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HomeMy WebLinkAboutLibrary Board-Agenda Packets-04/08/2019City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 8, 2019 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES February 11, 2019 3.REGULAR AGENDA ITEMS 3a Overview of the 2019 Summer Reading Program 3b Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards April 5, 2019  by 5:00 p.m. Kristi Isbell, Library Community Events Coordinator A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting.  Any matter on  this agenda may, at the discretion of the governing body, be opened for public  comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 11, 2019 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:03 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Pat Jones, Billie Tuttle, Lourdes McWithey; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Cecilia Sublette, Merry Graves, Mike Sexton 2. APPROVAL OF MINUTES October 8, 2018 A motion was made by Kay Newton and seconded by Pat Jones to approve the October 8, 2018 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Update on the Library Spatial Reconfiguration Project Director Mary Rodne explained that, aside from a few minor adjustments, all construction and furniture placement was complete. Rodne stated the disposal of surplus shelving and furniture would be according to City policy. Rodne stated that with the completion of the Project, the Friends have shelving space to resume their ongoing used book sale. 3b Update on the Library Open House Rodne stated the Library Open House was tentatively scheduled for Saturday, March 30, from 1:00 – 3:30 p.m. Rodne explained that the Friends and the Foundation had each contributed $500.00 to offset the costs of refreshments, children’s activities, or other entertainment. Rodne added that the event would feature a brief program acknowledging the individuals and organizations that contributed to the Library Spatial Reconfiguration Project as well as support of the Library during 15 years of serving the community. Colleyville Library Board Minutes February 11, 2019 City of Colleyville Page 2 3c Overview of the 2019 Summer Reading Program Rodne described the 2019 Summer Reading Program (SRP) as being space-themed and provided examples of slogans being considered. Discussion ensued regarding possible space-themed events, which could be included in the SRP, and features of the Prize Room. Rodne added that the Kick-Off Party would be on Friday, May 31, 6:00 - 8:00 p.m. and the Finale would be on Friday, July 26, 6:30 – 8:30 p.m. 3d Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, April 8, 2019. 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of October 2018 through January 2019. B. Donations: Rodne stated that the Library received $41,300.00 from October 2018 through January 2019. In October 2018, the Library received $20,000.00 from the Colleyville Public Library Foundation and $20,000.00 from the Friends of the Colleyville Public Library to support the Library Reconfiguration Project for the first floor. In December 2018, the Library received $200.00 for digital materials. In January 2019, the Library received $100.00 from David and Pam Brandt for the purchase of adult non-fiction materials and $1000.00 from the Colleyville Lions Club for the purchase of adult large print materials. C. Programs: Rodne provided details regarding the 2019 Winter Reading Program, Bleep, Blop, Read, including the types of reading and attendance incentives for the children. Rodne stated that the Story Time programs had been well received and there were very few openings in any of the sessions. Rodne added that the STEAM (Science – Technology – Engineering – Art – Math) program had been enhanced with the addition of programmable materials that introduce coding concepts. Rodne provided examples of items created in the most recent Family Art class. Rodne, also, showed samples of the STEAM kits that would be available for circulation and explained that funding for the kits was provided from a Collevyille Woman’s Club grant. Rodne answered general questions about circulation policies related to the new STEAM kits. 4b Friends of the Colleyville Public Library Report Kay Newton reported on behalf of the Friends and provided information on the Used Book Sale scheduled for Saturday, May 4, 2019, in conjunction with the Colleyville Garden Club’s Plant Sale. Newton stated that the Christmas tree decorated by the Colleyville Library Board Minutes February 11, 2019 City of Colleyville Page 3 Friends, for the City’s Community Decorated Christmas Tree display, won an award. Newton added that the Friends received a $1,000.00 donation in December 2018 and another similar donation was expected soon. 4c Colleyville Public Library Foundation Report Pat Jones reported that the Library Foundation had received a $10,000.00 donation from the Glaser Family Foundation in support of the Library’s Summer Reading Program. Jones added that the donation, and the Glaser Family’s 15 years of support, would be recognized by City Council at the March 5, 2019 meeting. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Billie Tuttle to adjourn the meeting of the Colleyville Library Board at 6:40 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell Library Community Events Coordinator City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 4/8/2019 Number Type Regular Agenda Items Department Library Title Overview of the 2019 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the 2019 Summer Reading Program, "3...2...1 READ!" City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 4/8/2019 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 4/8/2019 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of February through March 2019. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - March 2019 2.Volunteer Hours Summary - FY2018-2019 March 2019 March 2018 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 5,653 9,738 -42%30,522 44,808 -32% Gate Count 5,048 9,213 -45%26,993 42,077 -36% Cloud Library Activity 462 436 6%2,713 2,229 22% 143 89 61%816 502 63% 28,046 29,310 -4%147,525 155,110 -5% 288.00 309.00 -7%1,372.00 1,662.00 -17% 94.00 130.00 -28%515.76 539.00 -4% 70 73 -4%336 368 -9% 1,507 1,437 5%9,577 10,547 -9% Users Users 83 146 -43%587 598 -2% 165 381 -57%479 1,963 -76% 80 62 29%429 335 28% 20,173 19,216 5%104,059 105,443 -1% Cloud Library 4,640 3,444 35%22,423 18,615 20% 568 346 64%3,183 2,363 35% 40 53 -25%265 390 -32% 3,151 -1,091 389%70,626 74,312 -5% $1,487.29 $1,334.66 11%$8,705.11 $8,914.66 -2% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2019 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE OneClickdigital LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 4.50 1 9.75 2 0.00 0 23.25 6 0.00 0 38 9 November 17.66 4 9.00 3 167.00 37 39.00 12 0.00 0 233 56 December 1.50 2 4.00 1 0.00 0 22.00 13 0.00 0 28 16 January 8.50 1 13.75 3 0.00 0 32.50 14 20.00 1 75 19 February 9.60 1 12.25 3 0.00 0 20.00 10 7.50 2 49 16 March 7.00 1 19.00 4 0.00 0 68.00 23 0.00 0 94 28 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 49 10 67.75 16 167.00 37 204.75 78 27.50 3 515.76 144 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2018-2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 4/8/2019 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 4/8/2019 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members.