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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/1/2011,~, ~I. ~..~'" ~ ~° ~E- ~t~LLEYVI~. PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 1, 2011 6:00 p.m. For the meeting conducted at the Parks Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the February 7, 2011 Parks and Recreation Advisory Board Minutes 3• Recreation, Athletics, Tennis and Seniors' Reports 4• Park Operations and Capital Improvement Status Reports 5. Citizen Comments/Presentations Regarding Items not on the Agenda* 6. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted at City Hall on July 28, 2011 by 5:00 p.m. 9(',a~ c~ E. .lVl o.o~ce ~ ~ ~~~~~ ~ ~ ~~~ ~~.~~r.~~rr ~~~ ~r-~-~ ~%/,%~ % ~~~~ UI~~'~~~%%//////////%/% ~~ , ~~ i s,~ ~~~~~^~~^~ ~ ~"~ ~ ~~ PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, February 7, 2011 6:00 p.m. Monica Walsh called the meeting to order at 6:06 p.m. on Monday, February 7, 2011, at the Parks and Recreation Office. ROLL CALL: Charles Bethards, Ken Llewellyn, Tevon Taylor, Debby Abitz, Suzanne Hughes and Natalie Genco ABSENT: John Gooding and Rick Paddock STAFF: Monica Walsh, Director of Parks and Recreation, Kathy Moore, Administrative Assistant, Terry Leake, Assistant City Manager/Chief Financial Officer, and Carol Wollin, Councilmember 1. Call to Order 2. Approval of the September 13, 2010 Parks and Recreation Advisory Board Minutes Suzanne Hughes made a motion to approve the minutes as read. Ken Llewellyn seconded the motion. The vote was unanimous. 3. Introduction of new Parks and Recreation Advisory Board Members Monica Walsh, Director of Parks and Recreation, introduced the two new Parks and Recreation Advisory Board Members, Charles Bethards and Tevon Taylor. 4. Appoint Parks and Recreation Advisory Board Chairman and Vice-Chairman Debby Abitz made a motion to appoint Suzanne Hughes as Chairperson of the Parks and Recreation Advisory Board. Tevon Taylor seconded the motion. The vote was unanimous. Debby Abitz made a motion to appoint Ken Llewellyn as Vice-Chairman of the Parks and Recreation Advisory Board. Tevon Taylor seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board February 7, 2011 Page2of2 5. Discussion and Consideration of Appointment of Representatives to serve on Subcommittees The members of the Parks and Recreation Advisory Board recommended Tevon Taylor to serve on the Park Land Dedication Committee for a two-year term ending December 2012. The members of the Parks and Recreation Advisory Board recommended Debby Abitz to serve on the Colleyville Tree Board for a two-year term ending December 2012. 6. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, gave an update on the ongoing programs. She noted that the Daddy Daughter Dance was rescheduled to February 11, due to inclement weather. Baseball, softball and soccer will all begin this month and tennis is rescheduling classes due to the bad weather. 7. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. The Cotton Belt Trail Phase II is on schedule and the City of Hurst will construct their portion of the trail from the Hurst city limit to Precinct Line Road. The Kidsville playground project is on schedule. Handouts were given to the board members that showed the features of the playground. The Parks, Recreation and Open Space Master Plan is still in progress and a special meeting will be called for recommendations by the Board. 8. Citizen Comments/Presentations Regarding Items not on the Agenda None 9. Adjournment Natalie Genco moved to adjourn at 6:41 p.m. Debby Abitz seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~~,at~ut E. Jvru.u~~e Kathy E. Moore Administrative Assistant ClTY OF COLLEYVlLLE PARKS AND RECREATlON Meeting Agenda # 08/01/2011 3 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors' Reports I. Recreation A. The Summer 2011 brochures were mailed February 22nd to Colleyville residents and star customers. Summer 2011 classes started June 15t and will continue through the end of August. B. The Hoppin' Good Egg Hunt and Texas Junior Anglers were both held in the month of April. A total of 850 patrons attended both events. C. The department, for the second year in a row, sponsored Bransford Elementary's Open House spaghetti dinner in March and attended GCISD's Health Fair in May to promote the summer brochure. D. Colleyville Baseball, Colleyville Girls Softball, Colleyville Lacrosse, and Colleyville Soccer associations finished with another successful spring season. E. New Electronic Parks and Recreation Brochure - Colleyville Parks and Recreation continues its effort to keep Colleyville green. Beginning this fall, class and activity brochures will no longer be mailed to individual households, but will be available online through a fully digital, interactive brochure at ColleyvillePARD.com. Brochures are created for three seasons - fall, winter/spring and summer. This new delivery method will reduce the FY2012 recreation budget by approximately $12,000 due to the savings in printing and mailing brochures. Marketing and promotion efforts for the online brochures will utilize the city website, Parks and Recreation Department webpage, Colleyville Communicator, Colleyville E-Communicator, City E-news, Parks and Recreation newsletter(s), city Facebook page and a media release to the local media market. II. Athletics A. The spring volleyball season had 114 participants in Division I, with 5 teams; and Division II had 7 teams. B. Girls on the Run had another successful spring season with 2 teams - 27 participants. C. Legends Sports youth baseball tournament series was held at City Park in June; $5,385 in rental revenues were received. D. A total of 88 participants were in the following athletic summer camps during June; Lacrosse Club, Fort Worth Cats All-Skills Camp and Premier Football Camp. ^ Discussion Only ^ Procedural Change ~ Information only ^ Possible City Council Policy Recommendation Page 1 of 2 ClTY OF COLLEYVlLLE PARKS AND RECREA TlON Meeting Agenda # 08/01/2011 3 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors' Reports III. Tennis A. Kelly Langdon, Director of Tennis, held two Mid-Cities Tennis tournaments. The first tournament was held April 23rd with 102 participants and the second tournament was held June 10t" with 84 participants. The Tennis Program had 138 class participants for the months of March through June and 107 private lessons. IV. Senior Center A. The Colleyville Heritage High School Student Council hosted the Senior Sock-Hop in February, with 38 participants attending the event. B. AARP Tax Help was held February to April, with 116 tax returns prepared. C. Walk Across Texas was held March - May. The eight week program is designed to get the senior population active and walking. In June, a celebration party was held with 15 participants. D. May was National Hamburger Month and Bishop Davis Nursing Center staff cooked hamburgers for 30 participants. E. In May 2011, the Senior Center received a grant from the Colleyville Woman's Club. A storage cabinet and TV tray tables were purchased with the grant money. ^ Discussion Only ^ Procedural Change ~ Information only ^ Possible City Council Policy Recommendation Page2of2 Partici ants f, f 2nd Qtr 10 Classes/Pro rams 2nd tr 10 , ~ 2nd Qtr 11 Classes/Pro rams 2nd tr 11 Youth 85 34 31 18 Adult 36 131 7 100 Athletics 3 189 7 49 Tennis 21 55 25 94 Special Events 1 216 3 302 Reservations N/A 60 N/A 59 Senior Classes 58 231 36 398 Senior Walk-in N/A 2,616 N/A 1,770 Senior S ecial Events N/A N/A 2 53 MMOW 5 541 5 514 artici ants 1 r 3rd Qtr 10 Classes/Pro rams 3rd tr 10 1 r 3rd Qtr 11 Classes/Pro rams 3rd tr 11 Youth 84 189 25 118 Adult 36 178 9 100 Athletics 6 210 7 308 Tennis 26 66 35 189 S ecial Events 3 690 5 1,036 Reservations N/A 84 N/A 151 Senior Classes 56 280 38 320 Senior Walk-in N/A 2,484 N/A 1,940 Senior Special Events N/A N/A 2 53 MMOW 5 498 6 494 `~ ~'~ ~ ~ ~' ClTY OF COLLEYVlLLE ,r~'''~ ~~``~ ~''~LL~Y"V`~L~I-~ PARKS AND RECREATlON %~ir;,,-iii, „ ~iiii~% ~.~xr~~ Meeting Agenda # 08/01/2011 4 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COLLEYVILLE FALL CLEAN SWEEP Keep Colleyville clean by volunteering on Saturday, October 1st at McPherson Park from 8:30 - Noon. The City of Colleyville was recognized as a Tree City USA for the thirteenth year. LIVING TREE DONATION PROGRAM This new program promotes tree donations which help city parks, while at the same time celebrating life by planting a tree. KIDSVILLE RENOVATION Kidsville Playground ribbon cutting was held March 25t". It was a great celebration with over 150 people. Children enjoyed a scavenger hunt with unique prizes and burn-ban smores for a special snack. As the latest playground in the city's park inventory, Kidsville is one of the most popular additions to Colleyville's park system. A special area has the original Kidsville concrete castings; which showcase the playground's place as a Colleyville landmark that has entertained generations of Colleyville families. A tree was dedicated as a celebration to the generations of children who have played here and to honor the volunteers who made Kidsville a reality. ^ Discussion Only ^ Procedural Change ~ Information only ^ Possible City Council Policy Recommendation Page 1 of 2 Park and Operations Capital Improvement Status Reports Page2of2 2010/2011 Parks and Recreation CIP Proiects • Park Master Plan - in progress • Pleasant Run Trail - in progress • Webb House Trail - in progress • L.D. Lockett Trail - in progress • Cotton Belt Trail Phase II - in progress Substantial completion - Fall 2011 City Council Items Februarv 9, 2011 Pre-Council PC-6 - Presentation of the Quarterly Capital Project Update Parks CIP Improvements - Kidsville Playground Sidewalk / Trails - Cotton Belt Trail Phase L.D. Lockett Trail Webb House Trail Pleasant Run Trail Februarv 15, 2011 Resolution: Reading and Public Hearing Consideration of appointments to the Park Land Dedication Committee Consideration of appointments to the Colleyville Tree Board March 1, 2011 Announcements, Proclamations and Presentations Proclamation declaring March as Meals on Wheels Awareness Month in Colleyville Presentation - In recognition of employees' years of service 5 Years - Mike Almy March 22, 2011 Announcements, Proclamations and Presentations Proclamation to recognize Keep America Beautiful / Keep Colleyville Beautiful / Great American Cleanup and Arbor Day in Colleyville /Colleyville Spring Clean Sweep Consent: Reading and Public Hearing Approval of a contract with RC Mechanical for the Colleyville Senior Center 2010 Energy Efficiency Project, in the amount of $69,400 - Resolution R-11-3341 Approval of a change order with Humphrey & Morton Construction for the Cotton Belt Trail, Phase II, in the amount of $112,367.80 - Resolution R-11-3341 ]une 21, 2011 Pre-Council Discussion of the City's Donation Policy