HomeMy WebLinkAboutCity Council-Minutes-05/21/2019
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
May 21, 2019
WORKSESSION - 5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of Tree Mitigation Plan and fencing on the Cotton Belt Trail
WS-2 Discussion of the John McCain Road and Westcoat Drive intersection
WS-3 Discussion of dates for the City Council objectives and goal setting session
WS-4 Discussion of the food/alcohol ratio
WS-5 Discussion of the May 21, 2019, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain case for Parcel 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• Acquisition of real property along SH26
• Acquisition of real property along Main Street
• McDonwell School Road Roundabout Project
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, duties, and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
City Council Agenda May 21, 2019
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Rabbi Charlie Cytron-Walker, Congregation Beth Israel
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4384
3. OATH OF OFFICE
4. RECEPTION FOR INCOMING COUNCILMEMBERS
5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
6. ELECTION OF A MAYOR PRO TEM
7. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4385
7a Approval of the minutes of the Special City Council Meeting of May 14,
2019
7b Approval of a construction contract with MSB Constructors, Inc. for the
Colleyville Center Courtyard Facility Enhancement Project, in an amount not
to exceed $347,069, and authorizing the City Manager to execute the
contract
8. DISCUSSION OF ITEMS NOT FOR ACTION
Monthly Financial Report - April 30, 2019
Quarterly Investment Report for the quarter ended March 31, 2019
City Council Agenda May 21, 2019
City of Colleyville Page 3
9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
Resolution R-19-4373
Request for a variance to certain provisions of Section 3.26, Fences, Free
Standing Walls, and Screening Materials on Lot 5, Block 2, of the Sunrise
Terrace, located at 1117 Jo Carol Lane, Case VC18-007
10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
11. REPORTS
Quarterly Performance Management Report
12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 21,
2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4386
13. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 17,
2019 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, May 21, 2019
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, May 21, 2019, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
ALSO PRESENT: City Manager Jerry Ducay, Police Chief Michael Miller, Fire Chief
Mark Cantrell, Community Development Director Ben Bryner, Public Works
Director Ray Silva-Reyes, Parks and Recreation Director Lisa Escobedo, Colleyville
Center Manager Leslie Hill, Assistant to the City Secretary Keera Seiger,
Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City
Secretary Christine Loven.
WS-1 Discussion of Tree Mitigation Plan and fencing on the Cotton Belt Trail
Public Works Director Ray Silva-Reyes presented this item and answered
questions of the City Council.
Director Silva-Reyes explained that TexRail was going to build a chain-link fence
along the entire ROW of the railroads track. Director Silva-Reyes recommended
that the fence, where viewable from adjacent streets, be upgraded to a wrought
iron fence. This would cost approximately $100,000 and he asked whether the
TexRail tree mitigation funds should be used for that purpose or not. There was
discussion regarding height of the fence, maintenance, and the location of trees
on the Cotton Belt Trail and within the City. Mayor Newton stated he wants the
remainder of the TexRail tree mitigation funds to be used for placing trees in
appropriate locations and recommended that we utilize the Parks and Recreation
Advisory Board and the Tree Board to recommend where and how the remainder
of the TexRail mitigation funds be spent.
City Council directed staff to keep the tree mitigation fund intact and bring back a
proposal to pay for fencing from another funding source.
WS-2 Discussion of the John McCain Road and Westcoat Drive intersection
Public Works Director Ray Silva-Reyes presented this item and answered
questions of the City Council.
There was discussion of turn radius, establishing a truck route, resurfacing of
McDonwell School Road, and extending the lane width during resurfacing.
City Council Minutes May 21, 2019
City of Colleyville Page 2
City Council directed staff to move forward with the resurfacing on McDonwell
School Road and pursuing design of a roundabout at John McCain and Westcoat.
Director Silva-Reyes said there would be no additional right-of-way needed and he
would plan to have the roundabout under construction at the same time the
McDonwell/Westcoat roundabout was being constructed.
WS-3 Discussion of dates for the City Council objectives and goal setting
session.
City Council selected the date of June 20, 2019, 10:00 a.m. for the worksession.
WS-4 Discussion of the food/alcohol ratio
City Manager Jerry Ducay presented this information. Following discussion, City
Council directed staff to prepare an Ordinance which keeps the SUP requirement
in place and changes the food/alcohol ratio to 60/40.
WS-5 Discussion of the May 21, 2019, City Council regular agenda items
Mayor Newton stated Resolution R-19-4373 will remain tabled.
A corrected briefing for item 7b was presented to City Council, noting the scoring
chart in the briefing was incorrect.
Mayor Newton adjourned the worksession at 6:39 p.m.
Mayor Newton called the Executive Session to order at 6:40 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley,
and Callie Rigney.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding
contemplated and/or pending litigation, including:
• Glade Road eminent domain case for Parcel 159
City Council Minutes May 21, 2019
City of Colleyville Page 3
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• Acquisition of real property along SH26
• Acquisition of real property along Main Street
• McDonwell School Road Roundabout Project
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, duties, and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, Section 551.074, Personnel, and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time. Executive Session was adjourned at 7:26 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:34 p.m.
INVOCATION: Rabbi Charlie Cytron-Walker, Congregation Beth Israel
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4384
Mayor Newton read Resolution R-19-4384 in its entirety.
Director Ray Silva-Reyes stated this item is for right-of-way on Westcoat Drive for
the roundabout.
Mayor Newton opened the public hearing at 7:44 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 7:44 p.m.
Mayor Pro Tem Lindamood made a motion to approve Resolution R-19-
4384, Councilmember Nakamura seconded the motion.
The motion to approve carried by the following vote:
City Council Minutes May 21, 2019
City of Colleyville Page 4
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4384-1
Mayor Newton read Resolution R-19-4384-1 in its entirety.
Mayor Newton explained this resolution provides for the City Manager's base
salary to be increased by five-percent providing a waiver of Texas Municipal
Retirement System contributions, effective April 1, 2019.
Mayor Newton and each Councilmember expressed their appreciation to the City
Manager for his work and accomplishments.
Mayor Newton opened the public hearing at 7:48 p.m. Kathleen Hennessey, 5301
Stonebridge, spoke in favor of this item.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 7:48 p.m.
Councilmember Dodson made a motion to approve Resolution R-19-4384-
1, Councilmember Wheat seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
3. OATH OF OFFICE
City Secretary Christine Loven administered the Oath of Office to Mayor Richard
Newton, Councilmember Place 1 Tammy Nakamura, and Councilmember Place 2
Bobby Lindamood.
4. RECEPTION FOR INCOMING COUNCILMEMBERS
Mayor Newton recessed the meeting for the reception for incoming
Councilmembers at 7:52 p.m. and reconvened the meeting at 8:27 p.m.
City Council Minutes May 21, 2019
City of Colleyville Page 5
5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Wheat encouraged everyone to attend the Library Summer
Reading Program: 3...2...1 READ! Kick Off Party on Friday, May 31, 6:00-8:00
p.m.
Mayor Pro Tem Lindamood encouraged everyone to attend the Car Show on
Saturday, June 1, 10 a.m. – 1 p.m. in the south parking lot of City Hall.
Both events are free and open to the public.
6. ELECTION OF A MAYOR PRO TEM
Councilmember Nakamura nominated Bobby Lindamood to the office of Mayor Pro
Tem and Councilmember Wheat seconded the motion.
The nomination carried by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
Mayor Pro Tem Lindamood left the meeting at 8:32 p.m.
Mayor Newton stated Resolution R-19-4373 would remain tabled.
7. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-
4385
7a Approval of the minutes of the Special City Council Meeting of May 14,
2019
7b Approval of a construction contract with MSB Constructors, Inc. for
the Colleyville Center Courtyard Facility Enhancement Project, in an
amount not to exceed $347,069, and authorizing the City Manager to
execute the contract
Mayor Newton read Resolution R-19-4385 in its entirety.
Colleyville Center Manager Leslie Hill presented item 7b and introduced Aaron
Babcock of Hidell and Associates Architects. Both answered questions of the City
Council.
City Council Minutes May 21, 2019
City of Colleyville Page 6
Mayor Newton opened the public hearing at 8:38 p.m. Kathy Hadley, 204
Timberline North, spoke in favor of this item and discussed the history of the
Colleyville Woman’s Club and the Colleyville Garden Club contributions to the
Center.
Nancy Rogers, 1612 Cherry Lane, asked what width the easement would be along
Bluebonnet. Mr. Babcock stated there will be an 8-foot wall and a tree buffer.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:40 p.m.
Councilmember Wheat made a motion to approve Resolution R-19-4385,
Councilmember Kelley seconded the motion.
The motion to approve carried by the following vote:
Ayes: 6 – Mayor Newton, Councilmembers Nakamura, Wheat, Dodson,
Kelley, and Rigney.
Absent: 1 - Mayor Pro Tem Lindamood
8. DISCUSSION OF ITEMS NOT FOR ACTION
Monthly Financial Report - April 30, 2019
Mayor Newton thanked Chief Financial Officer Shereen Gendy for her service to the
City and stated she will be leaving to accept a position in Lakeway.
CFO Gendy thanked the City Council for the opportunities provided to her and then
presented the monthly financial report and answered questions of the City Council.
Quarterly Investment Report for the quarter ended March 31, 2019
There was no presentation for this item.
9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
Resolution R-19-4373
Request for a variance to certain provisions of Section 3.26, Fences, Free
Standing Walls, and Screening Materials on Lot 5, Block 2, of the Sunrise
Terrace, located at 1117 Jo Carol Lane, Case VC18-007
This item remained tabled.
10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Minutes May 21, 2019
City of Colleyville Page 7
Kathy Hadley, 204 Timberline North, expressed her appreciation to the City
Council for their time and efforts in keeping Colleyville beautiful and allowing
citizens to speak on all items before the Council.
11. REPORTS
Quarterly Performance Management Report
City Manager Jerry Ducay provided the highlights of the report noting social media
views are up, the hotel occupancy rate is at 90-percent, medical loss ratio is in
line, the police and fire departments have beaten the benchmark with response
times by almost a minute, and new residential permits are on track.
12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 21,
2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4386
This resolution was not needed.
13. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the meeting without objection by the City Council at 9:04 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, ON THIS THE 4TH DAY OF JUNE 2019.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary