HomeMy WebLinkAboutCity Council-Agenda Packets-05/21/2019 City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
May 21, 2019
WORKSESSION - 5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of Tree Mitigation Plan and fencing on the Cotton Belt Trail
WS-2 Discussion of the John McCain Road and Westcoat Drive intersection
WS-3 Discussion of dates for the City Council objectives and goal setting session
WS-4 Discussion of the food/alcohol ratio
WS-5 Discussion of the May 21, 2019, City Council regular agenda items
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
•Glade Road eminent domain case for Parcel 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
•Glade Road Project Phases 1B and 2
•Acquisition of real property along SH26
•Acquisition of real property along Main Street
•McDonwell School Road Roundabout Project
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, duties, and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business
prospects the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate
the offer of a financial or other incentive to a business prospect
City Council Agenda May 21, 2019
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Rabbi Charlie Cytron-Walker, Congregation Beth Israel
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4384
3.OATH OF OFFICE
4.RECEPTION FOR INCOMING COUNCILMEMBERS
5.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
6.ELECTION OF A MAYOR PRO TEM
7.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4385
7a Approval of the minutes of the Special City Council Meeting of May 14,
2019
7b Approval of a construction contract with MSB Constructors, Inc. for the
Colleyville Center Courtyard Facility Enhancement Project, in an amount not
to exceed $347,069, and authorizing the City Manager to execute the
contract
8.DISCUSSION OF ITEMS NOT FOR ACTION
Monthly Financial Report - April 30, 2019
Quarterly Investment Report for the quarter ended March 31, 2019
City Council Agenda May 21, 2019
City of Colleyville Page 3
9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
Resolution R-19-4373
Request for a variance to certain provisions of Section 3.26, Fences, Free
Standing Walls, and Screening Materials on Lot 5, Block 2, of the Sunrise
Terrace, located at 1117 Jo Carol Lane, Case VC18-007
10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
11. REPORTS
Quarterly Performance Management Report
12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 21,
2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4386
13. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 17,
2019 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 5/21/2019
Type Worksession
Department Public Works
Title
Discussion of Tree Mitigation Plan and fencing on the Cotton Belt Trail
Strategic Plan
1.1 Actively involve and engage stakeholders
Explanation
In Spring 2017, the Fort Worth Transit Authority (FWTA) paid a mitigation fee
of $271,000 to the City of Colleyville due to the removal of the trees along the
railroad. Initially, these funds were to be used to install trees to provide a means
for noise mitigation, for the residential area. However, the FWTA is planning to
install fences along the Cotton Belt Trail to provide a barrier between pedestrians
and the train tracks. The FWTA plans to install a black chain link fence along the
entire corridor. However, the City prefers to install wrought iron fence in areas where
a natural barrier does not currently exist. FWTA will pay for all the chain link fence
along the trail. The City will be responsible for the cost difference between the
chain link fence and the wrought iron fence. The cost for the upgrade is
$108,950.00. Upgrading to the wrought iron fence will increase the aesthetic appeal
along the trail.
Attachments
1.Tree Mitigation and Fence Plan Presentation
2.Colleyville Fencing Estimated Cost
Tree Mitigation and Fence Plan
City Council Worksession
May 21, 2019
History
•Spring 2017 – Tree Mitigation Agreement executed
•$271,000 paid by Fort Worth Transit Authority
•December 2017 – City Council Worksession discussion of options
•Staff was directed to examine the option of providing a sound barrier
•February 2019 – City Council Worksession discussion of residential areas
•John McCain North/Golf Course Bid Opening May 16, 2019
•Recommendation for the placement of wrought iron fence along the trail
•$108,950 for Wrought Iron Fence (OPCC by TranSystem)
Cotton Belt Trail
•Chain link fence to be installed
along the entire trial
•Wrought iron fence to be
installed in area with no natural
barriers along the trail
•The addition of wrought iron
fence will provide an aesthetic
appeal
•Installation of the fence will
begin around the 3rd quarter of
2019 and last around 6-9
months to complete the
installation
Cotton Belt Trail
Wrought iron fence along the Cotton Belt Trail
LD Locket between Bettinger & Bransford
Cotton Belt Trail
Wrought iron fence along the Cotton Belt Trail
LD Locket & Bransford
Cotton Belt Trail
Wrought iron fence along the Cotton Belt Trail
LD Locket between Bransford & Pleasant Run Road
Cotton Belt Trail
Wrought iron fence along the Cotton Belt Trail
John McCain Road near SH 26
Summary
Location Cost Number of Trees
Bransford South $21,000 TBD
John McCain North
(HOA/City Property)
$73,330 28 Trees
16 Shrubs (Hollies)
John McCain North
(Golf Course)
Bid as one McCain
project
18 Trees
16 Shrubs (Hollies)
LD Lockett
(Cotton Belt Trail)
$50,600 60 Trees
Shalimar Court
(Cotton Belt Trail)
$25,300 30 Trees
Costs are to install and irrigate trees
Total Tree Mitigation
Project Cost
$170,230 136 Trees
32 Shrubs (Hollies)
Wrought Iron Fence $108,950 7,457 LF
Available Funding $271,000
Fence Impact $8,180
Next Steps
Council Guidance
•Staff is seeking City Council approval for the following…
•Should City upgrade from a chain link fence to a wrought iron fence at
selected areas?
•If we select the wrought iron fence upgrade, should we utilize the
tree mitigation fund for it?
Questions and Discussion
ITEM
NO DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL AMOUNT
1 4' Black PVC Coated Chain Link Fence
11815 LF 20.00$ 236,300.00$
2 6' Black PVC Coated Chain Link Fence
6815 LF $28.00 190,820.00$
3 8' Black PVC Coated Chain Link Fence
232 LF $40.00 9,280.00$
436,400.00$
ITEM
NO DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL AMOUNT
1 4' Black PVC Coated Chain Link Fence
7457 LF 20.00$ 149,140.00$
2 6' Black PVC Coated Chain Link Fence
6815 LF $28.00 190,820.00$
3 8' Black PVC Coated Chain Link Fence
232 LF $40.00 9,280.00$
4Wrought Iron Fence 4358 LF $45.00 196,110.00$
545,350.00$
108,950.00$
Since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s)
methods of determining prices, or over competitive bidding or market conditions, ENGINEER's opinions of probable Total project Costs and
Construction Cost provided for herein are made on the basis of ENGINEER's experience and qualifications and represent ENGINEER's best
judgment as an experienced and qualified professional engineer, familiar with the construction industry; but ENGINEER cannot and does not
guarantee that proposals, bids or actual Total Project or Construction Costs will not vary from opinions of probable cost prepared by
ENGINEER. If prior to the Bidding or Negotiating Phase OWNER wishes greater assurance to the Construction Cost he shall employ an
independent cost estimator.
ESTIMATED COST FOR COLLEYVILLE (Difference from Base Option)
SUBTOTAL
SUBTOTAL
TEXRail Fencing Project
Opinion of Probable Cost for Colleyville Decorative Iron Fence Upgrades
TranSystems Corporation Consultants
5/3/2019
Trinity Metro
Prepared by:
CHAIN LINK FENCE - ORIGINAL LIMITS (BASE OPTION)
CHAIN LINK FENCE - UPGRADED TO WROUGHT IRON IN SELECT AREAS
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 5/21/2019
Type Presentation and Discussion
Department Engineering
Title
Discussion of the John McCain Road and Westcoat Drive intersection
Strategic Plan
3.1 Upgrade the condition of major roads and neighborhood streets
Explanation
This agenda item will provide discussion of intersection improvements at John
McCain Road and Westcoat Drive.
Attachments
1.McCain Westcoat Presentation
Westcoat Drive and John McCain
Intersection
Presentation and Discussion
City Council Worksession
May 21, 2019
2015 Master Thoroughfare Plan
Source: City of Colleyville,
TX Master Thoroughfare Plan
On John McCain Road, looking
East towards intersection.
On John McCain Road, looking
West towards intersection.
Westcoat Drive Westcoat Drive
Existing Conditions
On Westcoat Drive, looking
North towards intersection
John McCain Road
Existing Conditions
John McCain/Westcoat Intersection
Staff met with design consultant to determine the feasibility of
constructing a temporary right turn lane from Westcoat Drive
to John McCain Road followed by a permanent roundabout.
•Could the right turn lane be incorporated into the final
roundabout design?
§Right turn lane can not be incorporated into the roundabout
configuration.
§Additionally, right turn lane addresses northbound to eastbound
traffic and not northbound to westbound traffic or westbound to
southbound traffic.
•Opinion of probable construction cost (OPCC) of the right
turn lane, as well as the roundabout.
§Right turn lane OPCC $ 97,000
§Roundabout OPCC $ 400,000
•Based on preliminary review, no right of way (ROW)
acquisition will be required.
•Project could be funded by Impact Fees.
•Design Proposal ready for June 4 th Council.
This is a preliminary estimated schedule should this roundabout be
selected.
•Award Design Contract – June 2019
•Data Collection/Survey – June 2019 to August 2019
•Design (30/60/90) – August 2019 to November 2019
•ROW Acquisition – Not Anticipated (based on Preliminary Review)
•Franchise Utility Design & Relocations – October 2019 to April 2020
•Advertising and Bidding – April 2020 to May 2020
•Construction – May 2020 to July 2020
Estimated Schedule
Questions and
Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 5/21/2019
Type Worksession
Department City Manager
Title
Discussion of dates for the City Council objectives and goal setting session
Explanation
Per the City Council Rules of Procedure, 1.2, Councilmember
Orientation/Training/Goals and Objectives Visioning: Within 60 days of the General
Election, the Mayor will call a meeting for Councilmember Orientation/Training/Goals
and Objectives Visioning, for which all Councilmembers will be required to attend.
This item provides for City Council to consider dates for the conduct of
the Councilmember Orientation/Training/Goals and Objectives Visioning worksession.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-4 Agenda Date 5/21/2019
Type Worksession
Department City Manager
Title
Discussion of the food/alcohol ratio
Explanation
This item provides the opportunity for City Council to direct staff regarding changes to
the food/alcohol ratio regulations.
Attachments
1.Food-to-Alcohol Ratio Work Session
Work Session:
Food-to-Alcohol Ratio
May 21, 2019
Current Conditions for On-Premise Consumption
•Colleyville Municipal Code of Ordinances Section 6.5 – “Alcohol sales
must be incidental to the sale of food defined as 60% of gross receipts
from non-alcohol sales”
•Alcoholic beverage sale for on premise consumption requires an SUP
(i.e. a restaurant can’t sale alcohol without an SUP)
•Restaurants must receive a permit from the TABC (certified by CSO)
•Restaurants submit quarterly report to City Secretary during first
year/annual report thereafter if no violations
•No definition for bar(s)
Food-to-Alcohol Ratio
Options to Consider
SUP
•Continue SUP for all alcohol sales for on-premise consumption
Restaurant
•Amend Section 6.5 to reduce the food-to-alcohol ratio
Bar
•Add a definition of bar(s) to Schedule of Permitted Uses in Chapter 3 of
the LDC; require an SUP; define zoning categories; and carve out from
Section 6.5 (i.e. wine bar, tasting room, distillery, brewery, etc.)
Food-to-Alcohol Ratio
Neighboring Cites
•Southlake (Ord. 907A, Feb. 16, 2016)
–Restaurant – alcohol sales 75% or less (P)
–Bar/tavern – alcohol sales 75% or greater (SUP/P in hotel)
•Grapevine (Ord. 85-39, Aug. 20, 1985)
–Restaurant – alcohol/food 50/50 (CUP)
–Exception allows for wineries, breweries, distilleries with tasting rooms (CUP)
•Euless (Ord. 1133, March 22, 1994)
–Restaurant: alcohol sales 50/50 (P)
–Drinking establishment: alcohol sales greater than 50% (SUP)
•North Richland Hills (Ord 2752, Nov. 24, 2003)
–Alcohol 75% or less permitted; 75% or more requires permit from P&Z
•Keller (Ord. 699, April 20, 1993)
–Restaurant: alcohol sales 75% or less (P)
–Bar: alcohol sales 75% or more (SUP)
Food-to-Alcohol Ratio
Food-to-Alcohol Ratio
•Colleyville
–Average Food - 79.76%
–Average Alcohol - 20.24%
•Grapevine
–Average Food - 78.70%
–Average Alcohol - 21.30%
–# of restaurants above 40% alcohol – 12 of 76 (16%)
•Willhoite’s, Farina’s Winery and Café, Tolbert’s, Flips Patio Grill, Peace Burger,
Back Porch Grill, Baja Mex Grill, Chill, Mulligan’s Grill, Paradise Springs @
Gaylord, Round 1 Bowling, Tap-In Grill & Pub
Work Session:
Food-to-Alcohol Ratio
May 21, 2019
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-5 Agenda Date 5/21/2019
Type Worksession
Department City Secretary
Title
Discussion of the May 21, 2019, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 5/21/2019
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by items
on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain case for Parcel 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities, including:
Glade Road Project Phases 1B and 2
Acquisition of real property along SH26
Acquisition of real property along Main Street
McDonwell School Road Roundabout Project
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, duties, and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information the City has received from business prospects
the City seeks to have locate, stay, or expand in the City and with which the City is
conducting economic development negotiations; deliberate the offer of a financial
or other incentive to a business prospect
Attachments
RESOLUTION R-19-4384
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF MAY 21, 2019
WHEREAS, following discussion in Executive Session, and in full accordance
with the requirements of the Open Meetings Act, the City Council
determines that the following action is in the best interests of the
health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 21ST DAY OF MAY
2019.
Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
3. OATH OF OFFICE
4. BREAK FOR RECEPTION
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 5/21/2019 Number 5
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Announcements, Proclamations, and Presentations
6. Election of a Mayor Pro Tem
RESOLUTION R-19-4385
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 21, 2019
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the Special City Council Meeting of
May 14, 2019
b. Approval of a construction contract with MSB Constructors,
Inc. for the Colleyville Center Courtyard Facility Enhancement
Project, in an amount not to exceed $347,069, and
authorizing the City Manager to execute the contract
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 21ST DAY OF MAY
2019.
Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Absent
Place 6, Callie Rigney Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Special Meeting
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, May 14, 2019 5:30 P.M.
Mayor Richard Newton called the Special Meeting of the Colleyville City Council to
order on Tuesday, May 14, 2019, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
2. RESOLUTION(S): READING AND PUBLIC HEARING
2a Resolution R-19-4383
Canvassing the results of the City of Colleyville General Election for
Mayor and Councilmembers Place 1 and Place 2, held on May 4, 2019
Mayor Newton read Resolution R-19-4383 in its entirety.
Mayor Newton opened the public hearing at 5:32 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 5:32 p.m.
Councilmember Kelly made a motion to approve Resolution R-19-4383,
Councilmember Dodson seconded the motion.
The motion to approve carried by the following vote:
Ayes: 7 – Mayor Newton, Mayor Pro Tem Lindamood, Councilmembers
Nakamura, Wheat, Dodson, Kelley, and Rigney.
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 5:33 p.m.
APPROVED BY A VOTE OF AYES, NAYS, ON THIS THE 21ST DAY OF MAY 2019.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7c Agenda Date 5/21/2019 Number
Type Resolution
Department Colleyville Center
Title
Approval of a construction contract with MSB Constructors, Inc. for the Colleyville Center
Courtyard Facility Enhancement Project, in an amount not to exceed $347,069, and authorizing
the City Manager to execute the contract
Strategic Plan
5.2 Support a variety of community events, concerts and celebrations
5.3 Provide attractive facilities for leisure and recreation
Explanation
Reading and Public Hearing
In August 2017 the City engaged design firm Hidell and Associates Architects to prepare a
conceptual design for a courtyard located adjacent to the Colleyville Center meeting rooms.
These options were shared with the Colleyville Center Advisory Board in February 2018, and the
Board was asked to provide input regarding the design concept. Based on feedback, the
concept was revised and presented to City Council in May 2018 with an initial budget of
$322,220 for courtyard improvements and existing window repair. Additional interior
improvement to the existing meeting room were identified and added to the scope of the project
prior to final construction document completion. The final bid documents were completed and
placed out for bid in April 2019.
The proposed contract amount of $347,069.00 includes $299,069 for the base bid and $8,500
for Alternate No. 1, and $39,500 for Alternate No. 2. The base bid includes the new courtyard
elements, new doors from the existing meeting room to the courtyard, and existing stage door
and trim replacement. Alternate No. 1 includes a separate, but related scope of work that
provides new laminate wall covering and trim at the existing meeting room pilasters to repair
damage and provide additional protection. Alternate No. 2 includes a steel trellis structure
adjacent to the new south wall of the courtyard, providing a presentation backdrop for events.
Base Bid Alternate
No. 1 Alternate
No. 1 Grand Total
Bid
MSB Constructors, Inc. $299,069.00 $8,500.00 $39,500.00 $347,069.00
Fort Worth Civil Constructors, LLC $288,040.00 $56,000.00 $55,000.00 $398,040.00
Denco Construction Specialists $312,511.27 $3,366.72 $67,966.50 $383,844.49
The award to the successful bidder is to be determined by best value to the City of Colleyville as
allowed by Chapter 252 of the Local Government Code. In addition to all relevant criteria
specifically listed in the request for bids.
City Council Agenda Briefing 7c
City of Colleyville Page 2
The bid submittals were evaluated and points assigned from the ranges indicated below. Points
were assigned in each category of criteria to indicate the relative assessment of best value to
the owner represented by each bid submittal.
During the evaluation of the bids reference checks were conducted and points were awarded
toward the evaluation criteria. MSB Constructors, Inc. was identified as the best value bid based
not only on price, but on the scores for all other evaluation criteria. A summary table of the
average scores from evaluations for each bid is provided below.
Scoring Criteria Max.
Point
MSB
Constructors,
Inc.
Fort Worth Civil
Constructors,
LLC
Denco
Construction
Specialists
Total Project Price 20 20 17.44 18.08
Quality of Bidders Goods and
Services 15 14 12 11
Bidder's Experience with Similar
Projects past 5 Years 15 11 11 12
Experience and Reputation of Key
Project Personal 15 13.5 13 10
References and
Quality/Performance Record from
Bidder's Pervious Work
10 10 10 7
Bidder's Financial and
Organizational Stability 5 5 5 5
Extent Bidder's Goods and services
Meet the City's Needs
10 9 9 9
Long Term Cost to the City to
acquire Bidder's Goods and Services
10 9 9 8
Total Score 100 91.5 86.44 80.08
Public notification of the invitation for bids was advertised in the Fort Worth Star-
Telegram on April 21, 28, and May 5, 2019. The notice to bidders and bid packet were
posted on CivCast for free downloading and distributed to the Dodge Lead Center,
BlueBook Building and Construction Network, and Construct Connect, which includes
ISqFt, CMD, CDC, and Bid Clerk. Additionally, several contractors were directly notified
who may be interested in the bid opportunity. The project had 32 plan holders, of which
12 were general contractors, 5 other, 5 plan rooms, 6 sub-contractors, 1 engineer, 2
supplier, and 1 owner.
City Council Agenda Briefing 7c
City of Colleyville Page 3
The City received three sealed bids, which were opened and publicly read aloud on May
9, 2019.
Financial Impact
Funding for the project is available in the CEDC budget.
Recommendation
Approve
Attachments
1. Colleyville Center Courtyard Presentation
2. Bid recommendation Construction
3. Evaluation Sheet for Colleyville Center
4. Tabulation Scoresheet for Colleyville Center
PREPARED BY HIDELL ARCHITECTS 2019
COLLEYVILLE CENTER IMPROVEMENTS PROJECT
City Council Presentation
May 21, 2019
COLLEYVILLE CENTER
Existing Meeting Room Improvements New Courtyard Plaza
PRESENTATION 5/2019
IMPROVEMENTS PROJECT
Project Scope
COLLEYVILLE CENTER IMPROVEMENTS PROJECT
Window Repair and Door Installation
PRESENTATION 5/2019
Meeting Room Improvements
•New double doors for access to
new courtyard
•Replacement of damaged
existing windows.
COLLEYVILLE CENTER IMPROVEMENTS PROJECT
Stage Door Replacement and Column Wainscot
PRESENTATION 5/2019
Meeting Room Improvements
•Stage door replacement
•Stage wood trim replacement
Additional Feature
•Plastic laminate wainscot and
wood trim at existing columns
(Alternate No. 1)
COLLEYVILLE CENTER IMPROVEMENTS PROJECT
New Courtyard Plaza
Courtyard Features
•3900 sf plaza with stone pavers
•New masonry screen walls
•Accent water feature
•Landscape bed accents
Additional Feature
•Masonry and Steel Trellis
(Alternate No. 2)
PRESENTATION 5/2019
COLLEYVILLE CENTER IMPROVEMENTS PROJECT
Bid Cost
Original Estimate
PRESENTATION 5/2019
PLAZA IMPROVEMENTS
Estimated Base Bid $273,770
ADDITIONAL IMPROVEMENTS
Column repair – Laminate Wainscot $7,600
Trellis Structure $38,250
Sub Total Construction Cost $319,620
PROFESSIONAL SERVICES
Engineering / Architecture $24,700
Soils Testing and Topo Survey $4,400
Subtotal Professional Services $29,100
Landscaping $15,000
Project Contingency $10,000
Total Project Cost $373,720
CONTRACTOR BID
Estimated Base Bid $299,069
ADDITIONAL IMPROVEMENTS
Column repair – Laminate Wainscot $8,500
Trellis Structure $39,500
Sub Total Construction Cost $347,069
PROFESSIONAL SERVICES
Engineering / Architecture $24,700
Soils Testing and Topo Survey $4,400
Subtotal Professional Services $29,100
Landscaping $15,000
Project Contingency $10,000
Total Project Cost $401,169
Construction Services Agreement Page 1
CONSTRUCTION SERVICES AGREEMENT
Colleyville Center Renovation
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made as of the Effective
Date by and between MSB Constructors Inc., a Texas Corporation, hereinafter called "CONTRACTOR",
and the City of Colleyville, Texas, hereinafter called "CITY".
RECITALS
WHEREAS, CITY desires CONTRACTOR to perform certain work and services set forth in Section
1 (the “Scope of Services”), and
WHEREAS, CONTRACTOR has expressed a willingness to perform said work and services,
hereinafter referred to only as "services", specified in the Contract Documents, and enumerated under Section
1, of this Agreement;
NOW, THEREFORE, for and in consideration of the covenants and promises made one to the other
herein, CITY and CONTRACTOR agree as follows:
Section 1. Scope of Services
CONTRACTOR agrees to provide to CITY the necessary services, labor, materials, equipment and
supplies related to the Colleyville Colleyville Center Renovation (the “Project”), such services being more
fully described herein and pursuant to the plans and specifications identified in the Contract Documents.
Section 2. Term of Agreement
The term of this Agreement shall begin on the last date of execution hereof (the “Effective Date”) and
shall continue until CONTRACTOR completes the services required herein to the satisfaction of CITY and
has been paid in full by City, unless sooner terminated as provided in Section 9, below.
Section 3. Contract Documents
A. This Agreement is a part of the Contract Documents, which include:
1) This Agreement, including all exhibits and addenda hereto;
2) CITY’S Specifications and Contract Documents for the Project (“Bid Packet”);
3) CITY’S written notice(s) to proceed to the CONTRACTOR;
4) Properly authorized change orders;
5) CONTRACTOR’s Bid Proposal (“Proposal” and/or “Response”); and
6) Any other materials distributed by the CITY that relate to the Project.
In the event there exists a conflict between any term, provision and/or interpretation of the Contract
Documents, the documents shall take precedent and control in the order listed above in this Section. If
discrepancies are found that may impact construction of the Project, it shall be the Contractor’s obligation to
seek clarification as to which requirements or provisions control before undertaking any work on that
component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or
inconsistent requirements or provisions prior to any work on that component of the project, the Contractor
shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair
and/or correct that component of the Project.
Construction Services Agreement Page 2
Section 4. Contractor Obligations
A. CONTRACTOR shall devote such time as reasonably necessary for the satisfactory
performance of the work under this Agreement. Should CITY require additional services not included under
this Agreement, CONTRACTOR shall make reasonable effort to provide such additional services at mutually
agreed charges or rates, and within the time schedule prescribed by CITY; and without decreasing the
effectiveness of the performance of services required under this Agreement.
B. To the extent reasonably necessary for CONTRACTOR to perform the services under this
Agreement, CONTRACTOR shall be authorized to engage the services of any agents, assistants, persons, or
corporations that CONTRACTOR may deem proper to aid or assist in the performance of the services under
this Agreement with the prior written approval of CITY. The cost of such personnel and assistance shall be a
reimbursable expense to CONTRACTOR only if authorized in writing in advance by CITY.
C. Unless otherwise agreed, CONTRACTOR shall provide and pay for all materials, supplies,
machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel,
transportation and all other facilities necessary for the execution and completion of the work covered by the
Scope of Services. Unless otherwise specified, all materials shall be new and both workmanship and materials
shall be of a good quality. CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and
quality of materials. Materials or work described in words that so applied have well known, technical or trade
meaning shall be held to refer to such recognized standards.
D. CONTRACTOR shall comply with all laws, ordinances, rules and regulations governing
CONTRACTOR's performance of this Agreement.
E. All minor details of the work not specifically mentioned in the Scope of Services or Project
Drawings but obviously necessary for the proper completion of the work, such as the proper connection of
new work to old, shall be considered as incidental to and a part of the work for which the prices are set forth
in this Agreement. CONTRACTOR will not be entitled to any additional compensation therefor unless
specifically stated otherwise. Otherwise the term "extra work" as used in this Agreement shall be understood
to mean and include all work that may be required by CITY to be done by CONTRACTOR to accomplish
any alteration or addition to the work as shown on the Project Drawings. It is agreed that CONTRACTOR
shall perform all extra work under the direction of the City's Representative when presented with a written
work order signed by the City's Representative, subject, however, to the right of CONTRACTOR to require
written confirmation of such extra work order by CITY. Payment for extra work shall be as agreed in the
work order.
F. CONTRACTOR agrees to indemnify, defend, and save CITY harmless from all claims
growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen, and suppliers of
machinery and parts thereof, equipment, power tools, all supplies incurred in the furtherance of the
performance of this Agreement. When CITY requests, CONTRACTOR shall furnish satisfactory evidence
that all obligations of the nature hereinabove designated have been paid, discharged or waived.
Section 5. Payment
A. CITY agrees to pay CONTRACTOR for all services authorized in writing and properly
performed by CONTRACTOR in a total amount not to exceed THREE HUNDRED AND FORTY-SEVEN
THOUSAND AND SIXTY-NINE AND NO/100 DOLLARS ($347,069) (“Contract Price”), subject to
additions or deletions for changes or extras agreed upon in writing. Unless otherwise provided herein, payment
to CONTRACTOR shall be monthly based on the CONTRACTOR’S monthly progress report and detailed
monthly itemized statement for services that shows the names of the CONTRACTOR’S employees, agents,
contractors performing the services, the time worked, the actual services performed, and the rates charged for
Construction Services Agreement Page 3
such services, in a form reasonably acceptable to CITY. CITY shall pay such monthly statements within
thirty (30) days after receipt and CITY verification of the services.
B. CITY may deduct from any amounts due or to become due to CONTRACTOR any sum or
sums owing by CONTRACTOR to CITY. In the event of any breach by CONTRACTOR of any provision or
obligation of this Agreement, or in the event of the assertion by other parties of any claim or lien against CITY,
or the CITY'S premises, arising out of CONTRACTOR's performance of this Agreement, CITY shall have
the right to retain out of any payments due or to become due to CONTRACTOR an amount sufficient to
completely protect the CITY from any and all loss, damage or expense therefrom, until the breach, claim or
lien has been satisfactorily remedied or adjusted by CONTRACTOR.
C. CITY may, on account of subsequently discovered evidence, withhold the whole or part of
any payment to such extent as may be necessary to protect itself from loss on account of:
(1) Defective work not remedied;
(2) Claims filed or reasonable evidence indicating possible filing of claims;
(3) Failure of CONTRACTOR to make payments promptly to subcontractors or for
material or labor which CITY may pay as an agent for the CONTRACTOR; or
(4) Damages to another contractor or subcontractor.
When the above grounds are removed, or CONTRACTOR provides a surety bond satisfactory to CITY which
will protect CITY in the amount withheld because of said grounds, CITY will release the amounts withheld.
Section 6. Responsibilities
A. CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the
coordination of all materials, construction, installation and other services furnished by CONTRACTOR under
this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or
deficiencies in the installation and construction of the Project components to conform as shown in the Project
drawings and specifications.
B. Neither CITY's review, approval or acceptance of, nor payment for any of the services
required under this Agreement, shall be construed to operate as a waiver of any rights under this Agreement
or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and
remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR's
negligent performance of any of the services furnished under this Agreement.
C. The rights and remedies of CITY under this Agreement are as provided by law.
Section 7. Time for Performance
A. CONTRACTOR shall perform all services as provided for under this Agreement in a proper,
efficient, timely, and professional manner in accordance with CITY'S requirements. CONTRACTOR shall
proceed with the services no later than May 21, 2019 and shall complete the services no later than August 16,
2019.
B. In the event CONTRACTOR's performance of this Agreement is delayed or interfered with
by acts of the CITY or others, CONTRACTOR may request an extension of time for the performance of same
Construction Services Agreement Page 4
as hereinafter provided, but shall not be entitled to any increase in fee or price, or to damages or additional
compensation as a consequence of such delays.
C. No allowance of any extension of time, for any cause whatever, shall be claimed or made to
CONTRACTOR, unless CONTRACTOR shall have made written request upon CITY for such extension
within forty-eight (48) hours after the cause for such extension occurred, and unless CITY and
CONTRACTOR have agreed in writing upon the allowance of additional time to be made.
D. CONTRACTOR understands and agrees that time is of the essence of this contract, and that
for each day of delay beyond the number of calendar days agreed upon for the completion of the work herein
specified and contracted for (after due allowance for such extension of time as may otherwise be provided for
extension of time herein), the Owner may withhold permanently from the Contract Price an amount equal to
$1,000 per day.
E. In case CONTRACTOR should abandon and fail or refuse to resume work within ten (10)
days after written notification from the City, or if CONTRACTOR fails to comply with the orders of the
CITY, when such orders are consistent with the Contract Documents, then, and in that case, where
performance and payment bonds exist, the Sureties on these bonds may be notified in writing by CITY and
directed to complete the work (at CITY’S sole discretion), and a copy of said notice shall be delivered to
CONTRACTOR. After receiving said notice of abandonment, CONTRACTOR shall not remove from the
work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any
materials and equipment under contract for the work, may be held for use on the work by the CITY or the
Surety on the performance bond, or another contractor in completion of the work; and CONTRACTOR shall
not receive any rental or credit therefor, it being understood that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement. Nothing in this section
shall be deemed a waiver of any remedy available to the CITY under this Agreement and the CITY shall retain
all remedies upon default provided in Section 14 herein.
(1) In case the Surety should fail to commence compliance with the notice for completion
hereinbefore provided for, within Ten and No/100 Dollars (10) days after service such
notice, then the CITY may provide for completion of the work in either of the following
elective manners:
a. The CITY may employ such force of labor and use such machinery, equipment,
tools, materials and supplies as said CITY may deem necessary to complete the
work and charge the expense of such labor, machinery, equipment, tools, materials
and supplies to said CONTRACTOR, and expense so charged shall be deducted
and paid by the CITY out of such moneys as may be due, or that may thereafter at
any time become due to the CONTRACTOR under and by virtue of this
Agreement. In case such expense is less than the sum which would have been
payable under this contract, if the same had been completed by the
CONTRACTOR, then said CONTRACTOR shall receive the difference. In case
such expense is greater than the sum which would have been payable under this
contract, if the same had been completed by said CONTRACTOR, then the
CONTRACTOR and/or its Surety shall pay the amount of such excess to the CITY;
or
b. The CITY under sealed bids, when and in the manner required by law, may let the
contract for the completion of the work under substantially the same terms and
conditions which are provided in this Agreement. In the case of any increase in
cost to the CITY under the new contract as compared to what would have been the
cost under this Agreement, such increase shall be charged to the CONTRACTOR
Construction Services Agreement Page 5
and the Surety shall be and remain bound therefor. However, should the cost to
complete any such new contract prove to be less than what would have been the
cost to complete under this Agreement, the CONTRACTOR and/his Surety shall
be credited therewith.
Section 8. Ownership of Project; Bill of Sale
A. CONTRACTOR warrants that title to all work, including all equipment and materials
incorporated into the Project, will pass to CITY no later than the time of final payment. CONTRACTOR
further warrants that upon payment by CITY, all Work for which payments have been received from CITY
shall be free and clear of liens, claims, security interests or other encumbrances in favor of CONTRACTOR
or any other person or entity whatsoever.
B. CONTRACTOR agrees to assign to CITY at the time of completion of the Scope of Services
all manufacturer’s warranties relating to equipment, materials and labor used in the Project and further agrees
to perform the Project in such manner to preserve all manufacturer’s warranties. If necessary as a matter of
law, CONTRACTOR may retain the right to enforce directly any such manufacturers’ warranties during the
one year period following the date of acceptance of the Project by City.
Section 9. Termination
A. CITY may suspend or terminate this Agreement for cause or without cause at any time by
giving written notice to CONTRACTOR. In the event suspension or termination is without cause, payment to
CONTRACTOR, in accordance with the terms of this Agreement, will be made based on services reasonably
determined by CITY to be satisfactorily performed to the date of suspension or termination. Such payment
will be due upon delivery of all instruments of service to CITY.
B. If CITY requires a modification of this Agreement with CONTRACTOR, and in the event
CITY and CONTRACTOR fail to agree upon a modification to this Agreement, CITY shall have the option
of terminating this Agreement and CONTRACTOR's services hereunder at no additional cost other than the
payment to CONTRACTOR, in accordance with the terms of this Agreement, for the services reasonably
determined by CITY to be properly performed by CONTRACTOR prior to such termination date.
Section 10. Insurance
A. CONTRACTOR shall during the term hereof maintain in full force and effect the following
insurance:
(1) a comprehensive general liability policy of insurance for bodily injury, death and property
damage insuring against all claims, demands or actions relating to the CONTRACTOR’s
performance of services pursuant to this Agreement with a minimum combined single
limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate for
injury to persons (including death), and for property damage; and
(2) a policy of automobile liability insurance covering any vehicles owned and/or operated
by CONTRACTOR, its officers, agents, and employees, and used in the performance of
this Agreement with policy limits of not less than $500,000.00 combined single limit and
aggregate for bodily injury and property damage; and
(3) statutory Worker’s Compensation Insurance at the statutory limits and Employers
Liability covering all of CONTRACTOR’s employees involved in the provision of
services under this Agreement with policy limit of not less than $500,000.00.
Construction Services Agreement Page 6
B. All insurance and certificate(s) of insurance shall:
(1) provide for at least thirty (30) days prior written notice to CITY for cancellation or non-
renewal of the insurance; and
(2) name CITY, its officers, and employees as additional insureds as to all applicable
coverage with the exception of Workers Compensation Insurance; and
(3) provide for a waiver of subrogation against CITY for injuries, including death, property
damage, or any other loss to the extent the same is covered by the proceeds of insurance.
C. All insurance companies providing the required insurance shall be authorized to transact
business in Texas and rated at least “A” by AM Best or other equivalent rating service.
D. A certificate of insurance evidencing the required insurance and all endorsements shall be
submitted prior to commencement of services. Contractor shall provide written notice to CITY of any material
change of or to the insurance required herein.
Section 11. Indemnification.
CITY SHALL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF ANY KIND
OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM THE SERVICES OF
CONTRACTOR PURSUANT TO THIS AGREEMENT. CONTRACTOR HEREBY WAIVES ALL
CLAIMS AGAINST CITY, ITS OFFICERS, AGENTS AND EMPLOYEES (COLLECTIVELY
REFERRED TO IN THIS SECTION AS “CITY”) FOR DAMAGE TO ANY PROPERTY OR INJURY
TO, OR DEATH OF, ANY PERSON ARISING AT ANY TIME AND FROM ANY CAUSE OTHER
THAN THE NEGLIGENCE OR WILLFUL MISCONDUCT OF CITY OR BREACH OF CITY’S
OBLIGATIONS HEREUNDER. CONTRACTOR AGREES TO INDEMNIFY AND SAVE
HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS,
SUITS, COSTS (INCLUDING COURT COSTS, REASONABLE ATTORNEYS’ FEES AND COSTS
OF INVESTIGATION) AND ACTIONS OF ANY KIND BY REASON OF INJURY TO OR DEATH
OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE EXTENT CAUSED BY
CONTRACTOR’S NEGLIGENT PERFORMANCE OF SERVICES UNDER THIS AGREEMENT
OR BY REASON OF ANY NEGLIGENT ACT OR OMISSION ON THE PART OF CONTRACTOR,
ITS OFFICERS, DIRECTORS, SERVANTS, EMPLOYEES, REPRESENTATIVES,
CONSULTANTS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS (EXCEPT WHEN
SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR DAMAGES ARISE FROM
OR ARE ATTRIBUTED TO NEGLIGENCE OF CITY, IN WHOLE OR IN PART, IN WHICH CASE
CONTRACTOR SHALL INDEMNIFY CITY ONLY TO THE EXTENT OR PROPORTION OF
NEGLIGENCE ATTRIBUTED TO CONTRACTOR AND/OR ITS OFFICERS, DIRECTORS,
SERVANTS, EMPLOYEES, REPRESENTATIVES, CONSULTANTS, LICENSEES, SUCCESSORS
OR PERMITTED ASSIGNS AS DETERMINED BY A COURT OR OTHER FORUM OF
COMPETENT JURISDICTION). CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION
SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR
REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER THIS AGREEMENT. THIS
PROVISION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT.
Section 12. Assignment
CONTRACTOR shall not assign or sublet this Agreement, or any part thereof, without the prior
written consent of CITY.
Construction Services Agreement Page 7
Section 13. Applicable Laws
CONTRACTOR shall comply with all Federal, State, County and Municipal laws, ordinances,
regulations, safety orders, resolutions and building codes relating or applicable to services to be performed
under this Agreement. The laws of the State of Texas shall govern this Agreement; and venue for any action
concerning this Agreement shall be in the State District Court of Tarrant County, Texas. The parties agree to
submit to the personal and subject matter jurisdiction of said court
Section 14. Default of CONTRACTOR
In the event CONTRACTOR fails to comply or becomes disabled and unable to comply with the
provisions of this Agreement as to the quality or character of the service or time of performance, and the
failure is not corrected within ten (10) days after written notice by CITY to CONTRACTOR, CITY may, at
its sole discretion without prejudice to any other right or remedy:
A. Terminate this Agreement and be relieved of the payment of any further consideration to
CONTRACTOR except for all work determined by CITY to be satisfactorily completed prior to termination.
Payment for work satisfactorily completed shall be for actual costs, including reasonable salaries and travel
expenses of CONTRACTOR to and from meetings called by CITY at which CONTRACTOR is required to
attend, but shall not include any loss of profit of CONTRACTOR. In the event, of such termination, CITY
may proceed to complete the services in any manner deemed proper by CITY, either by the use of its own
forces or by resubletting to others.
B. CITY may, without terminating this Agreement or taking over the services, furnish the
necessary materials, equipment, supplies and/or help necessary to remedy the situation, at the expense of
CONTRACTOR.
Section 15. Adjustments in Services
No claims for extra services, additional services or changes in the services will be made by
CONTRACTOR without a written agreement with CITY prior to the performance of such services.
Section 16. Execution Becomes Effective
This Agreement will be effective upon signing of the Agreement by authorized representatives of
CONTRACTOR and CITY.
Section 17. Agreement Amendments
This Agreement contains the entire understanding of the parties with respect to the subject matter
hereof and there are no oral understandings, statements or stipulations bearing upon the meaning or effect of
this Agreement which have not been incorporated herein. This Agreement may only be modified, amended,
supplemented or waived by a written instrument executed by the parties except as may be otherwise provided
therein.
Section 18. Severability.
In the event any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall
not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in it.
Construction Services Agreement Page 8
Section 19. Independent Contractor.
In satisfying the conditions of and providing the services under this Agreement, CONTRACTOR is
acting independently, and CITY assumes no responsibility or liabilities to any third party in connection with
CONTRACTOR’s actions. All services to be performed by CONTRACTOR pursuant to this Agreement shall
be in the capacity of an independent contractor and not as an agent or employee of CITY. CONTRACTOR
shall supervise the performance of its services and shall be entitled to control the manner and means by which
its services are to be performed, subject to the terms of this Agreement. There is no intended third-party
beneficiary to this Agreement.
Section 20. Right-Of-Access.
CITY will obtain and/or furnish right-of-access on any project site for CONTRACTOR to perform
any required studies, surveys, tests or other necessary investigations in relation to the Scope of Services.
CONTRACTOR will take reasonable precautions to minimize damage to the personal or real property in the
performance of such surveys, tests, studies and investigations.
Section 21. Notice.
Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight
courier or by confirmed telefax or facsimile to the address specified below, or to such other party or address
as either party may designate in writing, and shall be deemed received three (3) days after delivery set forth
herein:
If to CITY:
City Manager
Attn: Jerry Ducay
City of Colleyville
100 Main Street, 3rd Fl.
Colleyville, Texas 76034
With copy to: Whitt L. Wyatt
City Attorney
500 N. Akard, Ste. 1800
Dallas, Texas75201
If to CONTRACTOR: Mark Berry
President
103 Oak Grove Ln.
Boyd, Texas 76023
Section 22. Counterparts
This Agreement may be executed by the parties hereto in separate counterparts, each of which when
so executed and delivered shall be an original, but all such counterparts shall together constitute one and the
Construction Services Agreement Page 9
same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all,
but together signed by all of the parties hereto.
Section 23. Recitals; Exhibits.
All recitals and exhibits attached hereto are incorporated and made a part hereof for all purposes.
Section 24. Survival of Obligations.
Any of the representations and obligations of the parties, as well as any rights and benefits of the
parties pertaining to a period of time following the termination of this Agreement shall survive termination.
Section 25. Sales and Use Taxes
CONTRACTOR understands and acknowledges that CITY is a governmental entity and exempt from
the payment of sales and use taxes for certain materials and equipment conveyed to City as part of this Project
or otherwise incorporated into the Project. CITY agrees to provide CONTRACTOR such documentation as
may otherwise be required by state law to allow CONTRACTOR to avoid payment of sales and uses taxes
for materials and equipment with respect to the Project to the extent allowed by law.
***Signature page to follow***
Construction Services Agreement Page 10
EXECUTED on May 21, 2019
CITY OF COLLEYVILLE, TEXAS
By:_____________________________________
Jerry Ducay, City Manager
ATTEST:
_________________________________
Christine Loven, City Secretary
APPROVED AS TO FORM:
________________________________
Whitt L. Wyatt, City Attorney
Staff:WLW:Date:May 15, 2019:v4.2019
EXECUTED on May ____, 2019
CONTRACTOR
MSB Constructors Inc.
By: _______________________________________
Mark Berry
President
May 15, 2019
Leslie Hill
Colleyville City Manager
5301 Riverwalk Drive
Colleyville Texas 76034
Re: Colleyville Center Courtyard Enchantement
Leslie,
The Colleyville Center Courtyard Enhancement Project received three bids on May 9, 2019. The three
bidders were as follows:
MSB Constructors, Inc.
Fort W orth Civil Constructors, LLC
Denco Construction Specialists
Based on the bids and proposal information required the contractors were evaluated based on the eight
criteria factors as defined in the project specifications. The result of the evaluation ranks MSB
Constructors, Inc. as the recommended contractor for council approval.
MSB Constructors, LLC had the lowest total price for base bid and alternate no. 1 and alternate no. 2
items. The company has been in business since 1983 with experience in renovation and site
improvement experience. They have a bonding capacity of $2,000,000. The following references for the
company were contacted:
BRW Architects – Positive recommendation regarding experience with Arlington Fire Station.
City of Irving – Positive feedback on a Fire Training Center.
VLK Architects – Positive feedback regarding work for the City of Irving. .
Hidell and Associates Architect recommends the City of Colleyville approve MSB Constructors, Inc. for
the based bid, alternate no.1 and alternate no. 2 in the amount of $347,069.00.
Included with this letter, are the bid results and bid evaluation sheets.
Sincerely,
Aaron Babcock
Hidell and Associates Architects
Project or Category:
Contractor:
Evaluator:
Criteria 1: Total project pricing
Score:
-Do not score - determined by formula
MSB Constructors, Inc.
Fort Worth Civil Constructors, LLC
Criteria 2: The quality of the bidder's goods or services
-Quality of goods or services 14
Comments:
Criteria 3: The bidder's experience with similar renovation projects in the past 5 years
-11
Comments
Criteria 4: The experience and reputation of the key project personnel
-Experience and reputation of the key personal 13.5
Comments
Competitive Sealed Proposal Evaluation Sheet
Score:
Score:
0 - 15 points
Point
Score:
Renovation experience in the past 5 years
David Stanfield recently joined the company brining quite a bid of municipal construction
experience
0 - 10 points
0 - 15 points
Range
0 - 20 points
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
Aaron Babcock
MSB Constructors, Inc.
Denco Construction Specialists
20
Project or Category:
Contractor:
Evaluator:
Competitive Sealed Proposal Evaluation Sheet
Point
Range
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
Aaron Babcock
MSB Constructors, Inc.
-
-
-
Criteria 6: The bidders financial and organiational stability
-
-Bonding Capacity
Comments
Criteria 7: The extent to which the goods or services meet the City's needs
-Are the goods and services bid per specifications 9
-
Comments
Criteria 8: The total long-term cost to the City to acquire the bidder's goods or services
-Long term cost to the City to acqire the bidder's good or services 9
Comments
Signed:Dated:5.13.19
Bidder signed bid form certifing construction time requirement
0 - 10 points
0 - 5 points
All reference contacted were positive, noting good results on renovation projects.
All reference contacted were positive, noting good results on renovation projects.
Recent Financial Statement
Denco Construction Specialists
Some concerns regarding timely performance
Fort Worth Civil Constructors, LLC
0 - 10 points
Criteria 5: References and quality/performance record from bidder's pervious work
Score:
The reference submitted in the propoasl were contacted. The results are as follows:
Score:
MSB Contructors, Inc.
Score:0 - 10 points
Score:
10
X
X
Project or Category:
Contractor:
Evaluator:
Criteria 1: Total project pricing
Score:
-Do not score - determined by formula
MSB Constructors, Inc.
Fort Worth Civil Constructors, LLC
Criteria 2: The quality of the bidder's goods or services
-Quality of goods or services 11
Comments:
Criteria 3: The bidder's experience with similar renovation projects in the past 5 years
-12
Comments
Criteria 4: The experience and reputation of the key project personnel
-Experience and reputation of the key personal 10.0
Comments
Score:0 - 15 points
Concerns regarding performance of personell on previous work
Score:0 - 10 points
Renovation experience in the past 5 years
Concerns regarding quality of work and timely delivery
Score:0 - 15 points
Range
0 - 20 points
Denco Construction Specialists 18.08
Competitive Sealed Proposal Evaluation Sheet
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
Denco Construction Specialists
Aaron Babcock Point
Project or Category:
Contractor:
Evaluator:
Range
Competitive Sealed Proposal Evaluation Sheet
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
Denco Construction Specialists
Aaron Babcock Point
-
-
-
Criteria 6: The bidders financial and organiational stability
-
-Bonding Capacity
Comments
Criteria 7: The extent to which the goods or services meet the City's needs
-Are the goods and services bid per specifications 9
-
Comments
Criteria 8: The total long-term cost to the City to acquire the bidder's goods or services
-Long term cost to the City to acqire the bidder's good or services 8
Comments
Signed:Dated:5.13.19
Score:0 - 10 points
Score:0 - 10 points
Bidder signed bid form certifing construction time requirement
Score:0 - 5 points
Recent Financial Statement X
X
Fort Worth Civil Constructors, LLC
All reference contacted were positive, noting good results on renovation projects.
Denco Construction Specialists 7
Some concerns regarding timely performance
Score:0 - 10 points
The reference submitted in the propoasl were contacted. The results are as follows:
MSB Contructors, Inc.
All reference contacted were positive, noting good results on renovation projects.
Criteria 5: References and quality/performance record from bidder's pervious work
Project or Category:
Contractor:
Evaluator:
Criteria 1: Total project pricing
Score:
-Do not score - determined by formula
MSB Constructors, Inc.
Fort Worth Civil Constructors, LLC
Criteria 2: The quality of the bidder's goods or services
-Quality of goods or services 12
Comments:
Criteria 3: The bidder's experience with similar renovation projects in the past 5 years
-11
Comments
Criteria 4: The experience and reputation of the key project personnel
-Experience and reputation of the key personal 13.0
Comments
Score:0 - 15 points
Score:0 - 10 points
Renovation experience in the past 5 years
Score:0 - 15 points
Range
0 - 20 points
17.44
Denco Construction Specialists
Competitive Sealed Proposal Evaluation Sheet
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
MSB Constructors, Inc.
Aaron Babcock Point
Project or Category:
Contractor:
Evaluator:
Range
Competitive Sealed Proposal Evaluation Sheet
Colleyville Center Courtyard Facility Enhancements Bid Date:5.9.19
MSB Constructors, Inc.
Aaron Babcock Point
-
-
-
Criteria 6: The bidders financial and organiational stability
-
-Bonding Capacity
Comments
Criteria 7: The extent to which the goods or services meet the City's needs
-Are the goods and services bid per specifications 9
-
Comments
Criteria 8: The total long-term cost to the City to acquire the bidder's goods or services
-Long term cost to the City to acqire the bidder's good or services 9
Comments
Signed:Dated:5.13.19
Score:0 - 10 points
Score:0 - 10 points
Bidder signed bid form certifing construction time requirement
Score:0 - 5 points
Recent Financial Statement X
X
Fort Worth Civil Constructors, LLC 10
All reference contacted were positive, noting good results on renovation projects.
Denco Construction Specialists
Some concerns regarding timely performance
Score:0 - 10 points
The reference submitted in the propoasl were contacted. The results are as follows:
MSB Contructors, Inc.
All reference contacted were positive, noting good results on renovation projects.
Criteria 5: References and quality/performance record from bidder's pervious work
Colleyville Center Courtyard Facility Enhancement
Total Project PricingQuality of bidders good or servicesExperience with similar renovation projects within the past 5 yearsExperience and reputation of the key project personnelReferences/performance record from previous workFinancial and organization stabliityExtent to which the goods or services meet the City's needsTotal long-term cost to the City to acuire the bidders goods or servicesScore Final RankingContractor Base Bid Alternate No. 1 Alternate No. 2 Total Bid Price
MSB Constructors, Inc 299,069.00$ 8,500.00$ 39,500.00$ 347,069.00$ 20.00 14.00 11.00 13.50 10.00 5.00 9.00 9.00 91.50 1
Fort Worth Civil Constructors, LLC 288,040.00$ 55,000.00$ 55,000.00$ 398,040.00$ 17.44 12.00 11.00 13.00 10.00 5.00 9.00 9.00 86.44 2
Denco Construction Specialists 312,511.27$ 3,366.72$ 67,966.50$ 383,844.49$ 18.08 11.00 12.00 10.00 7.00 5.00 9.00 8.00 80.08 3
Evaluation Criteria Tabulation
Tabulation Scoresheet for ColleyvilleCenter
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 5/21/2019
Type Report
Department Finance
Title
Monthly Financial Report - April 30, 2019
Explanation
General Fund
As of April 30, 2019, the general fund earned $20,318,455 out of the $24,110,961
budgeted revenues and incurred $13,536,864 out of the $24,044,488
budgeted expenditures.
Ad Valorem tax revenue
Historically, about 96% of the budgeted Ad Valorem tax revenue is collected by
February.
As of April 30, 2019, the city collected $14,414,334 or 100.64% of the
budgeted revenue of $14,322,575.
Franchise Fee revenues
The majority of franchise fee revenue is received on a quarterly or annual
basis starting in January.
As of April 30, 2019, the City collected $1,940,275 or 92.17% of the budgeted
Franchise fee revenue of $2,105,000. The franchise fee activity is 6.76% above the
same month last year.
Sales tax revenue
In accordance with Generally Accepted Accounting Standards, revenues should be
recorded in the period in which they were earned.
As of April 30, 2019, the City received $1,537,895 in general fund sales tax revenue
out of the budgeted $3,903,292, a 1.8% increase from the prior year. That revenue
was earned in October through February.
Utility Fund
As of April 30, 2019, the Utility fund earned $6,707,267 in revenues and incurred
$6,526,685 in expenditures. The base rate revenues are in line with budget.
FY19 Budget YTD Revenues
Water - Base Rate $1,692,467 $1,036,824
City Council Agenda Briefing
City of Colleyville Page 2
Water – Volumetric Rate 9,794,756 2,792,948
Wastewater - Base Rate 1,281,578 733,746
Wastewater - Volumetric Rate 3,299,803 1,903,401
Debt Service Fund
As of April 30, 2019, the Debt service fund paid the annual fire engines' lease
payments. The Ambulance lease payment is due in June. February debt
payments reflect the payment of this year's portion of the principal and the first
interest payment. The second interest payment is usually due in August.
Most of the Ad Valorem tax collections take place between December and February.
Year to date, $813,737 has been collected.
Drainage Fees Fund
As of April 30, 2019, the Drainage fees fund spent $446,498 out of its $771,136
expense budget and earned $606,064 in revenues, which is 62.32% of the budgeted
revenue of $972,448.
Attachments
1.Monthly Financial Report - APRIL 2019
2.Sales Tax Report
3.Monthly Financial Report Presentation - April 2019
GENERAL FUND ACTIVITY
FY 2019 YTD PERCENT
FY 2019 AS OF OF BUDGET
SUMMARY BUDGET 4/30/2019 USED
Revenues 24,110,961 20,318,455 84.27%
Expenditures 24,044,488 13,536,864 56.30%
Revenues over expenditures $66,473 6,781,591
GENERAL FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2019 YTD PERCENT YTD BALANCE FY 2018 YTD PERCENT
FY 2019 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2019 RECEIVED YEAR END BAL 4/30/2018 PRIOR YEAR
Current Taxes 14,242,575 14,361,200 100.83% 97.33% 14,284,654 0.54%
Delinquent Taxes 25,000 20,222 80.89% 62.27% 56,484 -64.20%
Penalty & Interest 55,000 32,912 59.84% 46.35% 44,377 -25.84%
TOTAL AD VALOREM TAXES 14,322,575 14,414,334 100.64% 96.96% 14,385,515 0.20%
Oncor Electric 890,000 927,038 104.16% 100.00% 890,388 4.12%
Tri-County Electric 105,000 114,793 109.33% 100.00% 105,858 8.44%
Atmos Gas 350,000 480,576 137.31% 100.00% 401,952 19.56%
AT&T 60,000 25,323 42.21% 50.90% 28,653 -11.62%
Verizon/Others 65,000 37,915 58.33% 49.29% 37,403 1.37%
Refuse/Recycling 160,000 102,922 64.33% 53.99% 93,996 9.50%
Cable TV 475,000 251,708 52.99% 51.27% 259,172 -2.88%
TOTAL FRANCHISE TAXES 2,105,000 1,940,275 92.17% 82.11% 1,817,423 6.76%
1 Cent Sales Tax 3,903,292 1,537,895 39.40% 37.67% 1,510,723 1.80%
Mixed Beverage Tax 105,000 49,131 46.79% 74.02% 87,237 -43.68%
TOTAL SALES TAXES 4,008,292 1,587,026 39.59% 38.73% 1,597,960 -0.68%
Building 625,000 421,862 67.50% 59.58% 509,559 -17.21%
Plumbing 57,600 35,717 62.01% 58.33% 40,411 -11.62%
Mechanical 48,000 22,983 47.88% 51.70% 27,732 -17.12%
Electrical Permits 57,600 35,799 62.15% 56.90% 43,732 -18.14%
City License 46,000 27,200 59.13% 63.41% 28,700 -5.23%
Building Plan Review Fee 88,000 82,880 94.18% 62.64% 64,562 28.37%
New Business 7,200 4,000 55.56% 54.03% 4,100 -2.44%
Sign Permit 8,000 4,200 52.50% 59.73% 5,150 -18.45%
Fence Permit 15,000 8,950 59.67% 54.79% 7,951 12.56%
Fire Permits 8,000 11,385 142.31% 57.31% 5,155 120.85%
Irrigation Permit 15,000 6,525 43.50% 57.00% 8,487 -23.12%
TOTAL LICENSES & PERMITS 975,400 661,501 67.82% 59.00% 745,539 -11.27%
City of Colleyville
General Fund Monthly Financial Report
As of 04/30/2019 - End of 58% of the Fiscal Year
1
GENERAL FUND - CONTINUED RECEIVED AVERAGE ACTUAL RECEIVED
FY 2019 YTD PERCENT YTD BALANCE FY 2018 YTD PERCENT
FY 2019 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2019 RECEIVED YEAR END BAL 4/30/2018 PRIOR YEAR
Court Fines 750,000 342,027 45.60% 53.57% 378,489 -9.63%
Alarm Fees 55,000 30,238 54.98% 52.28% 29,049 4.09%
Library Fines 17,604 10,098 57.36% 51.66% 10,161 -0.62%
TOTAL FINES 822,604 382,363 46.48% 53.31% 417,699 -8.46%
Plat Fee/Site Plan/Landscaping Plan Fee 10,500 4,603 43.84% 57.49% 6,098 -24.51%
Re-zoning 11,000 3,200 29.09% 56.85% 9,267 -65.47%
Board of Adjustment 2,000 425 21.25% 53.15% 1,125 -62.22%
Sale of Material 100 - 0.00% 48.44% 268 -100.00%
Weed Mowing 6,000 6,367 106.12% 71.94% 300 2022.33%
Ambulance 345,000 200,374 58.08% 59.95% 207,900 -3.62%
Recreation Program 195,000 129,120 66.22% 49.00% 135,593 -4.77%
Credit Card Fee Revenue 16,000 10,387 64.92% 8,324 24.78%
Transfers from Other Funds - - 0.00% - 0.00%
Engineering & Inspection 15,000 175 1.17% 48.91% 4,826 -96.37%
Material Testing 8,000 238 2.98% 0.00% 2,823 -91.57%
Lot Drainage Insp Fee 17,000 10,125 59.56% 58.12% 13,625 -25.69%
Field Use Charge 21,500 11,325 52.67% 93.68% 21,930 -48.36%
Library Building Rental - 240 0.00%
Colleyville Center Rental 230,000 113,360 49.29% 58.72% 113,847 -0.43%
Non-Resident Fee Parks 40,000 23,500 58.75% 99.53% 43,355 -45.80%
Transfer from Utility Fund 226,117 226,117 100.00% 100.00% 196,920 14.83%
Transfer from TIF 159,390 159,390 100.00% 100.00% 210,377 -24.24%
TOTAL CHARGES FOR SERVICE 1,302,607 898,946 69.01% 74.97% 976,578 -7.95%
Keller Court 260,538 157,657 60.51% 50.00% 130,269 21.02%
SRO Officer Reimb 103,945 - 0.00% 0.00% - 0.00%
TOTAL INTERGOVERNMENTAL 364,483 157,657 43.25% 36.00% 130,269 21.02%
Sale of Surplus Property 5,000 14,116 282.32% 81.36% 34,396 -58.96%
Interest Income 55,000 169,349 307.91% 20.60% 38,015 345.47%
Miscellaneous 60,000 18,408 30.68% 66.03% 43,734 -57.91%
Antenna Lease 90,000 74,480 82.76% 60.86% 54,801 35.91%
TOTAL MISCELLANEOUS 210,000 276,353 131.60% 54.31% 170,947 61.66%
TOTAL GENERAL FUND REVENUES 24,110,961 20,318,455 84.27% 83.95% 20,241,931 0.38%
TOTAL PERCENT
FY 2019 THROUGH THROUGH INCREASE INCREASE
BUDGET 4/30/2019 4/30/2018 (DECREASE) (DECREASE)
RESIDENTIAL BLDG PERMITS 115 76 87 (11) -12.64%
COMMERCIAL BLDG PERMITS 7 3 1 2 200.00%
GENERAL FUND EXPENDITURES EXPENDED
EXPENDED PERCENT PERCENT OF FY 2018 YTD
FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF
BUDGET 4/30/2019 EXPENDED COMPLETE REMAINING 4/30/2018
Personnel services 15,336,809 8,334,362 54.34% 58.33% 7,002,447 8,377,708
Contractual Services 5,379,345 2,547,990 47.37% 58.33% 2,831,355 2,578,441
Supplies 1,299,628 639,806 49.23% 58.33% 659,822 303,649
Capital Outlay 14,000 - 0.00% 58.33% 14,000 7,516
Transfer to other fund 2,014,706 2,014,706 100.00% 58.33% - 2,014,706
TOTAL EXPENDITURES 24,044,488 13,536,864 56.30% 58.33% 10,507,624 13,282,020
2
UTILITY FUND ACTIVITY
FY 2019 YTD PERCENT
FY 2019 AS OF OF BUDGET
SUMMARY BUDGET 4/30/2019 USED
Revenues 16,405,604 6,707,267 40.88%
Expenditures 16,405,604 6,526,685 39.78%
Revenues over expenditures - 180,582
UTILITY FUND AVERAGE ACTUAL
RECEIVED PERCENT YTD BALANCE RECEIVED EXPENDED
FY 2019 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2019 RECEIVED YEAR END BAL 4/30/2018 PRIOR YEAR
Water - Base Rate 1,692,467 1,036,824 61.26% 58.33% 1,045,514 -0.83%
Sewer - Base Rate 1,281,578 733,746 57.25% 58.33% 751,041 -2.30%
Water - Volumetric Rate 9,794,756 2,792,948 28.51% 43.89% 3,960,521 -29.48%
Sewer - Volumetric Rate 3,299,803 1,903,401 57.68% 58.24% 1,692,079 12.49%
Sewer Installation 15,000 7,200 48.00% 56.07% 10,900 -33.94%
Water Installation 42,000 23,890 56.88% 57.48% 32,540 -26.58%
Engineering & Development Charges 5,000 1,013 20.26% 77.94% 11,542 -91.22%
Penalties 200,000 97,931 48.97% 57.35% 123,215 -20.52%
Sale of Material - 1,439 0.00% 16.99% 2,350 -38.78%
Miscellaneous 15,000 9,069 60.46% 53.32% 14,203 -36.15%
TOTAL OPERATING INCOME 16,345,604 6,607,461 40.42% 47.85% 7,643,905 -13.56%
Sale of Surplus Property - - 0.00% 100.00% 8,418 -100.00%
Interest Income 60,000 99,806 166.34% 22.02% 41,292 141.71%
TOTAL NON-OPERATING INCOME 60,000 99,806 166.34% 46.22% 49,710 100.78%
TOTAL INCOME 16,405,604 6,707,267 40.88% 47.91% 7,693,615 -12.82%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
4/30/2019 4/30/2018 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 862,428,400 992,924,900 (130,496,500) -13.14%
NUMBER OF WATER CUSTOMERS 10,384 10,219 165 1.61%
UTILITY FUND EXPENSES EXPENDED
EXPENDED PERCENT PERCENT OF FY 2018 YTD
FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF
BUDGET 4/30/2019 EXPENDED COMPLETE REMAINING 4/30/2018
Personnel Services 2,041,194 1,035,816 50.75% 58.33% 1,005,378 1,038,783
Contractual services 13,667,521 5,026,497 36.78% 58.33% 8,641,024 5,830,038
Supplies 245,386 94,646 38.57% 58.33% 150,740 87,051
Debt Service - - 0.00% 58.33% - 156,913
Capital Outlay 100,000 18,223 18.22% 58.33% 81,777 4,551
Transfers to other funds 351,503 351,503 100.00% 58.33% - 322,306
TOTAL EXPENSES 16,405,604 6,526,685 39.78% 58.33% 9,878,919 7,439,642
As of 04/30/2019 - End of 58% of the Fiscal Year
City of Colleyville
Utility Fund Monthly Financial Report
3
DEBT SERVICE FUND ACTIVITY
FY 2019 YTD PERCENT
FY 2019 AS OF OF BUDGET
SUMMARY BUDGET 4/30/2019 USED
Revenues 1,859,940 1,976,562 106.27%
Expenditures 1,859,940 1,754,789 94.35%
Revenues over expenditures - 221,773
DEBT SERVICE FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2019 YTD PERCENT YTD BALANCE FY 2018 YTD PERCENT
FY 2019 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2019 RECEIVED YEAR END BAL 4/30/2018 PRIOR YEAR
Current taxes 682,115 805,419 118.08% 97.27% 806,179 -0.09%
Delinquent taxes 5,000 1,141 22.83% 63.29% 4,546 -74.89%
Penalty & interest 5,000 1,847 36.93% 47.99% 3,334 -44.61%
Interest Income 5,000 5,330 106.60% 48.20% 308 1632.38%
TOTAL AD VALOREM TAX & INTEREST 697,115 813,737 116.73% 96.67% 814,366 -0.08%
Transfer from CCPD 509,100 509,100 100.00% 100.00% 501,845 1.45%
Transfer from TIF 653,725 653,725 100.00% 100.00% 654,200 -0.07%
TOTAL TRANSFERS 1,162,825 1,162,825 100.00% 100.00% 1,156,045 0.59%
Use of Fund Balance - - 0.00% 0.00% - 0.00%
Bond proceeds & Premium - - 0.00% 0.00% - 0.00%
TOTAL REVENUE & USE OF FUND BAL 1,859,940 1,976,562 106.27% 97.85% 1,970,411 0.31%
DEBT SERVICE FUND EXPENDED
EXPENDED PERCENT PERCENT OF FY 2018 YTD
FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF
BUDGET 4/30/2019 EXPENDED COMPLETE REMAINING 4/30/2018
Bond & Interest Payments 1,644,628 1,589,903 96.67% 58.33% 54,725 1,559,435
Leases (Fire Engine & Ambulance) 215,312 164,886 76.58% 58.33% 50,426 165,324
TOTAL EXPENSES 1,859,940 1,754,789 94.35% 58.33% 105,151 1,724,759
City of Colleyville
Debt Service Fund Monthly Financial Report
As of 04/30/2019 - End of 58% of the Fiscal Year
4
DRAINAGE FEE FUND ACTIVITY
FY 2019 YTD PERCENT
FY 2019 AS OF OF BUDGET
SUMMARY BUDGET 4/30/2019 USED
Revenues 972,448 606,064 62.32%
Expenditures 771,136 446,498 57.90%
Revenues over expenditures 201,312 159,565
DRAINAGE FEE FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2019 YTD PERCENT YTD BALANCE FY 2018 YTD PERCENT
FY 2019 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2019 RECEIVED YEAR END BAL 4/30/2018 PRIOR YEAR
Drainage Revenues 956,760 580,746 60.70% 58.09% 573,822 1.21%
Other revenues (Interest, penalty,..) 15,688 25,318 161.38% 63.15% 22,046 14.84%
TOTAL REVENUES 972,448 606,064 62.32% 58.16% 595,868 1.71%
DRAINAGE FEE FUND EXPENDED
EXPENDED PERCENT PERCENT OF FY 2018 YTD
FY 2019 THROUGH OF BUDGET FISCAL YEAR BUDGET AS OF
BUDGET 4/30/2019 EXPENDED COMPLETE REMAINING 4/30/2018
Personnel Services 462,669 243,991 52.74% 58.33% 218,678 234,484
Contractual Services 134,840 46,168 34.24% 58.33% 88,672 42,286
Supplies 47,957 34,421 71.78% 58.33% 13,536 18,241
Debt Service 125,670 121,918 97.01% 58.33% 3,752 118,661
Transfers to other funds - - 58.33% - 19,032
TOTAL EXPENSES 771,136 446,498 57.90% 58.33% 324,638 432,702
As of 04/30/2019 - End of 58% of the Fiscal Year
City of Colleyville
Drainage Fee Fund Monthly Financial Report
5
Month Earned October November December January February March April MayJuneJuly August SeptemberTotal GRANDMonth Received December January February March April May June July AugustSeptember October NovemberforMonthly Report December January February March April May June July AugustSeptember September SeptemberSeptember TOTALFY2010150,166$ 158,975$ 301,213$ 159,097$ 150,844$ 298,252$ 173,133$ 174,421$ 294,321$ 313,301$ 181,374$ 281,865$ 776,539$ 2,636,960$ FY2011183,521$ 159,941$ 297,481$ 156,755$ 161,072$ 339,102$ 141,725$ 203,978$ 302,078$ 200,234$ 188,273$ 307,515$ 696,022$ 2,641,675$ FY2012193,880$ 189,729$ 361,027$ 172,368$ 180,463$ 296,266$ 194,024$ 204,169$ 301,308$ 233,545$ 217,217$ 312,643$ 763,405$ 2,856,637$ FY2013218,154$ 199,036$ 350,369$ 213,819$ 197,512$ 321,765$ 219,952$ 243,831$ 320,625$ 242,530$ 231,206$ 313,542$ 787,278$ 3,072,343$ FY2014235,400$ 216,865$ 367,651$ 208,294$ 203,732$ 353,689$ 243,634$ 270,607$ 372,731$ 249,631$ 274,841$ 352,977$ 877,449$ 3,350,053$ FY2015252,985$ 235,608$ 403,763$ 220,614$ 216,704$ 352,423$ 261,131$ 253,444$ 347,972$ 271,087$ 267,689$ 371,654$ 910,429$ 3,455,072$ FY2016255,065$ 248,401$ 413,250$ 252,875$ 237,440$ 398,608$ 277,731$ 304,366$ 383,366$ 272,133$ 299,839$ 388,826$ 960,798$ 3,731,899$ FY2017269,139$ 294,632$ 418,226$ 265,327$ 250,107$ 380,739$ 258,902$ 299,762$ 371,734$ 282,660$ 292,913$ 364,733$ 940,307$ 3,748,874$ FY2018297,364$ 306,410$ 410,853$ 245,364$ 250,607$ 418,961$ 284,112$ 316,927$ 404,660$ 287,843$ 302,986$ 372,176$ 963,005$ 3,898,264$ FY2019301,063$ 292,304$ 415,976$ 266,516$ 261,911$ 382,533$ -$ -$ -$ -$ -$ -$ -$1,920,303$ $ Change3,699$ (14,106)$ 5,123$ 21,152$ 11,304$ (36,428)$ % Change1.24% -4.60% 1.25% 8.62% 4.51% -8.69%Month Earned October November December January February March April MayJuneJuly August SeptemberMonth Received December January February March April MayJuneJuly August September October NovemberMonthly Report December January February March April MayJuneJuly August September September SeptemberFY2010150,166$ 309,141$ 610,354$ 769,451$ 920,294$ 1,218,546$ 1,391,679$ 1,566,100$ 1,860,421$ 2,173,722$ 2,355,096$ 2,636,960$ FY2011183,521$ 343,462$ 640,943$ 797,699$ 958,771$ 1,297,873$ 1,439,597$ 1,643,575$ 1,945,653$ 2,145,887$ 2,334,160$ 2,641,675$ FY2012193,880$ 383,609$ 744,636$ 917,004$ 1,097,466$ 1,393,732$ 1,587,756$ 1,791,924$ 2,093,232$ 2,326,778$ 2,543,994$ 2,856,637$ FY2013218,154$ 417,190$ 767,559$ 981,378$ 1,178,890$ 1,500,655$ 1,720,608$ 1,964,439$ 2,285,065$ 2,527,595$ 2,758,801$ 3,072,343$ FY2014235,400$ 452,266$ 819,917$ 1,028,211$ 1,231,942$ 1,585,632$ 1,829,266$ 2,099,873$ 2,472,604$ 2,722,234$ 2,997,076$ 3,350,053$ FY2015252,985$ 488,593$ 892,355$ 1,112,969$ 1,329,673$ 1,682,096$ 1,943,228$ 2,196,672$ 2,544,643$ 2,815,730$ 3,083,419$ 3,455,072$ FY2016255,065$ 503,466$ 916,716$ 1,169,591$ 1,407,030$ 1,805,638$ 2,083,370$ 2,387,735$ 2,771,101$ 3,043,234$ 3,343,073$ 3,731,899$ FY2017269,139$ 563,771$ 981,997$ 1,247,323$ 1,497,430$ 1,878,169$ 2,137,071$ 2,436,833$ 2,808,567$ 3,091,228$ 3,384,141$ 3,748,874$ FY2018297,364$ 603,774$ 1,015,134$ 1,259,991$ 1,510,598$ 1,929,559$ 2,213,672$ 2,530,599$ 2,935,259$ 3,223,102$ 3,526,088$ 3,898,264$ FY2019301,063$ 593,367$ 1,009,541$ 1,275,859$ 1,537,770$ 1,920,303$ $ Change3,699$ (10,407)$ (5,593)$ 15,868$ 27,172$ (9,256)$ % Change1.24% -1.72% -0.55% 1.26% 1.80% -0.48%Ten Years Cumulative General Fund - 1 Cent Sales Tax General Fund Sales Tax RevenueTen Years General Fund - 1 Cent Sales Tax by Month $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000FY2015 FY2016 FY2017 FY2018 FY2019TOTAL$216,704 $237,440 $250,107 $250,607 $261,911April Monthly Report (February SalesTax) $1,550,000 $1,600,000 $1,650,000 $1,700,000 $1,750,000 $1,800,000 $1,850,000 $1,900,000 $1,950,000FY2015 FY2016 FY2017 FY2018 FY2019TOTAL$1,682,096 $1,805,638 $1,878,169 $1,929,559 $1,920,303Cumulative May Monthly Report (October-March SalesTax)
Monthly Financial ReportApril 2019 City Council MeetingMay 21, 2019Agenda Item - Items not for council action
General FundHighlights: •Property Taxes: At 100.64% of the budget. •1 cent sales tax: Revenue earned October through February is up 1.80%•Franchise Fees: Major activity starts January through annual and quarterly payments. YTD collections are 6.76% above last year’s.
General Fund Sales Tax RevenueMonth Earned January February MarchMonth Received March April MayMonthly Report March April MayFY20181,259,991 1,510,598 1,929,559 FY20191,275,859 1,537,770 1,920,303 $ Change15,868 27,172 (9,256) % Change1.26% 1.80% -0.48%YTD Sales TaxMonth Earned January February MarchMonth Received March April MayMonthly Report March April MayFY2018245,364 250,607 418,961 FY2019266,516 261,911 382,533 $ Change21,152 11,304 (36,428) % Change8.62% 4.51% -8.69%Monthly Sales Tax
Utility FundHighlights:•Base rate: On track with budget•Water and wastewater volumetric rates are pass through rates•Residential sewer winter Average: December, January, and February
Debt Service FundHighlights:•Property Taxes: On track with historical trend.•Lease-purchase payments: •Fire engine payments made•Ambulance payment - due in June•Bond payments: •Principal & first interest payment - made•Second interest payment – due in August
Drainage FundHighlights:•Drainage fee revenues: Up 1.21%. At 60.70% of the budget.•Expenditures: On track with budget
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 5/21/2019 Number 8
Type Presentation
Department City Manager
Title
Quarterly Investment Report for the quarter ended March 31, 2019
Strategic Plan
1.4 Communicate thoroughly and strategically
1.3 Assure convenient access to public information
2.4 Demonstrate stewardship of public resources
Explanation
Investment Summary for period ending March 31, 2019:
Cash & Cash Equivalents (Local Government Investment Pools) were $77,274,594. The
total funds held by the Cityequaled $93,172,435 and were allocated as follows:
Current As
of
3/31/2019
Last Quarter
As of 12/31/2018
Cash $ 5,209,519 $ 5,660,207
Sweep 15,478,377 13,338,876
Commercial Paper Investment Pool 2,434,595 2,419,045
Government Only Investment Pool 54,152,102 48,848,670
Government Issuances 12,582,619 14,582,431
CDARS 2,571,221 2,571,221
Certificates of Deposit 744,000 744,000
Total Cash & Investments
$
93,172,434 $ 88,164,452
Benchmarkb2.44%
Investments As of 3/31/2019
Sweep 2.28%
LOGIC Commercial Paper Investment Pool Average Quarterly Yield 2.60%
TexSTAR Government Only Investment Pool Average Quarterly Yield 2.40%
TexPOOL Government Only Investment Pool Average Quarterly Yield 2.40%
CLASS Government Only Investment Pool Average Quarterly Yield 2.42%
City Council Agenda Briefing
City of Colleyville Page 2
Total Government Only Investment Pool Average Quarterly Yield 2.41%
Average Weighted Yield: Agency 1.57%
Average Weighted Yield: CDARS 1.44%
Average Weighted Yield: CD'S 2.53%
Interest earnings for the quarter were $431,840 versus $331,028 for the prior quarter,
an increase of $100,812 or 30% over last quarter. The significant increase is due to
the 28% increase in funds invested in Government only investment pools and
switching to a higher yielding sweep account.
These percentages are within the guidelines of the City investment policy.
Attachments
1.Quarterly Investment Report - March 2019
QUARTERLY INVESTMENT REPORT
FOR QUARTER ENDING MARCH 31, 2019
THIS REPORT IS IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT
AND ADOPTED INVESTMENT POLICY STRATEGY
Shereen Gendy
Karen Hines
Portfolio Investment Reportfor the Quarter Ending March 31, 2019CONSOLIDATED INVESTMENT REPORTCurrent Last QuarterAs of As ofCash and Investment Balances 3/31/2019 12/31/2018Cash 5,209,519$ 5,660,208$ Sweep 15,478,377$ 13,338,877$ Commercial Paper Investment Pool 2,434,595$ 2,419,045$ Government Only Investment Pool 54,152,102$ 48,848,670$ Government Issuances 12,582,619$ 14,582,431$ CDARS2,571,221$ 2,571,221$ Certificates of Deposit 744,000$ 744,000$ Total Cash & Investments 93,172,434$ 88,164,452$ Investment Yields, Maturities, and InterestCurrent CurrentAs of As of3/31/2019 12/31/201813 Week Treasury Benchmark 2.44% 2.31%Sweep2.28% 2.16%LOGIC Commercial Paper Investment Pool Average Quarterly Yield 2.60% 2.41%LOGIC Commercial Paper Investment Pool Quarter's Average Weighted Maturity 39 43 TexSTAR Government Only Investment Pool Average Quarterly Yield2.40% 2.17%TexSTAR Government Only Investment Pool Quarter's Average Weighted Maturity 41 36 TexPOOL Government Only Investment Pool Average Quarterly Yield2.40% 2.11%TexPOOL Government Only Investment Pool Quarter's Average Weighted Maturity25 31 CLASS Government Only Investment Pool Average Quarterly Yield 2.42% 2.25%CLASS Government Only Investment Pool Quarter's Average Weighted Maturity 47 38 Total Government Only Investment Pool Average Quarterly Yield 2.41% 2.18%Total Government Only Investment Pool Quarter's Average Weighted Maturity 38 35 Average Weighted Yield: Agency 1.57% 1.53%Average Weighted Maturity in Days: Agency 192 252 Average Weighted Yield: CDARS 1.44% 1.44%Average Weighted Maturity in Days: CDARS 161 250 Average Weighted Yield: CD'S 2.53% 2.53%Average Weighted Maturity in Days: CD'S 365 455 Interest Earnings - Quarter 431,840$ 331,028$
Portfolio Investment Reportfor the Quarter Ending March 31, 2019CONSOLIDATED INVESTMENT REPORTCash 5%Sweep 17%Commercial Paper Investment Pool 3%Government Only Investment Pool 58%Government Issuances13%CDARS3%Certificates of Deposit 1%CASH & INVESTMENT BALANCES
Portfolio Investment Reportfor the Quarter Ending March 31, 2019CONSOLIDATED INVESTMENT REPORT Distribution by Maturity Number1 to 90 days 1 1,000,000$ 7.95%999,130.87$ 91 to 180 days 2 1,500,000$ 11.92% 1,493,186.27$ 181 to 365 days 9 10,082,619$ 80.13% 10,062,082.97$ Over 365 days 0 -$ 0.00% -$ Total12 12,582,619$ 100% 12,554,400$ Distribution by Type of Investment NumberFederal Home Loan Bank (FHLB) 3 $4,197,834 33% $4,181,649Federal Farm Credit Bank (FFCB) 6 $5,989,916 48% $5,986,222Federal Home Loan Mortgage Corporation (FHLMC) 3 $2,394,870 19% $2,386,529Total12 12,582,619$ 100% 12,554,400$ Outstanding Security PortfolioPurchase PricePercent (Value)Market ValueOutstanding Security Portfolio Purchase PricePercent (Value)Market Value33%, Federal Home Loan Bank (FHLB)48%, Federal Farm Credit Bank (FFCB)19%, Federal Home Loan Mortgage Corporation (FHLMC)INVESTMENT SECURITY DISTRIBUTION BY TYPE
ALL FUNDS CASH & INVESTMENT REPORTS
CASH & SWEEP CP POOLS GOV. POOLS* INVESTMENTS CDARS CD'S AS OF MARCH 31, 2019
Ran 5.8.19
001 GENERAL FUND 140,840 300,000 12,247,574 2,294,835 1,543,297 744,000 17,270,546
036 STRATEGIC INITIATIVE 129,047 - 387,142 - - - 516,190
004 DEBT SERVICE FUND 220,718 - 35,373 - - - 256,091
003 CAPITAL PROJECTS 9,284,076 821,763 4,720,916 2,289,216 512,577 - 17,628,547
012 PARK LAND DEDICATION 9,473 - 248,678 1,210,000 - - 1,468,151
032 VEHICLE AND CAPITAL REPLACEMENT 56,669 - 1,187,721 364,300 - - 1,608,690
034 COLLEYVILLE TOMORROW 634,591 - 1,889,994 - - - 2,524,585
035 PARKS TOMORROW 265,704 - 797,112 - - - 1,062,816
005 VOLUNTARY PARK FUND 4,605 - 454,045 750,000 - - 1,208,651
007 DONATIONS FUND 45,329 - - - - - 45,329
011 VOLUNTARY LIBRARY FUND 114,211 - 338,140 - - - 452,350
015 POLICE ASSET FORFEITURE 6,000 - 16,821 - - - 22,821
016 GRANTS (ADVANCE PAYMENTS) 7,085 - - - - - 7,085
018 TREE PRESERVATION 81,690 - 238,900 - - - 320,589
019 LIBRARY DONATION (34,701) - - - - - (34,701)
020 RECREATIONAL EVENT 14,190 - - - - - 14,190
023 LEOSE 3,629 - - - - - 3,629
027 CRIME DISTRICT 197,879 - 593,636 - - - 791,515
028 KIDSVILLE MAINTENANCE 2,000 - 3,862 - - - 5,862
029 COURT TECHNOLOGY 12,078 - 5,999 - - - 18,077
030 COURT SECURITY 15,000 - 33,941 - - - 48,941
033 PUBLIC ART 2,000 - 5,967 - - - 7,967
037 JUVENILE CASE MANAGER 6,662 - 11,595 - - - 18,257
038 HOTEL / MOTEL FUND 93,759 - 277,624 - - - 371,383
002 UTILITY FUND 802 - 4,956,834 2,704,116 515,348 - 8,177,100
039 UTILITY CAPITAL PROJECTS FUND 2,875,023 480,041 8,185,121 56,793 - - 11,596,978
017 DRAINAGE FEE 100,024 32,776 330,514 200,000 - - 663,314
041 DRAINAGE CAPITAL PROJECTS FUND 435,000 - 1,292,517 - - - 1,727,517
006 SESQUICENTINIAL FUND 18,009 - 3,256 - - - 21,265
008 EMPLOYEE ACTIVITY 2,501 - - - - - 2,501
040 INSURANCE TRUST FUND (ADV PMNT) (5,439) - - - - - (5,439)
026 TIF FUND 3,322,114 800,000 15,888,820 1,213,360 - - 21,224,294
18,060,567 2,434,580 54,152,102 11,082,619 2,571,221 744,000 89,045,090
024 CEDC 2,627,329 16 - 1,500,000 - - 4,127,345
20,687,896 2,434,595 54,152,102 12,582,619 2,571,221 744,000 93,172,435
TEXPOOL 25,391,241 CASH 5,209,519
TEXSTAR 10,572,556 SWEEP 15,478,377
CLASS 18,188,306 TOTAL 20,687,896
TOTAL 54,152,102
Cash and cash equivalents are just one aspect of the City’s overall financial status, and it is necessary to look at the complete financial statements/CAFR for a comprehensive assessment.
This is a management report prepared not in accordance with GASB
GOVERNMENTAL FUNDS
COLOR CODE
CITY OF COLLEYVILLE
ALL FUNDS CASH & INVESTMENT REPORT - TOTAL BY FUND
CASH & INVESTMENT
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COMPONENT UNIT
COLLEYVILLE ECON DEV CORP
GRAND TOTAL
*GOV POOLS ALLOCATION CASH/SWEEP ALLOCATION
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
1
2
Available Available for Approved Restricted AS OF MARCH 31, 2019
Unrestricted Restricted Purpose Projects Unavailable Ran 5.8.19
001 GENERAL FUND 17,153,085 32,548 - 84,913 17,270,546
036 STRATEGIC INITIATIVE 516,190 - - - 516,190
004 DEBT SERVICE FUND - 256,091 - - 256,091
003 CAPITAL PROJECTS 8,627,053 7,240,965 1,609,907 150,623 17,628,547
012 PARK LAND DEDICATION - 1,468,151 - - 1,468,151
032 VEHICLE AND CAPITAL REPLACEMENT - 1,608,690 - - 1,608,690
034 COLLEYVILLE TOMORROW 2,524,585 - - - 2,524,585
035 PARKS TOMORROW 1,062,816 - - - 1,062,816
005 VOLUNTARY PARK FUND - 1,208,651 - - 1,208,651
007 DONATIONS FUND - 45,329 - - 45,329
011 VOLUNTARY LIBRARY FUND - 452,350 - - 452,350
015 POLICE ASSET FORFEITURE 22,821 22,821
016 GRANTS - 7,085 - - 7,085
018 TREE PRESERVATION - 320,589 - - 320,589
019 LIBRARY DONATION - (34,701) - - (34,701)
020 RECREATIONAL EVENT - 14,190 - - 14,190
023 LEOSE - 3,629 - - 3,629
027 CRIME DISTRICT - 791,515 - - 791,515
028 KIDSVILLE MAINTENANCE - 5,862 - - 5,862
029 COURT TECHNOLOGY - 18,077 - - 18,077
030 COURT SECURITY - 48,941 - - 48,941
033 PUBLIC ART - 7,967 - - 7,967
037 JUVENILE CASE MANAGER - 18,257 - - 18,257
038 HOTEL / MOTEL FUND - 371,383 - - 371,383
002 UTILITY FUND 7,695,430 - - 481,670 8,177,100
039 UTILITY CAPITAL PROJECTS FUND 5,335,305 5,131,297 1,076,638 53,737 11,596,978
017 DRAINAGE FEE 630,538 - - 32,776 663,314
041 DRAINAGE CAPITAL PROJECTS FUND 1,360,240 - 367,277 - 1,727,517
006 SESQUICENTINIAL FUND 3,256 18,009 - - 21,265
008 EMPLOYEE ACTIVITY - - - 2,501 2,501
040 INSURANCE TRUST FUND (5,439) (5,439)
026 TIF FUND 20,474,294 - 750,000 - 21,224,294
65,382,791 19,057,695 3,803,822 800,782 89,045,090
024 CEDC 3,893,417.53 - 233,927.00 - 4,127,344.53
69,276,209 19,057,695 4,037,749 800,782 93,172,435
Cash and cash equivalents are just one aspect of the City’s overall financial status, and it is necessary to look at the complete financial statements/CAFR for a comprehensive assessment.
The approved projects column represents the contracts awarded and approved by council. The department heads provide those numbers on a quarterly basis.
This is a management report prepared not in accordance with GASB
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COMPONENT UNIT
COLLEYVILLE ECON DEV CORP
GRAND TOTAL
COLOR CODE
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
FIDUCIARY FUNDS
CITY OF COLLEYVILLE
ALL FUNDS CASH & INVESTMENT REPORT - RESTRICTIONS BY FUND
CASH & INVESTMENTS
GOVERNMENTAL FUNDS
ENTERPRISE FUNDS
REVENUE SOURCE PURPOSE/RESTRICTION001 GENERAL FUND M&O portion of tax rate, sales tax, charges for service, etc. General government purposes036 STRATEGIC INITIATIVES Transfers from the General Fund Programs/projects linked to the strategic plan; primarily used on eco. dev. incentives004 DEBT SERVICE Debt (I&S) portion of the tax rate Payments on debt issued003 CAPITAL PROJECTS Transfers from the General Fund, street impact fees, escrows Capital projects; some funding sources have restricted uses012 PARK LAND DEDICATION Fees on new residential & commercial development Acquisition of land for new park sites or improvements/expansions of existing parks (no M&O)032 VEHICLE AND CAPITAL REPLACEMENT Transfers from the General Fund Committed to server, equipment, and vehicle replacements034 COLLEYVILLE TOMORROW Gas leases on City property Capital purchases/at Council discretion035 PARKS TOMORROW Gas leases on City park property Parks capital projects005 VOLUNTARY PARK FUND Donations through utility bills New or existing park capital costs (no M&O)007 DONATIONS FUND Donations Only restricted if specified by donor011 VOLUNTARY LIBRARY FUND Donations through utility bills Library activities‐ primarily purchase of books and materials (no M&O)015 POLICE ASSET FORFEITURE Seizures Police operations as restricted by law016 GRANTS Grants Track grant actvity018 TREE PRESERVATION Tree mitigation fees Tree replanting on city‐owned property019 LIBRARY DONATION Donations Library needs or as specified by donor020 RECREATIONAL EVENT Event revenue (like sale of tables) Special events expenses023 LEOSE State of Texas Police training027 CRIME DISTRICT (CCCPD) 0.5 cent sales tax Public safety and crime control activities028 KIDSVILLE MAINTENANCE Remaining donations Kidsville maintenance029 COURT TECHNOLOGY Municipal court technology fee Court technology repairs, replacements, and upgrades030 COURT SECURITY Municipal court building security fee Security‐related expenses for the court (Bailiff)033 PUBLIC ART 2008‐9 Transfers from General, Utility, Drainage, CEDC Funds Public Art037 JUVENILE CASE MANAGER Juvenile case manager fee Staff who handle juvenile defendants and their training038 HOTEL/MOTEL FUND Hotel/Motel tax Attract "heads in beds"; specific uses outlined in state law002 UTILITY OPERATING FUND Water and wastewater base rates and volumetric rates Utility operations and payments to TRA017 DRAINAGE FEE FUND Monthly drainage fee Operations and capital projects related to drainage maintenance and improvement039 UTILITY CAPITAL PROJECTS FUND Transfers from Utility Operating Fund, impact fees, CIP base rate Utility capital projects; water and wastewater impact fees have restricted uses041 DRAINAGE‐ CAPITAL PROJECTS FUND Transfers from Drainage Operating Fund Drainage capital projects006 SESQUICENTINIAL FUND Currently, sale of the Colleyville History book Created for fund raising for festivities related to 150th anniversary of Texas’ independence from Mexico (1986)008 EMPLOYEE ACTIVITYEmployee contributions Employee luncheons and other employee activities; governed by by‐laws040 INSURANCE TRUST FUND Payroll deductions and city's contributions Pass through trust fund used to account for employee insurance costs. Created cost savings for the city.026 TIF FUND Incremental A/V revenue in the TIF District Projects in the Project Plan approved by all TIF partners024 CEDC 0.5 cent sales tax For Library, Parks, and Colleyville Center; max. 10% on promotional expenses and special events025 CEDC ‐ CAPITAL Bond proceeds Bond projects: Library, City Park, McPherson Park, Colleyville Center capital projectsCOLOR CODEDEBT SERVICE FUNDSCAPITAL PROJECT FUNDSSPECIAL REVENUE FUNDSENTERPRISE FUNDSFIDUCIARY FUNDSCOLLEYVILLE ECON DEV CORPCITY FUNDS ‐ BACKGROUNDGOVERNMENTAL FUNDSENTERPRISE FUNDSFIDUCIARY FUNDSCOMPONENT UNIT
LISTING OF INVESTMENTS
BY TYPE
FUND ALLOCATION AMOUNTPURCHASE DATEMATURITY DATEINTEREST RATEINTEREST EARNED DURING QUARTERUTILITY FUND $515,348 7/27/2017 7/25/2019 0.40% $508GENERAL FUND $1,543,297 9/19/2018 9/19/2019 2.08% $7,909CAPITAL PROJECTS $512,577 9/21/2017 9/19/2019 0.58% $733PURCHASED DURING THIS QUARTER$0 $0OUTSTANDING CDARS AT THE END OF THE QUARTER $2,571,221 $9,150MATURED DURING THIS QUARTER$0CDARS MATURED DURING THE QUARTER$0 $0GRAND TOTAL 2,571,221 9,150 CDARS CERTIFICATES OF DEPOSIT
FUND ALLOCATION AMOUNTPURCHASE DATEMATURITY/SALE DATEMarket ValueINTEREST RATEINTEREST EARNED DURING QUARTERGENERAL FUND - CITIBANK $248,000 3/29/2018 3/30/2020 248,041.85 2.50% $1,529GENERAL FUND - GOLDMAN SACHS BANK $248,000 4/11/2018 4/13/2020 248,172.12 2.55% $1,559GENERAL FUND - HOPE BANK $248,000 9/14/2018 3/16/2020 248,171.03 2.55% $1,559PURCHASED DURING THIS QUARTER$0 - $0OUTSTANDING CD'S AT THE END OF THE QUARTER$744,000 $744,385 $4,647MATURED/SOLD DURING THIS QUARTER$0CD'S MATURED DURING THE QUARTER- - GRAND TOTAL744,000 4,647 CD'S - CERTIFICATES OF DEPOSIT
INTERESTCUSIP SECURITY PURCHASE MATURITY PURCHASE PAR MARKET LESS PLUS MARKET YIELD ON INTEREST TO MATURITYDATE DATE PRICE VALUE VALUE MATURITY PERIOD VALUE INVESTMENT12/31/2018PROCEEDS PURCHASES3/31/20193133EHHN6 FFCB NOTE 5/3/2017 5/2/2019 $1,000,000 $1,000,000 $996,310 $999,131 1.350% $3,329 $26,9633133EHP98 FFCB NOTE 11/6/2017 11/6/2019 $1,000,000 $1,000,000 $990,968 $995,564 1.600% $3,945 $32,0003137EAEH8 FHLMC NOTE 7/31/2017 8/15/2019 $500,000 $500,000 $495,983 $498,063 1.475% $1,818 $15,053313380FB8 FHLB NOTE 8/29/2017 9/13/2019 $1,000,000 $1,000,000 $991,312 $995,123 1.375% $3,390 $28,0653137EADM8 FHLMC NOTE 9/14/2017 10/2/2019 $998,788 $1,000,000 $911,914$915,842.05 1.250% $3,082 $25,6163137EADM8 FHLMC NOTE 10/13/2017 10/2/2019 $896,082 $900,000 $968,453 $972,624.25 1.475% $3,273 $26,1503130ACLS1 FHLB NOTE 10/26/2017 10/11/2019 $2,200,000 $2,200,000 $2,181,049 $2,189,320 1.550% $8,408 $66,7943133EHV75 FFCB NOTE 12/8/2017 11/21/2019 $749,711 $750,000 $743,639 $747,028 1.730% $3,199 $25,3463133EGJ30 FFCB NOTE 12/29/2017 11/18/2019 $1,238,775 $1,255,000 $1,237,603 $1,245,186 1.100% $3,404 $26,0593133EJCN7 FFCB NOTE 2/14/2018 2/14/2020 $1,000,000 $1,000,000 $995,052 $997,245 2.070% $5,104 $41,4003130ADN32 FHLB NOTE 3/7/2018 2/11/2020 $997,834 $1,000,000 $995,316 $997,206 2.240% $5,523 $43,3273133EJHL6 FFCB NOTE 4/9/2018 3/27/2020 $1,001,430 $1,000,000 $998,150$1,002,069 2.375% $5,856 $46,719PURCHASED DURING THIS QUARTER$0 $0OUTSTANDING SECURITIES AT THE END OF THE QUARTER12,582,619 12,605,000 12,505,749 - - 12,554,400 50,333 403,492 MATURED DURING THIS QUARTER3133EG5Q4 FFCB NOTE 2/1/20172/1/2019$1,000,000 $1,000,000 $999,219 1.300% $1,140 $26,0003130AAS41 FHLB NOTE 3/24/20172/8/2019$999,812 $1,000,000 $998,782 1.280% $1,368 $24,057SECURITIES MATURED DURING THE QUARTER 1,999,812 2,000,000 1,998,001 - - 2,507 50,057 GRAND TOTAL 14,582,431 14,605,000 14,503,750 - - 12,554,400 52,840 453,549 INVESTMENT SECURITIES
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT INVESTMENT- G/L TOTAL
001-1172 GENERAL FUND OPERATING 2,294,835.42
002-1172 UTILITY FUND OPERATING 2,231,432.70
002-1178 CUSTOMER DEPOSITS 472,683.04
039-1557 THE RESERVE LIFT STATION 56,792.76
003-1121 INV-PERIMETER FEES 1,965,370.14
003-1307 INV-ROAD RECONSTRUCTION 323,845.40
005-1172 VOLUNTARY PARK FUND 750,000.00
012-1172 PARK LAND DEDICATION FUND 1,210,000.00
017-1172 DRAINAGE FUND OPERATING 200,000.00
024-1172 CEDC OPERATING 1,500,000.00
026-1172 TIF OPERATING 1,213,360.00
032-1519 CAPITAL EQUIPMENT RESERVE 364,300.00
034-1172 COLLEYVILLE TOMORROW -
PER GENERAL LEDGER 12,582,619.46
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK O
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONSTRUCTION
005-1172 VOLUNTARY PARK FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
FFCB NOTE TREASURY NOTE FHLB NOTE FHLMC NOTE
42,858.00 42,947.00 42,976.00 42,992.00
43,587.00 43,692.00 43,721.00 43,740.00
0.980%1.110%1.130%1.170%
1.350%1.475%1.375%1.250%
3133EHHN6 3137EAEH8 313380FB8 3137EADM8
7,789.01
56,792.76
712,932.38 998,788.00
222,485.85
1,000,000.00 500,000.00
1,000,000.00 500,000.00 1,000,000.00 998,788.00
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK O
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONSTRUCTION
005-1172 VOLUNTARY PARK FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
FHLMC NOTE FHLB FFCB NOTE FFCB NOTE
43,021.00 43,034.00 43,045.00 43,077.00
43,740.00 43,749.00 43,775.00 43,790.00
1.250%1.260%1.280%1.420%
1.250%1.550%1.600%1.730%
3137EADM8 3130ACLS1 3133EHP98 3133EHV75
-
18,422.28 500,000.00 250,985.36 503,143.19
194,005.33 246,567.66
253,649.76
101,359.55
500,000.00
300,000.00 200,000.00
200,000.00
513,360.00 700,000.00
364,300.00
896,082.28 2,200,000.00 1,000,000.00 749,710.85
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK O
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONSTRUCTION
005-1172 VOLUNTARY PARK FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
FFCB NOTE FFCB NOTE FHLB NOTE FFCB NOTE
43,098.00 43,145.00 43,166.00 43,199.00
43,787.00 43,875.00 43,872.00 43,917.00
1.500%1.770%1.830%1.890%
1.100%2.070%2.125%2.300%
3133EGJ30 3133EJCN7 3130ADN32 3133EJHL6
255,571.93 1,000,000.00 37,833.62 1,001,429.87
951,092.86
32,110.05
250,000.00
710,000.00
1,238,774.84 1,000,000.00 997,833.62 1,001,429.87
DESCRIPTION BALANCE
GENERAL FUND
LOGIC POOL- OPERATING CASH 300,000.00
UTILITY FUND - CAPITAL PROJECTS
LOGIC POOL- WATER IMPACT FEES 147,543.75
LOGIC-RES CASH-UTILITY LINE RE 1,274.01
LOGIC - WW IMPACT FEES 331,222.82
CAPITAL PROJECTS FUND
LOGIC POOL-ROADS SA I CASH 23,531.24
LOGIC-CAPITAL PROJ/STREET RESU 798,231.37
DRAINAGE FUND
LOGIC- I&S FUND/DRAINAGE 32,776.32
Subtotal 1,634,579.51
CEDC Logic Balance
LOGIC POOL- OPERATING CASH 15.92
CEDC Logic Balance
LOGIC POOL- OPERATING CASH 800,000.00
Total LOGIC Balance 2,434,595.43
INTEREST EARNED 15,550.24
CITY OF COLLEYVILLE - INVESTMENT POOLS
LOGIC
ACCOUNT ALLOCATION
DESCRIPTION BALANCE
GENERAL FUND
TEXPOOL - OPERATING CASH 2,309,907.73
UTILITY FUND
TEXPOOL - OPERATING CASH 2,135,444.25
UTILITY FUND - CAPITAL PROJECTS
TEXPOOL - WW IMPACT FEES 690,767.74
TEXPOOL - WATER IMPACT FEE 2,331,575.60
TEXPOOL - OPERATING CASH 2,123,422.65
DEBT SERVICE FUND
TEXPOOL - OPERATING CASH 35,373.21
DRAINAGE FUND
TEXPOOL - OPERATING CASH 330,513.77
TIF FUND
TEXPOOL - OPERATING CASH 10,829,436.59
CCCPD FUND
TEXPOOL - OPERATING CASH 593,635.95
CAPITAL EQUIPMENT REPLACEMENT FUND
TEXPOOL - OPERATING CASH 85,513.23
COLLEYVILLE TOMORROW FUND
TEXPOOL - OPERATING CASH 1,742,307.14
PARKS TOMORROW FUND
TEXPOOL - OPERATING CASH 797,112.18
STRATEGIC INITIATIVES FUND
TEXPOOL - OPERATING CASH 387,142.20
DRAINAGE CAPITAL PROJECTS FUND
TEXPOOL - OPERATING CASH 999,088.76
Total TexPool Balance 25,391,241.00
INTEREST EARNED 149,735.22
TEXPOOL
ACCOUNT ALLOCATION
DESCRIPTION BALANCE
GENERAL FUND
TEXAS CLASS 6,375,560.36
CAPITAL PROJECTS FUND
TEXAS CLASS 4,720,915.79
UTILITY FUND - CAPITAL PROJECTS
TEXAS CLASS 3,039,355.43
TIF FUND
TEXAS CLASS 4,052,473.92
Total Texas CLASS Balance 18,188,305.50
INTEREST EARNED 91,333.51
TEXAS CLASS
ACCOUNT ALLOCATION
DESCRIPTION BALANCE
GENERAL FUND
TEXSTAR - OPERATING CASH 3,562,105.98
UTILITY FUND
TEXSTAR - OPERATING CASH 2,821,390.18
VOLUNTARY PARK FUND
TEXSTAR - OPERATING CASH 454,045.40
SESQUICENTINIAL FUND
TEXSTAR - OPERATING CASH 3,255.94
VOLUNTARY LIBRARY FUND
TEXSTAR - OPERATING CASH 338,139.67
PARK LAND DEDICATION FUND
TEXSTAR - OPERATING CASH 248,677.98
POLICE ASSET FORFEITURE FUND
TEXSTAR - OPERATING CASH 16,820.61
TREE PRESERVATION FUND
TEXSTAR - OPERATING CASH 238,899.63
TIF FUND
TEXSTAR - OPERATING CASH 1,006,909.13
KIDSVILLE MAINTENANCE FUND
TEXSTAR - OPERATING CASH 3,861.80
COURT TECHNOLOGY FUND
TEXSTAR - OPERATING CASH 5,998.89
COURT SECURITY FUND
TEXSTAR - OPERATING CASH 33,941.40
ACCOUNT ALLOCATION
TEXSTAR
VEHICLE AND CAPITAL REPLACEMENT FUND
TEXSTAR - OPERATING CASH 1,102,207.99
PUBLIC ART FUND
TEXSTAR - OPERATING CASH 5,966.83
COLLEYVILLE TOMORROW FUND
TEXSTAR - OPERATING CASH 147,687.10
JUVENILE CASE MANAGER FUND
TEXSTAR - OPERATING CASH 11,595.01
HOTEL/MOTEL FUND FUND
TEXSTAR - OPERATING CASH 277,623.88
DRAINAGE- CAPITAL PROJECTS FUND
TEXSTAR - OPERATING CASH 293,428.52
Total TexSTAR Balance 10,572,555.94
INTEREST EARNED 20,787.90
NewsPerformance
New Participants
We would like to welcome the following entities who joined
the LOGIC program in March:
International Leadership of Texas
Town of Horizon City
City of Rhome
Rockwall County MUD 7
Rockwall County MUD 9
Holiday Reminder
In observance of Good Friday, LOGIC will be closed
Friday, April 19, 2019. All ACH transactions initiated on
Thursday, April 18th will settle on Monday, April 22nd.
New LOGIC Advisory Board Members
The LOGIC Governing Board has announced the addition
of David Rastellini, Deputy Superintendent for Business
& Finance with Northside ISD, and Eric Cannon, Chief
Financial Offi cer with the City of Allen, to the LOGIC
Advisory Board. Their experience and reputation within
the public sector will be instrumental in providing valuable
input and direction to the LOGIC program.
LOGIC Newsletter
March 2019
Economic Commentary The Fed kept rates unchanged at its March Federal
Open Market Committee (FOMC) meeting, a move
that was widely anticipated, but turned more dovish
than expected by lowering its forecast for rate hikes
from two to zero in 2019, and announcing its intention
to end balance runoff by the end of September.
The Fed still expects to raise rates one more time
in 2020. The committee reiterated its intention to
exercise patience in the face of muted infl ation and
global economic uncertainty. The problem with a
global growth slowdown is the unknown of whether
it ends in a soft landing or recession. With the
central banks signaling their unwillingness to risk
a monetary policy-led recession, the odds of a soft
landing have clearly increased and the late-cycle
recovery should extend. Although the data has
softened, the U.S. economy is far from recession.
The consumer, two-thirds of the U.S. economy,
is in fantastic shape—enjoying a strong balance
sheet, full employment and wage growth. Any
de-escalation of trade tensions between the U.S.
and China will only increase business confi dence
and spending. While we are certainly not expecting
the array of global policy stimulus to lead to a GDP
surge reminiscent of 2017 and 2018, we also cannot
see the onset of recession. The central banks can
comfortably sit with rates and balance sheets where
they are—under cover of infl ation that remains
stubbornly below their targets.
It does appear as though the global economy will
glide toward a soft landing with growth roughly
at trend, perhaps a little bit above or below. The
outcome of the U.S.-China trade negotiations
and Brexit will surely be important in determining
which side of trend growth we will see. We kept the
probability of Recession unchanged at 10%. We
do believe that the central banks have extended
the cycle, and we don’t see recession as a 2019
or early 2020 event. Geopolitics are a constant
concern but, for now, cooler heads and rational
thinking seem to be prevailing. U.S.-China trade
negotiations remain at the top of our list of concerns.
If the trade battle escalates, the impact on business
spending and consumer sentiment will be globally
signifi cant, with the potential to lead to a dangerous
stagfl ationary spiral. A hard Brexit would also be a
challenge for the eurozone and global economy to
absorb. Further out, we have the U.S. 2020 general
election. As 2019 progresses, we are likely to hear
from a growing chorus of campaigners with less
market-friendly views … think an array of higher
taxes and greater regulation.
This information is an excerpt from an economic report dated March 2019
provided to LOGIC by JPMorgan Asset Management, Inc., the investment
manager of the LOGIC pool.
*Definition of Weighted Average Maturity (1) & (2)
(1) This weighted average maturity calculation uses the SEC Rule 2a-7 defi nition
for stated maturity for any fl oating rate instrument held in the portfolio to
determine the weighted average maturity for the pool. This Rule specifi es
that a variable rate instrument to be paid in 397 calendar days or less shall
be deemed to have a maturity equal to the period remaining until the next
readjustment of the interest rate.
(2) This weighted average maturity calculation uses the fi nal maturity of any
fl oating rate instruments held in the portfolio to calculate the weighted
average maturity for the pool.
Rates refl ect historical information and are not an indication of future performance.
As of March 31, 2019
Current Invested Balance $7,337,871,011.97
Weighted Average Maturity (1)* 39 Days
Weighted Average Maturity (2)* 70 Days
Net Asset Value 1.000010
Total Number of Participants 595
Management Fee on Invested Balance 0.0975%
Interest Distributed $17,337,245.95
Management Fee Collected $626,932.53
% of Portfolio Invested Beyond 1 Year 0.00%
Standard & Poor’s Current Rating AAAm
March Averages:
Average Invested Balance $7,563,062,475.94
Average Monthly Yield, on a simple basis 2.6015%
Average Weighted Average Maturity (1)* 39 Days
Average Weighted Average Maturity (2)* 70 Days
Distribution of
Participants by Type
As of March31, 2011
Portfolio by
Maturity
As of March31, 2011
Information at a Glance HistoryHistorical Program Information
Average Book Market Net Number of
Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants
Mar 19 2.6015% $7,337,871,011.97 $7,337,944,552.70 1.000010 39 70 595
Feb 19 2.6090% 7,628,880,062.17 7,629,799,651.08 1.000120 43 74 590
Jan 19 2.5949% 7,520,879,084.28 7,521,195,255.96 1.000042 36 61 588
Dec 18 2.4805% 6,949,078,936.52 6,948,456,687.31 0.999870 38 62 586
Nov 18 2.4072% 6,560,982,375.72 6,560,576,218.42 0.999938 45 78 583
Oct 18 2.3320% 6,022,652,132.65 6,022,591,550.03 0.999989 46 87 581
Sep 18 2.2112% 6,222,015,405.64 6,222,101,273.25 1.000013 34 69 576
Aug 18 2.1843% 6,457,668,295.78 6,458,782,262.06 1.000073 34 66 574
Jul 18 2.1750% 6,693,358,601.72 6,694,255,228.51 1.000133 30 59 573
Jun 18 2.1078% 6,880,746,236.77 6,881,359,093.55 1.000058 28 64 571
May 18 2.0273% 6,972,924,126.20 6,973,895,573.35 1.000139 30 66 568
Apr 18 1.9293% 6,434,872,331.82 6,434,646,379.96 0.999964 28 66 565
Assets Book Value Market Value
Uninvested Balance $ 454.58 $ 454.58
Accrual of Interest Income 5,958,326.18 5,958,326.18
Interest and Management Fees Payable (17,390,240.76) (17,390,240.76)
Payable for Investment Purchased 0.00 0.00
Receivable for Investment Sold 0.00 0.00
Repurchase Agreements 415,945,999.96 415,945,999.96
Commercial Paper 6,683,726,499.23 6,683,795,050.24
Government Securities 249,629,972.78 249,634,962.50
Total $7,337,871,011.97 $ 7,337,944,552.70
Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by J.P. Morgan Chase & Co. and the
assets are safekept in a separate custodial account at the Federal Reserve Bank in the name of LOGIC. The only source of payment to the Participants are the assets
of LOGIC. There is no secondary source of payment for the pool such as insurance or guarantee. Should you require a copy of the portfolio, please contact LOGIC
Participant Services.
Portfolio Asset Summary as of March 31, 2019
Repurchase
Agreements
5.66%
8 to 30 days
30.21%
1 to 7 days
27.18%31 to 90 days
33.38%
Utility District
16.30%
Other
7.56%
School District
34.96%
Health Care
1.51%
County
9.92%
Higher
Education
2.69%
City
27.06%
Distribution of
Participants by Type
As of March 31, 2019
Portfolio by
Type of Investment
As of March 31, 2019
Portfolio by
Maturity
As of March 31, 2019
91 to 180 days
8.90%
Commercial Paper
90.94%
180+ days
0.33%
Treasuries
3.40%
Mny Mkt Fund Daily Allocation LOGIC Invested Market Value WAM WAM
Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*
3/1/2019 2.6018% 0.000071282 $7,637,804,436.15 1.000019 40 72
3/2/2019 2.6018% 0.000071282 $7,637,804,436.15 1.000019 40 72
3/3/2019 2.6018% 0.000071282 $7,637,804,436.15 1.000019 40 72
3/4/2019 2.6013% 0.000071269 $7,622,215,799.19 1.000113 40 71
3/5/2019 2.5994% 0.000071217 $7,624,920,393.37 1.000114 40 72
3/6/2019 2.6041% 0.000071346 $7,588,586,421.70 1.000125 40 71
3/7/2019 2.6040% 0.000071342 $7,556,788,535.91 1.000124 40 71
3/8/2019 2.5983% 0.000071185 $7,620,730,757.87 1.000025 37 67
3/9/2019 2.5983% 0.000071185 $7,620,730,757.87 1.000025 37 67
3/10/2019 2.5983% 0.000071185 $7,620,730,757.87 1.000025 37 67
3/11/2019 2.5922% 0.000071019 $7,713,533,321.80 1.000118 36 66
3/12/2019 2.5975% 0.000071164 $7,651,329,190.45 1.000111 40 72
3/13/2019 2.5991% 0.000071208 $7,648,030,323.50 1.000107 39 70
3/14/2019 2.6054% 0.000071380 $7,649,562,103.12 1.000108 38 72
3/15/2019 2.6082% 0.000071457 $7,527,399,497.28 1.000023 37 71
3/16/2019 2.6082% 0.000071457 $7,527,399,497.28 1.000023 37 71
3/17/2019 2.6082% 0.000071457 $7,527,399,497.28 1.000023 37 71
3/18/2019 2.6071% 0.000071428 $7,538,251,155.03 1.000103 38 72
3/19/2019 2.6057% 0.000071388 $7,516,414,951.59 1.000104 37 71
3/20/2019 2.6029% 0.000071311 $7,575,893,273.08 1.000102 37 69
3/21/2019 2.5951% 0.000071098 $7,584,333,578.27 1.000097 41 70
3/22/2019 2.5962% 0.000071129 $7,564,212,949.92 1.000007 39 68
3/23/2019 2.5962% 0.000071129 $7,564,212,949.92 1.000007 39 68
3/24/2019 2.5962% 0.000071129 $7,564,212,949.92 1.000007 39 68
3/25/2019 2.5950% 0.000071097 $7,541,040,928.97 1.000089 42 72
3/26/2019 2.5966% 0.000071139 $7,539,114,799.62 1.000087 42 72
3/27/2019 2.5942% 0.000071075 $7,532,806,932.17 1.000090 41 71
3/28/2019 2.5964% 0.000071133 $7,508,059,086.86 1.000093 41 71
3/29/2019 2.6126% 0.000071577 $7,337,871,011.97 1.000010 39 70
3/30/2019 2.6126% 0.000071577 $7,337,871,011.97 1.000010 39 70
3/31/2019 2.6126% 0.000071577 $7,337,871,011.97 1.000010 39 70
Average 2.6015% 0.000071274 $7,563,062,475.94 39 70 Daily RatesDaily Summary for March 2019
LOGIC versus 90-Day Treasury Bill
This material is for information purposes only. This information does not represent an offer to buy or sell a security. The above rate information is obtained from sources that are
believed to be reliable; however, its accuracy or completeness may be subject to change. The LOGIC management fee may be waived in full or in part at the discretion of the LOGIC
co-administrators and the LOGIC rate for the period shown refl ects waiver of fees. This table represents historical investment performance/return to the customer, net of fees,
and is not an indication of future performance. An investment in the security is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government
agency. Although the issuer seeks to preserve the value of an investment at $1.00 per share, it is possible to lose money by investing in the security. Information about these and
other program details are in the fund’s Information Statement which should be read carefully before investing. The yield on the 90-Day Treasury Bill (“T-Bill Yield”) is shown for
comparative purposes only. When comparing the investment returns of the LOGIC pool to the T-Bill Yield, you should know that the LOGIC pool consist of allocations of specifi c
diversifi ed securities as detailed in the respective Information Statements. The T-Bill Yield is taken from Bloomberg Finance L.P. and represents the daily closing yield on the then
current 90-day T-Bill. The LOGIC yield is calculated in accordance with regulations governing the registration of open-end management investment companies under the Investment
Company Act of 1940 as promulgated from time to time by the federal Securities and Exchange Commission.Daily RatesDaily Summary0.00
0.25
0.50
0.75
1.00
1.25
1.50
1.75
2.00
2.25
2.50
2.75
90 Day T-BILL Rate LOGIC Rate
ContactsFor more information, please contact
LOGIC Participant Services
1201 Elm Street, Suite 3500
Dallas, Texas 75270
1-800-895-6442
www.logic.orgLOGIC BoardLOGIC Board Members
Philip G. Roberson Arlington ISD Governing Board President
Sandra Newby Tarrant Regional Water District Governing Board Vice President
Greg Jordan City of Grapevine Governing Board Secretary
Erik Felthous North Texas Municipal Water District Governing Board Treasurer
David Rastellini Northside ISD Advisory Board
Eric Cannon City of Allen/ Qualifi ed Non-Participant Advisory Board
The material provided to LOGIC from J.P. Morgan Asset Management, Inc., the investment manager of the LOGIC pool, is for informational and educational purposes only, as of the date of
writing and may change at any time based on market or other conditions and may not come to pass. While we believe the information presented is reliable, we cannot guarantee its accuracy.
HilltopSecurities is a wholly owned subsidiary of Hilltop Holdings, Inc. (NYSE: HTH) located at 1201 Elm Street, Suite 3500, Dallas, Texas 75270, (214) 859-1800. Past performance is no
guarantee of future results.
Investment Management Services are offered through J.P. Morgan Asset Management Inc. and/or its affi liates. Marketing and Enrollment duties are offered through HilltopSecurities and/or
its affi liates. HilltopSecurities and J.P. Morgan Asset Management Inc. are separate entities.
Monthly Newsletter — March 2019
For more information about TexSTAR, please visit our web site at www.texstar.org.
Performance
As of March 31, 2019
Current Invested Balance $8,378,300,782.34
Weighted Average Maturity (1) 33 Days
Weighted Average Maturity (2) 108 Days
Net Asset Value 0.999968
Total Number of Participants 893
Management Fee on Invested Balance 0.06%*
Interest Distributed $18,212,816.31
Management Fee Collected $442,241.97
% of Portfolio Invested Beyond 1 Year 9.60%
Standard & Poor’s Current Rating AAAm
Rates reflect historical information and are not an indication of future performance.
March Averages
Average Invested Balance $8,678,064,222.85
Average Monthly Yield, on a simple basis 2.4112%
Average Weighted Average Maturity (1)* 41 Days
Average Weighted Average Maturity (2)* 106 Days
Definition of Weighted Average Maturity (1) & (2)
(1) This weighted average maturity calculation uses the SEC Rule 2a-7 defi nition for stated
maturity for any fl oating rate instrument held in the portfolio to determine the weighted
average maturity for the pool. This Rule specifi es that a variable rate instrument to be
paid in 397 calendar days or less shall be deemed to have a maturity equal to the period
remaining until the next readjustment of the interest rate.
(2) This weighted average maturity calculation uses the fi nal maturity of any fl oating rate
instruments held in the portfolio to calculate the weighted average maturity for the pool.
* The maximum management fee authorized for the TexSTAR Cash Reserve Fund is 12
basis points. This fee may be waived in full or in part in the discretion of the TexSTAR
co-administrators at any time as provided for in the TexSTAR Information Statement.
Economic Commentary
The Fed kept rates unchanged at its March Federal Open Market Committee (FOMC) meeting, a move that was widely anticipated,
but turned more dovish than expected by lowering its forecast for rate hikes from two to zero in 2019, and announcing its intention
to end balance runoff by the end of September. The Fed still expects to raise rates one more time in 2020. The committee
reiterated its intention to exercise patience in the face of muted infl ation and global economic uncertainty. The problem with
a global growth slowdown is the unknown of whether it ends in a soft landing or recession. With the central banks signaling
their unwillingness to risk a monetary policy-led recession, the odds of a soft landing have clearly increased and the late-cycle
recovery should extend. Although the data has softened, the U.S. economy is far from recession. The consumer, two-thirds of
the U.S. economy, is in fantastic shape—enjoying a strong balance sheet, full employment and wage growth. Any de-escalation
of trade tensions between the U.S. and China will only increase business confi dence and spending. While we are certainly not
expecting the array of global policy stimulus to lead to a GDP surge reminiscent of 2017 and 2018, we also cannot see the onset
of recession. The central banks can comfortably sit with rates and balance sheets where they are—under cover of infl ation that
remains stubbornly below their targets.
It does appear as though the global economy will glide toward a soft landing with growth roughly at trend, perhaps a little bit
above or below. The outcome of the U.S.-China trade negotiations and Brexit will surely be important in determining which side
of trend growth we will see. We kept the probability of Recession unchanged at 10%. We do believe that the central banks have
extended the cycle, and we don’t see recession as a 2019 or early 2020 event. Geopolitics are a constant concern but, for now,
cooler heads and rational thinking seem to be prevailing. U.S.-China trade negotiations remain at the top of our list of concerns. If
the trade battle escalates, the impact on business spending and consumer sentiment will be globally signifi cant, with the potential
to lead to a dangerous stagfl ationary spiral. A hard Brexit would also be a challenge for the eurozone and global economy to
absorb. Further out, we have the U.S. 2020 general election. As 2019 progresses, we are likely to hear from a growing chorus
of campaigners with less market-friendly views … think an array of higher taxes and greater regulation.
This information is an excerpt from an economic report dated March 2019 provided to TexSTAR by JP Morgan Asset Management, Inc., the investment manager of the TexSTAR pool.
New Participants
We would like to welcome the following entities who joined the TexSTAR program in March:
City of Rhome Woodridge MUD
Holiday Reminders
In observance of Good Friday, TexSTAR will be closed Friday, April 19, 2019. All ACH transactions initiated on Thursday, April
18th will settle on Monday, April 22nd. Notifi cation of any early transaction deadlines on the business day preceding this holiday will
be sent by email to the primary contact on fi le for all TexSTAR participants. Please plan accordingly for your liquidity needs.
Distribution of
Participants by Type
As of March 31, 2019
Portfolio by
Type of Investment
As of March 31, 2019
Book Value Market Value
Uninvested Balance $ 120,750,223.41 $ 120,750,223.41
Accrual of Interest Income 11,093,306.97 11,093,306.97
Interest and Management Fees Payable (18,295,726.74) (18,295,726.74)
Payable for Investment Purchased 0.00 0.00
Repurchase Agreement 1,151,457,999.91 1,151,457,999.91
Government Securities 7,113,294,978.79 7,113,027,014.35
Total $ 8,378,300,782.34 $ 8,378,032,817.90
Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by J.P. Morgan Chase & Co. and the assets are safekept
in a separate custodial account at the Federal Reserve Bank in the name of TexSTAR. The only source of payment to the Participants are the assets of TexSTAR. There is
no secondary source of payment for the pool such as insurance or guarantee. Should you require a copy of the portfolio, please contact TexSTAR Participant Services.
Information at a Glance
Portfolio Asset Summary as of March 31, 2019
Average Book Market Net Number of
Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants
Mar 19 2.4112% $8,378,300,782.34 $8,378,032,817.90 0.999968 41 106 893
Feb 19 2.4001% 9,198,012,187.60 9,197,689,206.82 0.999964 45 99 891
Jan 19 2.3937% 8,624,044,987.80 8,623,938,284.28 0.999987 37 82 890
Dec 18 2.3069% 7,738,483,374.11 7,738,245,287.60 0.999940 40 95 888
Nov 18 2.2176% 6,683,233,268.87 6,682,898,473.43 0.999949 41 102 886
Oct 18 2.1615% 6,581,942,899.40 6,581,269,831.00 0.999897 41 101 884
Sep 18 1.9995% 6,458,418,968.50 6,458,002,746.78 0.999935 30 96 883
Aug 18 1.9225% 6,701,017,159.16 6,701,228,119.73 0.999971 24 91 879
Jul 18 1.8965% 6,837,425,331.68 6,837,427,966.67 1.000000 19 84 877
Jun 18 1.8300% 6,250,002,595.51 6,250,027,195.61 0.999991 26 99 874
May 18 1.7258% 6,489,773,533.02 6,489,474,005.73 0.999953 29 106 868
Apr 18 1.6304% 6,358,425,417.53 6,358,101,312.82 0.999949 18 99 861
Agencies
59.20%1 to 7 days
24.00%
31 to 90 days
39.46%
8 to 30 days
29.96%
City
26.10%
Health Care
3.02%
County
6.16%
Other
7.84%
Historical Program Information
Portfolio by
Maturity
As of March 31, 2019
Repurchase
Agreements
13.93%
Treasuries
26.87%
School District
30.68%
Higher
Education
2.80%
Utility District
23.40%
91 to 180 days
6.58%
0.00
0.25
0.50
0.75
1.00
1.25
1.50
1.75
2.00
2.25
2.50
2.75
TexSTAR Rate 90 Day T-BILL Rate
TexSTAR versus 90-Day Treasury Bill
Mny Mkt Fund Daily Allocation TexSTAR Invested Market Value WAM WAM
Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*
3/1/2019 2.4075% 0.000065959 $8,836,094,968.15 0.999972 48 112
3/2/2019 2.4075% 0.000065959 $8,836,094,968.15 0.999972 48 112
3/3/2019 2.4075% 0.000065959 $8,836,094,968.15 0.999972 48 112
3/4/2019 2.3983% 0.000065707 $8,780,550,260.91 0.999955 48 112
3/5/2019 2.3979% 0.000065696 $8,786,016,725.29 0.999953 47 111
3/6/2019 2.3980% 0.000065699 $8,759,174,162.11 0.999955 44 110
3/7/2019 2.4038% 0.000065857 $8,705,228,113.27 0.999966 44 110
3/8/2019 2.4014% 0.000065792 $8,819,730,690.32 0.999965 42 105
3/9/2019 2.4014% 0.000065792 $8,819,730,690.32 0.999965 42 105
3/10/2019 2.4014% 0.000065792 $8,819,730,690.32 0.999965 42 105
3/11/2019 2.4012% 0.000065786 $8,802,412,883.97 0.999966 41 105
3/12/2019 2.4043% 0.000065871 $8,774,804,368.61 0.999965 42 108
3/13/2019 2.4079% 0.000065969 $8,765,515,519.19 0.999958 44 107
3/14/2019 2.4136% 0.000066125 $8,762,395,036.12 0.999960 43 106
3/15/2019 2.4195% 0.000066288 $8,706,680,762.00 0.999959 41 105
3/16/2019 2.4195% 0.000066288 $8,706,680,762.00 0.999959 41 105
3/17/2019 2.4195% 0.000066288 $8,706,680,762.00 0.999959 41 105
3/18/2019 2.4135% 0.000066123 $8,689,346,599.11 0.999962 40 104
3/19/2019 2.4109% 0.000066053 $8,704,550,663.03 0.999959 41 106
3/20/2019 2.4224% 0.000066366 $8,675,903,813.08 0.999953 40 105
3/21/2019 2.4170% 0.000066220 $8,663,450,493.61 0.999952 39 104
3/22/2019 2.4100% 0.000066027 $8,615,082,184.80 0.999933 37 102
3/23/2019 2.4100% 0.000066027 $8,615,082,184.80 0.999933 37 102
3/24/2019 2.4100% 0.000066027 $8,615,082,184.80 0.999933 37 102
3/25/2019 2.4053% 0.000065899 $8,600,853,859.10 0.999936 37 102
3/26/2019 2.4081% 0.000065976 $8,557,950,771.47 0.999943 36 101
3/27/2019 2.4098% 0.000066021 $8,484,628,983.46 0.999958 35 101
3/28/2019 2.4229% 0.000066382 $8,439,540,493.10 0.999967 35 110
3/29/2019 2.4322% 0.000066636 $8,378,300,782.34 0.999968 33 108
3/30/2019 2.4322% 0.000066636 $8,378,300,782.34 0.999968 33 108
3/31/2019 2.4322% 0.000066636 $8,378,300,782.34 0.999968 33 108
Average 2.4112% 0.000066060 $8,678,064,222.85 41 106
Daily Summary for March 2019
This material is for information purposes only. This information does not represent an offer to buy or sell a security. The above rate information is obtained from sources that are believed
to be reliable; however, its accuracy or completeness may be subject to change. The TexSTAR management fee may be waived in full or in part at the discretion of the TexSTAR co-
administrators and the TexSTAR rate for the period shown refl ects waiver of fees. This table represents historical investment performance/return to the customer, net of fees, and is not an
indication of future performance. An investment in the security is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the
issuer seeks to preserve the value of an investment at $1.00 per share, it is possible to lose money by investing in the security. Information about these and other program details are in the
fund’s Information Statement which should be read carefully before investing. The yield on the 90-Day Treasury Bill (“T-Bill Yield”) is shown for comparative purposes only. When comparing
the investment returns of the TexSTAR pool to the T-Bill Yield, you should know that the TexSTAR pool consist of allocations of specifi c diversifi ed securities as detailed in the respective
Information Statements. The T-Bill Yield is taken from Bloomberg Finance L.P. and represents the daily closing yield on the then current 90-day T-Bill. The TexSTAR yield is calculated in
accordance with regulations governing the registration of open-end management investment companies under the Investment Company Act of 1940 as promulgated from time to time by
the federal Securities and Exchange Commission.
TexSTAR Board Members
William Chapman Central Texas Regional Mobility Authority Governing Board President
Nell Lange City of Frisco Governing Board Vice President
Eric Cannon City of Allen Governing Board Treasurer
David Medanich Hilltop Securities Governing Board Secretary
Jennifer Novak J.P. Morgan Asset Management Governing Board Asst. Sec./Treas.
Monte Mercer North Central TX Council of Government Advisory Board
Becky Brooks City of Grand Prairie Advisory Board
Nicole Conley Austin ISD Advisory Board
David Pate Richardson ISD Advisory Board
James Mauldin University of North Texas System Advisory Board
Sandra Newby Tarrant Regional Water District/Non-Participant Advisory Board
Ron Whitehead Qualifi ed Non-Participant Advisory Board
TexSTAR Participant Services
1201 Elm Street, Suite 3500
Dallas, TX 75270
1-800-839-7827
The material provided to TexSTAR from J.P. Morgan Asset Management, Inc., the investment manager of the TexSTAR pool, is for informational and educational purposes only, as of the
date of writing and may change at any time based on market or other conditions and may not come to pass. While we believe the information presented is reliable, we cannot guarantee its
accuracy.HilltopSecurities is a wholly owned subsidiary of Hilltop Holdings, Inc. (NYSE: HTH) located at 1201 Elm Street, Suite 3500, Dallas, Texas 75270, (214) 859-1800. Past performance
is no guarantee of future results.
Investment Management Services are offered through J.P. Morgan Asset Management Inc. and/or its affi liates. Marketing and Enrollment duties are offered through HilltopSecurities and/
or its affi liates. HilltopSecurities and J.P. Morgan Asset Management Inc. are separate entities.
Print
Texas CLASS Portfolio Characteristics
The following information is provided in accordance with Texas State Statute 2256.0016.
As of March 31, 2019:
Participant Breakdown by Balance Participant Breakdown by Entity Type Performance vs. Benchmark S&P AAA/AA GIP* (Average Monthly Yields)
Texas CLASS Portfolio Breakdown Texas CLASS Government Portfolio Breakdown Weighted Average Maturity (In Days)
Month End
Average Yield**
Month Ending Assets
Share Balance
Market Value
Amortized Cost
NAV
WAM (Reset)***
WAM (Final)***
Month End
Average Yield**
Month Ending Assets
Share Balance
Market Value
Amortized Cost
NAV
WAM (Reset)***
WAM (Final)***
Texas CLASS Government Prior Month Comparison
Jan-19
2.42%
$495,553,849
$495,581,916
$505,254,580
$505,282,648
1.00
50
90
Feb-19
2.41%
$535,416,133
$535,426,097
$535,128,814
$535,138,778
1.00
40
72
Month End
Average Yield**
Month Ending Assets
Share Balance
Market Value
Amortized Cost
NAV
WAM (Reset)***
WAM (Final)***
Mar-19
2.43%
$578,828,851
$578,861,656
$578,556,768
$578,589,573
1.00
52
78
**Average monthly yield ***As of the end of the last day of the month
Fund Highlights as of March 31, 2019 (Unaudited)
For the month of March 2019, the Program Administrator accrued fees of $875,858.24 and had average shares outstanding of $10,791,694,047.06 for Texas CLASS. For Texas CLASS Government, the Program Administrator accrued fees of $9914.63 and had average shares outstanding of $562,506,459.94. The fees for both Texas CLASS and Texas CLASS Government are accrued on a daily basis by multiplying the investment property value by the applicable fee rate, and divided by 365 or 366 days in the event of a leap year. The investment property value shall be based on the current day’s shares outstanding. For weekend days and holidays, the shares outstanding for the previous business day will be utilized for the calculation of fees. The applicable fee rate is located in Exhibit F of the Eighth Amended and Restated Trust Agreement. The Program Administrator reserves the right to abate fees listed in the Eighth Amended and Restated Trust Agreement. The monthly fee is the sum of all daily fee accruals for the month of March. The fees are paid monthly upon notification to the custodian bank. As of March 31, 2019, the fee for Texas CLASS was 10 basis points and the fee for Texas CLASS Government was 2 basis points.
•Both funds are rated ‘AAAm’ by S&P Global Ratings.•Net Asset Value for both funds from March 1 to March 31, 2019 is equal to $1.00.•The final maturity dates of all securities were less than one year.•The custodian bank for Texas CLASS is Wells Fargo Bank, N.A.•Total number of Participants is 748.•There are currently no investments that have a stated maturity greater than one year.•The portfolio managers for Texas CLASS are Randy Palomba, CFA and Neil Waud, CFA.•All sources of payment are the underlying assets of the local government investment pool at market value.•The Eighth Amended and Restated Trust Agreement was adopted by the Board of Trustees on April 8, 2019. You can access your copy of the Eighth Amended and Restated Trust Agreement by clicking here (https://www.texasclass.com/wp-
content/uploads/2019/04/Eighth-Amended-and-Restated-Texas-CLASS-Trust-Agreement-Website.pdf).
To view the current members of the Texas CLASS Board of Trustees and Advisory Board, please click here(https://www.texasclass.com/boards/).
Prior Months' Portfolio Characteristics
February 28, 2019 View (https://www.texasclass.com/february-2019-portfolio-characteristics/)
January 31, 2019 View (https://www.texasclass.com/january-2019-portfolio-characteristics/)
December 31, 2018View(https://www.texasclass.com/december-2018-portfolio-characteristics/)
November 30, 2018 View (https://www.texasclass.com/november-2018-portfolio-characteristics/)
October 31, 2018View(https://www.texasclass.com/october-2018-portfolio-characteristics/)
September 30, 2018View(https://www.texasclass.com/september-2018-portfolio-characteristics/)
Data unaudited. Charts may not equal 100% due to rounding. Performance results are shown net of all fees and expenses and reflect the reinvestment of dividends and other earnings. Many factors affect performance including changes in market conditions and interest rates and in response to other economic, political, or financial developments. Investment involves risk including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. All comments and discussion presented are purely based on opinion and assumptions, not fact. These assumptions may or may not be correct based on foreseen and unforeseen events. The information presented should not be used in making any investment decisions. This material is not a recommendation to buy, sell, implement, or change any securities or investment strategy, function, or process. Any financial and/or investment decision should be made only after considerable research, consideration, and involvement with an experienced professional engaged for the specific purpose. Past performance is not an indication of future performance. Any financial and/or investment decision may incur losses. A ‘AAAm’ rating by S&P Global Ratings is obtained after S&P evaluates a number of factors including credit quality, market price exposure, and management. Ratings are subject to change and do not remove credit risk.
*The benchmark, the S&P US AAA & AA Rated GIP All 30 Day Net Yield (LGIP30D) is a performance indicator of rated GIPs that maintain a stable net asset value of $1.00 per share and is an unmanaged market index representative of the LGIP universe. The S&P benchmark utilized in this comparison is a composite of all rated stable net asset value pools. GIPs in the index include only those rated based on S&P’s money market criteria. Pools rated ‘AAAm’ provide excellent safety and a superior capacity to maintain principal value while those rated ‘AAm’ offer very good safety and a strong capacity to maintain principal value (Source: S&P Global Ratings’ website). The comparison between this index and the portfolio may differ in holdings, duration, fees, and percentage composition of each holding. Such differences may account for variances in yield.
*The benchmark, the S&P AAA & AA Rated GIP Govt 30 Day Net Yield (LGIPG30N) is a performance indicator of rated GIPs that maintain a stable net asset value of $1.00 per share and is an unmanaged market index representative of the LGIP universe. The S&P benchmark utilized in this comparison is comprised of pools that invest in U.S. Government securities, U.S. Treasury securities, Repurchase agreements collateralized by U.S. government and treasury securities or any combination of the above. GIPs in the index include only those rated based on S&P’s money market criteria. Pools rated ‘AAAm’ provide excellent safety and a superior capacity to maintain principal value while those rated ‘AAm’ offer very good safety and a strong capacity to maintain principal value (Source: S&P Global Ratings’ website). The comparison between this index and the portfolio may differ in holdings, duration, fees, and percentage composition of each holding. Such differences may account for variances in yield.
(continued page 6)
ANNOUNCEMENTS Economic and Market Commentary:
Stopping the pendulum’s swing
March 1, 2019
“Patience.” Federal Reserve Chair Jerome Powell has been using this word lately as
if trying to quiet kids in the back seat of a car who are repeatedly asking, “Are we
there yet?”
But his mantra is really more about him than investors—an attempt to check the
market volatility he largely created by vacillating in the fourth quarter of 2018. While
inconsistency can spook investors, swinging like a pendulum from hawkish to dovish is
actually worse because it suggests a reversal is coming. We think Powell wants to let time
pass to calm the markets before making the next hike, which we still think will come
later in 2019.
Our reasoning is that economic and political uncertainties likely will resolve positively.
Don’t let the fourth-quarter slowdown in GDP growth fool you. Consumer spending
was still solid, and business investment accelerated. This year, housing is showing signs of
improvement and the job market remains robust, so much so it has the potential to
(fi nally) push up wages and become infl ationary. With trade talks with China proceeding
well, recession fears receding and Brexit soon to be behind us one way or another, upside
surprises are possible, if not probable.
TexPool Participant Services Managed and
1001 Texas Avenue, Suite 1400 ● Houston, TX 77002 Serviced by ee eratdd
Phone: 1-866-TEXPOOL (839-7665) ● Fax: 1-866-839-3291 ● TexPool.com G35884-24 (3/19)
We welcome the following
entities who joined TexPool in
February 2019:
TexPool
Carroll Water Supply Corporation
Williamson County MUD 21
Denton County MHMR Center
Caldwell Hays ESD 1
TexPool Prime
Denton County MHMR Center
Upcoming Events
Mar 5, 2019 - Mar 6, 2019,
San Antonio
TASBO Annual Conference
TexPool Advisory Board Members
Jose Elizondo, Jr. Vivian Wood
Belinda Weaver Jerry Dale
Patrick Krishock Sharon Matthews
Michele Tuttle David Landeros
Overseen by the State of Texas Comptroller
of Public Accounts Glenn Hegar.
Operated under the supervision of the
Texas Treasury Safekeeping Trust Company
Monthly Newsletter: March 2019
Performance as of February 28, 2019
TexPool TexPool Prime
Current Invested Balance $23,860,989,392.51 $7,143,234,247.23
Weighted Average Maturity** 24 22
Weighted Average Life** 76 49
Net Asset Value 0.99995 1.00013
Total Number of Participants 2531 370
Management Fee on Invested Balance 0.0473% 0.0638%
Interest Distributed $44,376,661.47 $14,489,024.33
Management Fee Collected $790,558.85 $331,032.20
Standard & Poor's Current Rating AAAm AAAm
Month Averages
Average Invested Balance $24,157,750,538.89 $7,344,438,185.11
Average Monthly Rate* 2.40% 2.59%
Average Weighted Average Maturity** 26 25
Average Weighted Average Life** 74 52
*This average monthly rate for TexPool Prime for each date may refl ect a waiver of some portion or all of each of the management fees.
**See page 2 for defi nitions.
Past performance is no guarantee of future results.
G35884-24.indd 3G35884-24.indd 3 3/5/2019 10:34:48 AM3/5/2019 10:34:48 AM
Pg: 2
Portfolio by Maturity (%)
As of February 28, 2019
■ 1-7 days 59.6
■ 8-30 days 16.4
■ 31-90 days 17.4
■ 91-180 days 4.3
■ 181+ days 2.3
Portfolio by Type of Investment (%)
As of February 28, 2019
■ Agencies 41.0
■ Repurchase Agreements 36.7
■ Treasurys 19.1
■ Money Market Funds 3.2
Portfolio Asset Summary as of February 28, 2019
Book Value Market Value
Uninvested Balance -$1,342,551.79 -$1,342,551.79
Receivable for Investments Sold 0.00 0.00
Accrual of Interest Income 22,017,617.53 22,017,617.53
Interest and Management Fees Payable -44,376,636.76 -44,376,636.76
Payable for Investments Purchased -780,120,455.54 -780,120,455.54
Accrued Expenses & Taxes -28,250.87 -28,250.87
Repurchase Agreements 9,054,345,000.00 9,054,345,000.00
Mutual Fund Investments 788,218,000.00 788,218,000.00
Government Securities 10,101,277,892.91 10,100,382,997.18
U.S. Treasury Infl ation Protected Securities 793,995,000.55 793,900,880.81
US Treasury Bills 2,788,542,111.06 2,788,406,004.65
US Treasury Notes 1,138,461,665.42 1,138,339,900.77
Total $23,860,989,392.51 $23,859,742,505.98
Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by Federated Investment Counseling and the assets are safe kept in a separate
custodial account at State Street Bank in the name of TexPool. The only source of payment to the Participants is the assets of TexPool. There is no secondary source of payment for the pool such as insurance or
State guarantee. Should you require a copy of the portfolio, please contact TexPool Participant Services.
Participant Summary
Number of Participants Balance
School District 591 $8,686,440,752.46
Higher Education 58 $1,104,830,522.60
Healthcare 84 $1,050,257,853.78
Utility District 803 $2,854,432,601.09
City 467 $5,418,089,150.65
County 186 $2,523,909,855.17
Other 342 $2,223,734,739.37
**Defi nition of Weighted Average Maturity and Weighted Average Life
WAM is the mean average of the periods of time remaining until the securities held in TexPool (a) are scheduled to be repaid, (b) would be repaid upon a demand by TexPool, or (c) are scheduled to have their
interest rate readjusted to refl ect current market rates. Securities with adjustable rates payable upon demand are treated as maturing on the earlier of the two dates set forth in (b) and (c) if their
scheduled maturity is 397 days or less; and the later of the two dates set forth in (b) and (c) if their scheduled maturity is more than 397 days. The mean is weighted based on the percentage of the amortized
cost of the portfolio invested in each period.
WAL is calculated in the same manner as WAM, but is based solely on the periods of time remaining until the securities held in TexPool (a) are scheduled to be repaid or (b) would be repaid upon a demand by
TexPool, without reference to when interest rates of securities within TexPool are scheduled to be readjusted.
Monthly Newsletter: March 2019
G35884-24.indd 4G35884-24.indd 4 3/5/2019 10:34:51 AM3/5/2019 10:34:51 AM
Pg: 3
Daily Summary
Date
Money Mkt. Fund
Equiv. (SEC Std.)
Dividend
Factor
TexPool Invested
Balance NAV WAM Days WAL Days
2/1 2.4082% 0.000065977 $23,948,747,757.79 0.99996 24 70
2/2 2.4082% 0.000065977 $23,948,747,757.79 0.99996 24 70
2/3 2.4082% 0.000065977 $23,948,747,757.79 0.99996 24 70
2/4 2.3759% 0.000065094 $23,740,916,332.48 0.99996 24 70
2/5 2.3849% 0.000065339 $23,976,902,773.37 0.99996 27 72
2/6 2.3796% 0.000065195 $24,135,161,623.70 0.99996 26 71
2/7 2.3801% 0.000065208 $24,476,824,963.97 0.99996 26 69
2/8 2.3805% 0.000065220 $24,770,779,096.70 0.99997 26 69
2/9 2.3805% 0.000065220 $24,770,779,096.70 0.99997 26 69
2/10 2.3805% 0.000065220 $24,770,779,096.70 0.99997 26 69
2/11 2.3939% 0.000065587 $24,834,743,226.34 0.99996 27 72
2/12 2.3918% 0.000065529 $24,751,418,356.52 0.99996 27 72
2/13 2.3904% 0.000065490 $24,621,261,826.82 0.99996 28 72
2/14 2.3923% 0.000065542 $24,172,991,401.27 0.99996 27 74
2/15 2.4076% 0.000065963 $24,058,369,907.69 0.99996 28 76
2/16 2.4076% 0.000065963 $24,058,369,907.69 0.99996 28 76
2/17 2.4076% 0.000065963 $24,058,369,907.69 0.99996 28 76
2/18 2.4076% 0.000065963 $24,058,369,907.69 0.99996 28 76
2/19 2.4053% 0.000065899 $24,074,105,949.97 0.99997 25 73
2/20 2.3966% 0.000065659 $24,105,886,178.38 0.99996 25 77
2/21 2.3955% 0.000065630 $23,968,259,569.82 0.99996 25 77
2/22 2.3976% 0.000065689 $23,801,470,945.64 0.99996 25 78
2/23 2.3976% 0.000065689 $23,801,470,945.64 0.99996 25 78
2/24 2.3976% 0.000065689 $23,801,470,945.64 0.99996 25 78
2/25 2.3938% 0.000065584 $23,765,715,006.98 0.99996 23 76
2/26 2.3949% 0.000065614 $24,097,702,404.21 0.99996 23 75
2/27 2.3972% 0.000065677 $24,037,663,051.53 0.99996 23 76
2/28 2.4597% 0.000067390 $23,860,989,392.51 0.99995 24 76
Average: 2.3972% 0.000065677 $24,157,750,538.89 .99996 26 74
G35884-24.indd 5G35884-24.indd 5 3/5/2019 10:34:53 AM3/5/2019 10:34:53 AM
Not that we expect any surprises at the Federal Open
Market Committee meeting this month. Powell already has
mentioned that clarity on the future of the balance sheet
runoff is forthcoming, so that will probably be announced.
That’s a central part of policymakers’ desire to have the federal
funds rate be the only policy tool the market considers. (It
almost goes without saying that target range is not expected
to move from 2.25% to 2.5% at this meeting.)
Cash, then, is in a good place. If volatility returns, liquidity
products stand to again reap haven-seeking money. If the
economy fi rms, a potential hike likely would improve return.
Our position is that the fl at money market yield curve is bound
to steepen, While the suspension of the debt ceiling ends this
month, the Treasury Department has the means to operate until
July and, if tax receipts are strong, these extraordinary measures
could last until autumn, so no worries at this time.
Over the month of February, 1-, 3- and 6-month London
interbank off ered rates (Libor) slipped, ending at 2.49%, 2.63%
and 2.69, respectively. The weighted average maturity (WAM)
of TexPool in February was 26 days, slightly higher than that
of TexPool Prime which was 25 days.
Participant Services
1001 Texas Ave. 14th Floor
Houston, TX 77002
90-Day Treasury Bill is a short-term debt instrument backed by the national government. These are
used to collect immediate cash to meet outstanding obligations.
Any private investor can invest in a Treasury bill. The 90-Day Treasury Bill is a weighted average
rate of the weekly auctions of 90-Day Treasury Bills.
Past performance is no guarantee of future results.
TexPool
Prime Rate
TexPool & TexPool Prime vs. 90-Day Treasury Bill
90-Day
T-Bill Rate
TexPool
Rate
2.1%
2.2%
2.3%
2.4%
2.5%
2.6%
2.7%
2.8%
2/282/151/311/1512/3112/15
G35884-24.indd 2G35884-24.indd 2 3/5/2019 10:34:47 AM3/5/2019 10:34:47 AM
ECONOMIC HIGHLIGHTS
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | March 27, 2019 Page 1 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | March 27, 2019 Page 2 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | March 27, 2019 Page 3 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | March 27, 2019 Page 4 of 4
Federal Reserve Bank of Dallas Texas Economic Indicators | March 25, 2019 Page 1 of 4
Federal Reserve Bank of Dallas Texas Economic Indicators | March 25, 2019 Page 2 of 4
Federal Reserve Bank of Dallas Texas Economic Indicators | March 25, 2019 Page 3 of 4
Federal Reserve Bank of Dallas Texas Economic Indicators | March 25, 2019 Page 4 of 4
Insights for Investors (https://www.texasclass.com/insights-for-investors/)
Filter by Category
March 2019 Economic Review
Texas CLASS Trading Desk (https://www.texasclass.com/author/texas-class-trading-desk/)March 13, 2019
In Like a Lion; Out Like a Lamb?
While growth has slowed, the U.S. economy is not in the lion’s den. The U.S. economy cooled with only 2.6% GDP growth in Q4 2018, compared to 3.4% growth in Q3 2018, as the Federal Reserve takes a “patient” approach to interest rates. GDP remains above the average pace of expansion and still supports growth throughout 2019, just at lower levels than the year prior.
Trade tensions between the U.S. and China continue to roar but could be resolved before the end of the month and avoid calamb-ity. Despite the President’s goal of reining in the U.S. trade deficit, the deficit continues to grow in light of tariffs as U.S. imports remain above exports according to the March 6 Commerce Department’s report. Among the changes the administration is hoping China will make are an increased number of purchases of U.S. goods as well as greater access to China’s markets for U.S. companies.
The February employment report released on March 8 stated that only 20,000 new jobs were created in February compared to 311,000 created in January. But low job growth supports continued upward pressure on wages, upholding the expectation for continued solid consumer spending. The unemployment rate declined to 3.8%, lowered in part by previously furloughed federal workers now back on the job. The lower unemployment rate gives the Federal Open Market Committee (FOMC) another reason to be patient about further rate hikes.
On the monetary policy front, the FOMC will vote on the Fed Funds rate target range on March 20,2019, and the expectation is that the range will remain unchanged at 2.25%-2.50% partly due to little inflationary pressure. The inability of the UK Parliament to agree on a Brexit deal and the volatility in the markets continue to be clouds hanging over the global economy. Weaker growth expectations in the U.S., the Eurozone, and China are likely to lead to a slower pace of monetary policy tightening; however, the timing of the next recession in the world’s largest economies remains much longer than two shakes of a lamb’s tail.
Treasury Yields
Maturity 3/7/19 2/6/193-Month 2.401%2.412%6-Month 2.517%2.494%1-Year 2.520%2.549%2-Year 2.473%2.524%3-Year 2.444%2.497%5-Year 2.440%2.503%10-Year 2.639%2.695%30-Year 3.026%3.033%Agency Yields
Maturity 3/7/19 2/6/193-Month 2.402%2.384%6-Month 2.486%2.472%1-Year 2.541%2.540%2-Year 2.501%2.558%3-Year 2.492%2.562%5-Year 2.562%2.658%Commercial Paper Yields (A-1/P-1)
Maturity 3/7/19 2/6/191-Month 2.440%2.460%3-Month 2.560%2.630%6-Month 2.620%2.710%
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 5/21/2019 Number Resolution R-19-4373
Type Ordinance
Department Community Development
Title
Request for a variance to certain provisions of Section 3.26, Fences, Free Standing
Walls, and Screening Materials on Lot 5, Block 2, of the Sunrise Terrace, located at
1117 Jo Carol Lane, Case VC18-007
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Reading and Public Hearing
This item was tabled from the May 7, 2019 City Council meeting
The City Council had concerns about the regulations for fences within the required side
yard adjacent to a street right-of-way. The resolution has been amended to include a
condition that no fence, other than the portion between the garages as presented and
approved with the variance, may be located closer to a property line adjacent to a
street right-of-way than the leading edge of the primary residence.
This item was tabled from the April 16, 2019 City Council meeting
Tariq Jalil, the applicant, has submitted a request for a major variance to allow for the
construction of a 6 foot wrought iron fence to encroach into the 25 foot required front
yard setback per the plat and for the fence to be located on the property line at 1117
Jo Carol Lane.
Existing Conditions/Background: The subject property is a platted lot of the
Sunrise Terrace Addition and zoned R-20 Single Family Residential District. The subject
property is located at the southwest corner of Jo Carol Lane and Garry Lynne Drive.
The subject property is currently being developed with a new single-family residential
home.
Requested Variance: The applicant is requesting a major variance to allow for the
construction of a 6 foot wrought iron fence to encroach into the 25 foot front yard
setback per the plat and be located on the front property line.
Ordinance – Section 3.26 Fences, Free Standing Walls, and Screening Materials
requires a fence to not encroach into the required front yard setback. For this property,
City Council Agenda Briefing
City of Colleyville Page 2
the front setback is 25 feet per the recorded plat.
E. Fence and Free Standing Wall Setback Requirements
1. Front Yards: No fence or free standing wall greater than thirty (30) inches
in height and no greater than twenty-five (25) percent opaque construction
shall extend into the required yard on which the primary surface faces.
Chapter 1 (General Provisions) of the Land Development Code authorizes the City
Council to grant a major variance to the setback standards set forth in Chapter 1 (Land
Use):
“Major Variances: Permit such variance of the front yard, side yard, rear yard, lot
width, lot depth, coverage, minimum sidewalk or setback standards, or visibility
obstruction regulations where the literal enforcement of the provisions of this
ordinance would result in an unnecessary hardship, and where such variance is
necessary to permit a specific parcel of land which differs from other parcels of
land in the same district by being of such restricted area, shape or slope that it
cannot be developed in a manner commensurate with the development
permitted upon other parcels of land in the same district. A modification of the
standards established by this ordinance shall not be granted to relieve a self-
created or personal hardship, nor for financial reason only, nor shall such
modification be granted to permit any person a privilege in developing a parcel of
land not permitted by this ordinance to other parcels of land in the district. A
deviation greater than ten percent (10%) of a regulation shall be considered a
major variance request.”
Analysis – The subject property is requesting to locate a 6 foot wrought iron fence
along the front property line and encroaching into the required front yard setback,
which is not allowed per the Land Development Code. The applicants are requesting a
major variance to allow for this to occur. The primary justification provided by the
applicant is for safety of their home and property. Staff has identified an alternative
location for the fence that would provide security for the property.
Should the major variance request be denied, the applicant will be required to comply
with all of the regulations for placement of the fence with regard to the required front
yard setback.
Surrounding Development: The properties to the north, south, east and west are
zoned R-20 Single Family Residential district and developed with single family homes.
Public Notification: Staff mailed notices to all property owners within 500 feet as well
as any Homeowners Associations within 1,000 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as
City Council Agenda Briefing
City of Colleyville Page 3
required by State law and the Land Development Code. To date, one correspondence
in support has been received.
Staff Recommendation: Staff recommends denial of the request. The applicant has
not presented a hardship on the subject property as defined in the Land Development
Code. The subject property does not “differ from other parcels of land in the same
district”.
Financial Impact
There is no financial impact to the City of Colleyville for this item.
Recommendation
Denial
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Site Plan
6.Fence Regulations - New
7.Notification Map
8.Notification List
9.Property Owner Notification Letter
10.Letter of support
11.Resolution R-19-4373
4916
4908
1112
4816
4828
1112
1209
1109
1108
4912
1113
4812
1200
1205
1205
1201
1213
1117
4820
4824
1209
1116
11131109
1117
1201
1117
1108
GARRYLYNNEDRIVEJ O CAROL LANE
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
VC18-007 K1117 Jo Carol Lane
Subject Property
4916
1105
4908
1112
4816
4828
1112
1209
1109
1104 1108
4912
4808
1113
4812
1200
1205
1205
1201
1213
1117
4920
4820
4824
1209
1116
11131109
1117
1201
1117
1108
1109
GLADE ROAD
GARRYLYNNEDRIVEJ O C A R O L LANE
PU D-R
PU D-C
R-20
PU D-R
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
VC18-007 K1117 Jo Carol Lane
Subject Property
4916
1105
4908
1112
4816
4828
1112
1209
1109
1104 1108
4912
4808
1113
4812
1200
1205
1205
1201
1213
1117
4920
4820
4824
1209
1116
111311051109 1117
1201
1117
1104 1108
1109
GLADE ROAD
GARRYLYNNEDRIVEJ O C A R O L LANE
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
VC18-007 K1117 Jo Carol Lane
Subject Property
Residential
Commercial
Colleyville, Texas, Land Development Code
Chapter 3 - Land Use Page 3 - 51
E. Fence and Free Standing Wall Setback Requirements
1. Front Yards: No fence or free standing wall greater than thirty (30) inches in height and no greater
than twenty-five (25) percent opaque construction shall extend into the required yard on which the
primary structure faces.
a. The primary fencing material shall be of wrought iron, pre-formed concrete, poured in place
concrete, concrete masonry unit (CMU), brick, approved wood rail construction, a combination
thereof or other similar material approved by the City Building Official. All poured in place
concrete and CMU shall contain an architectural finish.
b. On a corner lot, a house shall be deemed to face on that street on which it has its least dimension
unless otherwise determined by the Building Official.
c. Vehicle Gate setback: Any vehicle gate shall be set back a sufficient distance from the property
line to allow vehicle queuing space in order to maintain safety and to prevent backup along the
street pavement. Sufficient distance shall be determined by the Building Official.
d. Exceptions to front yard requirement: Lots containing a minimum of 40,000 square feet, and
subdivisions, shall be allowed to construct a perimeter fence within the front yard setback. Said
fencing shall be no greater than eight (8) feet in height and shall have no greater than twenty-five
(25) percent opaque construction within the front yard. Allowed construction materials shall be the
same as paragraph “1.a” above. This exception shall not apply to properties zoned as a PUD
district.
2. Corner Side Yards: Except where allowed elsewhere in this chapter, fences and walls within a
required side yard adjacent to a street right-of-way shall meet the following setback standards:
A privacy fence or wall (which shall be defined as any fence or wall greater than thirty inches (30”) in
height that is greater than 25 percent opaque construction) within a required street side yard shall be
subject to whichever of the following provisions a) through d) shall yield the greatest setback:
a. If the subject lot has a street side yard which faces a dwelling front or lot front across the side
street, the side yard privacy fence or wall shall be located not less than two-thirds of the required
front setback from the side property line (e.g. 2/3 of the required 30 foot front yard setback for the
R-20 district, which is 20 feet), except on any lot having either a required side yard less than
fifteen (15’) feet or an existing primary structure setback less than fifteen (15’) feet, then the fence
or wall may be constructed with the same setback as the primary structure; or
b. If the subject lot backs to the rear of another residential lot, the side yard privacy fence or wall
shall be located not less than two-thirds of the required front setback from the side property line
(e.g. 2/3 of the required 30 foot front yard setback for the R-20 district, which is 20 feet); or
c. If the subject lot backs to the side of another residential lot, the side yard privacy fence or wall
shall be located not closer to the side property line than the required front setback of the adjoining
lot; or
d. If the subject lot backs to an alley, the side yard privacy fence or wall shall be located not closer
than two-thirds (2/3) of the required front setback from the side property line (e.g. 2/3 of the
required 30 foot front yard setback for the R-20 district, which is 20 feet).
A decorative wall or fence (which is defined as any wall or fence not greater than thirty inches in
height and not greater than twenty-five percent opaque construction) within a required street side
yard shall not be placed less than three feet (3’) from the side property line, and shall not be
subject to the provisions of the preceding sections (a) through (d).
3.Adjacent to Undeveloped Property:Except for perimeter subdivision fencing meeting the
requirements above, no fence or wall greater than thirty (30) inches in height that is greater than
twenty-five (25) percent opaque construction, shall be located less than fifteen (15) feet from the side
11241112
1005
1300
1216
4613
4916
4904
1308
4901
1105
4908
1112
4816
4828
1112
4613
5005
1009
11321104
5004
4616
1209
1100
13041300
1109
1104
4612
1100 1108
1120
13091101
4804
5001
4912
5001
1405
4808
1100
4900
13011213
1304
1113
1117
4812
1200
1301
5000
4800
4905
1128
1121
4612
1205
1105
1116
13121201
1305
1109
4908
1309
1205
1308
1201
1213
1117
5000
4920
4820
4824
1209
1113
1116
4809
4821
4801
4805
4813
4737
4817
12041112
1113
1208120011001108
1105 1109
121211161104
1101 1117
1201
1117
1104 1108
1105 1109
1100 RIVERWALK DRIVEGLADE ROAD
LAKEWOOD DRIVEG A R R Y L Y N N E D R I V E
CHATSWORTH COURT E
SABINE COURT
OAKTIMBERSCOURTBEDFORD ROADCARMELPLACECHATSWORTH DRIVE
J O C A R O L L A N E
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
VC18-007 K1117 Jo Carol Lane
Subject Property
500ft Buffer
Properties within 500ft
Owner Name Owner Address Owner City Owner Zip Situs Address
A&H FT WORTH INVESTMENTS LLC 2500 MEANDERING CT COLLEYVILLE, TX 76034 1105 GLADE RD
ADVENIAT REGNUM TUUM, LLC.1105 GLADE RD STE 100 COLLEYVILLE, TX 76034 1109 GLADE RD
BELL, DAVID 1116 CHATSWORTH DR COLLEYVILLE, TX 76034 1116 CHATSWORTH DR
CADG CARMEL PLACE LLC 1800 VALLEY VIEW LN STE 300 FARMERS BRNCH, TX 75234 4800 CARMEL PL
CALAIS INVESTMENTS I LTD 1201 N CARROLL AVE SOUTHLAKE, TX 76092 4916 CARMEL PL
CALAIS INVESTMENTS I LTD 1201 N CARROLL AVE SOUTHLAKE, TX 76092 4908 CARMEL PL
CALAIS INVESTMENTS I LTD 1201 N CARROLL AVE SOUTHLAKE, TX 76092 4816 CARMEL PL
CALAIS INVESTMENTS I LTD 1201 N CARROLL AVE SOUTHLAKE, TX 76092 4828 CARMEL PL
CALAIS INVESTMENTS I LTD 1201 N CARROLL AVE SOUTHLAKE, TX 76092 4824 CARMEL PL
CANNON, CAREY W 1104 GARRY LYNNE DR COLLEYVILLE, TX 76034 1104 GARRY LYNNE DR
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 1209 GLADE RD
DILORENZO, ANTHONY 1112 CHATSWORTH DR COLLEYVILLE, TX 76034 1112 CHATSWORTH DR
ECKERT TRUST 5225 FONTAINE ST SAN DIEGO, CA 92120 1116 GLADE RD
EDGELL, GARLAND W 1112 GARRY LYNNE DR COLLEYVILLE, TX 76034 1112 GARRY LYNNE DR
EDGELL, KEITH A 1116 JO CAROL ST COLLEYVILLE, TX 76034 1116 JO CAROL LN
FOWLER, BARBARA 1113 JO CAROL ST COLLEYVILLE, TX 76034 1113 JO CAROL LN
FRANKLIN, BRENT 2800 HIGHLAND PARK CT COLLEYVILLE, TX 76034 4912 CARMEL PL
FREEMAN, BECKY A 1112 JO CAROL ST COLLEYVILLE, TX 76034 1112 JO CAROL LN
GLADE RIVER II LLC 11511 ROSSER RD DALLAS, TX 75229 1128 GLADE RD
GLADE RIVER IV LP 11511 ROSSER RD DALLAS, TX 75229 1120 GLADE RD
GLADE RIVER LLC 11511 ROSSER RD DALLAS, TX 75229 1124 GLADE RD
GRAY, DOUGLAS M 1201 GARRY LYNNE DR COLLEYVILLE, TX 76034 1201 GARRY LYNNE DR
GRISSO, TERANCE R 3505 MEADOWLARK LN COLLEYVILLE, TX 76034 1205 GLADE RD
GUNNIP, JOHN R 1200 CHATSWORTH DR COLLEYVILLE, TX 76034 1200 CHATSWORTH DR
HAVEN HOMES INC 201 ROCHELLE CT COLLEYVILLE, TX 76034 4820 CARMEL PL
HENDRICKSON, HOLLEY 1804 GLENBROOK CT BEDFORD, TX 76021 1108 GARRY LYNNE DR
HOLLAND, AXEL 1100 JO CAROL ST COLLEYVILLE, TX 76034 1100 JO CAROL LN
JENKINS, DOROTHY MARIE 1200 GARRY LYNNE DR COLLEYVILLE, TX 76034 1200 GARRY LYNNE DR
KING FISHER LTD 1132 GLADE RD COLLEYVILLE, TX 76034 1132 GLADE RD
LEVI, DWIGHT CARL 1105 GARRY LYNNE DR COLLEYVILLE, TX 76034 1105 GARRY LYNNE DR
LORENZEN, MIKE 1105 JO CAROL ST COLLEYVILLE, TX 76034 1105 JO CAROL LN
MAHMOOD, TALAT 12928 CONIFER LN EULESS, TX 76040 1101 JO CAROL LN
MAHMOOD, TALAT 12928 CONIFER LN EULESS, TX 76040 1117 JO CAROL LN
MAUNEY, KEITH 1216 CHATSWORTH DR COLLEYVILLE, TX 76034 1216 CHATSWORTH DR
NEAL, JANIS CAROL TR 1117 GARRY LYNNE DR COLLEYVILLE, TX 76034 1117 GARRY LYNNE DR
PATEL, SNEHA 4512 BILL SIMMONS RD COLLEYVILLE, TX 76034 1100 GARRY LYNNE DR
PETERSON, BARBARA LISA 1104 JO CAROL ST COLLEYVILLE, TX 76034 1104 JO CAROL LN
PREMIER OFFICE EQUITIES 1117 GLADE RD STE 140 COLLEYVILLE, TX 76034 1117 GLADE RD
QAMAR, ASIA 2428 MACLAY AVE BRONX, NY 10461 1205 GARRY LYNNE DR
RICE, MOLLY 1109 JO CAROL ST COLLEYVILLE, TX 76034 1109 JO CAROL LN
RIKA, SENNEAR 1201 GLADE RD COLLEYVILLE, TX 76034 1201 GLADE RD
RODGERS, CONRAD B 1213 GARRY LYNNE DR COLLEYVILLE, TX 76034 1213 GARRY LYNNE DR
SCHULTHEIS, TERI L 1109 GARRY LYNNE DR COLLEYVILLE, TX 76034 1109 GARRY LYNNE DR
SSB TRADING INC 1701 ROYAL LN #1202 DALLAS, TX 75229 4812 CARMEL PL
SWINDELL, MITCHELL 1212 CHATSWORTH DR COLLEYVILLE, TX 76034 1212 CHATSWORTH DR
TAYLOR, TEVON 11261 FINCHER RD ARGYLE, TX 76226 1113 GARRY LYNNE DR
TRACHIER, STEVE 1108 JO CAROL ST COLLEYVILLE, TX 76034 1108 JO CAROL LN
VALENTINE, NICHOLAS 1208 CHATSWORTH DR COLLEYVILLE, TX 76034 1208 CHATSWORTH DR
WALSH, ALICIA 1204 CHATSWORTH DR COLLEYVILLE, TX 76034 1204 CHATSWORTH DR
WHITTEN, HAROLD 1209 GARRY LYNNE DR COLLEYVILLE, TX 76034 1209 GARRY LYNNE DR
4920 CARMEL PL
BRIDGES AT RIVERWALK ADDITION P.O. BOX 1183 COLLEYVILLE, TX 76034 COURTESY NOTICE
LAKES OF SOMERSET, THE 1104 CHATSWORTH COURT WEST COLLEYVILLE, TX 76034 COURTESY NOTICE
LAKEWOOD ESTATES 213 MILL CROSSING WEST COLLEYVILLE, TX 76034 COURTESY NOTICE
RIVERWALK AT COLLEYVILLE P.O. BOX 1031 COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
TARIQ, JALIL 4612 LAS BRISAS DRIVE IRVING, TX 75038 APPLICANT
Public hearing notices were mailed out on March 29, 2019
NOTICE OF PUBLIC HEARING
«Owner_Name»
«Owner_Address»
«Owner_City»«Owner_Zip»
The City of Colleyville has scheduled public hearings concerning the below referenced request on the
following dates and location:
City Council Meeting: Tuesday, April 16, 2019 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
Request: Request for a variance to certain provisions of Section 3.26, Fences, Free
Standing Walls, and Screening Materials on Lot 5, Block 2, of the Sunrise
Terrace Addition, located at 1117 Jo Carol Lane. The request is allow for
the construction of a 6 foot Wrought Iron fence to encroach into the 30
foot front yard setback and on the property line.
Zoning Case: VC18-007 Applicant: Tariq Jalil Owner: Talat Mahmood Location: 1117 Jo Carol Lane Property Description: Lot 5, Block 2, of the Sunrise Terrace Addition Present Zoning: R-20 Single Family Residentila
This notice has been sent to all owners of real property within 500 feet of the request as such ownership
appears on the last approved City tax roll. Action by the City Council serves as a final action on the request.
All interested persons are encouraged to attend the public hearing and express their opinions on the variance
request. If you are unable to attend, but wish to have your opinions made a part of the public record, please
submit written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
NOTICE OF PUBLIC HEARING
The application is on file for public examination in the Community Development Department at 100
Main Street, Colleyville, Texas. A brief project description can be found online on the Active
Development Case map:
https://www.colleyville.com/government/departments-a-l/community-development/active-development-
cases.
For additional information, please contact the Community Development Department at 817.503.1056.
Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
1
From: asia qamar
Sent: Thursday, April 11, 2019 9:29 PM
To: Ben Bryner <BBryner@colleyville.com>
Subject: Ben Bryner
Hi,
My name is Asia Qamar. I got the letter about the fence that Talat Mahmood want to put in. I read the paper
and I have no issue about this matter. I also think it’s safe for the community too. I am okay with them putting in
the fence. If you any other concern, please feel free to contact me at any time.
Best regards,
Asia Qamar
Letter of Support
RESOLUTION R-19-4373
A RESOLUTION APPROVING A REQUEST FOR A MAJOR VARIANCE
TO ALLOW FOR THE CONSTRUCTION OF A FENCE TO ENCROACH
INTO THE REQUIRED YARD SETBACK LOCATED AT 1117 JO CAROL
LANE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the variance to allow for the construction of a fence to
encroach into the required yard setback located at 1117 Jo
Carol Lane (the “Property”), as depicted in Exhibit “A” hereto,
is hereby approved, subject to the following conditions:
1.No fence, other than the portion between the garages as
presented and approved with the variance, may be
located closer to a property line adjacent to a street right-
of-way than the leading edge of the primary residence.
Sec. 2. THAT this Resolution shall become effective immediately upon
passage; provided that, the variance for the Property shall
become effective immediately upon the conditions stated
herein being fully satisfied.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ABSTENTIONS ON
THIS THE 21ST DAY OF MAY 2019.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Chuck Kelley
Place 3, Kathy Wheat Place 6, Callie Rigney
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
Attachment “A”
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 5/21/2019 Number
Type Report
Department City Manager
Title
Quarterly Performance Management Report
Strategic Plan
1.3 Assure convenient access to public information
1.4 Communicate thoroughly and strategically
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategic plan and the general operations of the City through the
use of performance measures. In addition to performance measures, additional metrics
called vital statistics are included in the report. Performance measures are measures
of efficiency or effectiveness and represent outcomes that can be directly influenced by
staff. Vital statistics represent data that is important to track for overall understanding
of how a program is performing and for decision making, but is not necessarily a
reflection of efficiency or effectiveness, and is not something that staff has significant
control over. The presentation of both performance measures and vital statistics
provides a well-rounded look at performance and trends in programs and services,
while also furthering the City's efforts of accountability and transparency to those we
serve.
The attached spreadsheet includes the second quarter of actual data for FY 2019. For
performance measures, the FY 2019 year-to-date (YTD) actual numbers are compared
to the FY 2019 target that was established by the responsible department and are
color coded as listed below. Vital statistics do not have a FY 2019 target and are
therefore not color coded, as those metrics represent information that is important to
track, but are not necessarily appropriate to set targets for.
Gray - Data not available at this time
Green - Performance expected to meet or exceed the target
Yellow - Performance expected to be near the target, but not meet it
Red - Performance not expected to meet the target, or come close to meeting it
Dashboard reports are also included and offer a more visual presentation of highlighted
performance measures and vital statistics.
City Council Agenda Briefing
City of Colleyville Page 2
Attachments
1.FY 2019 Q2 Performance Management Report
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target FY 2019 YTD
Percentage of code violations located
proactively Code Enforcement
Safeguard
Colleyville's
identity
80%69%70%79%75%≥ 50%77%
Number of UCR Part 1 Crimes Police
Administration
Deliver high quality
core services 160 141 158 146 162 ≤ 120 51
Percentage of UCR Part 1 Offenses cleared Criminal
Investigations
Deliver high quality
core services 30%31%28%29%41%≥ 30%20%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations
Deliver high quality
core services 98%100%100%97%99%≥ 99%98%
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Deliver high quality
core services 4:03 3:12 3:25 3:36 3:42 ≤ 5:00 2:51
Fire/Ambulance average response time Fire and EMS
Operations
Deliver high quality
core services 4:43 4:40 4:47 ≤ 6:00 4:53
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations
Deliver high quality
core services 100%99%99%99%99%≥ 99%99%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations
Deliver high quality
core services 100%100%100%100%100%≥ 100%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations
Deliver high quality
core services 100%100%100%100%98%≥ 99%99%
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD
Injury accidents per 1,000 population Police Patrol Deliver high quality
core services 2.76 3.04 3.4 3.04 2.92 0.44
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Operate
Transparently 50,897 43,781 35,652 37,273 33,765 7,816
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Deliver high quality
core services 4,056 3,657 3,006 2,457 2,103 1,825
Number of warrants served Warrant Officer Deliver high quality
core services 2,767 2,610 2,350 2,874 1,789 408
Fire Related Responses Fire Operations Deliver high quality
core services 500 542 566 610 758 251
Fire Related Responses - Mutual Aid Fire Operations Deliver high quality
core services
New
measure
New
measure
New
measure
New
measure 120 50
Service Related Responses Fire Operations Deliver high quality
core services 127 152 180 191 308 116
Service Related Responses - Mutual Aid Fire Operations Deliver high quality
core services
New
measure
New
measure
New
measure
New
measure 79 9
EMS Related Responses EMS Operations Deliver high quality
core services 950 959 1037 967 999 475
EMS Related Responses - Mutual Aid EMS Operations Deliver high quality
core services
New
measure
New
measure
New
measure
New
measure 25 22
Ambulance billing revenue EMS Operations Deliver high quality
core services $399,312 $354,239 $388,803 $318,738 $354,284 $173,672
Percentage of billed services recovered EMS Operations Deliver high quality
core services 32%29%31%59%68%51%
Total number of volunteer hours from
CFAAA and Rehab Team Fire Administration Operate
Transparently 418.5 672.5 491.75 482 475 205
Community Fire Prevention Events Fire Prevention /
Operations
Operate
Transparently 116 125 122 118 140 72
Average hours of training per employee Fire Operations Deliver high quality
core services 160.99 134.77 166 170 170 51
PUBLIC SAFETY
Performance MeasuresVital Statistics(Previously reported
percentage of response
times under 6 minutes )
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target FY 2019 YTD
Percentage of residential plan reviews
processed <8 days (was 5 through FY16)
Building
Inspection
Enable Responsible
Development 41%77%75%84%45%≥ 75%70%
Percentage of commercial plan reviews
processed <8 days (was 10 through FY16)
Building
Inspection
Enable Responsible
Development 55%77%80%80%51%≥ 75%73%
Percentage of inspections performed
within 24 hours
Building
Inspection
Enable Responsible
Development 98%99%98%98%90%≥ 95%93%
Colleyville retail occupancy rate Economic
Development
Enable Responsible
Development 90%90%96%97%95.2%≥ 90%92%
Colleyville office occupancy rate Economic
Development
Enable Responsible
Development 89%90%92%93%93%≥ 90%91%
Percentage growth in sales tax revenue
(General Fund)
Economic
Development
Enable Responsible
Development 9.0%3.1%8.0%0.50%4.18%≥ 1%1.29%
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD
Vital StatisticsNumber of Inspections Performed Building
Inspection
Enable Responsible
Development 4,621 7,194 9,977 9,978 11,981 5,305
DEVELOPMENT
Performance Measures
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target FY 2019 YTD
Percentage of competitive athletic fields
meeting departmental maintenance
standards
Athletic Field
Maintenance
Safeguard
Colleyville's identity 80%80%85%100%89%≥ 85%77%
Percentage of park inspections meeting
standards Park Maintenance Safeguard
Colleyville's identity 80%95%96%96%96%≥ 96%95%
Percentage of library materials requests
filled within 30 days Library Services Deliver high quality
core services 96%93%94%98%91%≥ 80%N/A
Percentage of library patrons who come
to the library looking for items and find
them
Library Services Deliver high quality
core services 80%81%83%83%82%≥ 80%82%
Children’s program attendance Library Services Safeguard
Colleyville's identity 18,363 17,173 18,888 19,471 20,995 ≥ 18,000 9,038
Adult and teen program attendance Library Services Safeguard
Colleyville's identity 795 651 800 1,113 821 ≥ 650 475
Children’s summer reading program
participation Library Services Safeguard
Colleyville's identity 1,188 987 1,278 1,127 1,249 ≥ 1,000 N/A
Adult and teen summer reading
program participation Library Services Safeguard
Colleyville's identity 114 84 148 228 197 ≥ 100 N/A
Library patron visits Library Services Safeguard
Colleyville's identity 134,314 133,076 120,202 94,649 114,678 ≥ 85,000 30,522
Library patron visits - In Person Library Services Safeguard
Colleyville's identity
New
Measure
New
Measure
New
Measure
New
Measure 109,764 81,500 27,809
Library patron visits - Online Library Services Safeguard
Colleyville's identity
New
Measure
New
Measure
New
Measure
New
Measure 4,914 3500 2,713
Reference questions answered Library Services Deliver high quality
core services 34,073 25,025 28,717 33,280 36,530 ≥ 25,000 17,290
Circulation of the library materials
collection Library Services Deliver high quality
core services 234,667 228,160 222,123 227,252 237,124 ≥ 200,000 104,059
Percentage of offered classes/programs
held Recreation Safeguard
Colleyville's identity 71%73%77%79%78%≥ 79%79%
Number of participants Senior Center Safeguard
Colleyville's identity 3,734 3,767 4,574 4,148 3,875 ≥ 4,000 2,174
Percentage of resident membership
visits Senior Center Safeguard
Colleyville's identity 60%59%51%50%51%≥ 50%52%
Percentage of cost recovery Colleyville Center Deliver high quality
core services 81%75%62%65%52%≥ 65%59%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Deliver high quality
core services 96.4%97.3%98%97%98%≥ 97%98%
Number of events held Colleyville Center Safeguard
Colleyville's identity 412 452 376 405 314 ≥ 300 172
LEISURE
Performance Measures
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 YTD
Percentage of Colleyville households
with at least one active library card
holder
Library Services Safeguard
Colleyville's identity 50%50%50%50%64%64%
Library materials collection size Library Services Safeguard
Colleyville's identity 74,525 77,664 80,452 82,182 71,188 70,626
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance
Safeguard
Colleyville's identity 3,697 4,032 4,007 3,804 3,358 1,370
Number of youth sports participants Athletic Field
Maintenance
Safeguard
Colleyville's identity 4,315 4,434 4,302 4,517 4,386 2,265
Percentage of non-resident youth
sports participants
Athletic Field
Maintenance
Safeguard
Colleyville's identity 52%52%59%49%49%52%
Percentage of revenue recovery Athletic Field
Maintenance
Deliver high quality
core services 12%20%18%18%18%9%
Number of classes/programs offered Senior Center Safeguard
Colleyville's identity 212 191 172 179 158 82
Average membership visits per month Senior Center Safeguard
Colleyville's identity 544 827 1,019 913 878 837
Number of Metroport Meals on Wheels
participants Senior Center Safeguard
Colleyville's identity 1,607 1,695 1,553 1,284 1,229 628
Percentage of Meals on Wheels
participants who are residents Senior Center Safeguard
Colleyville's identity 49%47%43%45%43%40%
Percentage of resident class participants Recreation Safeguard
Colleyville's identity 42%44%43%43%42%40%
Revenue generated from bookings Colleyville Center Deliver high quality
core services $230,793 $226,901 $209,919 $230,612 $171,524 $95,119
Percentage of events generating
economic impact for local business Colleyville Center Safeguard
Colleyville's identity 59%59%60%70%71%70%
Percent of total events held:
Colleyville residents Colleyville Center Safeguard
Colleyville's identity 10%11%23%13%10%12%
Percent of total events held:
Non-residents Colleyville Center Safeguard
Colleyville's identity 36%30%25%34%29%41%
Percent of total events held:
Non-profits Colleyville Center Safeguard
Colleyville's identity 47%50%45%46%54%38%
Percent of total events held:
City departments Colleyville Center Safeguard
Colleyville's identity 7%9%7%7%7%9%
Percent of revenue:
Colleyville residents Colleyville Center Deliver high quality
core services N/A N/A 18%20%10%16%
Percent of revenue:
Non-residents Colleyville Center Deliver high quality
core services N/A N/A 61%53%63%58%
Percent of revenue:
Non-profits Colleyville Center Deliver high quality
core services N/A N/A 20%27%26%27%
Percent of revenue:
City departments Colleyville Center Deliver high quality
core services N/A N/A 1%0%0%0%Vital Statistics
Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target FY 2019 YTD
Percent of internal customers
satisfied w/ facility environment Facility Services Sustainable
Governemnt 84%86%96%92%92%≥ 90%N/A
Percentage of facility work orders
responded to within one business
day
Facility Services Sustainable
Governemnt 51%83%89%91%90%≥ 90%92%
Percentage of scheduled lane miles
of public streets swept
Stormwater
Management Core Service 99%99%94%100%100%≥ 98%100%
Percent of storm drain inlets
inspected
Stormwater
Management Core Service 20%51%55%50%51%≥ 50%68%
Percentage of drainage ditches
cleaned
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure
New
Measure
New
Measure ≥ 5%1%
Meter reading accuracy Utility Support Core Service 99%98%99%98%98%≥ 98%97%
Scheduled wastewater line cleanings
completed
Wastewater
Collection Core Service 78%91%94%93%96%≥ 95%N/A
Percentage of water valves exercised Water Distribution Core Service 12%0.05%15%34%11%≥ 20%1%
Percentage of water meters replaced Water Distribution Core Service New
Measure
New
Measure
New
Measure
New
Measure 2%≥8%1%
Percent of street and traffic signs
replaced Street Maintenance Neighborhoods 15%15%7%5%5%≥ 10%1%
Percentage of pavement markings
renewed Street Maintenance Neighborhoods 20%4%15%12.2%23%≥ 20%31%
Program Focus Area FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Quarterly inspections of Public
infastructure within two year
maintenance bond
Engineering Services Core Service New
Measure
New
Measure
New
Measure
New
Measure
New
Measure 100%
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution Core Service 99%98%100%100%100%100%
Percentage of fleet time available Fleet Services Sustainable
Government 98%98%99%99%99%99%
Ratio of scheduled maintenance to
unscheduled repairs Facility Services Sustainable
Government 41%68%50%51%49%51%
Percentage of contstruction time
with City staff present Engineering Services Neighborhoods 18%23%30%25%23%27%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Services Sustainable
Government 95%96%96%99%97%98%
Water loss ratio Water Distribution Core Service 4.34%3.08%2.50%2.96%N/A N/A
PUBLIC WORKS
Performance MeasuresVital Statistics
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target
FY 2019
YTD
Number of News Releases Communications Operate
tranparently 23 29 31 52 60 ≥ 60 31
Public information campaigns Communications Operate
tranparently 4 6 6 9 8 ≥ 8 5
Achieve GFOA's Distinguished Budget Award City Manager's Office
Deliver high
quality core
services
Yes Yes Yes Yes Yes Yes N/A
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Operate
tranparently 89%91%86%94%96%≥ 95%90%
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019 YTD
Tax rate per hundred dollars of valuation City Council
Deliver high
quality core
services
$0.3559 $0.3559 $0.3559 $0.33913 $0.32080 $0.32080
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
City Manager's Office
Deliver high
quality core
services
553 658 752 702 639 357
Visits to Colleyville.com Communications Operate
transparently 318,759 317,793 321,567 294,099 298,736 264,427
E-News Service Subscribers Communications Operate
transparently 2,621 2,839 3,225 3,819 4,074 3,605
Social Media Followers on City of Colleyville
Government Communications Operate
transparently
New
Measure 1,000 1,836 2,546 4,755 5,392
Number of public information requests City Secretary Operate
transparently 260 283 296 255 226 130
Number of citizen survey responses City Manager's Office Operate
transparently 1,323 N/A N/A 907 N/A N/A
ADMINISTRATION
Performance MeasuresVital Statistics
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target
FY 2019
YTD
Achieve GFOA's Certificate of
Achievement for Excellence in
Financial Reporting
Finance
Deliver high
quality core
services
Yes Yes Yes Yes N/A Yes N/A
Percentage warrants issued within
10 day (formerly 8 day) period after
due date or court date
Municipal Court
Deliver high
quality core
services
97%99%99%99.0%99.9%≥ 99.6%99.7%
Utility billing accuracy rate Utility Billing
Deliver high
quality core
services
98.6%99.8%99.9%99.6%99.0%≥ 99.7%99.0%
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Percent of ACH payments to total
accounts payable Finance
Deliver high
quality core
services
16%26%26%28%30%29%
Number of citations filed per FTE Municipal Court
Deliver high
quality core
services
4,610 4,609 4,220 4,268 3,098 1,238
Number of citations going into
warrant Municipal Court
Deliver high
quality core
services
New
Measure
New
Measure
New
Measure
New
Measure 883 545
Percentage of automatic draft
customers/total customers Utility Billing
Deliver high
quality core
services
19%16%17%19%21%21%
Percentage of customers paying
before cutoff Utility Billing
Deliver high
quality core
services
97%97%97%96%99%98%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing
Deliver high
quality core
services
$26,080 $27,178 $19,150 $22,069 N/A N/A
FINANCE
Vital Statistics
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Target
FY 2019
YTD
Percentage turnover
(per fiscal year)Human Resources
Deliver high
quality core
services
15%17%14%14%18%≤ 16%6%
Percentage of annual performance
evaluations completed on time Human Resources
Deliver high
quality core
services
98%73%99%95%97%≥ 90%98%
Percentage of employees who
participate in wellness program Human Resources
Deliver high
quality core
services
86%85%92%91%94%≥ 80%N/A
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources
Deliver high
quality core
services
0.45 0.83 0.84 0.84 0.58 ≤ 0.70 0.40
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources
Deliver high
quality core
services
75.8%87.4%75.5%102.4%82.7%≤ 85%90.1%
Percentage of product requests
completed on time
Graphical
Information Services
(GIS)
Deliver high
quality core
services
88%93%93.4%92%93.406%≥ 85%93.406%
Percentage of broadcast uptime Network/Desktop
Services
Deliver high
quality core
services
99.86%99.88%99.99%99.999%99.998%≥ 99%99.998%
Percentage of work orders completed
on time
Network/Desktop
Services
Deliver high
quality core
services
78%87%92.9%91%96.531%≥ 95%96.531%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services
Deliver high
quality core
services
99.73%99.80%99.99%99.997%99.998%≥ 99%99.998%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services
Deliver high
quality core
services
97%94%95%100%100%= 100%100%
Percentage of data backup success Network/Desktop
Services
Deliver high
quality core
services
91%92%94.2%97%97.802%= 100%97.802%
Program Goal FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD Vital StatisticsTotal number of equipment pieces
maintained by department
Network/Desktop
Services
Deliver high
quality core
services
569 589 609 609 629 629
INTERNAL SERVICES
Performance Measures
Dashboard: Strategic ServicesFY 2019 Q2Solid Waste & Recycling Communications City Secretary
Finance Human Resources Technology
0
200
400
600
800
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019
YTD
Number of household
hazardous waste collections (at
Fort Worth ECC and Clean
Sweep event)
0 2,000 4,000 6,000
FY 2015
FY 2016
FY 2017
FY 2018
2019 YTD
Social Media Followers on City
of Colleyville Government
0
50
100
150
200
250
300
350
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2019
YTD
Number of public information
requests
29%
71%
Percent of ACH payments to
total accounts payable
Traditional Checks
97%
Percentage of data backup
success
Target: 100%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Medical and pharmacy loss
ratio (paid claims divided by
premiums)
Target: ≤ 85%
Dashboard: Leisure ServicesFY 2019 Q2Parks Library Recreation
Senior Center Colleyville Center Colleyville Center
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Library patron visits
Target
66%
68%
70%
72%
74%
76%
78%
80%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Percentage of offered
classes/programs held
Target
0
50
100
150
200
250
0
1000
2000
3000
4000
5000
FY
2014
FY
2015
FY
2016
FY
2017
FY
2018
FY
2019
YTD
Number of Participants &
Classes
Number of participants
Number of classes/programs offered
Goal
0%
20%
40%
60%
80%
100%
0
1,000
2,000
3,000
4,000
5,000
FY
2014
FY
2015
FY
2016
FY
2017
FY
2018
FY
2019
YTD
Youth Sports Participants
Number of youth sports participants
Percentage of non-resident youth sports
participants
12%
41%
38%
9%
Utilization Trends
Colleyville residents Non-residents
Non-profits City departments
16%
58%
27%
0%
Revenue Trends
Colleyville Residents Non-residents
Non-profits City Departments
within 24 hoursOccupancy Rate Timeliness
Dashboard: Development & InfrastructureFY 2019 Q2Retail & Office Inspections Performed Plan Review & Inspections
Stormwater & Drainage Water Loss Ratio Street Maintenance
*annual measure
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
9.00%
10.00%
FY 2014 FY 2015 FY 2016 FY 2017
Water loss ratio
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTDColleyville retail occupancy rate
Target
50%
60%
70%
80%
90%
100%
110%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTDPercentage of inspections performed within 24 hours
Target
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Percentage of residential plan reviews processed <8
days (was 5 through FY16)Percentage of commercial plan reviews processed
<8 days (was 10 through FY16)
Target
0%
20%
40%
60%
80%
100%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Percentage of scheduled lane miles of public streets
swept
Percent of storm drain inlets inspected
0%
5%
10%
15%
20%
25%
30%
35%
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Percent of street and traffic signs replaced
Percentage of pavement markings renewed
*new measure in FY 2014
Fire & EMS Responses
Dashboard: Public SafetyFY 2019 Q2Police Response Time UCR Part 1 Crimes Code Enforcement
Fire Response TimeAmbulance Billing
0
200
400
600
800
1000
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Fire Related Responses Service Related Responses
EMS Related Responses
0%
10%
20%
30%
40%
50%
60%
70%
80%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
FY
2014
FY
2015
FY
2016
FY
2017
FY
2018
FY
2019
YTDAmbulance billing revenue
Percentage of billed services recovered
77%
23%
Percentage of code violations
located proactively
Proactive ReactiveTarget: ≥ 50%
0:00
1:12
2:24
3:36
4:48
6:00
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
YTD
Average Priority 1 response time (call dispatch to
arrival)
Target
0
20
40
60
80
100
120
140
160
180
FY
2014
FY
2015
FY
2016
FY
2017
FY
2018
FY
2019
YTD
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Number of UCR Part 1 Crimes
Percentage of UCR Part 1 Offenses cleared
0:00
1:12
2:24
3:36
4:48
6:00
FY 2016 FY 2017 FY 2018 FY 2019 YTD
Fire/Ambulance average
response time
Fire/Ambulance average response time
Target
RESOLUTION R-19-4386
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 21, 2019
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS ON THIS THE 21ST DAY OF MAY
2019.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Chuck Kelley
Place 6, Callie Rigney
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor