HomeMy WebLinkAboutCity Council-Minutes-6/21/2011.~~~~ ~~~ City of Colleyville
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City Council
Tuesday, June 21, 2011
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
City Hall
100 Main Street
Colieyville, Texas 76034
817. 503.1000
www.colleyville.com
CITY COUNCIL CHAMBERS
PC-1 Presentation by Burgess & Niple Inc., for the Cheek-Sparger
Road/Jackson Road and the Cheek-Sparger Road/Martin Parkway
Intersection Studies
PC-2 Presentation of the 2011 Compensation Analysis
PC-3 Discussion of the City's Donation Policy
PC-4 Presentation of the Monthly Financial Report - May 2011
PC-5 Discussion of the June 21, 2011, City Council meeting regular agenda
items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal - Discussion of pending litigation - Rahman
Dzemail v. City of Colleyville, Texas, and Gwen Parker, Ronald
McFadden, Todd Hildebrandt, Scotty Graves and David Mertz
Section 551.071 - Legal - Discussion of pending litigation - Doug
Huseman v. City of Colleyville
Section 551.071 - Legal - Discussion of pending litigation - Raman
Chandler Properties v. City of Colleyville
Section 551.071(2) - Legal - Briefing by the City Attorney regarding the
provisions of the Texas Open Meeting and Public Information Acts
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City Council Agenda June 21, 2011
Section 551.072 - Real Estate - Deliberate the purchase, lease,
exchange or value of real property - Mineral Rights
Section 551.072 - Real Estate - Deliberate the purchase, exchange,
lease or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
duties and evaluation of the Chief of Police
Section 551.087 - Economic Development - Discuss and deliberate
commercial and financiat information received from business prospects
the City seeks to have locate, stay or expand
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
INVOCATION: Neda Moayad, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-11-3371
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation - In recognition of the donation of a late 1800's pump
organ, dedicated to the memory of Jim and Dulce Moore - family
members Jayme Bryson and Paula, Margaret and Maegan Moore
Proclamation - In recognition of Tine Valencic, National Geographic Bee
Champion and naming June 21, 2011 as Tine Valencic Day in
Colleyville - Mayor David Kelly
Proclamation - In recognition of the Welcome Home a Hero Program -
Jim Crites, Executive Vice President of Operations, Dallas/Fort Worth
International Airport
Presentation - Donation to Special Olympics Texas of $20,000 from the
Old Tyme BBQ event - Doug Ray, Senior Development Director, Special
Olympics Texas, Area 10
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City Council Agenda June 21, 2011
Proclamation - In recognition of IESI for support to the Special Olympics
Texas - Bob Kneis, IESI District Manager and Paul Hansen, IESI
Division Manager
In recognition of the featured Colleyville business - Lola's Libations,
4121 Colleyville Boulevard, Suite 1- Leigh Ann Rodriguez, owner
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3372
4a Approval of the minutes of the regular City Council meeting of June 7,
2011
4b Approval of the minutes of the City Council worksession of May 26, 2011
4c Approval of a donation of radio headsets to the Colleyville Police
Department from the Citizens Police Academy Alumni Association
4d Approval of a donation of a pump organ, in memory of Jim and Dulce
Moore, by family members Jayme Bryson and Paula, Margaret and
Maegan Moore
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-11-1797 Approval of a negotiated agreement between the Steering Committee of
Cities Served by Oncor and Oncor Electric Delivery Company LLC,
regarding the company's application to increase electric rates
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-11-1798 Approval of the Fiscal Year 2012 (FY 2012) Colleyville Crime Control
and Prevention District (CCCPD) budget
7. RESOLUTION(S):
7a R-11-3373 Approval of a construction contract with Reliable Paving, Inc. for the
2011 Street Rehabilitation Project, in an amount not to exceed
$552,420, and authorize the city manager to execute the contract
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
9. REPORTS:
Zoning Board of Adjustment Minutes - May 10, 2011
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City Councii Agenda June 21, 2011
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 21, 2011 -
Reading and Public Hearing - Resolution R-11-3374
11. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
June 17, 2011, by 5:00 p.
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Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4 Printed on 6/17/2011
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City of Colleyville
Minutes
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 21, 2011
CITY COUNCIL CHAMBERS
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on June 21, 2011, at 5:40 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Jody Short, Mike Taylor and Mayor Pro Tem Tom Hart were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Interim Police Chief David James, Police
Lieutenant Rodney Cunningham, Fire Chief Russell Shelley,
Community Development Director Ron Ruthven, City Engineer
Jeremy Hutt, Economic Development Director Marty Wieder, Library
Director Mary Rodne, Strategic Services Manager Eric Ellwanger,
Communications and Marketing Director Mona Gandy, Finance
Manager Karen Hines, Information Services Manager Chris Pena,
City Attorney Matthew Boyle and City Secretary Cynthia Singleton
were also present.
PC-1 Presentation by Burgess & Niple Inc., for the Cheek-Sparger
Road/Jackson Road and the Cheek-Sparger Road/Martin Parkway
Intersection Studies
Community Development Director Ron Ruthven stated the City had
contracted with Burgess & Niple Inc., to perform preliminary studies and
recommend improvements to the Cheek-Sparger Road/Jackson Road
and Cheek-Sparger Road/Martin Parkway intersections. Director
Ruthven introduced Steve Thieken, P.E., Burgess & Niple, Inc.
Mr. Thieken reviewed the existing conditions at the
Cheek-Sparger/Jackson Road intersection, including current design,
traffic patterns and counts and presented an overview of the initial
analysis, discussed future traffic forecasts and options for the
development of the intersection and answered questions of the City
Council.
Discussion ensued regarding roundabout use and traffic flow efficiency,
current and future needs for accessibility, limiting pass-through traffic,
directing the traffic pattern to SH26 for economic development and
funding.
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City Manager Jennifer Fadden spoke regarding staff's general
discussions with transportation staff regarding City Council's
recommendations to the Commissioner's Court and funding status and
stated there is no reason to believe there would be a reduction in
funding. City Manager Fadden further stated staff will work with Tarrant
County and the North Central Texas Council of Governments regarding
amendments to the grants and funding allocation.
City Council requested Burgess & Niple provide further analysis of the
intersection design, provide options for eliminating right turn lanes and
improving west bound traffic flow, provide traffic projections to 2025 and
verification of funding allocations based on design selection.
Mr. Thieken spoke regarding conditions at the Cheek-Sparger/Martin
Parkway intersection and provided an overview of the initial analysis,
comparison of a roundabout versus signalization and answered
questions of the City Council.
The City Council directed staff and Burgess & Niple to provide additional
analysis and projections for improvements at the Cheek-Sparger
Road/Jackson Road intersection by August and delay intersection
improvements at the Cheek-Sparger/Martin Parkway intersection at this
time. City Council also requested staff conduct a public meeting
regarding the Cheek-Sparger Road/Jackson Road intersection project
following recommendations presented in August.
PC-2 Presentation of the 2011 Compensation Analysis
Assistant City Manager and Chief Financial Officer Terry Leake reviewed
the 2011 Compensation Analysis.
Ms. Leake stated, the compensation survey conducted in January 2011
compared the seven bordering cities salary data for 58 positions and the
analysis compares the mid-point salary range and actual salary of
employees in the position.
Ms. Leake further stated, internet data was available for administrative
assistant, accounting, human resources and engineering positions,
however; very little data is available regarding public service and public
works positions.
Discussion ensued regarding the inclusion of health insurance and
retirement benefits in the compensation analysis.
Assistant City Manager Leake spoke regarding variables to health
insurance and retirement benefit comparisons and stated health
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City Council Minutes June 21, 2011
insurance is reviewed under a separate annual analysis. Ms. Leake
further stated, at this time, a different compensation strategy is not
achievable and could not be sustained and recommends the City
maintain the existing compensation strategy for the next two to three
years while a sustainable revenue trend is established.
PC-3 Discussion of the City's Donation Policy
The Pre Council meeting was reconvened after the regular City Council
meeting to discuss PC-3.
PC-4 Presentation of the Monthly Financial Report - May 2011
Finance Manager Karen Hines presented the May 2011 Monthly
Financial Report and answered questions of the City Council.
PC-5 Discussion of the June 21, 2011, City Council meeting regular agenda
items
There was no discussion of the regular agenda items.
Mayor Kelly adjourned the Pre Council meeting at 7:01 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on June 21, 2011, at 7:38 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Jody Short, Mike Taylor and Mayor Pro Tem Tom Hart were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Interim Police Chief David James, Police
Lieutenant Rodney Cunningham, Fire Chief Russell Shelley,
Community Development Director Ron Ruthven, City Engineer
Jeremy Hutt, Economic Development Director Marty Wieder,
Strategic Services Manager Eric Ellwanger, Communications and
Marketing Director Mona Gandy, Finance Manager Karen Hines,
Information Services Manager Chris Pena, City Attorney Matthew
Boyle and City Secretary Cynthia Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
City of Colleyville Page 3 Printed on 7/29/2011
City Council Minutes June 21, 2011
Section 551.071 - Legal - Discussion of pending litigation - Rahman
Dzemail v. City of Colleyville, Texas, and Gwen Parker, Ronald
McFadden, Todd Hildebrandt, Scotty Graves and David Mertz
Section 551.071 - Legal - Discussion of pending litigation - Doug
Huseman v. City of Colleyville
Section 551.071 - Legal - Discussion of pending litigation - Raman
Chandler Properties v. City of Colleyville
Section 551.071(2) - Legal - Briefing by the City Attorney regarding the
provisions of the Texas Open Meeting and Public Information Acts
Section 551.072 - Real Estate - Deliberate the purchase, lease,
exchange or value of real property - Mineral Rights
Section 551.072 - Real Estate - Deliberate the purchase, exchange,
lease or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
duties and evaluation of the Chief of Police
Section 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal, Section 551.072, Property, Section 551.74,
Personnel, and Section 551.087, Economic Development. He further
explained that there would be no decisions made or action taken during
this time. The meeting was recessed at 7:07 p.m. and reconvened at
7:38 p.m.
INVOCATION: Neda Moayad, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-11-3371
This resolution was not needed.
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City Council Minutes June 21, 2011
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Councilmember Wollin invited citizens to celebrate Independence Day by
attending the free Red, White and Sousa event, July 1, 2011, on the
Green in front of City Hall. The Frontier Brigade Band will perform 7:00
to 8:00 p.m. followed by the Fort Worth Symphony Orchestra's Brass
Ensemble from 8:00 to 9:30 p.m. Councilmember Wollin expressed
appreciation to Baylor Regional Medical Center at Grapevine for being a
sponsor of the event.
Mayor Kelly presented a Proclamation in recognition of the Welcome
Home a Hero Program, to Jim Crites, Executive Vice President of
Operations, Dallas/Fort Worth International Airport, Donna Cranston,
Volunteer Coordinator for Welcome Home a Hero, and Lt. Col. Patrick
McAfee, United States Army Personnel Assistance. Mayor Kelly
recognized Ret Stansberger and Elsie Gunter for providing the vision for
the creation of the Welcome Home a Hero program.
Ms. Stansberger commended Donna Cranston, Jim Crites and Lt. Col.
McAfee for their continued dedication and service to the program.
Mr. Crites extended appreciation to the City Council and citizens of
Colleyville for their steadfast commitment to starting and continuing the
program and spoke regarding how much the troops appreciate the
support.
Ms. Cranston stated flights arrive every day and details on the program
and flight arrivals are available at www.dfinrairport.com/heroes and
encouraged everyone to participate in the Welcome Home a Hero
program.
Lt. Col. McAfee expressed appreciation to Jim Crites, Donna Cranston,
the City Council and citizens for their continued support of the Welcome
Home a Hero program, a significant morale builder for the military and
their families.
Mayor Kelly recognized the late Jim and Dulce Moore for many
contributions to the community and regarding Mr. Moore's service on the
City Council and Mrs. Moore's dedication and service to the Colleyville
Public Library.
Mayor Kelly introduced Margaret Moore, granddaughter of Jim and Dulce
Moore and Paula Moore, daughter in-law of Jim and Dulce Moore. Ms.
Margaret Moore expressed appreciation to the City Council and citizens
for recognizing her grandparents and stated the family wishes to donate
an 1800's pump organ, a family heirloom, and spoke regarding Mr. and
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Mrs. Moore's commitment to and pride in the community.
Mayor Kelly presented a Proclamation to Margaret and Paula Moore in
appreciation of the donation of the pump organ and in remembrance of
Jim and Dulce Moore. ~
Mayor Kelly presented a Proclamation in recognition of Tine Valencic,
National Geographic Bee Champion and proclaiming June 21, 2011 as
Tine Valencic Day in Colleyville. Tine, a seventh-grade student at
Colleyville Middle School, expressed appreciation to his parents for their
support, his tennis coach for providing an activity to help him relax
between studying and the City Council for the recognition.
Mayor Kelly, Detective Kevin Walling and Mr. Charlie Hall presented a
$20,000 check to Doug Ray, Senior Development Director, Special
Olympics Texas on behalf of the Old Tyme BBQ event.
Mr. Ray expressed appreciation to the citizens of Colleyville and the City
Council for supporting the athletes. Mr. Ray stated the donation
supports 40,000 Special Olympics athletes and 22 sports statewide and
spoke of the positive impact of the Olympic games on the athletes. Mr.
Ray acknowledged the support of Charlie Hall and his family, Chief
Steve Dye, Detective Kevin Walling and Interim Police Chief David
James.
Detective Kevin Walling recognized the Hall family for continued support
and extended appreciation to Charlie Hall and family and Mayor David
Kelly.
Mayor David Kelly presented a Proclamation to Bob Kneis, IESI District
Manager and Paul Hansen, IESI Division Manager, in recognition of
IESI's support of the Special Olympics Texas during the Old Tyme BBQ
event and stated IESI provides a financial contribution annually and solid
waste management services to the event and the City.
Mr. Kneis stated IESI appreciates the opportunity to support the Special
Olympics and the talented athletes and spoke of IESI's commitment to
the community and the annual event.
Mayor David Kelly presented a Proclamation to Mr. Charlie Hall, Mrs.
Faye Hall, son Jeremy, daughter in-law Mirandy and granddaughters
Lauren and Lindsey in recognition of the family's service to the
community and involvement in the Old Tyme BBQ in support of Special
Olympics.
Mr. Hall spoke of the family's fondness of the barbecue event and
Special Olympics Texas, pledged continued support and expressed
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City Council Minutes June 21, 2011
appreciation to City Council and Detective Kevin Walling.
Mayor Kelly stated Kevin Walling and the Hall family began the event ten
years ago with a special purpose and, to date, have contributed
$141,702.12 to Special Olympics Texas.
Mayor Kelly presented a Proclamation to Detective Kevin Walling in
recognition of service and exemplary commitment to the community and
for fundraising efforts for Special Olympics Texas.
Police Chief Steve Dye expressed appreciation to Mayor Kelly, the Hall
family, City Council, City Manager Jennifer Fadden and Detective
Walling for their time, commitment and dedicated efforts toward
supporting Special Olympics.
Detective Walling expressed his fondness for the community, residents
and Special Olympic athletes.
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-3372
4a Approval of the minutes of the regular City Council meeting of June 7,
2011
4b Approval of the minutes of the City Council worksession of May 26, 2011
4c Approval of a donation of radio headsets to the Colleyville Police
Department from the Citizens Police Academy Alumni Association
4d Approval of a donation of a pump organ, in memory of Jim and Dulce
Moore, by family members Jayme Bryson and Paula, Margaret and
Maegan Moore
Mayor Kelly read Resolution R-11-3372 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Councilmember Wollin moved to approve Resolution R-11-3372.
Councilmember Hall seconded the motion.
The motion carried by the following vote:
Aye: 7- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jody
Short, Tom Hart, Mike Taylor
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5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-11-1797 Approval of a negotiated agreement between the Steering Committee of
Cities Served by Oncor and Oncor Electric Delivery Company LLC,
regarding the company's application to increase electric rates
Mayor Kelly read the caption of Ordinance 0-11-1797.
Strategic Services Manager Eric Ellwanger provided an update stating
an approved increase in September 2009 allowed Oncor a$115 million
increase in revenues, which equaled a five percent system-wide
increase.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Discussion ensued regarding the difference in the request for electric
rates and the negotiated rate, the work of the Steering Committee, risk of
not approving the Ordinance and the rate increase going before the
Public Utility Commission.
Mayor Kelly moved to approve Ordinance 0-11-1797.
Mayor Pro Tem Hart seconded the motion.
The motion carried by the following vote:
Aye: 5- David Kelly, Carol Wollin, Jody Short, Tom Hart, Mike
Taylor
Nay: 2- Michael Muhm, Stan Hall
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-11-1798 Approval of the Fiscal Year 2012 (FY 2012) Colleyville Crime Control
and Prevention District (CCCPD) budget
Mayor Kelly read the caption of Ordinance 0-11-1798.
Police Chief Steve Dye stated that in accordance with the Local
Government Code, the Colleyville Crime Control and Prevention District
(CCCPD) Board is required to present an annual budget for
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City Council Minutes June 21, 2011
consideration. The CCCPD Board approved the proposed budget at the
CCCPD meeting of June 21, 2011. Chief Dye reviewed the proposed
budget and answered questions of the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Mayor Kelly stated the sole source of the CCCPD budget revenue is a
half cent sales tax.
Assistant City Manager and Chief Financial Officer Terry Leake stated
there is approximately a$50,000 or about five percent increase in the
CCCPD budget for this fiscal year. Ms. Leake further stated the City has
been the recipient of a few audit adjustments that have gone positively in
the CCCPD budget and since those generally do not occur very often,
the adjustment amounts were excluded from next year's budget.
Chief Dye provided information regarding the crime prevention bar
coding equipment, the women's self defense program and the license
plate reader.
Ms. Leake advised the largest portion of the CCCPD budget is the
outstanding debt for the Justice Center which was issued in 1999,
refunded in 2006 and will be paid off in 2019.
7. RESOLUTION(S):
7a R-11-3373 Approval of a construction contract with Reliable Paving, Inc. for the
2011 Street Rehabilitation Project, in an amount not to exceed $552,420,
and authorize the city manager to execute the contract
Mayor Kelly read Resolution R-11-3373 in its entirety.
City Engineer Jeremy Hutt provided information regarding the proposed
contract with Reliable Paving, Inc., for the 2011 Street Rehabilitation
Project, reviewed the roadways in need of repair and answered
questions of the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Discussion ensued regarding work previously provided by Reliable
Paving to he City, the time line, duration and length of the project.
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Councilmember Muhm asked if the City could encumber funds, so
monies stay with the project as opposed to the year in which they are
expected.
Assistant City Manager and Chief Financial Officer Terry Leake stated,
according to accounting rules, funds cannot be encumbered. The City
transfers any remaining funds, in the account, at the end of the year to
be reclassified into Capital Project funds and restricted and can only be
spent on street maintenance. The auditors are very strict about cut offs
and require that completed work, which would include any retainage if
something carries over beyond September 30, must be reported in the
next fiscal year.
City Engineer Jeremy Hutt spoke regarding the condition of Brentwood
Drive and Brentwood Court and the definition of an "F" rating.
Mayor David Kelly moved to approve Resolution R-11-3373.
Councilmember Taylor seconded the motion.
The motion carried by the following vote:
Aye: 7- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jody
Short, Tom Hart, Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
9. REPORTS:
Zoning Board of Adjustment Minutes - May 10, 2011
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JUNE 21, 2011 -
Reading and Public Hearing - Resolution R-11-3374
This resolution was not needed.
11. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Short moved to adjourn and Councilmember Hall seconded the motion.
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City Council Minutes June 21, 2011
The motion carried by the following vote:
Aye: 7- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jody
Short, Tom Hart, Mike Taylor
Mayor Kelly adjourned the City Council meeting at 8:50 p.m.
Mayor Kelly reconvened the Pre Council meeting at 8:53 p.m. to receive
information from staff regarding PC-3, Discussion of the City's Donation
Policy.
City Secretary Cynthia Singleton provided an overview of the Citywide
Donation Policy approved by City Council on April 6, 2004, noted the
Friends of the Colleyville Public Library, the Colleyville Public Library
Foundation and donations less than $1,000 are exempt from the policy
and answered questions of the City Council.
Police Chief Steve Dye spoke regarding the number of donations
received by the Police Department requiring City Council approval and
the delay in accepting the donations due to the requirements of the
Donation Policy.
Assistant City Manager and Chief Financial Officer Terry Leake spoke
regarding the reporting requirements related to donations.
Discussion ensued regarding the criteria for which organizations are
exempt from the Policy, the basis on which items are loaned to the City,
the City's right of refusal of donated items and the dollar amount of
donations requiring City Council approval.
The City Council determined the Colleyville Citizen's Fire Academy
Alumni Association, Colleyville Citizens Police Academy Alumni
Association, donations $2,500 or less and monetary donations and
services-in-kind provided to City sponsored events should be exempt
from the Citywide Donation Policy; that items on a loan basis for City
sponsored events may be accepted with city manager approval and the
value of the donation may be included on the Donation and Transfer of
Title form.
City Council requested that donations more than $1,000 be reported to
City Council on a quarterly basis in the city manager's weekly update.
City Council requested an item be placed on a future City Council
agenda for consideration of modifications to the Citywide Donation
Policy.
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City Council Minutes June 21, 2011
Mayor Kelly adjourned the Pre Council meeting at 9:06 p.m.
APPROVED BY A VOTE OF AYES, NAYS AND O
ABSTENTIONS ON THIS THE DAY OF 2011.
Minute aken nd pr
, ~
ynthia ' leton, TRMC, CMC
City Secretary
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