HomeMy WebLinkAboutCity Council-Minutes-6/22/2011;:~,
City of Colleyville 100 Main Street
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~+ ~ Colleyviile, Texas 76034
~ ~ Agenda 817.503.1000
~,~„~ www.colleyville.com
City Council Worksession
Thursday, May 26, 2011 6:00 PM Executive Conference Room
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the City's Strategic Plan
2b Update of the General Fund and Debt Service Fund Financial Forecast
(FY 2012 - 2019)
2c Review of Fire Department Staffing Plan (FY 2012 - 2015)
2d Discussion of Police Department Staffing Plan
2e Discussion of the Colleyville Capital Improvements Program (CIP)
2f Presentation of a Citywide Technology Strategic Plan
2g Presentation of the 2011 Employee Opinion Survey
2h Review and discussion of the 2011 Compensation Analysis
2i Discussion of health insurance renewal and bid process
2j Review and discussion of agency support and in-kind services for
Colleyville non-profit organizations
2k Discussion of FY 2012 Budget priorities and development process
3. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
May 20, 2011, by 5:00 p.m.
City of Colleyville Page 1 Printed on 5/20/2011
City Council Worksession Agenda May 26, 2011
i -~f~
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 2 Printed on 5/20/2011
~~~~ ~~~ City of Colleyville
~ , ~ Agenda
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City Council Worksession
City Hali
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Friday, May 27, 2011 11:00 AM Executive Conference Room
IT WILL BE DETERMINED AT THE CONCLUSION OF THE MEETING ON THURSDAY,
MAY 26, 2011, IF THIS MEETING WILL BE NECESSARY.
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the City's Strategic Plan
2b Update of the General Fund and Debt Service Fund Financial Forecast
(FY 2012 - 2019)
2c Review of Fire Department Staffing Plan (FY 2012 - 2015)
2d Discussion of Police Department Staffing Plan
2e Discussion of the Colleyville Capital Improvements Program (CIP)
2f Presentation of a Citywide Technology Strategic Plan
2g Presentation of the 2011 Employee Opinion Survey
2h Review and discussion of the 2011 Compensation Analysis
2i Discussion of health insurance renewal and bid process
2j Review and discussion of agency support and in-kind services for
Colleyville non-profit organizations
2k Discussion of FY 2012 Budget priorities and development process
3. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
May 20, 2011, by 5:00 p. m.
City of Colleyville Page 1 Printed on 5/20/2011
City Council Worksession Agenda May 27, 2011
- ~
- Qr'j..~
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 2 Printed on 5/20/2011
~~ r City of Colleyville 100 Main Street
~~~ ~ '~ Colleyville, Texas 76034
M i n utes 817. 503.1000
''"~°~° www.colleyville.com
City Council Worksession
Thursday, May 26, 2011 6:00 PM Executive Conference Room
The City Council Worksession of the Colleyville City Council was called
to order by Mayor David Kelly on May 26, 2011, at 6:11 p.m.
Mayor Kelly welcomed Councilmember-elect Jody Short.
ROLL CALL: Councilmembers Carol Wollin, Stan Hall, Michael
Muhm, Mike Taylor and Tom Hart were present. Mayor David Kelly,
City Manager Jennifer Fadden, Assistant City Manager and Chief
Financial Officer Terry Leake, Fire Chief Russell Shelley, Police
Chief Steve Dye, Police Lieutenant Rodney Cunningham, Police
Lieutenant Hillary Wreay, Community Development Director Ron
Ruthven, City Engineer Jeremy Hutt, Economic Development
Director Marty Wieder, Colleyville Center Manager Lin Przybyl,
Library Director Mary Rodne, Parks and Recreation Director Monica
Walsh, Finance Manager Karen Hines, Strategic Services Manager
Eric Ellwanger, Communications and Marketing Director Mona
Gandy, Information Systems Manager Chris Pena and City
Secretary Cynthia Singleton were also present.
Mayor Pro Tem Jon Ayers was absent.
2. PRESENTATION AND DISCUSSION
2a Discussion of the City's Strategic Plan
City Manager Jennifer Fadden spoke regarding the City's Strategic Plan
and stated the plan is the foundation from which resources are
appropriated and programs and services prioritized. Ms. Fadden stated
this item is provided for discussion of any changes or modifications the
City Council wishes to make to the plan.
Discussion ensued regarding the plan objectives and timeline for
execution of the goals, plans to mitigate the impact to businesses during
the SH26 reconstruction project, such as installation of wayfinding
signage, development of a business owners committee and enhanced
communication between the affected businesses and community.
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City Council Worksession Minutes May 26, 2011
It was determined a City Council worksession would be scheduled in the
near future to discuss strategies for the completion of the reconstruction
of SH26.
2b
2c
2d
City Manager Fadden stated the comprehensive Colleyville Plan is due
for an update and will be developed in context with the strategic plan as
well as the Capital Improvement Program.
Police Chief Steve Dye spoke regarding efforts to ensure the public's
safety and manage traffic flow during the reconstruction project.
Discussion ensued regarding communication tools for alerting the public
to traffic issues.
Update of the General Fund and Debt Service Fund Financial Forecast
(FY 2012 - 2019)
Assistant City Manager and Chief Financial Officer Terry Leake
presented an update of the General Fund and Debt Service Fund
Financial Forecast for Fiscal Years 2012 - 2019 and answered questions
of the City Council.
Review of Fire Department Staffing Plan (FY 2012 - 2015)
Fire Chief Russell Shelley presented the Fire Department staffing plan
for Fiscal Years 2012 - 2015 and answered questions of the City
Council.
Discussion ensued regarding the sustainability of the Fire Department
staffing plan, the department response time process and the agreement
with the City of Bedford for fire services.
City Council requested a Fire Department organizational chart,
equipment inventory, staffing plan timeline, job descriptions and funding
plan.
Discussion of Police Department Staffing Plan
Police Chief Steve Dye presented the Police Department staffing plan
and answered questions of the City Council.
City Council requested a Police Department organizational chart.
Discussion ensued regarding the cost and funding of additional staffing.
City Council requested the Colleyville Crime Control and Prevention
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City Council Worksession Minutes May 26, 2011
District budget be presented and considered during Police Department
budget discussions. -
Discussion ensued regarding the staffing levels, organizational structure
and operations and career development within the department.
2e
2f
Discussion continued regarding a competitive compensation and
benefits plan, related costs and operating within a balanced budget.
Discussion of the Colleyville Capital Improvements Program (CIP)
Community Development Director Ron Ruthven reviewed the plans for
improving the effectiveness and efficiency of capital improvement
projects toward the City's strategic goal to deliver sustainable
government, the status of the City's Capital Improvements Program
(CIP) and benefits of a multi-year CIP planning process and answered
questions of the City Council.
Discussion ensued regarding the Capital Improvement Advisory
Committee's scope of responsibilities, process for development and
prioritization of capital improvement projects and consolidation of public
facility and infrastructure needs into a comprehensive CIP planning
document.
City Engineer Jeremy Hutt provided information regarding the Street CIP
Plan, the City street assessment process and the need for an external
street assessment study.
City Manager Fadden provided information regarding the assessment of
street conditions by a consultant.
City Council determined a comprehensive assessment of all capital
improvement projects should be conducted by a consulting firm.
City Manager Jennifer Fadden stated staff will develop and present
recommendations to City Council during a future Pre Council meeting.
Presentation of a Citywide Technology Strategic Plan
This item was not discussed and will be placed on the June 7, 2011 Pre
Council meeting agenda.
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City Council Worksession Minutes May 26, 2011
2g
2h
2i
2j
Presentation of the 2011 Employee Opinion Survey
This item was not discussed.
Presentation of the 2011 Compensation Analysis
This item was not discussed and will be placed on the June 7, 2011 Pre
Council meeting agenda.
Discussion of health insurance renewal and bid process
Assistant City Manager and Chief Financial Officer Terry Leake
presented information regarding the health insurance renewal and bid
process, average claims, utilization and the status of the insurance
premium subsidy tier structure and answered questions of the City
Council.
Discussion ensued regarding efforts and programs implemented to
reduce insurance costs.
Medical and dental insurance bid proposals will be reviewed in June
2011 and staff anticipates an item will be placed on the City Council
agenda in July 2011 for consideration of the bid proposals.
Review and discussion of agency support and in-kind services for
Colleyville non-profit organizations
City Manager Jennifer Fadden stated the City receives repeating
requests from agencies and organizations for in-kind support of events
and staff is requesting direction from City Council regarding the level of
staff support.
Library Director Mary Rodne provided information regarding staff hours
dedicated to the Library Foundation Run.
Police Chief Steve Dye spoke regarding volunteer and paid staff hours
dedicated to community programs and events.
Discussion ensued regarding the benefit of the community and
organization events to the City and the Colleyville Fire and Police
Academy Alumni members volunteer efforts toward community events.
Discussion ensued regarding the request by the Colleyville Area
Chamber of Commerce (Chamber) to use the Colleyville Center for the
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City Council Worksession Minutes May 26, 2011
monthly luncheon meetings, the desire for the Chamber to focus on and
promote Colleyville businesses, the City's Chamber membership fees
and sponsorships and the value of Chamber services to the City.
Strategic Services Manager Eric Ellwanger outlined the information from
the Chamber regarding services provided to the City.
2k
3.
Economic Development Director Marty Wieder spoke regarding the
desire for economic development leads from the Colleyville Area
Chamber of Commerce.
Discussion of FY 2012 Budget priorities and development process
There was no discussion of this item.
ADJOURNMENT:
Minutes t en nd pr ared b~
~ ~
Mayor Kelly adjourned the meeting at 9:44 p.m.
APPROVED BY A VOTE OF ~ AYES, O NAYS AND O
ABSTENTIONS ON THIS THE o2, - DAY OF 2011.
Cy"nthia Singleton, TRMC, CMC
City Secretary
City of Colleyville Page 5 Printed on 6/22/2011