN WHICH CASE CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF COMPETENT JURISDICTION). CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. Section 12. Assignment Construction Services Agreement (Project # ENG-2019-007) Page 7 CONTRACTOR shall not assign or sublet this Agreement, or any part thereof, without the prior written consent of CITY. Section 13. Applicable Laws CONTRACTOR shall comply with all Federal, State, County and Municipal laws, ordinances, regulations, safety orders, resolutions and building codes relating or applicable to services to be performed under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said court Section 14. Default of CONTRACTOR In the event CONTRACTOR fails to comply or becomes disabled and unable to comply with the provisions of this Agreement as to the quality or character of the service or time of performance, and the failure is not corrected within ten (10) days after written notice by CITY to CONTRACTOR, CITY may, at its sole discretion without prejudice to any other right or remedy: A. Terminate this Agreement and be relieved of the payment of any further consideration to CONTRACTOR except for all work determined by CITY to be satisfactorily completed prior to termination. Payment for work satisfactorily completed shall be for actual costs, including reasonable salaries and travel expenses of CONTRACTOR to and from meetings called by CITY at which CONTRACTOR is required to attend, but shall not include any loss of profit of CONTRACTOR. In the event, of such termination, CITY may proceed to complete the services in any manner deemed proper by CITY, either by the use of its own forces or by resubletting to others. B. CITY may, without terminating this Agreement or taking over the services, furnish the necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of CONTRACTOR. Section 15. Adjustments in Services No claims for extra services, additional services or changes in the services will be made by CONTRACTOR without a written agreement with CITY prior to the performance of such services. Section 16. Execution Becomes Effective This Agreement will be effective upon signing of the Agreement by authorized representatives of CONTRACTOR and CITY. Section 17. Agreement Amendments This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of this Agreement which have not been incorporated herein. This Agreement may only be modified, amended, supplemented or waived by a written instrument executed by the parties except as may be otherwise provided therein. Section 18. Severability. Construction Services Agreement (Project # ENG-2019-007) Page 8 In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. Section 19. Independent Contractor. In satisfying the conditions of and providing the services under this Agreement, CONTRACTOR is acting independently, and CITY assumes no responsibility or liabilities to any third party in connection with CONTRACTOR’s actions. All services to be performed by CONTRACTOR pursuant to this Agreement shall be in the capacity of an independent contractor and not as an agent or employee of CITY. CONTRACTOR shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are to be performed, subject to the terms of this Agreement. There is no intended third-party beneficiary to this Agreement. Section 20. Right-Of-Access. CITY will obtain and/or furnish right-of-access on any project site for CONTRACTOR to perform any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services. CONTRACTOR will take reasonable precautions to minimize damage to the personal or real property in the performance of such surveys, tests, studies and investigations. Section 21. Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If to CITY: City Manager Attn: Jerry Ducay City of Colleyville 100 Main Street Colleyville, Texas 76034 With copy to: Whitt L. Wyatt, City Attorney 3710 Rawlins Street Suite 1000 Dallas, Texas 75219 If to CONTRACTOR: Scott Beck Construction, Inc. Attn: Mike Nance Project Manager 4028 Rufe Snow Drive North Richland Hills, Texas 76180 Section 22. Counterparts This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the Construction Services Agreement (Project # ENG-2019-007) Page 9 same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. Section 23. Recitals; Exhibits. All recitals and exhibits attached hereto are incorporated and made a part hereof for all purposes. Section 24. Survival of Obligations. Any of the representations and obligations of the parties, as well as any rights and benefits of the parties pertaining to a period of time following the termination of this Agreement shall survive termination. Section 25. Sales and Use Taxes CONTRACTOR understands and acknowledges that CITY is a governmental entity and exempt from the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project or otherwise incorporated into the Project. CITY agrees to provide CONTRACTOR such documentation as may otherwise be required by state law to allow CONTRACTOR to avoid payment of sales and uses taxes for materials and equipment with respect to the Project to the extent allowed by law. ***Signature page to follow*** Construction Services Agreement (Project # ENG-2019-007) Page 10 EXECUTED on July 16, 2019 CITY OF COLLEYVILLE, TEXAS By:_____________________________________ Jerry Ducay, City Manager ATTEST: _________________________________ Christine Loven, City Secretary APPROVED AS TO FORM: ________________________________ Whitt L. Wyatt, City Attorney Staff:NF:Date:July 11, 2019:v4.2019 EXECUTED on this the ____ day of ____________________, 20___. CONTRACTOR Scott Beck Construction, Inc. By: _____________________________________ Mike Nance Project Manager Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 07/11/2019 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Scott Beck Construction N. Richland Hills, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Colleyville General Contract ENG-2019-007 2019-515532 07/11/2019 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 X My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.39f8039cwww.ethics.state.tx.usForms provided by Texas Ethics Commission City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4d Agenda Date 7/16/2019 Number Resolution R-19-4401 Type Resolution Department Engineering Title Denial of a bid submittal with Intermountain Slurry Seal, Inc, for the 2019 Micro- Surface Project, and authorizing staff to re-bid the project for Fiscal Year 2020 Strategic Plan 3.1 Upgrade the condition of major roads and neighborhood streets 3.4 Thoroughly plan for future capital investments and associated costs Explanation Reading and Public Hearing The City received one (1) sealed bid, which was opened and publicly read aloud on July 3, 2019 for the 2019 Micro-Surface Project. The sole bid submittal includes the following statement, “This bid includes the stipulation that Intermountain will try to work this project into our existing 2019 season construction schedule. However, if we can’t fit it in our 2019 schedule, it will be addressed in our 2020 Paving Schedule (April 1, 2020 to September 30, 2020).” Staff recommends denial of this bid submittal and seeks authorization to re-bid this project in a December 2019 to January 2020 timeframe, which should provide additional bidders, competitive pricing, and proper scheduling. Public notification of the invitation for bids was advertised in the Fort Worth Star- Telegram on May 19, May 26, June 2, June 9, and June 16, 2019. The notice to bidders and bid packet were posted on CivCast for free downloading and distributed to the Dodge Lead Center, BlueBook Building and Construction Network, and Construct Connect, which includes ISqFt, CMD, CDC, and Bid Clerk. Additionally, staff directly notified a list of local contractors who may be interested in the bid opportunity. The project had 32 plan holders, of which 2 were engineers, 6 general contractors, 3 manufacturer, 3 other, 4 plan rooms, 9 sub-contractors, and 5 suppliers. Financial Impact Staff believes re-bidding this project will significantly increase options. Recommendation Denial City Council Agenda Briefing 4d City of Colleyville Page 2 Attachments 1.2019 Micro-Surface Presentation 2.Micro-Surface - Bid Tabs 4d. 2019 Micro-Surface Project •Denial of a bid submittal with Intermountain Slurry Seal, Inc, for the 2019 Micro-Surface Project, and authorizing staff to re-bid the project for fiscal year 2020. Summary of bids received 4d. Bid Summary –2019 Micro-Surface Project Contractor Base Bid Intermountain Slurry Seal, Inc.$ 207,712.00 •The sole bid submittal includes the following statement, “This bid includes stipulation that Intermountain will try to work this project into our existing 2019 season construction schedule. However, if we can’t fit in our 2019 schedule, it will be addressed in our 2020 Paving Schedule (April 1, 2020 to September 30, 2020).” CITY OF COLLEYVILLE 2019 MICRO‐SURFACE PROJECT7/16/2019NO. DESCRIPTIONUNIT QUANTITY UNIT PRICE TOTAL PRICE1 Mobilization and Bonds LS 1 10,000.00$        10,000.00$                      2 Traffic Control LS 1 3,000.00$          3,000.00$                        3Micro‐Surfacing, including removing raised pavement markers, all thermoplastic striping, furnishing, hauling, preparing, and placing materials; and equipment, labor, tools, and incidentalsSY 45,600 4.27$                  194,712.00$                   Totals:207,712.00$                   Bid Total Submitted207,712.00$                  BID ITEMS Intermountain Slurry Seal, Inc.  City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5 Agenda Date 7/16/2019 Type Report Department Finance Title Monthly Financial Report - June 30, 2019 Explanation General Fund As of June 30, 2019, the general fund earned $22,058,575 out of the $24,110,961 budgeted revenues and incurred $16,832,394 out of the $24,044,488 budgeted expenditures. Ad Valorem tax revenue Historically, about 96% of the budgeted Ad Valorem tax revenue is collected by February. As of June 30, 2019, the City collected $14,637,733 or 102.2% of the budgeted revenue of $14,322,575. Franchise Fee revenues The majority of franchise fee revenue is received on a quarterly or annual basis starting in January. As of June 30, 2019, the City collected $2,077,529 or 98.69% of the budgeted Franchise fee revenue of $2,105,000. The franchise fee activity is 6.35% above the same month last year. Sales tax revenue In accordance with Generally Accepted Accounting Standards, revenues should be recorded in the period in which they were earned. As of June 30, 2019, the City received $2,219,834 in general fund sales tax revenue out of the budgeted $3,903,292, a .26% increase from the prior year. That revenue was earned October through April. The City's sales tax receipts for July 2019 are down 5.36% from the same period last year, and have a decrease of 0.43% year-to-date.Utility Fund As of June 30, 2019, the Utility fund earned $8,933,565 in revenues and incurred $8,396,526 in expenditures. The base rate revenues are in line with budget. City Council Agenda Briefing City of Colleyville Page 2 FY19 Budget YTD Revenues Water - Base Rate $1,692,467 $1,334,669 Water – Volumetric Rate 9,794,756 3,955,628 Wastewater - Base Rate 1,281,578 944,330 Wastewater - Volumetric Rate 3,299,803 2,392,151 Debt Service Fund As of June 30, 2019, the Debt Service Fund paid the annual fire engines lease payment and ambulance lease payment. February debt payments reflect the payment of this year's portion of the principal and the first interest payment. The second interest payment is due in August. Most of the Ad Valorem tax collections take place between December and February. Year to date, $827,457 has been collected. Drainage Fee Fund As of June 30, 2019, the Drainage Fee Fund spent $556,346 out of its $771,136 expense budget, and earned $776,301 in revenues, which is 79.83% of the budgeted revenue of $972,448. Attachments 1.Monthly Financial Report - June 2019 2.Sales Tax Report 3.June 2019 - Monthly Financial Report Presentation 1 GENERAL FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 6/30/2019 USED Revenues 24,110,961 22,058,575 91.49% Expenditures 24,044,488 16,832,394 70.01% Revenues over expenditures $66,473 5,226,181 GENERAL FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 6/30/2019 RECEIVED 6/30/2018 PRIOR YEAR Current Taxes 14,242,575 14,563,901 102.26%14,404,061 1.11% Delinquent Taxes 25,000 20,095 80.38%65,609 -69.37% Penalty & Interest 55,000 53,736 97.70%59,932 -10.34% TOTAL AD VALOREM TAXES 14,322,575 14,637,733 102.20%14,529,602 0.74% Oncor Electric 890,000 927,038 104.16%890,388 4.12% Tri-County Electric 105,000 114,793 109.33%105,858 8.44% Atmos Gas 350,000 480,576 137.31%401,952 19.56% AT&T 60,000 37,377 62.29%42,271 -11.58% Verizon/Others 65,000 55,083 84.74%54,973 0.20% Refuse/Recycling 160,000 131,087 81.93%116,918 12.12% Cable TV 475,000 331,575 69.81%341,181 -2.82% TOTAL FRANCHISE TAXES 2,105,000 2,077,529 98.69%1,953,541 6.35% 1 Cent Sales Tax 3,903,292 2,219,834 56.87%2,214,148 0.26% Mixed Beverage Tax 105,000 49,131 46.79%58,339 -15.78% TOTAL SALES TAXES 4,008,292 2,268,965 56.61%2,272,487 -0.16% Building 625,000 545,721 87.32%621,612 -12.21% Plumbing 57,600 44,912 77.97%48,648 -7.68% Mechanical 48,000 33,660 70.12%37,034 -9.11% Electrical Permits 57,600 44,882 77.92%53,376 -15.91% City License 46,000 36,500 79.35%37,300 -2.14% Building Plan Review Fee 88,000 98,304 111.71%77,397 27.01% New Business 7,200 5,000 69.44%5,200 -3.85% Sign Permit 8,000 6,000 75.00%5,925 1.27% Fence Permit 15,000 10,975 73.17%11,626 -5.60% Fire Permits 8,000 14,020 175.25%6,420 118.38% Irrigation Permit 15,000 8,400 56.00%11,187 -24.91% TOTAL LICENSES & PERMITS 975,400 848,375 86.98%915,725 -7.35% City of Colleyville General Fund Monthly Financial Report As of 06/30/2019 - End of 75% of the Fiscal Year 2 GENERAL FUND - CONTINUED RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 6/30/2019 RECEIVED 6/30/2018 PRIOR YEAR Court Fines 750,000 432,731 57.70%478,154 -9.50% Alarm Fees 55,000 39,723 72.22%40,518 -1.96% Library Fines 17,604 14,274 81.08%14,605 -2.27% TOTAL FINES 822,604 486,728 59.17%533,277 -8.73% Plat Fee/Site Plan/Landscaping Plan Fee 10,500 5,870 55.90%9,398 -37.54% Re-zoning 11,000 3,200 29.09%11,807 -72.90% Board of Adjustment 2,000 675 33.75%1,475 -54.24% Sale of Material 100 - 0.00%268 -100.00% Weed Mowing 6,000 6,972 116.20%2,920 138.76% Ambulance 345,000 263,379 76.34%264,367 -0.37% Recreation Program 195,000 181,460 93.06%202,515 -10.40% Credit Card Fee Revenue 16,000 13,258 82.86%10,900 21.63% Engineering & Inspection 15,000 4,844 32.29%4,826 0.37% Material Testing 8,000 2,274 28.42%2,823 -19.46% Lot Drainage Insp Fee 17,000 12,375 72.79%15,875 -22.05% Field Use Charge 21,500 22,850 106.28%21,930 4.20% Library Building Rental - 240 0.00%- 0.00% Colleyville Center Rental 230,000 133,275 57.95%142,901 -6.74% Non-Resident Fee Parks 40,000 47,360 118.40%43,355 9.24% Transfer from Utility Fund 226,117 226,117 100.00%196,920 14.83% Transfer from TIF 159,390 159,390 100.00%210,377 -24.24% TOTAL CHARGES FOR SERVICE 1,302,607 1,083,538 83.18%1,142,657 -5.17% Keller Court 260,538 159,515 61.23%130,269 22.45% SRO Officer Reimb 103,945 103,945 100.00%98,996 5.00% TOTAL INTERGOVERNMENTAL 364,483 263,460 72.28%229,265 14.92% Sale of Surplus Property 5,000 14,116 282.32%34,396 -58.96% Interest Income 55,000 208,269 378.67%50,249 314.47% Miscellaneous 60,000 87,337 145.56%50,525 72.86% Antenna Lease 90,000 82,526 91.70%84,251 -2.05% Grant Proceeds - - 0.00%41,850 -100.00% TOTAL MISCELLANEOUS 210,000 392,248 186.78%261,271 50.13% TOTAL GENERAL FUND REVENUES 24,110,961 22,058,575 91.49%21,837,826 1.01% TOTAL PERCENT FY 2019 THROUGH THROUGH INCREASE INCREASE BUDGET 6/30/2019 6/30/2018 (DECREASE)(DECREASE) RESIDENTIAL BLDG PERMITS 115 95 131 (36)-27.48% COMMERCIAL BLDG PERMITS 7 3 0 3 100.00% GENERAL FUND EXPENDITURES EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 6/30/2019 EXPENDED COMPLETE REMAINING 6/30/2018 Personnel services 15,336,809 10,476,164 68.31%75.00%4,860,645 10,466,871 Contractual Services 5,379,345 3,413,091 63.45%75.00%1,966,254 3,373,581 Supplies 1,299,628 928,433 71.44%75.00%371,195 420,151 Capital Outlay 14,000 - 0.00%75.00%14,000 7,516 Transfer to other fund 2,014,706 2,014,706 100.00%75.00%- 2,014,706 TOTAL EXPENDITURES 24,044,488 16,832,394 70.01%75.00%7,212,094 16,282,825 3 UTILITY FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 6/30/2019 USED Revenues 16,405,604 8,933,565 54.45% Expenditures 16,405,604 8,396,526 51.18% Revenues over expenditures - 537,039 UTILITY FUND RECEIVED PERCENT RECEIVED EXPENDED FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 6/30/2019 RECEIVED 6/30/2018 PRIOR YEAR Water - Base Rate 1,692,467 1,334,669 78.86%1,344,729 -0.75% Sewer - Base Rate 1,281,578 944,330 73.68%965,501 -2.19% Water - Volumetric Rate 9,794,756 3,955,628 40.39%5,897,063 -32.92% Sewer - Volumetric Rate 3,299,803 2,392,151 72.49%2,226,336 7.45% Sewer Installation 15,000 8,900 59.33%12,400 -28.23% Water Installation 42,000 28,210 67.17%35,330 -20.15% Engineering & Development Charges 5,000 6,524 130.47%11,542 -43.48% Penalties 200,000 122,502 61.25%157,043 -21.99% Sale of Material - 1,439 0.00%7,008 -79.47% Miscellaneous 15,000 11,440 76.27%17,281 -33.80% TOTAL OPERATING INCOME 16,345,604 8,805,792 53.87%10,674,232 -17.50% Sale of Surplus Property - - 0.00%8,418 -100.00% Interest Income 60,000 127,773 212.95%63,971 99.74% TOTAL NON-OPERATING INCOME 60,000 127,773 212.95%72,389 76.51% TOTAL INCOME 16,405,604 8,933,565 54.45%10,746,621 -16.87% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 6/30/2019 6/30/2018 (DECREASE)(DECREASE) GALLONS OF WATER SOLD 1,002,982,300 1,500,670,900 (497,688,600)-33.16% NUMBER OF WATER CUSTOMERS 10,663 10,126 537 5.30% UTILITY FUND EXPENSES EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 6/30/2019 EXPENDED COMPLETE REMAINING 6/30/2018 Personnel Services 2,041,194 1,316,588 64.50%75.00%724,606 1,341,333 Contractual services 13,667,521 6,585,576 48.18%75.00%7,081,945 6,196,171 Supplies 245,386 122,716 50.01%75.00%122,670 110,376 Debt Service - - 0.00%75.00%- 156,913 Capital Outlay 100,000 20,142 20.14%75.00%79,858 11,147 Transfers to other funds 351,503 351,503 100.00%75.00%- 322,306 TOTAL EXPENSES 16,405,604 8,396,526 51.18%75.00%8,009,078 8,138,246 As of 06/30/2019 - End of 75% of the Fiscal Year City of Colleyville Utility Fund Monthly Financial Report 4 DEBT SERVICE FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 6/30/2019 USED Revenues 1,859,940 1,990,282 107.01% Expenditures 1,859,940 1,805,526 97.07% Revenues over expenditures - 184,755 DEBT SERVICE FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 6/30/2019 RECEIVED 6/30/2018 PRIOR YEAR Current taxes 682,115 816,787 119.74%812,918 0.48% Delinquent taxes 5,000 1,137 22.75%5,052 -77.49% Penalty & interest 5,000 3,014 60.29%4,209 -28.38% Interest Income 5,000 6,518 130.36%367 1675.96% TOTAL AD VALOREM TAX & INTEREST 697,115 827,457 118.70%822,546 0.60% Transfer from CCCPD 509,100 509,100 100.00%501,846 1.45% Transfer from TIF 653,725 653,725 100.00%654,200 -0.07% TOTAL TRANSFERS 1,162,825 1,162,825 100.00%1,156,046 0.59% TOTAL REVENUE & USE OF FUND BAL 1,859,940 1,990,282 107.01%1,978,592 0.59% DEBT SERVICE FUND EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 6/30/2019 EXPENDED COMPLETE REMAINING 6/30/2018 Bond & Interest Payments 1,644,628 1,590,653 96.72%75.00%53,975 1,559,435 Leases (Fire Engine & Ambulance)215,312 214,873 99.80%75.00%439 342,812 TOTAL EXPENSES 1,859,940 1,805,526 97.07%75.00%54,414 1,902,247 City of Colleyville Debt Service Fund Monthly Financial Report As of 06/30/2019 - End of 75% of the Fiscal Year 5 DRAINAGE FEE FUND ACTIVITY FY 2019 YTD PERCENT FY 2019 AS OF OF BUDGET SUMMARY BUDGET 6/30/2019 USED Revenues 972,448 776,301 79.83% Expenditures 771,136 556,346 72.15% Revenues over expenditures 201,312 219,956 DRAINAGE FEE FUND RECEIVED RECEIVED FY 2019 YTD PERCENT FY 2018 YTD PERCENT FY 2019 AS OF OF BUDGET AS OF CHANGE OVER REVENUE SOURCE BUDGET 6/30/2019 RECEIVED 6/30/2018 PRIOR YEAR Drainage Revenues 956,760 747,592 78.14%739,269 1.13% Other revenues (Interest, penalty,..)15,688 28,709 183.00%26,963 6.48% TOTAL REVENUES 972,448 776,301 79.83%766,232 1.31% DRAINAGE FEE FUND EXPENDED EXPENDED PERCENT PERCENT OF FY 2018 YTD FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF BUDGET 6/30/2019 EXPENDED COMPLETE REMAINING 6/30/2018 Personnel Services 462,669 314,631 68.00%75.00%148,038 297,457 Contractual Services 134,840 72,836 54.02%75.00%62,004 55,655 Supplies 47,957 46,238 96.42%75.00%1,719 33,455 Debt Service 125,670 122,641 97.59%75.00%3,029 120,771 Transfers to other funds - - 75.00%- 19,032 TOTAL EXPENSES 771,136 556,346 72.15%75.00%214,790 526,370 As of 06/30/2019 - End of 75% of the Fiscal Year City of Colleyville Drainage Fee Fund Monthly Financial Report Month Earned January February March April May June July August September Total GRAND Month Received March April May June July August September October November for Monthly Report March April May June July August September September September September TOTAL FY2018 245,364$ 250,607$ 418,961$ 284,112$ 316,927$ 404,660$ 287,843$ 302,986$ 372,176$ 963,005$ 3,898,264$ FY2019 266,648$ 262,167$ 382,725$ 299,555$ 299,940$ 2,520,676$ $ Change 21,284$ 11,560$ (36,236)$ 15,443$ (16,987)$ % Change 8.67%4.61%-8.65%5.44%-5.36% Month Earned January February March April May June July August September Month Received March April May June July August September October November Monthly Report March April May June July August September September September FY2018 1,259,991$ 1,510,598$ 1,929,559$ 2,213,672$ 2,530,599$ 2,935,259$ 3,223,102$ 3,526,088$ 3,898,264$ FY2019 1,275,859$ 1,537,770$ 1,920,303$ 2,220,735$ 2,519,773$ $ Change 15,868$ 27,172$ (9,256)$ 7,063$ (10,825)$ % Change 1.26%1.80%-0.48%0.32%-0.43% Ten Years Cumulative General Fund - 1 Cent Sales Tax General Fund Sales Tax Revenue Ten Years General Fund - 1 Cent Sales Tax by Month $275,000 $280,000 $285,000 $290,000 $295,000 $300,000 FY2018 FY2019 TOTAL $284,112 $299,555 June Monthly Report (April SalesTax) $2,210,000 $2,212,000 $2,214,000 $2,216,000 $2,218,000 $2,220,000 $2,222,000 FY2018 FY2019 TOTAL $2,213,672 $2,220,735 Cumulative June Monthly Report (October-June SalesTax) Monthly Financial Report June 2019 City Council Meeting July 16, 2019 Agenda Item - Items not for council action General Fund Highlights: •Property Taxes: At 102.26% of the budget. On track with historical trend. •1 cent sales tax: Revenue earned October through May is up 0.30% •Franchise Fees: Major activity starts January through annual and quarterly payments. YTD collections are 5.8% above last year’s. General Fund Sales Tax Revenue Utility Fund Highlights: •Base rate: On track with budget •Water and wastewater volumetric rates are pass through rates •Residential sewer winter Average: December, January, and February Debt Service Fund Highlights: •Property Taxes: On track with historical trend. •Lease-purchase payments: •Fire engine payments made •Ambulance payment made in June •Bond payments: •Principal & first interest payment - made •Second interest payment – due in August Drainage Fund Highlights: •Drainage fee revenues: Up 1.13%. At 78.14% of the budget. •Expenditures: On track with budget City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 7/16/2019 Number Ordinance O-19-2086 Type Ordinance Department Community Development Title Consideration of a zoning change from the AG Agricultural zoning district to the RE Single Family Estate Residential zoning district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case ZC19-006 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Second Reading and Public Hearing The applicant was present at the first reading and indicated the RE zoning would be satisfactory with variances to the side setback requirements. The ordinance has been updated to reflect the RE zoning. First Reading and Public Hearing Grayson Ceballos, the applicant, has submitted a request for a zoning change from the AG Agricultural District to the R-40 Single Family Residential district on a portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition, being approximately 1.676 acres. The purpose is to rezone from the AG district to the R-40 Single Family Residential district to allow for a consistent zoning on a single-family residential lot. There are no new lots proposed. Existing Conditions/Background:The subject property, 6260 Pool Road, is located on the west side of Pool Road north of the intersection of Highland Meadow Drive and Pool Road. An Amending Plat was approved and filed in April 2019 creating a 2.94 acre lot. The subject property has both AG & R-40 zoning and is currently undeveloped. The lot previously had a house, but it has been removed. Proposed Zoning: Request– The applicant requests to rezone the property from AG to R-40 zoning, a portion of the platted lot. The applicant desires to build a new single-family home. The minimum standards for the R-40 zoning district are as follows: Minimum Lot Size:40,000 Minimum Lot Width:150 feet Minimum Lot Depth:150 feet City Council Agenda Briefing 6a City of Colleyville Page 2 Front Building Line:40 feet Side Building Line:15 feet Rear Building Line:25 feet Maximum Lot Coverage:20 percent Max. Impervious Lot Coverage:50 percent Analysis: The applicant is requesting the zoning change because the current property has both AG & R-40 zoning. The AG zoning requires side yard setbacks of 25 feet while the R-40 zoning requires side yard setbacks of 15 feet. The change to the R-40 district would allow for additional buildable area for when a new single-family residential home is constructed. The current size of the property complies with all the minimum standards of the R-40 Single-Family Residential zoning. Surrounding Development: The properties to the north and south are zoned AG Agricultural district. A singular property to the south has R-20 zoning. The properties to the west are zoned R-20 Single-family residential district. Property to the east is located in the City of Grapevine across the street on Pool Road. The surrounding lots have developed with single family residences. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property for single-family residential development. The proposed R-40 zoning does not conflict with any portion of the comprehensive plan. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. Staff has received one (1) formal response in opposition. Staff Recommendation: Staff recommends approval of the request. The proposed zoning meets the intent of the residential designation assigned in the Destination Colleyville comprehensive plan. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the request at their June 10, 2019 meeting by a vote of 4-0. Financial ImpactThere is no fiscal impact to the City of Colleyville with this item. Recommendation Approve City Council Agenda Briefing 6a City of Colleyville Page 3 Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Zoning Exhibit 5.Site Plan 6.Approved Amending Plat 7.Notification Map 8.Notification List 9.Property Owner Notification 10.Opposition Letter 11.Ordinance O-19-2086 2600 6230 2509 2504 2504 25082506 2507 2505 2508 62502505 2513 2608 6300 6260 POOL ROADAerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 2600 2501 2617 6230 2509 2504 2504 6409 2621 25082506 6405 2613 2507 2509 2601 2609 2500 2502 6401 6315 2605 2503 2505 2508 62502505 2513 2608 6300 6260 POOL ROADF L I N T L O C K CO URT HI GHLAND MEADOW DRI VE R-20 R-20 R-20 R-20 AG R-40 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 2508 2507 6308 2600 6107 2501 2617 2405 6408 6230 2509 2504 2605 2406 2504 26012403 6409 6404 2621 2501 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6300 2500 2604 2404 26032505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 2509 6316 2503 2512 2505 6201 2508 62502505 2513 2608 6300 6260 POOL ROADHE A T H E R G LE N N COURTREGIMENT PLACEH I G H L A N D MEADOW DRIVE F L I N T L O C K CO URT INDEPENDENCE R O A D Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property Residential Open Space; Parks POINT OFBEGINNINGOU OU OU OU OU OU OU OU OU OU OU OU OU 2019.2.76DRAWN: G.L.C. CHECKED: T.M. DATE: 04/23/2019 JOB NO.: SCALE: 1" = 30'30'0 15' 30'60'SURVEYOR'S NOTES:1. Bearings and distances are based on the State Plane Coordinate System, TexasNorth Central Zone (4202) North American Datum of 1983 (NAD 83)(USFoot) with a combined scale factor of 1.00012.2. This property lies within Zone "X" (Unshaded) of the Flood Insurance RateMap for Tarrant County, Texas and Incorporated Areas, map no. 48439C0095K, with an effective date of September 25, 2009, via scaled map location andgraphic plotting.3. Currently Zoned :AG - Proposed Zoning - R-40NOTE REGARDING UTILITIESUtility locations are per observed evidence only.PROPERTY DESCRIPTION:Being a portion of Lot 1R-2, Block 1 of MOCKINGBIRD HILL ADDITION, an addition to the City of Colleyville, Tarrant County,Texas, according to the Plat thereof recorded in Document No. D219067053 of the Plat Records of Tarrant County, Texas and beingmore particularly described by metes and bounds as follows:BEGINNING at a 5/8 inch rebar found at the southwest corner of said Lot 1R-2, same being the southeast corner of Lot 2, Block 1Heritage Colony, an addition to the City of Colleyville, as recorded in Cabinet A, Page 2403, Plat Records, Tarrant County, Texasand lying on the north line of Lot 1, Block 1, Victorian Forest Estates, an addition to the City of Colleyville, as recorded in CabinetA, Page 3324, Plat Records, Tarrant County, Texas;THENCE North 00 degrees 54 minutes 28 seconds West departing the north line of said Lot 1, with the east line of said Lot 2 andcontinuing with the east line of Lot 3, of said Heritage Colony, a distance of 280.10 feet to a 1/2 inch rebar capped "ASC" found forthe northwest corner of said Lot 1R-2, and being the southwest corner of Lot 1R-1 of said Mockingbird Hill Addition;THENCE North 89 degrees 05 minutes 32 seconds East departing the east line of said Lot 3, with the south line of said Lot 1R-1, adistance of 119.55 feet to a 1/2 inch rebar capped "ASC" found for corner;THENCE South 00 degrees 54 minutes 28 seconds East with a southwest line of said Lot 1R-1, a distance of 5.00 feet to a 1/2 inchrebar capped "ASC" found for corner;THENCE North 89 degrees 05 minutes 32 seconds East with a south line of said Lot 1R-1, a distance of 8.00 feet to a 1/2 inch rebarcapped "ASC" found for corner;THENCE North 00 degrees 54 minutes 28 seconds West with a southeast line of said Lot 1R-1, a distance of 5.00 feet to a 1/2 inchrebar capped "ASC" found for corner;THENCE North 89 degrees 05 minutes 32 seconds East with the south line of said Lot 1R-1, a distance of 169.81 feet to a 5/8 inchrebar found for corner;THENCE South 00 degrees 32 minutes 28 seconds East departing the south line of said Lot 1R-1, over and through said Lot 1R-2 adistance of 180.03 feet to a 1/2 inch rebar capped "MOAK" found for corner and lying on the north line of Lot 2, Block 1,Mockingbird Hill Addition, an addition to the City of Colleyville, as recorded in Cabinet A, Page 8271, Plat Records, TarrantCounty, Texas;THENCE South 89 degrees 04 minutes 42 seconds West with the north line of said second referenced Lot 2, a distance of 100.00feet to a fence corner post found for the northwest corner of said second referenced Lot 2;THENCE South 00 degrees 32 minutes 28 seconds East with the west line of said second referenced Lot 2, a distance of 100.01 feetto a 1/2 inch rebar capped "MOAK" found for the southwest corner of said second referenced Lot 2, and lying on the north line ofsaid Lot 1;THENCE South 89 degrees 04 minutes 42 seconds West with the north line of said Lot 1, a distance of 195.56 feet to THE POINTOF BEGINNING and containing 72,988 square feet or 1.676 acres, more or less.SITELEGEND OF ABBREVIATIONSxD.R.T.C.T. DEED RECORDS, TARRANT COUNTY, TEXASxP.R.T.C.T. PLAT RECORDS, TARRANT COUNTY, TEXASxROW RIGHT OF WAYxIRS 1/2 INCH CAPPED REBAR STAMPED "ASC" SETxC.M. CONTROLLING MONUMENTxASC ARTHUR SURVEYING COMPANYVICINITY MAPNOT TO SCALE220 ELM STREET, SUITE 200 I LEWISVILLE, TX 75057 I 214.217.2544FIRM REGISTRATION NO. 10194331 I WINDROSESERVICES.COMILAND SURVEYING PLATTINGWINDROSE220 Elm St., # 200 - Lewisville, TX 75057Ph. 214.217.2544 - TFRN# 10063800arthursurveying.com Established 1986DETAIL: 1"=10'Zoning Exhibit for Zoning ChangeRequest from AG to R-40.Bryan Hill6260 Pool RoadColleyville, TX, 76034 6209 6202 2508 2507 6308 2600 6107 6207 2501 2617 2405 6408 6303 6230 2509 2504 6401 2605 2406 2504 26012403 6409 6404 2621 2501 2402 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6301 6300 6109 2500 2604 2404 2603 6307 2505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 6403 2509 6309 6305 6316 2503 2512 25056201 2508 62502505 6211 2513 2608 6300 6260 H I G H L A N D MEADOW DRIVE POOL ROADHE AT HE R GL E NN COURTREGIMENT PLACEF L I N T L O C K C O URT C ONNI E LANEINDEPENDENCE R O A D Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-006 K6260 Pool Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address LUEVANO, JAVIER A 2507 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2507 HIGHLAND MEADOW DR ALIBHAI, MANSOOR G 2682 BRENNER DR DALLAS, TX 75220 2500 FLINTLOCK CT ANTHONY, DREY 2503 HEATHER GLEN CT COLLEYVILLE, TX 76034 2503 HEATHER GLENN CT ARAB, SALMAN H 2609 INDEPENDENCE RD COLLEYVILLE, TX 76034 2609 INDEPENDENCE RD ASH, STEVEN 6308 REGIMENT PL COLLEYVILLE, TX 76034 6308 REGIMENT PL BRECHT, WILLIAM 2508 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2508 HIGHLAND MEADOW DR CAIN, CHRISTOPHER 2601 INDEPENDENCE RD COLLEYVILLE, TX 76034 2601 INDEPENDENCE RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6300 POOL RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6260 POOL RD COWEE, THOMAS J 6304 REGIMENT PL COLLEYVILLE, TX 76034 6304 REGIMENT PL CROUSER, MARK L 2621 INDEPENDENCE RD COLLEYVILLE, TX 76034 2621 INDEPENDENCE RD DEWAN, MADHUSUDAN 2501 FLINTLOCK CT COLLEYVILLE, TX 76034 2501 FLINTLOCK CT F H C TRUST 2140 HALL JOHNSON RD # 102-174 GRAPEVINE, TX 76051 2506 HIGHLAND MEADOW DR GAUTHIER, NELIDA R 2617 INDEPENDENCE RD COLLEYVILLE, TX 76034 2617 INDEPENDENCE RD GULBRANSON, JON CARLO 2605 INDEPENDENCE RD COLLEYVILLE, TX 76034 2605 INDEPENDENCE RD HEFNER, ALICIA M 2501 HEATHER GLENN CT COLLEYVILLE, TX 76034 2501 HEATHER GLENN CT HERITAGE COLONY HOMEOWNERS ASN P.O0 BOX 1122 COLLEYVILLE, TX 76034 2513 INDEPENDENCE RD HEYGOOD, MICHAEL E 2504 FLINTLOCK CT COLLEYVILLE, TX 76034 2504 FLINTLOCK CT JACOBI, JAMES A 6250 POOL RD COLLEYVILLE, TX 76034 6250 POOL RD JACOBS, DON G 2502 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2502 HIGHLAND MEADOW DR KHAN, ABDUL RASHID 6315 REGIMENT PL COLLEYVILLE, TX 76034 6315 REGIMENT PL KUMAR, RAJ 6405 REGIMENT PL COLLEYVILLE, TX 76034 6405 REGIMENT PL MARTIN, HEULIN 2407 HEATHER GLEN CT COLLEYVILLE, TX 76034 2407 HEATHER GLENN CT MILLIKEN, PEGGY 6401 REGIMENT PL COLLEYVILLE, TX 76034 6401 REGIMENT PL MUSSER, MICHAEL 2509 FLINTLOCK CT COLLEYVILLE, TX 76034 2509 FLINTLOCK CT NELSON, DANIEL A 6312 REGIMENT PL COLLEYVILLE, TX 76034 6312 REGIMENT PL REED, DAVID S 2613 INDEPENDENCE RD COLLEYVILLE, TX 76034 2613 INDEPENDENCE RD RICHARDSON, MICHAEL 2505 FLINTLOCK CT COLLEYVILLE, TX 76034 2505 FLINTLOCK CT ROUNKLES, JOSEPH 6409 REGIMENT PL COLLEYVILLE, TX 76034 6409 REGIMENT PL SANDERS, JOSEPH L 2508 FLINTLOCK CT COLLEYVILLE, TX 76034 2508 FLINTLOCK CT STONE, JACOB 2817 BROOKSHIRE DR GRAPEVINE, TX 76051 2608 HIGHLAND MEADOWS DR TEUTSCH, ROBERT 2507 HEATHER GLENN CT COLLEYVILLE, TX 76034 2507 HEATHER GLENN CT THE KIMBALL FAMILY LIVING TRUS 2505 HEATHER GLENN CT COLLEYVILLE, TX 76034 2505 HEATHER GLENN CT TORKELSON, JULIE 6300 REGIMENT PL COLLEYVILLE, TX 76034 6300 REGIMENT PL VALK, DON 4000 N MACARTHUR BLVD STE A132 IRVING, TX 75038 6230 POOL RD WAGNER, JEDEDIAH 2509 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2509 HIGHLAND MEADOW DR WRIGHT, GREGORY 6005 LANSFORD LN COLLEYVILLE, TX 76034 2600 HIGHLAND MEADOWS DR ZIMMER, WILLIAM 2509 INDEPENDENCE RD COLLEYVILLE, TX 76034 2509 INDEPENDENCE RD ZINGA, MICHAEL 2504 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2504 HIGHLAND MEADOW DR HERITAGE COLONY ADDITION P.O. BOX 1122 COLLEYVILLE, TX 76034 COURTESY NOTICE HIGHLAND MEADOWS ADDN 2101 HIGH GATE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED CEBALLOS, GRAYSON 220 ELM STREET, SUITE 200 LEWISVILLE, TX 75057 APPLICANT CITY OF GRAPEVINE 200 S. MAIN STREET GRAPEVINE, TX 76051 COURTESY NOTICE Public hearing notices were mailed out on May 22, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City»«Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, June 10, 2019 at 7:00 p.m. City Council Meetings: Tuesday, July 2, 2019 & Tuesday, July 16, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a zoning change from the AG Agricultural zoning district to the R-40 Single Family Residential zoning district. The purpose is to have a single, conforming zoning district in order to allow for a development of a single-family residential lot. No new lots are proposed. Zoning Case: ZC19-006 Applicant: Grayson Ceballos Owner: Bryan Hill Location: 6260 Pool Road Property Description: A portion of Lot 1R-2, Block 1, of the Mockingbird Hill Addition Present Zoning: AG Agricultural and R-40 Single Family Residential This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves s a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com 1 Ben Bryner To:Chris Putnam Subject:RE: 6260 Pool Road zoning case From: Chris Putnam < >   Sent: Monday, June 10, 2019 5:28 PM  To: Ben Bryner <BBryner@colleyville.com>  Cc: Richard Newton <RNewton@colleyville.com>; Jerry Ducay <JDucay@colleyville.com>  Subject: Fwd: 6260 Pool Road zoning case  Ben, Hope you are well. I live next door to the property being considered by P&Z this evening for re-zoning at 6260 Pool Road. I am unable to make tonight’s meeting but would like to formally note my objection to re-zoning this property. There are a number of questions I believe need to be adequately addressed before this case is approved. There are no public records to date of the sale of the property in question so it’s impossible to tell if it was, in fact, sold to the same owner of the original 6260 tract that fronts Pool Road. Secondly, it’s unclear why R40 zoning is even required in this case unless the applicant is requesting building setbacks that are more aggressive than those provided under the current AG zoning. If that’s the case then it would be helpful to understand where the actual house and any other structures are contemplated on the property as it has the potential to be a flag or stacked lot on the north side of the property that is adjacent to my own. We certainly don’t want to see a house in our backyard with a tight setback. Additionally, these lots are all multi-acre so it’s difficult to imagine why tighter setbacks might be required. I watched the work session on this case and there was a lot of confusion about precisely why the re-zone is even necessary, the size of the combined lots and where the home would eventually be platted. The worst case here is if there is an intent to eventually split the front lot of 6260 and the lot being considered in this case to build two separate homes. Thanks for your attention. Chris Putnam 6230 Pool Road ORDINANCE O-19-2086 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 1.676 ACRES, BEING A PORTION OF LOT 1R-2, BLOCK 1, OF THE MOCKINGBIRD HILL ADDITION, LOCATED AT 6260 POOL ROAD, FROM THE AG AGRICULTURAL DISTRICT TO THE RE SINGLE FAMILY ESTATE RESIDENTIAL DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for rezoning under Case ZC19-006; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance O-19-2086 Page 2 of 3 Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 1.676 acres, being a portion of Lot 1R- 2, Block 1, of the Mockingbird Hill Addition located at 6260 Pool Road, from the AG Agricultural district to the RE Single Family Estate Residential district, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein, and subject to the following conditions: 1. As depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-19-2086 Page 3 of 3 Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2nd day of July 2019. The second reading and public hearing being conducted on the 16th day of July 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton _____ Mayor Pro Tem Bobby Lindamood _____ Place 1, Tammy Nakamura _____ Place 5, Chuck Kelley _____ Place 3, Kathy Wheat _____ Place 6, Callie Rigney _____ Place 4, George Dodson _____ ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney Exhibit “A”- Zoning Map R40 Exhibit “B”- Zoning Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 7a Agenda Date 7/16/2019 Number Ordinance O-19-2087 Type Ordinance Department Police Title Approval of the Fiscal Year 2020 Colleyville Crime Control and Prevention District budget Strategic Plan 2.4 Demonstrate stewardship of public resources 2.1 Provide responsive, efficient city services Explanation First Reading and Public Hearing In accordance with Chapter 363 of the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must hold a public hearing on the proposed annual budget at least 100 days before the start of the fiscal year and adopt a budget at least 80 days before the start of the fiscal year. The CCCPD Board held a public hearing on the proposed FY 2020 CCCPD budget on June 18, 2019 and advertised this public hearing in the Fort Worth Star-Telegram on June 6, 2019, per the 10 day advance requirement. On July 2, 2019, the Board approved the proposed FY 2020 CCCPD budget. Upon Board approval, the CCCPD budget must be submitted to the City Council for approval or rejection within 10 days. Per Sec. 363.205(d) of the Local Government Code, the governing body may not amend the budget submitted by the Board. If the governing body rejects the budget submitted by the Board, the governing body and the Board shall meet and together amend and approve the budget before the beginning of the fiscal year. This agenda item allows for City Council consideration of the CCCPD budget. The July 16, 2019 City Council agenda item for first reading of the CCCPD budget ordinance will also serve as the required public hearing by the governing body and was advertised in the Fort Worth Star-Telegram on Friday, July 5, 2019, per the 10 day advance requirement. During the discussion of the FY 2020 proposed CCCPD budget on June 18, 2019, staff presented a complete FY 2020 budget proposal and a five-year forecast based on current information. No changes to the FY 2020 proposed CCCPD budget were requested. Financial Impact The attached proposed budget provides estimated fund balances and revenues, as well City Council Agenda Briefing 7a City of Colleyville Page 2 as a detailed list of proposed expenditures. Recommendation Approve Attachments 1.Proposed FY2020 CCCPD Budget 2.Ordinance O-19-2087 COLLEYVILLE CRIME CONTROL DISTRICT FY 2019 THROUGH FY 2024 PROJECTION ADOPTED PROJECTED PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 BEGINNING FUND BALANCE $1,325,041 $1,432,016 $1,198,706 $834,495 $802,075 $726,727 $606,704 REVENUES: 1/2 CENT SALES TAX REVENUE (+1-2.5% PROJECTED)$1,745,726 $1,745,726 $1,763,183 $1,798,447 $1,843,408 $1,889,493 $1,936,731 INTEREST INCOME $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 USE OF AVAILABLE CASH $436,950 $436,950 $370,000 $100,000 $150,000 $150,000 $120,000 TOTAL REVENUES $2,190,676 $2,190,676 $2,141,183 $1,906,447 $2,001,408 $2,047,493 $2,064,731 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 SOFTWARE - ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 SOFTWARE - EARLY WARNING/INTERNAL AFFAIRS $0 $0 $5,500 $5,500 $5,500 $5,500 $5,500 SOFTWARE - INVESTIGATIVE TOOL $0 $0 $9,750 $9,750 $9,750 $9,750 $9,750 SOFTWARE - CRIME REPORTS ANALYTICAL CRIME MAPPING $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 RECRUITING AND HIRING PROCESS $2,500 $17,500 $2,500 $2,500 $2,500 $2,500 $2,500 TRAINING - LEADERSHIP DEVELOPMENT $0 $5,000 $10,000 $10,000 $10,000 $10,000 $10,000 TRAINING - DE-ESCALATION & CRISIS INTERVENTION $0 $0 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME SCENE RESPONSE UNIT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $0 $0 $0 $0 $0 $25,000 $25,000 OFF-DUTY WEBSITE ANNUAL FEES/MAINTENANCE $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 CALEA ACCREDITATION $11,325 $11,325 $16,825 $11,450 $11,450 $16,825 $16,825 PERSONNEL: 9 POLICE OFFICERS $883,418 $883,418 $918,755 $955,505 $993,725 $1,033,474 $1,074,813 MOVE OFFICER FROM GENERAL FUND FY 2019 $100,000 $100,000 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL 2 PT PUBLIC SAFETY OFFICERS $46,432 $46,432 $48,754 $51,191 $53,751 $56,438 $59,260 MOVE OFFICER FROM GENERAL FUND FY 2020 $0 $0 $105,000 $110,250 $115,763 $121,551 $127,628 ADDITIONAL SERGEANT IN FY 2020 $0 $0 $100,000 $105,000 $110,250 $115,763 $121,551 PT ACCREDITATION COORDINATOR $0 $0 $27,000 $27,810 $28,644 $29,504 $30,389 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 EQUIPMENT: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 SWAT EQUIPMENT AND TRAINING $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 $6,150 SAFETY EQUIPMENT AND REPLACEMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 TWO RADAR SIGNS- LICENSES $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 VEHICLES: ANNUAL REPLACEMENT FUNDING $250,600 $250,600 $262,650 $291,000 $321,000 $321,000 $271,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $509,100 $509,100 $0 $0 $0 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 CAPITAL - JUSTICE CENTER DUMPSTER ENCLOSURES $45,000 $25,000 $0 $0 $0 $0 $0 REPLACE CAD/RMS SYSTEM $0 $0 $375,000 $0 $0 $0 $0 HVAC REPLACEMENT - JUSTICE CENTER (moved- General Capital $300k)$0 $0 $0 $0 $0 $0 $0 METAL ROOF COATING - JUSTICE CENTER (moved- General Capital $246K or $476 full replacement)$0 $0 $0 $0 $0 $0 $0 CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER (moved- General Capital $99k)$0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $1,987,036 $1,987,036 $2,135,394 $1,838,867 $1,926,756 $2,017,516 $2,030,505 EXCESS REVENUES OVER EXPENDITURES ^^$203,640 $203,640 $5,789 $67,580 $74,652 $29,977 $34,226 ENDING FUND BALANCE $1,091,731 $1,198,706 $834,495 $802,075 $726,727 $606,704 $520,930 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT ORDINANCE O-19-2087 ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2020 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE UPON PASSAGE BY THE CITY COUNCIL WHEREAS,the laws of the State of Texas require the Board of Directors of the Colleyville Crime Control and Prevention District to adopt a budget of projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate, and the projected ending fund balance; and WHEREAS,on July 2, 2019, the Board of Directors of the Colleyville Crime Control and Prevention District approved the following budget; and WHEREAS,the City Council determines that the passage of this Ordinance is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020 for the Colleyville Crime Control and Prevention District, a copy of which is on file in the office of the City Secretary, is hereby made a part of this Ordinance by reference and is hereby approved and adopted by the City Council of the City of Colleyville, Texas, as the official budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020 and that the City Manager is authorized to execute all contracts and agreements approved as a part of the budget. Sec. 2. THAT the budget of the fiscal year beginning October 1, 2019, and ending September 30, 2020, for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5%, is hereby fixed as follows: Ordinance O-19-2087 Page 2 of 2 Projected Revenue Received in Fiscal Year 2019 $ 2,190,676 Projected Cash on Hand as of October 1, 2019 $ 1,198,706 Revenues $ 2,141,183 Expenditures $ 2,135,394 Ending Fund Balance at September 30, 2020 $ 834,495 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 16th day of July 2019. The second reading and public hearing being conducted on the 6th day of August 2019. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 6TH DAY OF AUGUST 2019. Mayor Richard Newton Mayor Pro Tem Bobby Place 1, Tammy Nakamura Lindamood Place 3, Kathy Wheat Place 5, Chuck Kelley Place 4, George Dodson Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Whitt L. Wyatt City Attorney City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 8a Agenda Date 7/16/2019 Number Ordinance O-19-2081 Type Ordinance Department Community Development Title Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district on Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary, located at 2308 Glade Road, Case ZC19-003 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Second Reading and Public Hearing The applicant has provided copies of the deeds showing the transfer of ownership. The documents are included in the attachments. Per the discussion at the previous City Council meeting, the ordinance for this item has been amended to reflect a change of zoning to the RE Single Family 'Estate' Residential district. At the June 18, 2019 meeting, the applicant requested this item to be tabled. At the first reading, one resident came forward to speak with concerns about drainage for the area. The applicant has provided updated exhibits including the proposed grading plan for the site. First Reading and Public Hearing Greg Reid, the applicant, has submitted a request for a zoning change on Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary, being approximately 2 acres, and zoned AG Agricultural district. The purpose is to rezone from the AG district to the R-40 Single Family Residential district to allow for construction of a new single-family residential dwelling. Existing Conditions/Background: The subject property, 2308 Glade Road, resides on the north side of Glade Road between Patterson Court and Jim Mitchell Trail West. The subject property has AG zoning and is currently developed with a single family home. There is a 17.5 feet area that exists between this property and the adjacent lot to the east that is included. Proposed Zoning: Request – The applicant requests to rezone the property from AG to R-40 zoning. The applicant desires to demolish the existing home and structures and construct a new single family home. The minimum standards for the R-40 zoning City Council Agenda Briefing 8a City of Colleyville Page 2 district are as follows: Minimum Lot Size:30,000 square feet Minimum Lot Width:150 feet Minimum Lot Depth:150 feet Front Building Line:40 feet Side Building Line:15 feet Rear Building Line:25 feet Max. Lot Coverage:20% Max. Impervious Coverage:50% Analysis - The applicant is requesting the zoning to change because the current AG zoning requires side yard setbacks of 25 feet while the R-40 zoning requires side yard setbacks of 15 feet, which allows for additional buildable area for a new single family residential home. The current size of the property does comply with the all the minimum standards of the R-40 Single-Family Residential zoning. Surrounding Development: The properties to the north, south, and west are zoned R-20 Single-Family Residential zoning. The property to the east is zoned AG Agricultural zoning. The surrounding lots have developed with single family residences. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, identifies the subject property for single-family residential development. The proposed R-40 zoning does not conflict with any portion of the comprehensive plan. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, staff has received one formal response. Staff Recommendation: Staff recommends approval of the request. The proposed zoning meets the intent of the residential designation assigned in the Destination Colleyville comprehensive plan. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the request at their May 13, 2019 meeting by a vote of 6-0. Financial Impact There is no financial impact to the City. City Council Agenda Briefing 8a City of Colleyville Page 3 Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Zoning Exhibit 5.Zoning Exhibit - Revised 6.07.19 6.Sanders Recorded Deed 7.2308 Glade Road filed judgement 8.Notification Map 9.Notification List 10.Surrounding Property Owner Letter 11.Zoning Property Owner Notification 12.Ordinance O-19-2081 Recommendation 4900 4913 2306 2212 2309 4901 2406 2403 4904 5100 2313 2404 2209 2303 5006 5005 2308 2401 2400 2305 4904 2301 2317 2208 2208 4905 2302 2309 4912 5007 2304 5102 5104 5008 24002308 2307 2300 2209 2301 2300 2305GREEN HILL LANEGLADE ROAD PATTERSON LANEJIM MITCHELL TRAIL WN O R W A L K D R I V E Aerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-003 K2308 Glade Road Subject Property 4900 4913 2306 2212 2309 4901 2405 4808 5003 4809 2406 5000 48094807 2403 4904 5007 2201 2405 5105 5100 2200 2313 2404 5109 2204 2209 2303 5006 2305 5005 5107 5106 2308 4809 2309 2401 5006 4905 2400 2305 2303 4904 5101 2403 2301 2317 2401 2208 2208 5001 4905 2302 2309 4904 5002 4912 4804 5007 4900 24022304 5102 5103 4913 5104 4913 5008 5004 2400 4811 5101 4905 2308 4808 2307 5113 5108 2205 4812 4900 2300 2209 2209 2301 5005 2301 2307 2404 2500 2300 5111 2305 4908 5105 G L AD E ROADGLADE ROADGREEN HILL LANESUMMERBROOK DRIVEPATTERSON LANEJIM MITCHELL TRAIL WJIMMITCHELLTRAILED A N B U R Y D R I V E N O R W A L K D R I V E R-40 AG AG R-20 R-30 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-003 K2308 Glade Road Subject Property 4900 4913 2306 2212 2309 4901 48084809 2406 5000 2403 4904 2405 5100 2200 2313 2404 2209 2303 5006 5005 5106 2308 2401 5006 4905 2400 2305 4904 5101 2301 2317 2208 2208 4905 2302 2309 5002 4912 5007 24022304 5102 4913 5104 5008 5004 2400 4811 2308 4808 2307 2205 4812 4900 2300 2209 2209 2301 24042300 2305 5105 GLADE ROADGLADE ROADGREEN HILL LANEPATTERSON LANEJIM MITCHELL TRAIL WJIMMITCHELLTRAILEN O R W A L K D R I V E Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-003 K2308 Glade Road Subject Property Residential SITE 342-307841-19 CAUSE NO. 342-307841-19 FILED TARRANT COUNTY 7/9120191:27 PM THOMAS A. WILDER DISTRICT CLERK MARK R. SANDERS JENNIFER H. SANDERS, Plaintiffs AND § IN THE DISTRICT COURT § v. JUDY HERBSTREIT, CONNJE MCCARTY, NANCY BERES, THE UNKNOWN HEIRS OF DEANNA SUSAN GREEN SMITH, THE UNKNOWN HEIRS OF H.T. GREEN, CHRISTINE A. GREEN, KEVIN PAUL GUERSKY AND ALL UNKNOWN PARTIES CLAIMING INTEREST IN 0.1943 LOCATED ACRES AT 2308 GLADE ROAD, COLLEYVILLE, TEXAS Defendll,,t:s § § § § § § § § § § § § § § § § TARRANT COUNTY, TEXAS AGREED JUDGMENT On this day came Plaintiffs MARK R. SANDERS AND 1ENN1FER H. SANDERS ("Plaintiffs" or "Sanders") and Defendants JUDY HERBSTREIT, CONNIE MCCAR1Y, NANCY BEREs, and KEVIN PAUL GURSKY and announced by and through their respective attorneys to the Court that the parties have agreed to the entry of a final Agreed Judgmenl No jury having been demanded, all matters of facts and things in oontroVCT!)' were submitted to the CourL The Defendaots specifically admit that this Court has jurisdiction over them, over the subject matter of this suit and that venue of this lawsuit is proper in Tamm.I County, Texas. Further, Defendants do not dispute the facts stated in Plaintiffs' Original Petition, and agree that this Court issue judgment that Plaintiffs recover from Defendants Judy Hemstreit, Connie McCarty, Nancy Beres, and Kevin Paul Gursky, title to, and possession o~ the real property that is the subject of this suit as described in Exhibit "A" attached hereto (the AGRDDJUDGMENT.PAGZ I "Property") and that all right title and interest in the Property should hereby be vested in Plaintiffs. IT JS TIIEREFORE ORDERED, ADJUDGED AND DECREED that Plaintiffs recover from Defendants Judy Herbstreit, Connie McCarty, Nancy Beres, and Kevin Paul Gursky, title to, and possession of, the Property described in Exhibit "A" attached hereto, IT IS FUR1HER ORDERED, ADJUDGED AND DECREED that each party sball bear their own attorney fees and that Plaintiffs shall be taxed with costs of the court. SIGNED this q~ day of_~-~ JUDGE KIMBERLY FITZPATRICK AGREED AS TO FORM, CONTENT AND FOR ENTRY: ATTORNEYS FOR MARK R. SANDERS AND JENNIFER H. SANDERS; By: ~-w1.~ Richard M. Kilgore SBN 24000791 1 acob R. Shelton SBN 24098416 Richard M. Kilgore, Attorney & Counselor,'PLLC 1201 North Carroll Ave. Southlake, TX 76092 Phone: 817/310--0987 Fax: 817/310.0999 Email: ki] gorelaw(,iJchurtcr.nct rian E. Cho cnning, Esq. SupremeCourtNumber0000714 Chorpenning Law Co. LP A 789 South Front Street Columbus, Ohio 43206 (614) 506-3127 !:,~c!th horg,,Q_d~<>!)l_ AGREEDJUDGM£NJ'-PAGE3 A'ITORNEY FOR DEFENDANT KEVIN PAUL GURSKY; ~v-~w Toby L. Reddell " Texas Bar no. 24097127 Do La Cruz & Roddell, PLLC 408 Fourth Street, Suite B Gnham, Texas 76450 (940) S49-SSSS www.grahamattomoy.com EXHIBIT "A" METES AND BOUNDS DESCRIPTION 7,360 SQUARE FEET IN THE S. COTRAIL SURVEY, A-328 CITY OF COLLEYVILL, TARRANT COUNTY, TEXAS All that certain 7,360 square feet of land, out of the 37.90 acre tract, described in the deed to H. T. Green and Christine A. Green, recorded in Volume 1687, Page 127 in the Public Records of Tarrant County, Texas (P.R.T.C.T.), and out of Block No. 4 of the Edinburgh American Land Mortgage Company Limited Subdivision, recorded in Volume 144, Page 240 P.R.T.C.T., in the S. Cotrail Survey Survey, A-328, City of Colleyville, Tarrant County, Texas and more particularly described by metes and bounds as follows: (All bearings shown hereon are based on the east line of the plat of Lot 1, Block 1, J.M. Presley Addition, recorded in Volume 388-184, Page 40, in the Public Records of Tarrant County, Texas. ) BEGINNING at the southeast corner of said Lot I, Block I, J.M. Presley Addition, common to the southwest corner of the herein described tract, in the north right-of-way line of Glade Road (R.O.W. Varies); THENCE North -420.55' to the northeast corner of said Lot I, Block I, J. M. Presley Addition, common to the northwest corner of the herein described tract, in the south line of the Block 3, Summerbrook Addition, recorded in Document Number D 190095929 P.R.T.C.T.; THENCE East -17.50' along the south line of said Block 3, Summerbrook Addition, to the northeast corner of the hearing described tract, common to the northwest corner of Lot I, Block I, Voskamp Addition; THENCE South -420.55' along the west line of said Lot I, Block I, Voskamp Addition, to the southeast corner of the herein described tract, in the north right-of-way line of said Glade Road; THENCE West -17.50' along the north right-of-way line of said Glade Road, to the POINT OF BEGINNING and containing 7360 square feet ofland. 4900 4716 4913 4804 2306 2212 2309 4901 2405 5017 4805 4808 5003 4809 2406 5000 5000 4808 48094807 4913 2113 2403 4801 4904 5007 4817 4809 2201 4709 2405 5105 5100 2200 4800 2313 2404 5109 2204 2209 2303 5006 2112 2305 5005 51075106 2308 4705 4808 2117 4801 4901 2402 4809 2309 2302 2401 5006 4905 4712 2400 4909 2305 2303 2304 4904 5106 2300 5101 2403 2301 4709 2400 2317 2401 2208 5110 4800 2208 5001 2404 4905 2302 2309 4904 5114 5002 4912 4708 4804 5007 4900 4801 4805 4800 24022304 5102 5103 4804 4913 5104 4801 4913 4821 5008 5004 2400 4724 5102 4811 5101 4905 2406 2308 4808 2307 2306 5113 5108 2205 4708 4812 2208 4900 2308 2300 2209 4723 4905 4600 2209 4811 4813 4805 50055008 5001 2301 2307 4800 2206 2404 2500 2300 5111 4908 2503 5105 5016 GLADE ROADGLADE ROADGREEN HILL LANESUMMERBROOKDRIVEBILL SIMMONS ROADPATTERSON LANEJIM MITCHELL TRAIL WJIM MITCHELL TRAIL ED A N B U R Y D R I V E N O R W A L K D R I V E MONTCLAIR DRIVENotification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC19-003 K2308 Glade Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address SNEAD, DAVID 4900 PATTERSON LN COLLEYVILLE, TX 76034 4900 PATTERSON LN COBURN, TERI 2325 CHANDELLE DR IRVING, TX 75060 4913 W JIM MITCHELL TR RYPKEMA, WILLARD M 2306 NORWALK DR COLLEYVILLE, TX 76034 2306 NORWALK DR OSIER, GARY 2212 GLADE RD COLLEYVILLE, TX 76034 2212 GLADE RD BROWN, KIRK L 2309 NORWALK DR COLLEYVILLE, TX 76034 2309 NORWALK DR STUBBE, MARK 5302 WALNUT LN COLLEYVILLE, TX 76034 4901 PATTERSON LN BAHBAHANI, SALAH 4801 SHADYCREEK LN COLLEYVILLE, TX 76034 2406 GLADE RD ALLBEE, GARY 5000 SUMMERBROOK DR COLLEYVILLE, TX 76034 5000 SUMMERBROOK DR MCGUIRK, PAUL 2403 NORWALK DR COLLEYVILLE, TX 76034 2403 NORWALK DR BYRD, BRANDON T 4904 JIM MITCHELL TR E COLLEYVILLE, TX 76034 4904 E JIM MITCHELL TR SUMMERBROOK HOMEOWNERS ASSOC PO BOX 864 COLLEYVILLE, TX 76034 2405 NORWALK DR STUIT, RYAN 5100 GREEN HILL LN COLLEYVILLE, TX 76034 5100 GREEN HILL LN RECK MANAGEMENT TRUST 4811 PATTERSON LN COLLEYVILLE, TX 76034 2200 GLADE RD BRYANT, CONSOLATA ADHIAMBRO 2313 GLADE RD COLLEYVILLE, TX 76034 2313 GLADE RD BAHBAHANI, SALAH 4801 SHADYCREEK LN COLLEYVILLE, TX 76034 2404 GLADE RD ATWOOD, JON T 2209 NORWALK DR COLLEYVILLE, TX 76034 2209 NORWALK DR EADES, ERMA JEAN 2303 NORWALK DR COLLEYVILLE, TX 76034 2303 NORWALK DR HUFF, DAVID A 5006 GREEN HILL LN COLLEYVILLE, TX 76034 5006 GREEN HILL LN RYAN, MICHAEL 2305 DANBURY DR COLLEYVILLE, TX 76034 2305 DANBURY DR TAYLOR, BRETT MATTHEW 5005 GREEN HILL LN COLLEYVILLE, TX 76034 5005 GREEN HILL LN SPORL, PATRICK A 5106 GREEN HILL LN COLLEYVILLE, TX 76034 5106 GREEN HILL LN SANDERS, MARK 2308 GLADE RD COLLEYVILLE, TX 76034 2308 GLADE RD COOPER, RACHEL 2309 DANBURY DR COLLEYVILLE, TX 76034 2309 DANBURY DR MILLS J L & L M MILLS REVOCABL 2401 NORWALK DR COLLEYVILLE, TX 76034 2401 NORWALK DR HASBACH, ROBERT R 5006 SUMMERBROOK DR COLLEYVILLE, TX 76034 5006 SUMMERBROOK DR NAUS, JOHN 2400 GLADE RD COLLEYVILLE, TX 76034 2400 GLADE RD GONZALEZ, GONZALO 2305 NORWALK DR COLLEYVILLE, TX 76034 2305 NORWALK DR PRINCE, DANIEL 1211 SWEETBRIAR RUSTON, LA 71270 2303 DANBURY DR GREER, JO ELLEN 4904 JIM MITCHELL TR W COLLEYVILLE, TX 76034 4904 W JIM MITCHELL TR DEUPREE, JOE M 5101 MONTCLAIR DR COLLEYVILLE, TX 76034 5101 MONTCLAIR DR GILLAN, DAVID B 2301 NORWALK DR COLLEYVILLE, TX 76034 2301 NORWALK DR MULVEY, LEAH 2317 GLADE RD COLLEYVILLE, TX 76034 2317 GLADE RD BLAIR, DAVID 2401 DANBURY DR COLLEYVILLE, TX 76034 2401 DANBURY DR HEARN, GREGORY T 2208 NORWALK DR COLLEYVILLE, TX 76034 2208 NORWALK DR NESBITT, WILLIAM H 2208 GLADE RD COLLEYVILLE, TX 76034 2208 GLADE RD MILLER, STEVEN 4905 W JIM MITCHEL TR COLLEYVILLE, TX 76034 4905 W JIM MITCHELL TR REYNOLDS, PAUL R 2302 NORWALK DR COLLEYVILLE, TX 76034 2302 NORWALK DR VINCENT, JANIE K 2309 GLADE RD COLLEYVILLE, TX 76034 2309 GLADE RD GREGG, LINDA MARY 5002 SUMMERBROOK DR COLLEYVILLE, TX 76034 5002 SUMMERBROOK DR LITTLE, SUMMER 4912 JIM MITCHELL TRL E COLLEYVILLE, TX 76034 4912 E JIM MITCHELL TR RIDDLE, JOHN R 5007 GREEN HILL LN COLLEYVILLE, TX 76034 5007 GREEN HILL LN BLAIES, GRANT D 2402 NORWALK DR COLLEYVILLE, TX 76034 2402 NORWALK DR DORSEY, WM H 2304 NORWALK DR COLLEYVILLE, TX 76034 2304 NORWALK DR SEYBERT, DAVID 5102 GREEN HILL LN COLLEYVILLE, TX 76034 5102 GREEN HILL LN 4913 PATTERSON LN HERRERA, EDUARDO R 5104 GREEN HILL LN COLLEYVILLE, TX 76034 5104 GREEN HILL LN FELLS-BOHANON, BEVERLY 5008 GREEN HILL LN COLLEYVILLE, TX 76034 5008 GREEN HILL LN ATCHLEY, CHAD R 5004 SUMMERBROOK DR COLLEYVILLE, TX 76034 5004 SUMMERBROOK DR GLUCK, MICHAEL 2400 NORWALK DR COLLEYVILLE, TX 76034 2400 NORWALK DR 4811 PATTERSON LN STILWILL, DAVID 2308 NORWALK DR COLLEYVILLE, TX 76034 2308 NORWALK DR GARLISH, JAMES 4808 PATTERSON LN COLLEYVILLE, TX 76034 4808 PATTERSON LN BROUSSARD, WHITNEY 2307 NORWALK DR COLLEYVILLE, TX 76034 2307 NORWALK DR PATTERSON, MICHAEL E 2205 GLADE RD COLLEYVILLE, TX 76034 2205 GLADE RD WELLS SUSAN G RESIDENCE TRUST 5105 MONTCLAIR DR COLLEYVILLE, TX 76034 4812 W JIM MITCHELL TR FRYE, JORDAN ALAN 4900 JIM MITCHELL TRL W COLLEYVILLE, TX 76034 4900 W JIM MITCHELL TR LYNN, GARY L 2300 GLADE RD COLLEYVILLE, TX 76034 2300 GLADE RD TUTTLE, R DEREK 2209 DANBURY DR COLLEYVILLE, TX 76034 2209 DANBURY DR KHAN, ABDUN 4820 N HAVEN DALLAS, TX 75229 2209 GLADE RD MULVEY, JOHN M 2301 GLADE RD COLLEYVILLE, TX 76034 2301 GLADE RD PADILLA, J BENJAMIN 2301 DANBURY DR COLLEYVILLE, TX 76034 2301 DANBURY DR NGUYEN, TOM VAN 2307 DANBURY DR COLLEYVILLE, TX 76034 2307 DANBURY DR MA, HUNG Q 2300 NORWALK DR COLLEYVILLE, TX 76034 2300 NORWALK DR EMMERT, HEATH N 2305 GLADE RD COLLEYVILLE, TX 76034 2305 GLADE RD BROOK MEADOWS ADDITION P.O. BOX 492 COLLEYVILLE, TX 76034 COURTESY NOTICE LEYTON GROVE ADDITION P.O. BOX 1672 COLLEYVILLE, TX 76034 COURTESY NOTICE SUMMERBROOK ADDN (COLLEYVILLE)P.O. BOX 864 COLLEYVILLE, TX 76034 COURTESY NOTICE SUMMERBROOK WEST ADDN P.O. BOX 864 COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED REID, GREG P.O. BOX 444 KELLER, TX 76244 APPLICANT Public hearing notices were mailed on April 26, 2019 1 Ben Bryner To:The Gillans Subject:RE: Case: ZC19-003 2308 Glade Road From: The Gillans < >   Sent: Monday, June 3, 2019 10:11 AM  To: Ben Bryner <BBryner@colleyville.com>; Eddie Wilson <EWilson@colleyville.com>; Jamie Mainard  <JMainard@colleyville.com>; Les Folse <LFolse@colleyville.com>; dalexander@colleyvile.com; Kelly D. Minor  <kminor@colleyville.com>; Jackie Reyff <JReyff@colleyville.com>; Araceli Botello <ABotello@colleyville.com>  Cc: David Gillan < >; Richard Newton <RNewton@colleyville.com>; Tammy Nakamura <TNakamura@colleyville.com>;  Bobby Lindamood <BLindamood@colleyville.com>; Kathy Wheat <KWheat@colleyville.com>; George Dodson  <GDodson@colleyville.com>; Callie Rigney <CRigney@colleyville.com>; Chuck Kelley <CKelley@colleyville.com>  Subject: Case: ZC19‐003 2308 Glade Road  Good morning, We are the homeowners at 2301 Norwalk Drive in Colleyville. We would like submit a request/concern regarding the property at 2308 Glade Road. This property is currently being developed - the home and vegetation have been demolished/removed and a zoning change has been submitted. Changes related to this property are on the June 4th City Council agenda - agenda number 5b / Number ordinance: O-19-2081. We did receive a notice from the City related to this request. I (Lynda) personally spoke to Ben Bryner at the City regarding my concerns. I would now like to put that concern in writing as I will not be able to attend the City Council meeting. My concern, and that of several of my neighbors, is related to drainage on the property. Based on the zoning change and related notes there will be a new dwelling and potential out buildings, pool, landscaping, etc. on this property. The property appears to be level at current state - our collective concern is any potential elevation changes on the property may impact drainage which could have an adverse impact on the homes/property along Norwalk Drive and Green Hill Lane in Summberbrook. I am bringing this concern to the City at this time so that when development plans are brought forward for approval the plans can be evaluated by the team at the City including an engineer to review/approve the drainage to ensure there is no adverse impact to properties in Summerbrook. We would like to ensure that this build out coupled with the future road improvement work on Glade Road will not adversely impact our property. While I have mentioned my neighbors in this email - I believe they will independently bring this concern forward to the City either in writing or in person. Thank you in advance for addressing this concern. David Gillan and Lynda Watters 2301 Norwalk Drive Colleyville, Tx 76034 817-329-0686 home 817-915-0686 cell NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City»«Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, May 13, 2019 at 7:00 p.m. City Council Meetings: Tuesday, June 4, 2019 & Tuesday, June 18, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a zoning change from AG Agricultural district to R-40 Single Family Residential district. The purpose is to rezone from AG to R-40 in order to plat the property. The owner intends to demolish the current home to allow for the construction of a new single-family residential home. Zoning Case: ZC19-003 Applicant: Greg Reid Owner: Mark and Jennifer Sanders Location: 2308 Glade Road Property Description: Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary Present Zoning: AG Agricultural district This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approval of a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com ORDINANCE O-19-2081 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 1.93 ACRES, BEING LOT 1, BLOCK 1, OF THE J.M. PRESLEY ADDITION AND 17.5 FEET EAST OF THE LOT, LOCATED AT 2308 GLADE ROAD, FROM THE AG AGRICULTURAL DISTRICT TO THE RE SINGLE FAMILY ‘ESTATE’ RESIDENTIAL DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for rezoning under Case ZC19-003; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices Ordinance O-19-2081 Page 2 of 3 by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 1.93 acres, being Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet east if the lot located at 2308 Glade Road, from the AG Agricultural district to the RE Single Family ‘Estate’ Residential district, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein, and subject to the following conditions: 1. As depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 4.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6.THAT in addition to and accumulative of all other penalties, the City Ordinance O-19-2081 Page 3 of 3 shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7.THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 4th day of June 2019. The second reading and public hearing being conducted on the 16th day of July 2019. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood _____ Place 1, Tammy Nakamura Place 5, Chuck Kelley _____ Place 3, Kathy Wheat Place 6, Callie Rigney _____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM: Whitt L. Wyatt City Attorney Exhibit “A”- Zoning Map R40 Exhibit “B”- Zoning Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9a Agenda Date 7/16/2019 Number Resolution R-19-4402 Type Resolution Department Community Development Title Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road, Case VC19-001 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Reading and Public Hearing Bryan and Beth Hill, the owners, have submitted a request for a major variance to allow for the construction of a new single-family residence to encroach into the required 25 foot side yard setbacks per the zoning. Existing Conditions/Background: The subject property, 6260 Pool Road, resides on the west side of Pool Road north of the intersection of Highland Meadow Drive and Pool Road. An Amending Plat was approved and filed in April 2019 creating a 2.94 acre lot. The subject property has both AG and R-40 zoning and is currently undeveloped. The lot previously had a house, but it has been removed. Requested Variance: The applicant is requesting a major variance to allow for the construction of a new single-family residence to encroach into the required 25 foot side yard setbacks. The proposed house will be located 18 feet off of the south property line and 17 feet off of the north property line. Ordinance – Section 3.24.G - Schedule of District Regulations requires a minimum side yard setback of 25 feet for both the AG Agricultural and RE Single Family ‘Estate’ Residential zoning districts. Chapter 1 (General Provisions) of the Land Development Code authorizes the City Council to grant a major variance to the setback standards set forth in Chapter 3 (Land Use): “Major Variances: Permit such variance of the front yard, side yard, rear yard, lot width, lot depth, coverage, minimum sidewalk or setback standards, or visibility obstruction regulations where the literal enforcement of the provisions of this ordinance would result in an unnecessary hardship, and where such variance is City Council Agenda Briefing 9a City of Colleyville Page 2 necessary to permit a specific parcel of land which differs from other parcels of land in the same district by being of such restricted area, shape or slope that it cannot be developed in a manner commensurate with the development permitted upon other parcels of land in the same district. A modification of the standards established by this ordinance shall not be granted to relieve a self-created or personal hardship, nor for financial reason only, nor shall such modification be granted to permit any person a privilege in developing a parcel of land not permitted by this ordinance to other parcels of land in the district. A deviation greater than ten percent (10%) of a regulation shall be considered a major variance request.” Analysis – The subject property is requesting to construct a new single-family residence on the lot that will encroach into the required side yard setbacks, which is not allowed per the Land Development Code. The applicants are requesting a major variance to allow for this to occur. Should the major variance request be denied, the applicant will be required to comply with all of the regulations for construction of the home with regard to the required yard setbacks. Surrounding Development: The properties to the north and south are zoned AG Agricultural district. There is an individual property to the south that is zoned R-20 Single Family Residential district. The properties to the west are zoned R-20. The properties to the east are located within the City of Grapevine. All adjacent properties are developed with single family homes. Public Notification: Staff mailed notices to all property owners within 500 feet as well as any Homeowners Associations within 1,000 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per State law. Notice was published in the Fort Worth Star-Telegram as required by State law and the Land Development Code. To date, no formal correspondence has been received. Staff Recommendation: Staff recommends approval of the request. Financial Impact There is no fiscal impact to the City of Colleyville for this item. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map City Council Agenda Briefing 9a City of Colleyville Page 3 4.Site Plan 5.Notification Map 6.Notification List 7.Property Owner Notification Letter 8.Resolution R-19-4402 2600 6230 2509 2504 2504 25082506 2507 2505 2508 62502505 2513 2608 6300 6260 POOL ROADAerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 2600 2501 2617 6230 2509 2504 2504 6409 2621 25082506 6405 2613 2507 2509 2601 2609 2500 2502 6401 6315 2605 2503 2505 2508 62502505 2513 2608 6300 6260 POOL ROADFLINTLOCK COURT HI GHLAND MEADOW DRI VE R-20 R-20 R-20 R-20 AG R-40 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 2508 2507 6308 2600 6107 2501 2617 2405 6408 6230 2509 2504 2605 2406 2504 26012403 6409 6404 2621 2501 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6300 2500 2604 2404 26032505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 2509 6316 2503 2512 2505 6201 2508 62502505 2513 2608 6300 6260 POOL ROADHEA T H E R G LE N N COURTREGIMENT PLACEH I G H L A N D MEADOW DRIVE FLINTLOCK COURT INDEPENDENCE R O A D Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property Residential Open Space; Parks 6209 6202 2508 2507 6308 2600 6107 6207 2501 2617 2405 6408 6303 6230 2509 2504 6401 2605 2406 2504 26012403 6409 6404 2621 2501 2402 2508 2616 6304 6312 2506 6405 2613 2608 25076203 6301 6300 6109 2500 2604 2404 2603 6307 2505 2504 2509 6400 2601 2612 2407 2609 2600 2500 2502 2516 6401 6315 2605 6403 2509 6309 6305 6316 2503 2512 25056201 2508 62502505 6211 2513 2608 6300 6260 H I G H L A N D MEADOW DRIVE POOL ROADHEATHER GLENN COURTREGIMENT PLACEFLINTLOCK COURT C ONNI E LANEINDEPENDENCE R O A D Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KVC19-001 6260 Pool Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address LUEVANO, JAVIER A 2507 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2507 HIGHLAND MEADOW DR ALIBHAI, MANSOOR G 2682 BRENNER DR DALLAS, TX 75220 2500 FLINTLOCK CT ANTHONY, DREY 2503 HEATHER GLEN CT COLLEYVILLE, TX 76034 2503 HEATHER GLENN CT ARAB, SALMAN H 2609 INDEPENDENCE RD COLLEYVILLE, TX 76034 2609 INDEPENDENCE RD ASH, STEVEN 6308 REGIMENT PL COLLEYVILLE, TX 76034 6308 REGIMENT PL BRECHT, WILLIAM 2508 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2508 HIGHLAND MEADOW DR CAIN, CHRISTOPHER 2601 INDEPENDENCE RD COLLEYVILLE, TX 76034 2601 INDEPENDENCE RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6300 POOL RD CHAN, ALFONSO 6300 POOL RD COLLEYVILLE, TX 76034 6260 POOL RD COWEE, THOMAS J 6304 REGIMENT PL COLLEYVILLE, TX 76034 6304 REGIMENT PL CROUSER, MARK L 2621 INDEPENDENCE RD COLLEYVILLE, TX 76034 2621 INDEPENDENCE RD DEWAN, MADHUSUDAN 2501 FLINTLOCK CT COLLEYVILLE, TX 76034 2501 FLINTLOCK CT F H C TRUST 2140 HALL JOHNSON RD # 102-174 GRAPEVINE, TX 76051 2506 HIGHLAND MEADOW DR GAUTHIER, NELIDA R 2617 INDEPENDENCE RD COLLEYVILLE, TX 76034 2617 INDEPENDENCE RD GULBRANSON, JON CARLO 2605 INDEPENDENCE RD COLLEYVILLE, TX 76034 2605 INDEPENDENCE RD HEFNER, ALICIA M 2501 HEATHER GLENN CT COLLEYVILLE, TX 76034 2501 HEATHER GLENN CT HERITAGE COLONY HOMEOWNERS ASN P.O0 BOX 1122 COLLEYVILLE, TX 76034 2513 INDEPENDENCE RD HEYGOOD, MICHAEL E 2504 FLINTLOCK CT COLLEYVILLE, TX 76034 2504 FLINTLOCK CT JACOBI, JAMES A 6250 POOL RD COLLEYVILLE, TX 76034 6250 POOL RD JACOBS, DON G 2502 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2502 HIGHLAND MEADOW DR KHAN, ABDUL RASHID 6315 REGIMENT PL COLLEYVILLE, TX 76034 6315 REGIMENT PL KUMAR, RAJ 6405 REGIMENT PL COLLEYVILLE, TX 76034 6405 REGIMENT PL MARTIN, HEULIN 2407 HEATHER GLEN CT COLLEYVILLE, TX 76034 2407 HEATHER GLENN CT MILLIKEN, PEGGY 6401 REGIMENT PL COLLEYVILLE, TX 76034 6401 REGIMENT PL MUSSER, MICHAEL 2509 FLINTLOCK CT COLLEYVILLE, TX 76034 2509 FLINTLOCK CT NELSON, DANIEL A 6312 REGIMENT PL COLLEYVILLE, TX 76034 6312 REGIMENT PL REED, DAVID S 2613 INDEPENDENCE RD COLLEYVILLE, TX 76034 2613 INDEPENDENCE RD RICHARDSON, MICHAEL 2505 FLINTLOCK CT COLLEYVILLE, TX 76034 2505 FLINTLOCK CT ROUNKLES, JOSEPH 6409 REGIMENT PL COLLEYVILLE, TX 76034 6409 REGIMENT PL SANDERS, JOSEPH L 2508 FLINTLOCK CT COLLEYVILLE, TX 76034 2508 FLINTLOCK CT STONE, JACOB 2817 BROOKSHIRE DR GRAPEVINE, TX 76051 2608 HIGHLAND MEADOWS DR TEUTSCH, ROBERT 2507 HEATHER GLENN CT COLLEYVILLE, TX 76034 2507 HEATHER GLENN CT THE KIMBALL FAMILY LIVING TRUS 2505 HEATHER GLENN CT COLLEYVILLE, TX 76034 2505 HEATHER GLENN CT TORKELSON, JULIE 6300 REGIMENT PL COLLEYVILLE, TX 76034 6300 REGIMENT PL VALK, DON 4000 N MACARTHUR BLVD STE A132 IRVING, TX 75038 6230 POOL RD WAGNER, JEDEDIAH 2509 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2509 HIGHLAND MEADOW DR WRIGHT, GREGORY 6005 LANSFORD LN COLLEYVILLE, TX 76034 2600 HIGHLAND MEADOWS DR ZIMMER, WILLIAM 2509 INDEPENDENCE RD COLLEYVILLE, TX 76034 2509 INDEPENDENCE RD ZINGA, MICHAEL 2504 HIGHLAND MEADOW DR COLLEYVILLE, TX 76034 2504 HIGHLAND MEADOW DR HERITAGE COLONY ADDITION P.O. BOX 1122 COLLEYVILLE, TX 76034 COURTESY NOTICE HIGHLAND MEADOWS ADDN 2101 HIGH GATE DRIVE COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED CEBALLOS, GRAYSON 220 ELM STREET, SUITE 200 LEWISVILLE, TX 75057 APPLICANT CITY OF GRAPEVINE 200 S. MAIN STREET GRAPEVINE, TX 76051 COURTESY NOTICE Public hearing notices were mailed out on June 28, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City» «Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: City Council Meeting: Tuesday, July 16, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Request for a variance to certain provisions of Section 3.24.G, Schedule of District Regulations on Lot 1R2, Block 1, of the Mockingbird Hill Addition, located at 6260 Pool Road. The request is allow for 15-foot side yard setbacks in lieu of the required 25 feet for the zoning on the property. Zoning Case: VC19-001 Applicant: Grayson Ceballos Owner: Bryan Hill Location: 6260 Pool Road Property Description: Lot 1R2, Block 1, of the Mockingbird Hill Addition Present Zoning: R-40 Single Family Residential and AG Agricultural This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved City tax roll. Action by the City Council serves as a final action on the request. All interested persons are encouraged to attend the public hearing and express their opinions on the variance request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 NOTICE OF PUBLIC HEARING The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases. For additional information, please contact the Community Development Department at 817.503.1052. Please reference the zoning case number when requesting information. Ben Bryner Community Development Director bbryner@colleyville.com RESOLUTION R-19-4402 A RESOLUTION APPROVING A REQUEST FOR A MAJOR VARIANCE TO ALLOW FOR THE CONSTRUCTION OF A SINGLE-FAMILY RESIDENCE INTO THE REQUIRED SIDE YARD SETBACKS LOCATED AT 6260 POOL ROAD NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the variance to allow for the construction of a single- family residence to encroach into the required side yard setbacks located at 6260 Pool Road (the “Property”), as depicted in Exhibit “A” hereto, is hereby approved, subject to the following conditions: 1. The south side setback shall not be less than 18 feet. 2. The north side setback shall not be less than 17 feet. Sec. 2. THAT this Resolution shall become effective immediately upon passage; provided that, the variance for the Property shall become effective immediately upon the conditions stated herein being fully satisfied. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ABSTENTIONS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Attachment “A” City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9b Agenda Date 7/16/2019 Number Resolution R-19-4403 Type Resolution Department Community Development Title Consideration of a Replat for Lot 1R, Block 1, of the J.M. Presley Addition, located at 2308 Glade Road, Case PC19-011 Strategic Plan 4.1 Protect Colleyville's semi-rural residential character Explanation Reading and Public Hearing The applicant, Greg Reid, of Waterford Classic Homes, Inc., has submitted a request for a replat of Lot 1, Block 1, of the J.M. Presley Addition to include 17.5 feet of unplatted area along the east boundary, being approximately 2.10 acres, and zoned AG Agricultural district. The purpose is to create one platted residential lot to allow for the construction of a new single-family residential dwelling. There are no new lots proposed. A possible zoning change request is going through the approval process concurrently. Existing Conditions/Background: The subject property, 2308 Glade Road, resides on the north side of Glade Road between Patterson Court and Jim Mitchell Trail West. The subject property and tract has AG zoning and had a single family home which has been demolished so a new single family residential home may be built. There is a 17.5 foot area of land that exists between this property and the adjacent lot to the east that has never been platted. Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations in the Land Development Code, the RE zoning regulations require the following standards: Minimum Lot Area: 80,000 square feet Minimum Lot Width: 200 feet Minimum Lot Depth: 200 feet Minimum Front Yard Setback: 40 feet Minimum Side Yard Setbacks: 25 feet Minimum Rear Yard Setback: 40 feet Maximum Lot Coverage: 20 percent Maximum Impervious Coverage: 50 percent City Council Agenda Briefing 9b City of Colleyville Page 2 As submitted, the proposed plat with the addition of the 17.5 feet along the east boundary meets the requirements of the RE zoning as described in the Land Development Code. Surrounding Development: The properties to the north, south, and west are zoned R-20 Single-Family Residential zoning. The property to the east is zoned AG Agricultural zoning. The surrounding lots have developed with single family residences. Analysis: The proposed lot is working through the rezoning process with City Council. Based on Council’s discussion during their June 4, 2019 meeting, the applicant is pursuing the replat in order to include the additional 17.5 feet of land to accommodate the side yard setbacks required for the RE zoning district. The replat meets the requirements of zoning and the intent of the City’s Comprehensive Master Plan. Tree Preservation: Any subdivision of the subject property must comply with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Staff Recommendation: Staff recommends approval, as the proposed plat meets the requirements of the Land Development Code. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission recommended approval of the Replat at their July 8, 2019 meeting by a vote of 6-0. Financial Impact There is no fiscal impact to the City of Colleyville for this item. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Plat Exhibit 5.Grading Plan 6.Utility Plan City Council Agenda Briefing 9b City of Colleyville Page 3 7.Notification Map 8.Notification List 9.Property Owner Notification 10.Resolution R-19-4403 4900 4913 2306 2212 2309 4901 2406 2403 4904 5100 2313 2404 2209 2303 5006 5005 2308 2401 2400 2305 4904 2301 2317 2208 2208 4905 2302 2309 4912 5007 2304 5102 5104 5008 24002308 2307 2300 2209 2301 2300 2305GREEN HILL LANEGLADE ROAD PATTERSON LANEJIM MITCHELL TRAIL WNORWALK DRIVE Aerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KPC19-011 2308 Glade Road Subject Property 4900 4913 2306 2212 2309 4901 2405 4808 5003 4809 2406 5000 48094807 2403 4904 5007 2201 2405 5105 5100 2200 2313 2404 5109 2204 2209 2303 5006 2305 5005 5107 5106 2308 4809 2309 2401 5006 4905 2400 2305 2303 4904 5101 2403 2301 2317 2401 2208 2208 5001 4905 2302 2309 4904 5002 4912 4804 5007 4900 24022304 5102 5103 4913 5104 4913 5008 5004 2400 4811 5101 4905 2308 4808 2307 5113 5108 2205 4812 4900 2300 2209 2209 2301 5005 2301 2307 2404 2500 2300 5111 2305 4908 5105 G L AD E ROADGLADE ROADGREEN HILL LANESUMMERBROOK DRIVEPATTERSON LANEJIM MITCHELL TRAIL WJIMMITCHELLTRAILED A N B U R Y D R I V E NORWALK DRIVE R-40 AG AG R-20 R-30 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KPC19-011 2308 Glade Road Subject Property 4900 4913 2306 2212 2309 4901 48084809 2406 5000 2403 4904 2405 5100 2200 2313 2404 2209 2303 5006 5005 5106 2308 2401 5006 4905 2400 2305 4904 5101 2301 2317 2208 2208 4905 2302 2309 5002 4912 5007 24022304 5102 4913 5104 5008 5004 2400 4811 2308 4808 2307 2205 4812 4900 2300 2209 2209 2301 24042300 2305 5105 GLADE ROADGLADE ROADGREEN HILL LANEPATTERSON LANEJIM MITCHELL TRAIL WJIMMITCHELLTRAILENORWALK DRIVE Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KPC19-011 2308 Glade Road Subject Property Residential NOTEThe Contractor is to protect the existing trees during the construction ofthe new house. See Landscape Plan for Tree Survey.  4900 4716 4913 4804 2306 2212 2309 4901 2405 5017 4805 4808 5003 4809 2406 5000 5000 4808 48094807 4913 2113 2403 4801 4904 5007 4817 4809 2201 4709 2405 5105 5100 2200 4800 2313 2404 5109 2204 2209 2303 5006 2112 2305 5005 51075106 2308 4705 4808 2117 4801 4901 2402 4809 2309 2302 2401 5006 4905 4712 2400 4909 2305 2303 2304 4904 5106 2300 5101 2403 2301 4709 2400 2317 2401 2208 5110 4800 2208 5001 2404 4905 2302 2309 4904 5114 5002 4912 4708 4804 5007 4900 4801 4805 4800 24022304 5102 5103 4804 4913 5104 4801 4913 4821 5008 5004 2400 4724 5102 4811 5101 4905 2406 2308 4808 2307 2306 5113 5108 2205 4708 4812 2208 4900 2308 2300 2209 4723 4905 4600 2209 4811 4813 4805 50055008 5001 2301 2307 4800 2206 2404 2500 2300 5111 4908 2503 5105 5016 GLADE ROADGLADE ROADGREEN HILL LANESUMMERBROOKDRIVEBILL SIMMONS ROADPATTERSON LANEJIM MITCHELL TRAIL WJIM MITCHELL TRAIL ED A N B U R Y D R I V E NORWALK DRIVE MONTCLAIR DRIVENotification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. KPC19-011 2308 Glade Road Subject Property 500ft Buffer Properties within 500ft Owner Name Owner Address Owner City Owner Zip Situs Address SNEAD, DAVID 4900 PATTERSON LN COLLEYVILLE, TX 76034 4900 PATTERSON LN COBURN, TERI 2325 CHANDELLE DR IRVING, TX 75060 4913 W JIM MITCHELL TR RYPKEMA, WILLARD M 2306 NORWALK DR COLLEYVILLE, TX 76034 2306 NORWALK DR OSIER, GARY 2212 GLADE RD COLLEYVILLE, TX 76034 2212 GLADE RD BROWN, KIRK L 2309 NORWALK DR COLLEYVILLE, TX 76034 2309 NORWALK DR STUBBE, MARK 5302 WALNUT LN COLLEYVILLE, TX 76034 4901 PATTERSON LN BAHBAHANI, SALAH 4801 SHADYCREEK LN COLLEYVILLE, TX 76034 2406 GLADE RD ALLBEE, GARY 5000 SUMMERBROOK DR COLLEYVILLE, TX 76034 5000 SUMMERBROOK DR MCGUIRK, PAUL 2403 NORWALK DR COLLEYVILLE, TX 76034 2403 NORWALK DR BYRD, BRANDON T 4904 JIM MITCHELL TR E COLLEYVILLE, TX 76034 4904 E JIM MITCHELL TR SUMMERBROOK HOMEOWNERS ASSOC PO BOX 864 COLLEYVILLE, TX 76034 2405 NORWALK DR STUIT, RYAN 5100 GREEN HILL LN COLLEYVILLE, TX 76034 5100 GREEN HILL LN RECK MANAGEMENT TRUST 4811 PATTERSON LN COLLEYVILLE, TX 76034 2200 GLADE RD BRYANT, CONSOLATA ADHIAMBRO 2313 GLADE RD COLLEYVILLE, TX 76034 2313 GLADE RD BAHBAHANI, SALAH 4801 SHADYCREEK LN COLLEYVILLE, TX 76034 2404 GLADE RD ATWOOD, JON T 2209 NORWALK DR COLLEYVILLE, TX 76034 2209 NORWALK DR EADES, ERMA JEAN 2303 NORWALK DR COLLEYVILLE, TX 76034 2303 NORWALK DR HUFF, DAVID A 5006 GREEN HILL LN COLLEYVILLE, TX 76034 5006 GREEN HILL LN RYAN, MICHAEL 2305 DANBURY DR COLLEYVILLE, TX 76034 2305 DANBURY DR TAYLOR, BRETT MATTHEW 5005 GREEN HILL LN COLLEYVILLE, TX 76034 5005 GREEN HILL LN SPORL, PATRICK A 5106 GREEN HILL LN COLLEYVILLE, TX 76034 5106 GREEN HILL LN SANDERS, MARK 2308 GLADE RD COLLEYVILLE, TX 76034 2308 GLADE RD COOPER, RACHEL 2309 DANBURY DR COLLEYVILLE, TX 76034 2309 DANBURY DR MILLS J L & L M MILLS REVOCABL 2401 NORWALK DR COLLEYVILLE, TX 76034 2401 NORWALK DR HASBACH, ROBERT R 5006 SUMMERBROOK DR COLLEYVILLE, TX 76034 5006 SUMMERBROOK DR NAUS, JOHN 2400 GLADE RD COLLEYVILLE, TX 76034 2400 GLADE RD GONZALEZ, GONZALO 2305 NORWALK DR COLLEYVILLE, TX 76034 2305 NORWALK DR PRINCE, DANIEL 1211 SWEETBRIAR RUSTON, LA 71270 2303 DANBURY DR GREER, JO ELLEN 4904 JIM MITCHELL TR W COLLEYVILLE, TX 76034 4904 W JIM MITCHELL TR DEUPREE, JOE M 5101 MONTCLAIR DR COLLEYVILLE, TX 76034 5101 MONTCLAIR DR GILLAN, DAVID B 2301 NORWALK DR COLLEYVILLE, TX 76034 2301 NORWALK DR MULVEY, LEAH 2317 GLADE RD COLLEYVILLE, TX 76034 2317 GLADE RD BLAIR, DAVID 2401 DANBURY DR COLLEYVILLE, TX 76034 2401 DANBURY DR HEARN, GREGORY T 2208 NORWALK DR COLLEYVILLE, TX 76034 2208 NORWALK DR NESBITT, WILLIAM H 2208 GLADE RD COLLEYVILLE, TX 76034 2208 GLADE RD MILLER, STEVEN 4905 W JIM MITCHEL TR COLLEYVILLE, TX 76034 4905 W JIM MITCHELL TR REYNOLDS, PAUL R 2302 NORWALK DR COLLEYVILLE, TX 76034 2302 NORWALK DR VINCENT, JANIE K 2309 GLADE RD COLLEYVILLE, TX 76034 2309 GLADE RD GREGG, LINDA MARY 5002 SUMMERBROOK DR COLLEYVILLE, TX 76034 5002 SUMMERBROOK DR LITTLE, SUMMER 4912 JIM MITCHELL TRL E COLLEYVILLE, TX 76034 4912 E JIM MITCHELL TR RIDDLE, JOHN R 5007 GREEN HILL LN COLLEYVILLE, TX 76034 5007 GREEN HILL LN BLAIES, GRANT D 2402 NORWALK DR COLLEYVILLE, TX 76034 2402 NORWALK DR DORSEY, WM H 2304 NORWALK DR COLLEYVILLE, TX 76034 2304 NORWALK DR SEYBERT, DAVID 5102 GREEN HILL LN COLLEYVILLE, TX 76034 5102 GREEN HILL LN 4913 PATTERSON LN HERRERA, EDUARDO R 5104 GREEN HILL LN COLLEYVILLE, TX 76034 5104 GREEN HILL LN FELLS-BOHANON, BEVERLY 5008 GREEN HILL LN COLLEYVILLE, TX 76034 5008 GREEN HILL LN ATCHLEY, CHAD R 5004 SUMMERBROOK DR COLLEYVILLE, TX 76034 5004 SUMMERBROOK DR GLUCK, MICHAEL 2400 NORWALK DR COLLEYVILLE, TX 76034 2400 NORWALK DR 4811 PATTERSON LN STILWILL, DAVID 2308 NORWALK DR COLLEYVILLE, TX 76034 2308 NORWALK DR GARLISH, JAMES 4808 PATTERSON LN COLLEYVILLE, TX 76034 4808 PATTERSON LN BROUSSARD, WHITNEY 2307 NORWALK DR COLLEYVILLE, TX 76034 2307 NORWALK DR PATTERSON, MICHAEL E 2205 GLADE RD COLLEYVILLE, TX 76034 2205 GLADE RD WELLS SUSAN G RESIDENCE TRUST 5105 MONTCLAIR DR COLLEYVILLE, TX 76034 4812 W JIM MITCHELL TR FRYE, JORDAN ALAN 4900 JIM MITCHELL TRL W COLLEYVILLE, TX 76034 4900 W JIM MITCHELL TR LYNN, GARY L 2300 GLADE RD COLLEYVILLE, TX 76034 2300 GLADE RD TUTTLE, R DEREK 2209 DANBURY DR COLLEYVILLE, TX 76034 2209 DANBURY DR KHAN, ABDUN 4820 N HAVEN DALLAS, TX 75229 2209 GLADE RD MULVEY, JOHN M 2301 GLADE RD COLLEYVILLE, TX 76034 2301 GLADE RD PADILLA, J BENJAMIN 2301 DANBURY DR COLLEYVILLE, TX 76034 2301 DANBURY DR NGUYEN, TOM VAN 2307 DANBURY DR COLLEYVILLE, TX 76034 2307 DANBURY DR MA, HUNG Q 2300 NORWALK DR COLLEYVILLE, TX 76034 2300 NORWALK DR EMMERT, HEATH N 2305 GLADE RD COLLEYVILLE, TX 76034 2305 GLADE RD BROOK MEADOWS ADDITION P.O. BOX 492 COLLEYVILLE, TX 76034 COURTESY NOTICE LEYTON GROVE ADDITION P.O. BOX 1672 COLLEYVILLE, TX 76034 COURTESY NOTICE SUMMERBROOK ADDN (COLLEYVILLE)P.O. BOX 864 COLLEYVILLE, TX 76034 COURTESY NOTICE SUMMERBROOK WEST ADDN P.O. BOX 864 COLLEYVILLE, TX 76034 COURTESY NOTICE GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED REID, GREG P.O. BOX 444 KELLER, TX 76244 APPLICANT Public hearing notices were mailed on June 21, 2019 NOTICE OF PUBLIC HEARING «Owner_Name» «Owner_Address» «Owner_City»«Owner_Zip» The City of Colleyville has scheduled public hearings concerning the below referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, July 8, 2019 at 7:00 p.m. City Council Meetings: Tuesday, July 16, 2019 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas Request: Consideration of a Replat on Lot 1R, Block 1, of the J.M. Presley Addition, located at 2308 Glade Road. The purpose is to replat an additional 17.5 feet of area to the east into the existing single-family residential lot. Zoning Case: PC19-011 Applicant: Greg Reid Owner: Mark and Jennifer Sanders Location: 2308 Glade Road Property Description: Lot 1, Block 1, of the J.M. Presley Addition and 17.5 feet along the east boundary Present Zoning: AG Agricultural district This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 1000 feet. Action by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. NOTICE OF PUBLIC HEARING The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. A brief project description can be found online on the Active Development Case map: https://www.colleyville.com/government/departments-a-l/community-development/active-development- cases For additional information, please contact the Community Development Department at 817.503.1056. Please reference the zoning case number when requesting information. Jacquelyn Reyff Principal Planner jreyff@colleyville.com RESOLUTION R-19-4403 A RESOLUTION APPROVING A REPLAT FOR LOT 1R, BLOCK 1, OF THE J.M. PRESLEY ADDITION WHEREAS,the Planning and Zoning Commission recommended approval of the Replat for Lot 1R, Block 1, J.M. Presley Addition, being a replat of Lot 1, Block 1, J.M. Presley Addition and 17.5 feet east of the lot located at 2308 Glade Road on July 8, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Replat for Lot 1R, Block 1, J.M. Presley Addition, attached as Exhibit “A" - Plat Exhibit, is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 16th DAY OF JULY 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 5, Chuck Kelley Place 3, Kathy Wheat Place 6, Callie Rigney Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Exhibit “A” - Plat Exhibit RESOLUTION R-19-4404 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF JULY 16, 2019 WHEREAS, City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: a.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 16TH DAY OF JULY 2019. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Chuck Kelley Place 6, Callie Rigney ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor Date: / _ ---------- ------ Agenda Item Number: Ate_ Item must be completed! For example: 5a (this can be found on the far left side of the agenda cony) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition ►Fiid_' Addres! I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen Comments sectj4n of the agenda. Signed This i 5rmation is a Public Record Date: _7// SPEAKER CARD Agenda Item Number: -+--- Item must be completed! For example: Sa (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading 00 tos, connecting a laptop or tablet, during your time to speak? Yes � No I will speak In Support of this item. I will speak In opposition to this item. I do not wish Name Address: but please record my support opposition I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: v " This information a Public Record SPEAKER CARD Date: -7_Ll�`� I J lea Agenda Item Number: .4 Item must be completed! For example: 5a (this be found on the far left.cir►a nftho =„onrtm Do you have special technology needs, sueFi as loading photos, connecting a laptop or tablet, during your time to speak? ✓ as No I will speak In Support of this item. 6 will speak In Opposition to this item. I do not wish to speak, but please record my: suonort onnnsitinn a 1ii z Address I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's/CommentsAsection of the agenda. Signed This information is a Public Record SPEAKER CARD Date: I ` t o\ Agenda Item Number: Item must be completed! For example: Sa (this can he found on the far left side of the agenda copy) Do you have special technology needs, such as loading hotos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. -�K—I will speak In Opposition to this item I do not wish to speak, but please record my: support opposition Name: C. ke_ Address: C240 city: Co c_ C" y V I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Nearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Te as Local Government Code. This includes persons speaking under the Citizen's Commentsp�tio of the agenda. Signed-,/11_����� This information is a Public Record SPEAKER CARD Date: ` � A V 1 Agenda Item Number: :-- Item must be completed! For example: Sa (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In opposition to this item. I do not wish to speak, but please record my: support opposition Name: k'tik Ct �'e I Address:M�t City: �b I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: information is a Public Record SPEAKER CARD Date: Agenda Item Number:-- Item must be completed! For example: 5a [this can be found on the far left side of th Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item.y I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: Address I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizep's Comment,5Aection of the agenda. Signed: T information is a Public Record