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Home My WebLink AboutLibrary Board-Agenda Packets-8/9/2011 PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA AUGUST 8, 2011 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I.Call to Order II.Approval of May 9, 2011Minutes III.Librarian’s Report A.Monthly Statistics B.Donations C.Programs 1. Summer Reading Program–Camp Read-A-Lot 2. Fall Programs IV.North Texas Library Partners System Assembly Meeting Report V.Colleyville Public Library Second Floor Expansion Project Update VI.City of Colleyville FY2012Budget Update VII.Library Board Appointments Update VIII.Review and Discussion of the Colleyville Public Library Board Bylaws IX.Discussion and Consideration of Library Fee Structure X.Friends of the Colleyville Public Library Report XI.Colleyville Public Library Foundation Report XII.Next Library Board Meeting Date XIII.SuggestedItems for Future Meetings XIV.Citizen Comments* XV.Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, August 4, 2011, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES May9,2011 CALL TO ORDER – ChairJerome Daviscalled the meeting of the Colleyville I. Public Library Board to order at 7:02p.m. ROLL CALL - Members present: PatJones, Karen Birkes, Thad Bolline,Jerome Davis,Mary Alice Rippe, and Charna Logan-Gray Members absent: Billie Tuttle Alternates Present:Amy Dowell Alternates Absent:Linda Bond Ex-Officio Members Present:Vicki Smith Ex-Officio Members Absent:Steve Banta, Larry Darlage,Steve Johnson,Mayor David Kelly,JesseRodriguez, and Cecilia Monacelli Staff present: Mary Rodneand Terry Leake Others present: Scott Gunnip TOUR OF LIBRARY CONSTRUCTION AREAS II. Chair Jerome Davisrecessedthe meeting of the Colleyville Public Library Board at 7:02p.m. foratourofthe Library construction areas. MEETING RECONVENED– Chair Jerome Davisreconvened the meeting of the Colleyville Public Library Board to order at 7:35p.m. APPROVAL OF MARCH28,2011MINUTES- A motion was made by Mary III. Alice Rippeandseconded byPat Jonesto approve the March28, 2011Minutes Motion approved unanimously as presented.. LIBRARIAN’S REPORT IV. A. Monthly Statistics InApril,patrons had checked out a total of 15,463items, 46Colleyville residents registered for library cards, library patron visits totaled 7,750, attendance for programs totaled 39,and volunteer hours totaled 114.50hours. It was noted that the currentyear-to-date statistics continued to be lessthan last year’syear-to-date statisticsbecause the Library wasofferinglimited programoptionsdue to the construction. B. Donations Director Rodne reported that the Library had received a total of $12,450in donations in April.Donations included: $50from the Colleyville Garden Club for the purchase ofbooks in memory of Steve Ewing;$2,400from the Colleyville Rotary Club for the new teen area, and a$10,000grantpresented to the Colleyville Public Library Foundation from the Robert J. and Helen H. Glaser Family Foundation to support the Colleyville Public Library’s 2011 Summer Reading Program. C.Programs Director Mary Rodne distributedthe Library’s 2011 Summer Reading Program, Camp Read-A-Lot, flyerfor review and discussion. Rodne reported that Library staff would be distributing flyers to the schools to promote the summer reading program during classroom visits. Rodne added that staff had started visiting schools on May 5, 2011, and that additional visitstoschools had been scheduled the last week in May and the first week in June. It was noted that all promotion of the summer reading program would be done at the schools this year due to the Library’s second floor expansion project. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE V. Library Director Rodne presented an updated Second Floor Expansion Project budget.It was noted that the Colleyville Public Library Foundation had donated an additional $17, 200 for children’s computers for the new Youth Services area, and that the Friends of the Colleyville Public Library had donatedan additional $7,675 for a flat screen television for promoting eventsin lobbyof the Library on the first floor.Discussion ensued. COLLEYVILLE PUBLIC LIBRARY RE-OPENING CELEBRATION –JUNE 6, VI. 2011 DirectorRodne presentedan overview of the plans for the Colleyville Public Library re-opening celebration scheduled on June 6, 2011. Discussion ensued. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT VII. President Vicki Smithreported that the Friends of the Library would be helping asneeded with the move to the second floor,and confirmed that the Friends would be assisting with the Library’s grand re-opening eventon June 6, 2011. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT VIII. Pat Jones reported that the Library Foundation had approved to hold another Race to Read fundraising event on Saturday, November 5, 2011,and confirmed that the Foundation would also be assisting with the Library’s grand re-opening event. NEXT MEETING DATE IX. Chair Jerome Davis noted that the next Library Board meeting would be held on August8,2011. SUGGESTED ITEMS FOR FUTURE MEETINGS X. None CITIZEN COMMENTS XI. None ADJOURN: Amotion was madebyKaren Birkesand secondedbyAmy Dowell XII. Motionapproved to adjourn the meeting.. 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JonesKaren BirkesThad Bolline 102 Van Buren Court1301 Ashford Court3013Sherwood Lane Colleyville, TX 76034Colleyville, TX 76034Colleyville, TX 76034 H: 817.281.6807H: 817.498.7331H: 817.685.8864 patjones102@gmail.comkbirkes@sbcglobal.netpublic.bollini@gmail.com TERM: September2009-2011 TERM: September2009-2011TERM: September2010-2012 PLACE 4PLACE 5PLACE 6 Jerome DavisBillie TuttleMary Alice Rippe 1704 Avalon202Madison Square5305Maple Lane Colleyville, TX 76034Colleyville, TX 76034Colleyville, TX 76034 H: 817.571.2153H: 817.991.1170H: 817.571.4986 davisjerome15@yahoo.comtuttlebob@sbcglobal.netmacrippe@tx.rr.com TERM: September 2010-2012TERM: September2009-2011TERM: September2010-2012 PLACE 7ALTERNATE 1ALTERNATE 2 Charna Logan-GrayLinda BondAmy Dowell 3300 Pembrooke Parkway4005 Bowden Hill Lane1816 Avondale Drive SouthColleyville, TX 76034Colleyville, TX 76034 Colleyville, TX 76034H: 817.318.5007H: 817.358.0499 W: 817.996.9217AgentLindaBond@gmail.comamydowell@mac.com H: 817.318.8229TERM: September2009-2011 TERM: September2009–2011 charna@charnalogan.com TERM: September2010-2012 EX-OFFICIOEX-OFFICIOEX-OFFICIO Corporate SponsorTarrant County CollegeCity of Colleyville Steve BantaDr. Larry DarlageDavid Kelly 6316 Regiment Place828 Harwood Road905 Inwood Lane Colleyville, TX 76034Hurst, TX 76054Colleyville, TX 76034 H: 817.906.2508W: 817.515.6670H: 817.656.1862 darlage@juno.comcom TERM: September 2010-2011dkelly@colleyville. TERM: September 2010-2011TERM:September2010–2011 EX-OFFICIOEX-OFFICIO EX-OFFICIO CPL FoundationGCISDCV Area Chamber of Commerce Cecilia MonacelliJesseRodriguezSteve Johnson 2504 Meandering Court3051 Ira E. Woods6700 Colleyville Boulevard Colleyville, TX 76034Grapevine, TX 76051Colleyville, TX 76034 H: 817.571.6210jesse.rodriguez@gcisd.netW: 817.488.7148 cecilia@monacelli.netTERM: September 2010-2011H: 817.283.7326 TERM:September2010–2011sjohnson@colleyvillechamber.org TERM: September 2010-2011 EX-OFFICIO Friends of the CPL Vicki Smith 3407 Fox Glen Colleyville, TX 76034 817-685-6356 vickismith9@tx.rr.com TERM:September2010–2011 Updated 08/8/11 MEMORANDUM To:Library Board From:Mary Rodne, Library Director Date:August8, 2011 Subject:Colleyville Public Library Fee Structure The Colleyville City Council will adopt all fees pertaining to the Library for the FY2012budget at the September 6and September 20, 2011, City Council meetings. In order for the Library Board to be prepared to make a recommendation to the Council, the Colleyville Public Library fee structure will need to be reviewed and discussed at the August8, 2011, LibraryBoard meeting.The current Fee, Circulating Materials Restrictions,andMaterials Replacement and Processing Feeschedulesfor the Colleyville Public Library are attached for your reference. Staff has reviewed the current schedulesandisnot proposingany changes to theseschedulesfor the FY2012budget. Please review the attachments, so that we can discuss current fees at the meeting. Attachments: CPL Current Fee Schedule CPL Circulating Materials RestrictionsSchedule CPL Materials Replacementand Processing Fees Schedule COLLEYVILLE PUBLIC LIBRARY FEE SCHEDULE SERVICEFEE Meeting Room Damage Deposit$100.00 Upper Level Damage Deposit$250.00 Space Rental Meeting Room First Two Hours$25.00 Each Additional Hour$10.00 Upper Level First Two Hours$300.00 Each Additional Hour$50.00 Equipment Rental Data/Video LCD Projector Hourly$50.00 Full Day$400.00 Front Projection Screen$25.00 DVD+VHS VCR Recorder$35.00 CD/Tape Player$20.00 Podium $35.00 Printing/Computer Print Card$0.50 Color Copies (per page)$1.00 Black and White Copies (per page)$0.10 Fax Fax - Incoming (per page)$1.00 Fax - Outgoing (per page)$1.00 Fax - Long Distance (per page)$2.00 Interlibrary Loan Interlibrary Loan Materials Not Picked Up$2.00 Non-Resident Library Card (per card) Non-Resident ( Non-TexShare, Non-Reciprocal Borrowing Participating Home Library)$25.00 Non-Resident ( Without Home Library)$25.00 COLLEYVILLE PUBLIC LIBRARY CIRCULATING MATERIALS RESTRICTIONS RENEWAL MATERIALS LOAN PERIOD LIMITS* FEES/FINES** LIMITS*** Fiction Books 21 days No Limit $0.25 per day 5 Non-Fiction Books 21 days No Limit $0.25 per day 5 5 Best Sellers 7 or 14 days No Limit $0.25 per day 5 Magazines 7 days No Limit $0.25 per day 5 Pamphlets 7 days No Limit $0.25 per day 5 Feature Length 7 days 10 $1.00 per day DVDs (60 min+) 5 Educational /DVDs 7 days 10 $0.25 per day 5 7 days 10 $0.25 per day (under 60 min.) 5 Compact Discs 7 days 10 $0.25 per day 5 J Kits 21 days No Limit $0.25 per day 5 Books on Compact 21 days No Limit $0.25 per day Disc J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday MP3 Players 21 days 1 $1.00 per day 1 * No limit until a maximum of 40 items is reached. A total of 40 items per card. ** Overdue fines threshold is $5.00. *** Renewals are allowed when materials are not on reserve for another patron. Revised Circulation Policy Page 1 of 1 February 2005/February 2009 COLLEYVILLE PUBLIC LIBRARY MATERIALS REPLACEMENT AND PROCESSING FEES ITEM COST PROCESSING FEE Library Card $2.00 $0.00 Book Cost of item $5.00 Paperback Book Cost of item $5.00 Board Book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Compact Disc Outer Insert $0.00 $5.00 Book on CD Cost of item $5.00 Lost/damaged single book on CD disc Cost of single CD $1.00 DVD Cost of item $5.00 Lost DVD Outer Insert $0.00 $5.00 Audio-visual material containers Cost of item $5.00 Kit Bags Cost of item $2.00 Bar Codes/RFID tags $1.00 $0.00 MP3 Player Cost of item $5.00