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HomeMy WebLinkAboutCity Council-Minutes-03/19/2019 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 19, 2019 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 City attorney presentation of Robert's Rules of Order WS-2 Discussion of the Parks house WS-3 Discussion of Cheek-Sparger Road alignment project WS-4 Discussion of preferred location of the City Hall backup power generator WS-5 Discussion of the March 19, 2019, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 • Acquisition of right-of-way along Westcoat Drive Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda March 19, 2019 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Colleyville Covenant PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4362 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of Lourdes McWithey and the Colleyville Eats group - Mayor Richard Newton In recognition of the Featured Business of the Month - Tara Tailors, 4709 Colleyville Boulevard, Sunny Lee, owner - Mayor Richard Newton and Assistant City Manager Adrienne Lothery 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4363 4a Approval of the minutes of the regular City Council meeting of March 5, 2019 4b Approval to purchase a replacement pipe inspection van from Silsbee Ford, and a ROVVER X Basic Mainline Pipe Inspection System from Green Equipment, in an amount not to exceed $154,319.55, and authorizing the City Manager to execute the purchase 5. ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report - February 28, 2019 Quarterly Investment Report for the quarter ended December 31, 2018 City Council Agenda March 19, 2019 City of Colleyville Page 3 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-19-2078 Amending Ordinance O-09-1707 composition and terms of the Colleyville Tree Board 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-19-4364 Approval of a resolution authorizing the execution and delivery of a continuing disclosure agreement between the City of Colleyville and the Trinity River Authority (TRA) of Texas and authorizing the City Manager to execute the agreement 7b Resolution R-19-4365 Approval of a resolution accepting the annual audit for Fiscal Year ended September 30, 2018 7c Resolution R-19-4366 Approving support of the City of Colleyville - 2019 Transportation Alternatives Projects And Requests For Funding Through The Regional Transportation Council Transportation Alternatives Set-Aside Program and authorizing staff to proceed with the application submission 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Parks and Recreation Advisory Board Minutes - February 4, 2019 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 19, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4367 11. ADJOURNMENT City Council Agenda March 19, 2019 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin boards Friday, March 15, 2019, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 19, 2019 COUNCIL CHAMBERS Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, March 19, 2019, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Parks and Recreation Director Lisa Escobedo, Library and Special Events Director Mary Rodne, Colleyville Center Manager Leslie Hill, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 City attorney presentation of Robert's Rules of Order City Attorney Whitt Wyatt presented this item and provided a review of the authority which provides for the City Council to establish their own Rules of Procedure, how the City Council currently operates, and the differences between Rules of Procedure and Robert’s Rules of Order. He went on to explain Robert’s Rules covers very complex issues that are necessary for large legislative bodies, but not small local city councils. Colleyville currently follows motion management procedures like Robert’s Rules of Order. City Attorney Wyatt noted he had reviewed the current Rules of Procedure and did not find any deficiencies and suggested the Council not revise our procedures. Following discussion, the City Council agreed to continue under the City Council’s current Rules of Procedure. WS-2 Discussion of the Parks house Parks and Recreation Director Lisa Escobedo presented this item and answered questions of the City Council. Following discussions of possible uses for the house and land, the cost of current maintenance, and estimated demolition costs, City Council directed staff to move forward with an asbestos study and cost analysis of maintenance and demolition. WS-3 Discussion of Cheek-Sparger Road alignment project City Council Minutes March 19, 2019 City of Colleyville Page 2 Public Works Director Ray Silva-Reyes presented this item, explaining engineers have worked to provide a design which TxDOT will accept, which reduces the amount of right-of-way required and the number of trees to be removed. Following discussion, the City Council thanked everyone for their efforts with this project and directed staff to continue to move forward. WS-4 Discussion of preferred location of the City Hall backup power generator Public Works Director Ray Silva-Reyes presented this item, provided a review of the project’s key dates, and four options for placement of the generator. Following discussion, the City Council directed staff to proceed with planning placement at the back of the center field fence at ball field number 8. WS-5 Discussion of the March 19, 2019, City Council regular agenda items There was no discussion of this item. Mayor Newton adjourned the worksession at 6:26 p.m. Mayor Newton called the Executive Session to order at 6:26 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 • Acquisition of right-of-way along Westcoat Drive Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business City Council Minutes March 19, 2019 City of Colleyville Page 3 prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:03 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:33 p.m. INVOCATION: Pastor Ricky Texada, Colleyville Covenant PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4362 Mayor Newton read Resolution R-19-4362 in its entirety. Mayor Newton stated the Westmont Homeowners Association has generously donated right-of-way required for the roundabout at McDonwell School Road and Westcoat Drive and the City wishes to accept the donation. Councilmember Wheat stated she is President of the Westmont HOA and she recused herself from the HOA deliberations and will do so for Resolution R-19- 4362. Mayor Newton opened the public hearing at 7:39 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:39 p.m. Councilmember Dodson made a motion to approve Resolution R-19-4362, Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, George Dodson, Chuck Kelley, and Callie Rigney. Abstain: 1 – Councilmember Kathy Wheat City Council Minutes March 19, 2019 City of Colleyville Page 4 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and City Councilmembers made the following announcements: Sales Tax Receipts Up 8.9%: The Texas Comptroller's Office has posted the most recent sales tax allocation information, which reflects purchases made in January. This is the fourth month of sales tax reported for Fiscal Year 2019. Our collections are up 8.9% compared to the same month last year. Colleyville State of the City and Open House: March 20, 6:15 p.m. at Colleyville Center. Residents can discuss projects with City staff and ask questions about ongoing projects, such as SH26 construction, Storm Water Master Plan, City Hall Plaza, Glade Road, Cheek-Sparger realignment, McDonwell School Road, and Westcoat Road Roundabout. The State of the City presentation by Mayor Newton will provide an overview of the City's accomplishments in 2018, as well as the future vision and priorities for moving Colleyville forward in 2019. TexRail Gate Malfunction Update: Staff has been in direct contact with TexRail/Trininty Metro staff regarding the recent gate malfunctions in and around our community. It is important to note the gate malfunctions involve the "exit gates" related to the quiet zone implementation. The gates directing approaching traffic to stop have been operating properly. While this is an important distinction, it does little to allay the fears and concerns of our community. Trinity Metro staff is looking into possible programming changes to prevent these incidents in the future and will keep the City and the public apprised. The City will continue the use of message boards and social media to encourage our residents to exercise caution at the rail crossings. Library Open House: All are invited to the Colleyville Public Library Open House, Saturday, March 30, 2019, from 1:00 p.m. - 3:30 p.m. The event will culminate the completion of the Library Spatial Reconfiguration Project and celebrate the Library's 15 years of service to the community. Temporary Sign Permit: In an effort to continue assistance to SH26 businesses, staff is working with individual business owners to allow for temporary signs as provided for in Section 7-190(k) Temporary Business Signs (LDC - Chapter 7) to continue beyond the 30 day time limit. Additionally, we are looking to waive the $50 permit fee. This effort is intended to assist our businesses during the final stretch of the SH26 construction which is slated for completion later this year. Fire Department Teams Up with American Red Cross: The Colleyville Fire Department has teamed up with the American Red Cross to start offering hands- only CPR instruction and Red Cross certified CPR classes. Red Cross certified fire City Council Minutes March 19, 2019 City of Colleyville Page 5 department personnel will teach these classes to Colleyville employees and citizens starting in May. We are also exploring an opportunity to collaborate with Red Cross to provide our facility for PTSD, re-connection workshops, and stress management classes targeting Veterans in need. Library Sculpture Exhibit Expands: Tucked into the corners of the Colleyville Public Library and adorning tabletops and book shelves are numerous new art sculptures for patrons and visitors to enjoy. New this week in the Library are "Golden Morning," aka "Bob," a life-size dog and popular piece among surrounding libraries. Also on the first floor are sculptures entitled "Golden Dream," and "Chasing Rainbows," as well as a fishing table located on the new releases book shelves. Upstairs in the Youth Services area are new children-friendly pieces entitled, "Lotus Seeker," and "Searching for the Leprechaun's Gold." The Library has partnered with Sculptureworks, an organization that is, "Bringing the World of Art to Life @ Your Library." Proclamation in recognition of Lourdes McWithey and the Colleyville Eats group - Mayor Richard Newton Mayor Newton and Assistant City Manager Adrienne Lothery presented Ms. McWithey with a proclamation in recognition of her efforts to promote Colleyville businesses, especially those along SH26 during the construction, and developing the Colleyville Eats Facebook Group. Mayor Pro Tem Lindamood also extended his appreciation to Ms. McWithey. In recognition of the Featured Business of the Month - Tara Tailors, 4709 Colleyville Boulevard, Sunny Lee, owner - Mayor Richard Newton and Assistant City Manager Adrienne Lothery Mayor Richard Newton and Assistant City Manager Adrienne Lothery recognized Mr. and Mrs. Sunny Lee, owners of Tara Tailors, as the featured business of the month. Councilmember Nakamura also joined in recognizing Mr. and Mrs. Lee, noting Tara Tailors is a Colleyville staple and they do a great job. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4363 4a Approval of the minutes of the regular City Council meeting of March 5, 2019 4b Approval to purchase a replacement pipe inspection van from Silsbee Ford, and a ROVVER X Basic Mainline Pipe Inspection System from Green Equipment, in an amount not to exceed $154,319.55, and authorizing the City Manager to execute the purchase Mayor Newton read Resolution R-19-4363 in its entirety. City Council Minutes March 19, 2019 City of Colleyville Page 6 Public Works Director Ray Silva-Reyes gave a presentation on item 4b. Mayor Pro Tem Lindamood stated he had reviewed the equipment and he believes this to be a smart buy and stated staff did well on the bid process. Mayor Newton opened the public hearing at 8:08 p.m. Walton Gilpin, 108 Mill Wood, asked City Council if the equipment could be shared with other municipalities. There were no others wishing to speak and Mayor Newton closed the public hearing at 7:09 p.m. City Manager Jerry Ducay explained the equipment would only be loaned on an emergency basis, as the City wishes to maximize the useful life of the equipment purchased. Councilmember Nakamura made a motion to approve Resolution R-19- 4363, amending the March 5, 2019 City Council minutes per Councilmember Dodson, and Councilmember Rigney seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report - February 28, 2019 Assistant City Manager Mark Wood presented this item, reviewed each of the accounts, and noted the City is financially sound. Quarterly Investment Report for the quarter ended December 31, 2018 Chief Financial Officer Shereen Gendy presented this item, explaining the pools and changes to the investment policy. Mayor Newton stated the changes to the investment policy and the reports show where every dollar is and is transparent and easy to understand. Councilmember Dodson and Mayor Newton noted the CAFR is very complete, the City is in good financial shape, and all thanked CFO Gendy for her work. City Council Minutes March 19, 2019 City of Colleyville Page 7 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-19-2078 Amending Ordinance O-09-1707 composition and terms of the Colleyville Tree Board Mayor Newton read the caption of Ordinance O-19-2078. Mayor Newton explained Keep Colleyville Beautiful no longer exists and this ordinance will change the composition of the Colleyville Tree Board to allow Colleyville Garden Club and Friends of the Colleyville Nature Center members to be appointed to the Board. Mayor Newton opened the public hearing at 8:29 p.m. Kathy Hadley 204 Timberline Drive North, stated the Tree Board is a good program, but has concerns for limiting membership. Walton Gilpin, 108 Mill Wood asked how the City reaches out for members. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:32 p.m. Mayor Newton stated the City and City Council actively solicits participation on the Boards, Commissions, and Committees. This was the first reading therefore, City Council did not take any action. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-19-4364 Approval of a resolution authorizing the execution and delivery of a continuing disclosure agreement between the City of Colleyville and the Trinity River Authority (TRA) of Texas and authorizing the City Manager to execute the agreement Mayor Newton read Resolution R-19-4364 in its entirety. Chief Financial Officer Shereen Gendy presented this item, stating the City first entered into an agreement with TRA in 1996 and this is not a new item to come before the Council. CFO Gendy noted there have been many changes since 1996, and all the changes have been included in an updated agreement and ensures financial disclosure by all entities. Mayor Newton stated the City contracts for water and sewer with TRA, but Colleyville is only one partner, this agreement is simply saying the City City Council Minutes March 19, 2019 City of Colleyville Page 8 understands when TRA issues debt, we are one of the entities responsible for the debt. Mayor Newton opened the public hearing at 8:41 p.m. Kathy Hadley, 204 Timberline North, stated the City used to get water from Bedford and if this is still the case, she expressed concerns for continued affiliation with Bedford. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:43 p.m. Mayor Newton advised Mrs. Hadley Bedford is no longer affiliated with our water and sewer services and the City is in a long term obligation with TRA. Mayor Newton stated TRA does a good job of providing water and sewer capacity to Colleyville and does provide annual updates to the City. Mayor Newton also noted TRA is responsible for the cost of water per 1,000 gallons, and the City passes this cost directly through to the citizens. Mayor Pro Tem Lindamood made a motion to approve Resolution R-19- 4364, and Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 7b Resolution R-19-4365 Approval of a resolution accepting the annual audit for Fiscal Year ended September 30, 2018 Mayor Newton read Resolution R-19-4365 in its entirety. Chief Financial Officer Shereen Gendy presented this item, noting this is the first year with the new auditors Weaver and Tidwell, L.L.P., and thanked her Finance Department team for all their work. CFO Gendy then introduced Jennifer Ripka, Weaver and Tidwell, L.L.P., who reviewed the audit, stating the City received an unmodified report which is the highest rating. Ms. Ripka provided information on GASB 75, stated the City saw a $1.4 million increase in fund balance, and thanked the Mayor and City Council, Shereen Gendy, and Karen Hines for the opportunity to work with the City. Mayor Newton stated the CAFR contains a lot of information and encouraged everyone to take the time to read it. He further recapped Ms. Ripka’s remarks stating the City is in a great financial position and noted he has been in Austin at City Council Minutes March 19, 2019 City of Colleyville Page 9 the request of the governor to meet with the governor’s staff to discuss property tax reduction because Colleyville is the perfect example of how to manage money. Mayor Pro Tem Lindamood and Councilmember Dodson expressed their appreciation to the Mayor and staff for their work and noted the audit was reviewed page by page by the Audit Committee and they are very comfortable with the resulting document. Mayor Newton opened the public hearing at 8:59 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:00 p.m. Councilmember Kelley made a motion to approve Resolution R-19-4365, and Councilmember Rigney seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 7c Resolution R-19-4366 Approving support of the City of Colleyville - 2019 Transportation Alternatives Projects and Requests For Funding Through The Regional Transportation Council Transportation Alternatives Set-Aside Program and authorizing staff to proceed with the application submission Mayor Newton read Resolution R-19-4366 in its entirety. Public Works Director Ray Silva-Reyes presented this item. Mayor Newton stated this request is part of the City Manager’s initiative to seek out grant money and he is very appreciative of the effort and strategy. City Manager Jerry Ducay stated the City is being aggressive and will continue to apply, however, some of the projects will be accepted and some will not, but the process will allow the City to see how the projects are scored and the information may be helpful when applying for other grants. Councilmember Nakamura asked Manager Ducay if it reflects negatively on the City if a grant is pursued and secured, but the City does not use the funds. Manager Ducay stated it will not reflect negatively on the City, and there are often opportunities to use the funds on a different project. Mayor Newton opened the public hearing at 9:09 p.m. Kathy Hadley, 204 Timberline Drive North, expressed concern the presentation stated transportation money is being sought; but all the locations are trails and she does not want the money used on roads. City Council Minutes March 19, 2019 City of Colleyville Page 10 There were no others wishing to speak and Mayor Newton closed the public hearing at 9:11 p.m. Mayor Newton explained this call for projects is for trails, which falls under transportation per the NCTCOG guidelines. Councilmember Wheat made a motion to approve Resolution R-19-4366, and Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, discussed concerns on Glade Road and Cheek-Sparger Road, the need for economic/community involvement along Main Street, and thanked the Mayor and City Council for their hard work. 9. REPORTS Parks and Recreation Advisory Board Minutes - February 4, 2019 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 19, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4367 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 9:21 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, ON THIS THE 2ND DAY OF APRIL 2019. Minutes taken and prepared by: Christine Loven, TRMC City Secretary