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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-02/04/2019 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 4, 2019 6:00 p.m. Colleyville Center 5300 Riverwalk Dr. 1. CALL TO ORDER Chair Hillary Schwanbeck called the meeting of the Parks and Recreation Advisory Board to order on February 4, 2019 at 6:04 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Members: Rich Hendler, John Hillebrand, Ajit Purandare, and Eric Presson. Grapevine/Colleyville Association Representative: Mark Assaad. City staff: Parks and Recreation Director, Lisa Escobedo, Administrative Secretary Joyceinne Williams Absent: Board members Justin Fairless and Cliff LeBlanc 2. APPROVAL OF MINUTES Board member John Hillebrand moved to approve the May 7, 2018 minutes. Board Member Mitali Mandlekar seconded the motion. The motion carried unanimously. Board member Mitali Mandlekar moved to approve the December 3, 2018 minutes. Board Member John Hillebrand seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Introduction of Parks and Recreation Advisory Board Members Chair Hillary Schwanbeck asked each member to introduce themselves and acknowledged that we have two new members Eric Presson and Justin Fairless (Justin was not present). 3b ELECTION OF CHAIR AND VICE CHAIR FOR THE PARKS AND RECREATION ADVISORY BOARD The appointment of Rich Hendler as Board Chair was motioned by Ajit Purandare and seconded by Eric Presson. The motion carried unanimously. Parks and Recreation Advisory Board MINUTES February 4, 2019 City of Colleyville Page 2 The appointment of Mitali Mandlekar as Vice Chair was motioned by Ajit Purandare and seconded by Rich Hendler. The motion carried unanimously. 3c RECOMMENDATOIN AND CONSIDERATION OF REPRESENTATIVES FOR SUBCOMMITTEES The Tree Board requires three members from the Parks and Recreation Advisory Board. John Hillebrand and Hillary Schwanbeck are current members. The appointment of Mitali Mandlekar was motioned by Rich Hendler and seconded by John Hillebrand. The motion carried unanimously. The Park Land Dedication Committee requires two members from the Parks and Recreation Advisory Board. Cliff LeBlanc is the current member. The appointment of Ajit Purandare was motioned by Rich Hendler and seconded by John Hillebrand. The motion carried unanimously. 3d GRAPEVINE/COLLEYVILLE SPORTS ASSOC. PRESENTATION BY MARK ASSAAD The Grapevine/Colleyville Sports Association (GCSA) program was rebranded from Mustang Panthers (MP) to align with all of the GCISD schools. The Mission of MP is dedicated to providing multiple and affordable recreational sports for Grapevine and Colleyville residences and GCISD students. MP promotes seasonal sports for children 5-18 years of age who live within the boundaries of GCISD for the development of GCISD high school athletic programs. The MP program proposes that all GCISD schools are inclusive – 11 elementary schools, 4 middle schools, and 2 high schools. The athletic program will include kids from kindergarten through high school and will allow them develop a feeder system from elementary to high school. The program will work with the GCISD athletic department to ensure MP is developing teams and players per middle school and/or high school program advisement. This program will be 100% recreational. The present structure of the MP association includes football, cheer, wrestling, and lacrosse. The new program will include track, tennis and volleyball. Parks and Recreation Advisory Board MINUTES February 4, 2019 City of Colleyville Page 3 Mitali Mandlekar and Hillary Schwanbeck each expressed a hope for additional sports programs to be included (i.e. swimming, basketball). The Board showed a concern about possible competition with the city and the city’s volleyball program. Mark Assaad and Lisa Escobedo assured the Board that they have had discussions on this subject and that the MP program will not interfere with the city’s successful volleyball program. Lisa Escobedo stated that the association meets regularly to go over needs for each program. 3e 2019 Meeting Dates & Time Duration Future meeting dates were discussed: March 4 – Kickoff and orientation for new members May 6 July 1 September 9 November 4 Rich Hendler motioned on the bi-monthly dates for meetings and John Hillebrand seconded. The motion carried unanimously. Hillary Schwanbeck opened the discussion on limitation of meeting time. The Board unanimously agreed that 90 minutes was the maximum time for each meeting. Mitali Mandlekar suggested we keep the guest speakers presentation to 10- 15 minutes including discussion time. This suggestion was agreed to by the Board. 4a Recreation, Athletics, and Senior Center Report Parks and Recreation Director Lisa Escobedo, started her update with recapping the events and projects that have taken place since the last meeting: Winter Ball took place on Friday, January 25, at the Colleyville Center sold out for the 3rd year. Senior Holiday Party was held on Wednesday, December 12. About 80 seniors attended. Senior Holiday Dance was held on Wednesday, December 19. About 60 seniors attended. Parks and Recreation Advisory Board MINUTES February 4, 2019 City of Colleyville Page 4 Parks – The John McCain/Pleasant Run roundabout has been completed. The Beautification Effort at the Southern Entrance into the City will be completed next week. New landscape design is currently on the corner of Cheek Sparger and SH26 in the parking lot of the 99 cent store. The landscape design and irrigation behind City Hall is complete. Park Staff has begun some winter projects – painting the park restrooms; replacing fixtures; irrigation heads to the infields at Reagan Park; and clearing the atrium inside the Police Department. Webb House Renovations has begun. The lead abatement process is complete. The general contractor will begin next week. UPCOMING: Seniors – AARP will provide free tax assistance for the seniors - February 5 – April 9. Upcoming programming includes Spring Break camps (March 11-15). Registration for the Bunny Brunch begins March 11. The event will be held on April 13, 2019. Spring Volleyball League registration ends on Friday, February 8. The league begins on February 25 - May 11. Presently there are 41 teams and over 400 girls registered for volleyball (ages 7-13). Hillary Schwanbeck inquired about the condition of the softball fields. Director Escobedo assured the Board that the fields are being worked on. Youth Sports Associations spring seasons begin this month and go through mid-May. Spring Coed Sand Volleyball League registration begins February 11. The league will be played on Monday evenings and will begin April 1 – May 13 ($150 per team at City Park) for ages 16 and over. Spring Tennis Leagues are currently registering and will begin at the end of the month. Senior – Valentine Dance is scheduled for Wednesday, February 13. Parks and Recreation Advisory Board MINUTES February 4, 2019 City of Colleyville Page 5 Parks – Tree Mitigation Plan will be presented to city council on February 5. State of the City Presentation will be given by the Mayor on Thursday, February 7, at the Chamber of Commerce Luncheon. Director Escobedo and Council will be visiting several city recreation centers. Director Escobedo invited all Board members to attend the council meeting on February 5, she will be have a presentation on tree mitigation. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Rich Hendler about the signage at the Nature Center. Hillary Schwanbeck replied that the bark used for the signage had to air dry. That takes one year. Rich Hendler suggested that Caleb Tandy be asked to attend another meeting to discuss the tree inventory and the tree project. 6. ADJOURNMENT Board member Mitali Mandlekar moved to adjourn the meeting, and board member Rich Hendler seconded. Motion carried unanimously. Chair Hillary Schwanbeck adjourned the meeting at 7:49 p.m. Minutes prepared from a recording by: Joyceinne Williams Joyceinne Williams Administrative Secretary