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Home My WebLink AboutCity Council-Agenda Packets-5/26/2011~,,.~„ City of Colleyville 100 Main Street Colleyville, Texas 76034 ~ ~ Agenda 817.503.1000 ,.,,~;; www.colleyville.com Colleyville Crime Control and Prevention District Board Thursday, May 26, 2011 5:00 PM Executive Conference Room, 3rd floor 1. CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-11-0055 2a Approval of the minutes of the regular Colleyville Crime Control and Prevention District meeting of June 15, 2010 3. PRESENTATION AND DISCUSSION 3a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2011 (FY 2011) budget update 3b Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) budget 4. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, May 20, 2011, by 5:00 p. ~ ~ I''7'L~ Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accomodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accomodations will be made to assist you. City of Colleyville Page 1 Printed on 5/19/2011 RESOLUTION R-11-0055 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF MAY 26, 2011 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. THAT the minutes of the Colleyville Crime Control and Prevention District Board of Directors' meeting held June 15, 2010, are hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS, THIS THE DAY OF 2011. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC, CMC Tom Hart City Secretary President ~~~~ City of Colleyville 100 Main Street ~~ ' ~ Colleyville, Texas 76034 M i n utes - D raft 817. 503.1000 '`.,"' www.colleyville.com Colleyville Crime Control and Prevention District Board Tuesday, June 15, 2010 5:00 PM City Council Chambers The Colleyville Crime Control and Prevention District Board meeting was called to order by President Hart on June 15, 2010, at 5:05 p.m. ROLL CALL: Directors Carol Wollin, Michael Muhm, Stan Hall, David Kelly, and Vice President Mike Taylor were present. President Tom Hart, City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Steve Dye, Police Lieutenant Rodney Cunningham and City Secretary Cynthia Singleton were also present. Director Jon Ayers was absent. 2. CONSENT: READING AND PUBLIC HEARING - Resolution R-10-0052 2a Approval of the minutes of the regular Colleyville Crime Control and Prevention District meeting of May 20, 2010 President Hart read Resolution R-10-0052 in its entirety. President Hart opened the public hearing. There was no one present wishing to speak concerning this item and President Hart closed the public hearing. Director Kelly moved to approve Resolution R-10-0052. Director Wollin seconded the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Tom Hart, Mike Taylor Absent: 1 - Jon Ayers 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a R-10-0053 Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2011 (FY 2011) budget City of Colleyville Page 1 Printed on 5/19/2011 Colleyville Crime Control and Minutes - Draft June 15, 2010 Prevention District Board President Hart read Resolution R-10-0053 in its entirety. Police Chief Steve Dye provided an overview of the Colleyville Crime Control and Prevention District Fiscal Year 2011 budget and stated a cost analysis revealed that buying in-car computer systems versus leasing is most cost efficient. President Hart opened the public hearing. There was no one present wishing to speak concerning this item and President Hart closed the public hearing. Assistant City Manager and Chief Financial Officer Terry Leake provided information regarding the CCCPD fund balance, debt service and use of available cash and answered questions of the Board. Director Kelly moved to approve Resolution R-10-0053. Director Taylor seconded the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom Hart, Mike Taylor Absent: 1 - Jon Ayers 3b R-10-0054 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors President Hart read Resolution R-10-0054 in its entirety. President Hart opened the public hearing. There was no one present wishing to speak concerning this item and President Hart closed the public hearing. President Hart opened the floor for nominations. Director Kelly nominated Director Hart as President and Director Taylor as Vice-President of the Colleyville Crime Control and Prevention District Board and moved to approve Resolution R-10-0054. Director Taylor seconded the motion. City of Colleyville Page 2 Prinfed on 5/19/2011 Colleyville Crime Control and Minutes - Draft June 15, 2010 Prevention District Board The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom Hart, Mike Taylor Absent: 1 - Jon Ayers 4. ADJOURNMENT There being no further business before the Colleyville Crime Control and Prevention District Board of Directors, Director Kelly moved to adjourn. Director Taylor seconded the motion. The motion carried by the following vote: Aye: 6- David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Tom Hart, Mike Taylor Absent: 1 - Jon Ayers President Hart adjourned the meeting at 5:25 p.m. APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS ON THIS THE DAY OF 2011. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 3 Printed on 5/19/2011 `~"' ` City Hall ,~, ' ~~ ~~~ ~~~~ C~ty ~f C~~~eyV~~~e 100 Main Street 4~~ Colleyville, Texas 76034 ~~;~~~ Agenda Briefing 817.503.1000 www.colleyville.com File Number: Version: 1 File Type: Presentation and Discussion Agenda Date: 05/26/2011 Status: Presentation and Discussion Controlling Body: Colleyville Crime Control and Prevention District Board Requester: Office of the City Agenda No.: 3a Final Action: Manager File Name: Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2011 (FY 2011) budget update Attachments: CCCPD FY 2011 adopted budget versus FY 2011 revised projection.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 05/26/2011 Colleyville Crime Control and Prevention District Board Title Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2011 (FY 2011) budget update Explanation This briefing provides an update on the current FY 2011 CCCPD budget. A summary of the FY 2011 CCCPD adopted budget is as follows: Beginning Fund Balance $ 736,876 Total Budgeted Revenues $ 1,191,199 Total Budgeted Expenditures $ 989,618 *Estimated Excess Revenues Over Expenditures $ 201,581 Estimated Ending Fund Balance $ 696,398 * Must have a 1.4 times coverage ratio ($201,581) for Debt Service payment. Attached is a comparison of the FY 2011 adopted budget versus the FY 2011 revised projection. The FY 2011 beginning fund balance was higher than anticipated, due to the City of Colleyville Page 1 Printed on 5/19/2011 Agenda Briefinq Continued higher than anticipated sales tax revenues received in four of the last five months of FY 2010. Midway through the 2011 fiscal year, sales tax revenues have totaled $536,461, which is 13.6% above budgeted sales tax revenues. It is projected that sales tax revenues will be over $72,000 greater than the adopted budget of $944,350 at the end of the fiscal year, due to increased sales tax receipts and sales tax audit collections payments. Due to the continued lower than anticipated interest rates, income on investments is projected to be $2,790 lower than the adopted budget of $4,790. Additionally, the annual CCCPD budget incorporates the use of available cash within the fund balance, which is the utilization of the prior year's 1.40 coverage ratio for bonded debt. In most fiscal years, this annual addition to available cash within the fund balance is over $200,000. With net anticipated increased revenues totaling approximately $70,000, it is projected that the ending fund balance at September 30, 2011 will be $846,681. City of Colleyville Page 2 Printed on 5H9/2011 COLLEYVILLE CRIME CONTROL DISTRICT FY 2011 ADOPTED BUDGET VERSUS FY 2011 REVISED PROJECTION ADOPTED REVISED BUDGET PROJECTION FISCAL YEAR FY 2011 FY 2011 BEGINNING FUND BALANCE $736,876 $810,537 REVENUES: 1/2 CENT SALES TAX REVENUE $944,350 $1,017,000 INTEREST INCOME $4,790 $2,000 USE OF AVAILABLE CASH $242,059 $165,437 TOTAL REVENUES $1,191,199 $1,184,437 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: $1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST) $1,167 $1,167 CRIME REPORTS CRIME MAPPING SOFTWARE $1,200 $1,188 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $2,719 IN-CAR VIDEO SOFTWARE ANNUAL MAINTENANCE CONTRACT $2,162 $2,162 PERSONNEL: POLICE OFFICERS: 4 OFFICERS $314,343 $314,343 TEEN COURT $40,000 $33,750 CAPITAL - VEHICLES: REPLACEMENTS - FOUR PATROL VEHICLES AND EQUIPMENT $29,258 $29,258 EQUIPMENT: REPLACEMENT - HAND HELD RADIOS (4 IN FY 2011) $12,000 $12,000 REPLACEMENT - THREE (3) IN-CAR VIDEO SYSTEMS $20,967 $20,967 EQUIPMENT FOR CHILD ABDUCTION RESPONSE TEAM (CART) $1,000 $1,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $503,952 ' $503,952 ' TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $13,500 $13,500 TOTAL EXPENDITURES $989,618 $982,856 EXCESS REVENUES OVER EXPENDITURES $201,581 * $201,581 * ENDING FUND BALANCE $696,398 $846,681 * MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,581) FOR DEBT SERVICE PAYMENT IN FY 2011 ` " City Hall ~~t ~+ -~„ City of Colleyville 100 Main Street `~ ~~ Colleyville, Texas 76034 ~~~~~~" Agenda Briefing 817.503.1000 www.colleyville.com File Number: File Type: Presentation and Discussion Status: Presentation and Discussion Version: 1 Requester: Police Department Agenda Date: 05/26/2011 Agenda No.: 3b Controlling Body: Colleyville Crime Control and Prevention District Board Final Action: File Name: Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) budget Attachments: FY 2012 Proposed CCCPD Budget.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 05/26/2011 Colleyville Crime Control and Prevention District Board Title Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2012 (FY 2012) budget Explanation In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must approve an annual budget at least 100 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, June 21, 2011 for the Board to approve the proposed FY 2012 CCCPD Budget. Staff has proposed the following FY 2012 budget for review and discussion, and is seeking direction on the proposed expenditures prior to the meeting for the adoption of the proposed FY 2012 budget. Financial Impact The following information and attachments provide estimated fund balances and revenues, as well as a detailed list of proposed expenditures. Estimated Beginning Fund Balance for FY 2012 $ 846,681 Revenues: '/2 Cent Sales Tax $ 1,000,000 Interest Income $ 2,540 Use of Available Cash $ 279,846 City of Colleyville Page 1 Printed on 5H9/2011 Agenda Briefinq Continued TOTAL REVENUE $ 1,282,386 Expenditures: Administrative Board/Audit Expenses $ 1,850 Police Records Management System Annual Contract $ 45,000 Regional Recruiting and Hiring Process (PACT Test) $ 2,000 TLETS Security Upgrade for NetMotion $ 2,000 Crime Reports Crime Mapping Software $ 1,200 Provides Colleyville citizens an internet-based local crime information portal NetMotion Wireless Maintenance Agreement $ 3,219 Security software for in-car computer system Personnel: Four (4) Police Officer Positions $ 328,937 Metroport Teen Court $ 33,750 Capital: Replacement - One (1) Patrol Vehicle and Equipment $ 39,500 Replacement - One (1) CID Vehicle $ 18,405 Replacement - Four (3) Hand-held Police Radios $ 12,000 Replacement - Three (3) In-Car Video Systems $ 21,180 Crime Prevention Bar Coding Equipment $ 1,900 Equipment for Women's Self Defense Program $ 7,500 License Plate Reader $ 22,650 Replacement - L3 In-Car Video Server $ 18,000 Debt Service: 2006 Series Refunding Debt $ 505,211 City of Colleyville Page 2 Printed on 5/19/2011 Agenda Briefnp Continued Transfers: Capital Equipment Replacement Fund In-Car Mobile Digital Computers $ 16,000 TOTAL EXPENDITURES - $ 1,080,302 *EXCESS REVENUES OVER EXPENDITURES - $ 202,084 ENDING FUND BALANCE - $ 768,919 * Must have a 1.4 times coverage ratio ($202,084) for debt service payment. City of Colleyville Page 3 Printed on 5/19/2011 COLLEWILLE CRIME CONTROL DISTRICT FY 2012 PROPOSED BUDGET FISCAL YEAR BEGINNING FUND BALANCE REVENUES: 1/2 CENT SALES TAX REVENUE INTERESTINCOME USE OF AVAILABLE CASH TOTALREVENUES EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST) CRIME REPORTS CRIME MAPPING SOFTWARE NETMOTION WIRELESS MAINTENANCE AGREEMENT TLETS SECURITY UPGRADE FOR NETMOTION IN-CAR VIDEO SOFTWARE ANNUAL MAINTENANCE CONTRACT PERSONNEL: POLICE OFFICERS: 4 OFFICERS TEEN COURT CAPITAL - VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT REPLACEMENT - CID VEHICLE EQUIPMENT: REPLACEMENT - HAND HEID RADIOS (3 IN FY 2012) REPLACEMENT - THREE (3) IN-CAR VIDEO SYSTEMS EQUIPMENT FOR CHILD ABDUCTION RESPONSE TEAM (CART) CRIME PREVENTION BAR CODING EQUIPMENT EQUIPMENT FOR WOMEN'S SELF-DEFENSE CLASSES LICENSE PLATE READER REPLACEMENT - L3 IN-CAR VIDEO SERVER DEBT SERVICE: 2006 SERIES REFUNDING DEBT TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - ADOPTED PROJECTED PROPOSED FY 2011 FY 2011 FY 2012 $736,876 $810,537 $846,681 $944,350 $1,017,000 $1,000,000 $4,790 $2,000 $2,540 $242,059 $165,437 $279,846 $1,191,199 $1,184,437 $1,282,386 $1,850 $1,850 $1,850 $45,000 $45,000 $45,000 $1,167 $1,167 $2,000 $1,200 $1,188 $1,200 $3,219 $2,719 $3,219 $0 $0 $2,000 $2,162 $2,162 $0 $314,343 $314,343 $328,937 $40,000 $33,750 $33,750 $29,258 $29,258 $39,500 $0 $0 $18,405 $12,000 $12,000 $12,000 $20,967 $20,967 $21,180 $1,000 $1,000 $0 $0 $0 $1,900 $0 $0 $7,500 $0 $0 $22,650 $0 $0 $18,000 $503,952 $503,952 $505,211 IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $13,500 $13,500 $16,000 TOTAL EXPENDITURES $989,618 $982,856 $1,080,302 EXCESS REVENUES OVER EXPENDITURES $201,SS1 * $201,581 * $202,084 *' ENDING FUND BALANCE $696,398 $846,681 $768,919 * MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,581) FOR DEBT SERVICE PAYMENT IN FY 2011 " MUST HAVE A 1.4 TIMES COVERAGE RATIO ($202,084) FOR DEBT SERVICE PAYMENT IN FY 2012