HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/21/2011~'"'~~ City of Colleyville 100 Main Street
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~ Agenda 817. 503.1000
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Colleyville Crime Control and Prevention
District Board
Tuesday, June 21, 2011 5:00 PM Council Chambers
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING - Resolution R-11-0056
2a Approval of the minutes of the Colleyville Crime Control and Prevention
District meeting of May 26, 2011
3. RESOLUTION(S):
READING AND PUBLIC HEARING
3a R-11-0057 Approval of the Colleyville Crime Control and Prevention District
(CCCPD) Fiscal Year 2012 (FY 2012) Budget
3b R-11-0058 Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
June 17, 20 by 5:00 p. ,
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Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accomodations, please advise the City Secretary at lease 48 hours in advance at
817.503.1133, and reasonable accomodations will be made to assist you.
Cify of Colleyville Page 1 Printed on 6/17/2011
Colleyville Crime Control and Agenda June 21, 2011
Prevention District Board
If you plan to attend this public meeting and have a disability that requires special
accomodations, please advise the City Secretary at lease 48 hours in advance at
817.503.1133, and reasonable accomodations will be made to assist you.
City of Colleyville Page 2 Printed on 6/17/2011
RESOLUTION R-11-0056
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING OF JUNE 21, 2011
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW THEREFORE BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE TEXAS:
Sec. 1 THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as
follows are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held May 26, 2011, are hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS, THIS THE
AYES,
DAY OF
NAYS AND
2011.
ATTEST:
Cynthia Singleton, TRMC CMC
City Secretary
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President
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Minutes - Draft
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Colleyville Crime Control and
Prevention District Board
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, May 26, 2011 5:00 PM Executive Conference Room, 3rd floor
The Colleyville Crime Control and Prevention District Board was called to
order May 26, 2011, at 5:07 p.m., by President Tom Hart.
ROLL CALL: Directors Carol Wollin, Stan Hall, Michael Muhm and
David Kelly were present. President Tom Hart, City Manager
Jennifer Fadden, Treasurer Terry Leake, Police Chief Steve Dye,
Police Lieutenant Rodney Cunningham, Police Lieutenant Hillary
Wreay, Finance Manager Karen Hines, Strategic Services Manager
Eric Ellwanger and City Secretary Cynthia Singleton were also
present.
Director Mike Taylor arrived at 5:10 p.m.
Director Jon Ayers was absent.
2. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-11-0055
2a Approval of the minutes of the regular Colleyville Crime Control and
Prevention District meeting of June 15, 2010
Director Hart read Resolution R-11-0055 in its entirety.
Director Hart opened the public hearing.
There was no one present wishing to speak and Director Hart closed the
public hearing.
Director Muhm moved to approve Resolution R-11-0055.
Director Wollin seconded the motion.
The motion carried by the following vote:
Aye: 5- David Kelly, Carol Wollin, Stan Hall, Tom Hart, Michael
Muhm
Absent: 2- Jon Ayers, Mike Taylor
City of Colleyville Page 1 Printed on 6/16/2011
Colleyville Crime Control and Minutes - Draft May 26, 2011
Prevention District Board
3. PRESENTATION AND DISCUSSION
3a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2011 (FY 2011) budget update
Treasurer Terry Leake provided an update of the Colleyville Crime
Control and Prevention District (CCCPD) Fiscal Year 2011 (FY 2011)
budget and answered questions of the Board.
Discussion ensued regarding potential amendments to the FY 2011
budget for the purchase of capital expenditures slated for the FY 2012
budget.
Treasurer Leake provided information regarding the process and
deadline for amending the FY 2011 budget.
Police Chief Steve Dye provided information regarding the encumbrance
of FY 2011 budget funds for the purchase of the radio system
conversion, the timeline for implementation of the radio system and
potential funding by 911 Tarrant County for infrastructure features of the
radio system.
Discussion continued regarding the life expectancy of the radios and
tower locations.
3b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) budget
Police Chief Steve Dye presented the proposed Crime Control and
Prevention District Fiscal Year 2012 budget and answered questions of
the Board.
There was general discussion regarding the type of police patrol vehicle,
a self-defense class for female residents and the license plate reader.
4. ADJOURNMENT
There being no further business before the Colleyville Crime Control and
Prevention District, President Hart adjourned the meeting at 6:01 p.m.
APPROVED BY A VOTE OF AYES, NAYS AND
ABSTENTIONS ON THIS THE DAY OF 2011.
City of Colleyville Page 2 Printed on 6/16/2011
Colleyville Crime Control and Minutes - Draft May 26, 2011
Prevention District Board
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
City of Colleyville Page 3 Printed on 6/16/2011
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City of Colleyville
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
File Number: R-11-0057
File Number: R-11-0057
Version: 1
Requester: Colleyville Crime
Control and Prevention
District Board
File Type: Resolution
Agenda Date: 06/21/2011
Status: Resolution
Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Agenda No.: 3a
Final Action:
File Name: Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2012 (FY 2012) Budget
Attachments: FY 2012 Proposed CCCPD budget.pdf • Resolution R-11-0057.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/21/2011 Colleyville Crime Control
and Prevention District
Board
Title
Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal
Year 2012 (FY 2012) Budget
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, must approve
an annual budget at least 100 days before the start of the fiscal year. In order to comply
with this requirement, the FY 2012 CCCPD budget is being presented at this time for
consideration and approval.
Staff presented the proposed FY 2012 CCCPD budget at the May 26, 2011, CCCPD budget
worksession. At that time, the CCCPD Board did not recommend any changes to the
proposed budget itemized below.
Financial Impact
The following information and attachments provide estimated fund balances and revenues ,
as well as a detailed list of proposed expenditures.
Estimated Beginning Fund Balance for FY 2012 $ 846,681
City of Colleyville Page 1 Printed on 6/17/2011
Apenda Briefinp Continued (R-11-00571
Revenues:
'/2 Cent Sales Tax $1,000,000
Interest Income $ 2,540
Use of Available Cash $ 279,846
TOTAL REVENUE $1,282,386
Expenditures:
Administrative Board/Audit Expenses $ 1,850
Police Records Management System Annual Contract $ 45,000
Regional Recruiting and Hiring Process (PACT Test) $ 2,000
TLETS Security Upgrade for NetMotion $ 2,000
Crime Reports Crime Mapping Software $ 1,200
Provides Colleyville citizens an internet-based
local crime information portal
NetMotion Wireless Maintenance Agreement $ 3,219
Security software for in-car computer system
Personnel
Four (4) Police Officer Positions $ 328,937
Metroport Teen Court $ 33,750
Capital:
Replacement - One (1) Patrol Vehicle and Equipment $ 39,500
Replacement - One (1) CID Vehicle $ 18,405
Replacement - Three (3) Hand-held Police Radios $ 12,000
Replacement - Three (3) I n-Car Video Systems $ 21,180
Crime Prevention Bar Coding Equipment $ 1,900
Equipment for Women's Self Defense Program $ 7,500
License Plate Reader $ 22,650
Replacement - L3 In-Car Video Server $ 18,000
City of Colleyville Page 2 Printed on 6/17/2011
Apenda Briefinp Continued (R-11-00571
Debt Service:
2006 Series Refunding Debt $ 505,211
Transfers:
Capital Equipment Replacement Fund
In-Car Mobile Digital Computers $ 16,000
TOTAL EXPENDITURES - $1,080,302
*EXCESS REVENUES OVER EXPENDITURES - $ 202,084
ENDING FUND BALANCE - $ 768,919
* Must have a 1.4 times coverage ratio ($202,084) for debt service payment.
Recommendation
Approval
City of Colleyville Page 3 Printed on 6/17/2011
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2012 PROPOSED BUDGET
ADOPTED PROJECTED PROPOSED
FISCAL YEAR FY 2011 FY 2011 FY 2012
BEGINNING FUND BALANCE $736,876 $810,537 $846,681
REVENUES:
1/2 CENT SALES TAX REVENUE $944,350 $1,017,000 $1,000,000
INTEREST INCOME $4,790 $2,000 $2,540
USE OF AVAILABLE CASH $242,059 $165,437 $279,846
TOTAL REVENUES $1,191,199 $1,184,437 $1,282,386
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES: $1,850 $1,850 $1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 $45,000
REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST) $1,167 $1,167 $2,000
CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,188 $1,200
NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $2,719 $3,219
TLETS SECURITY UPGRADE FOR NETMOTION $0 $0 $2,000
IN-CAR VIDEO SOFTWARE ANNUAL MAINTENANCE CONTRACT $2,162 $2,162 $0
PERSONNEL:
POLICE OFFICERS:
4 OFFICERS $314,343 $314,343 $328,937
TEEN COURT $40,000 $33,750 $33,750
CAPITAL -
VEHICLES:
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $29,258 $29,258 $39,500
REPLACEMENT - CID VEHICLE $0 $0 $18,405
EQUIPMENT:
REPLACEMENT - HAND HELD RADIOS (3 IN FY 2012) $12,000 $12,000 $12,000
REPLACEMENT - THREE (3) IN-CAR VIDEO SYSTEMS $20,967 $20,967 $21,180
EQUIPMENT FOR CHILD ABDUCTION RESPONSE TEAM (CART) $1,000 $1,000 $0
CRIME PREVENTION BAR CODING EQUIPMENT $0 $0 $1,900
EQUIPMENT FOR WOMEN'S SELF-DEFENSE CLASSES $0 $0 $7,500
LICENSE PLATE READER $0 $0 $22,650
REPLACEMENT - L3 IN-CAR VIDEO SERVER $0 $0 $18,000
DEBT SERVICE:
2006 SERIES REFUNDING DEBT $503,952 $503,952 $505,211
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $13,500 $13,500 $16,000
TOTAL EXPENDITURES $989,618 $982,856 $1,080,302
EXCESS REVENUES OVER EXPENDITURES $201,581 ` $201,581 ` $202,084 "
ENDING FUND BALANCE $696,398 $846,681 $768,919
` MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,581) FOR DEBT SERVICE PAYMENT IN FY 2011
" MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,084) FOR DEBT SERVICE PAYMENT IN FY 2012
RESOLUTION R-11-0057
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2012 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS, the laws of the State of Texas require that an annual budget be adopted
by the Board of Directors; and
WHEREAS, the laws require that the budget includes projected revenues and
proposed expenditures, cash on hand at the start of the year, the amount
of money received during the prior year, the tax rate and the projected
ending fund balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the Fiscal Year 2012 budget amounts for the Colleyville Crime
Control and Prevention District with a sales and use tax rate of .5% are as
follows:
Projected Revenue Received
in Fiscal Year 2011 $1,184,437
Projected Cash on Hand
as of October 1, 2011 $ 846,681
Revenues $1,282,386
Expenditures $1,080,302
Ending Fund Balance
at September 30, 2012 $ 768,919
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS, THIS THE
AYES, NAYS AND
DAY O F
ZU11.
ATTEST:
Cynthia Singleton, TRMC CMC
City Secretary
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President
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City of Colleyville
City Hall
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°"mm~^ Colleyville, Texas 76034
° ~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-11-0058
File Number: R-11-0058 File Type: Resolution Status: Resolution
Version: 1 Agenda Date: 06/21/2011 Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Requester: Office of the City Agenda No.: 3b Final Action:
Secretary
File Name: Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Attachments: Resolution R-11-0058.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/21/2011 Colleyville Crime Control
and Prevention District
Board
Title
Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District Board of Directors shall elect from among its members a President and
Vice President. Each officer of the Board serves for a term of one year.
Financial Impact
There is no financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 6/17/2011
RESOLUTION R-11-0058
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect, from among its members, a President and Vice President in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT Director is elected President and Director
is elected Vice President for a one-year term.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND
ABSTENTIONS, THIS THE DAY OF 2011.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President