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Home My WebLink AboutCity Council-Minutes-12/19/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, December 19, 2017 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of McDonwell School Road and Westcoast Drive intersection improvements WS-2 Discussion of potential tree planting efforts in areas impacted by rail work WS-3 Discussion of the December 19, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • City real property and facilities located within the Village at Colleyville • Acquisition of real property along Highway 26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda December 19, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Dale Molden, First Baptist PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4212 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the Featured Business of the Month - Menchie's Frozen Yogurt, 4709 Colleyville Boulevard, Suite 520, Donna Brown, owner and Mayor Pro Tem Bobby Lindamood and Assistant City Manager Mark Wood 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-4213 4a Approval of the minutes of the regular City Council meeting of December 5, 2017 4b Approval of the minutes of the Joint City Council and Parks and Recreation Advisory Board Worksession of December 6, 2017 4c Approval of the minutes of the Joint City Council and Planning and Zoning Commission Worksession of December 6, 2017 4d Approval of an Interlocal Agreement between the City of Colleyville and the North Central Texas Council of Governments, and authorizing the city manager to execute the agreement 4e Approval of a license agreement with Four Seasons Markets to conduct a Colleyville Farmer's Market, and authorizing the city manager to execute the agreement 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Agenda December 19, 2017 City of Colleyville Page 3 6. DISCUSSION OF ITEMS NOT FOR ACTION 6a Texas Department of Transportation (TxDOT) update on State Highway 26 (SH26) 7. REPORTS Monthly Financial Report - November 2017 Zoning Board of Adjustment Minutes - November 14, 2017 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR DECEMBER 19, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4214 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, December 15, 2017 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, December 19, 2017 Council Chambers Mayor Pro Tem Bobby Lindamood called the Colleyville City Council Worksession to order on Tuesday, December 19, 2017, at 5:32 p.m. ROLL CALL: Mayor Pro Tem Bobby Lindamood, and Councilmembers Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor. Councilmember Tammy Nakamura arrived at 5:37 p.m. ABSENT: Mayor Richard Newton ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Brian Riley, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, and City Secretary Christine Loven. WS-1 Discussion of McDonwell School Road and Westcoat Drive intersection improvements Public Works Director Jeremy Hutt gave a history of the evaluation of the intersection and introduced Mark Winters and Jay VonAhsen, MSA Professional Services, Inc., the City’s consultant, who presented this item and briefed the City Council. Mr. Winters reviewed the progress of the study, project development, and critical path issues and answered questions of the City Council. There was general discussion regarding traffic congestion hours, comparisons, and turn lanes. City Council agreed with the proposed schedule which provides for meeting with property owners, providing preliminary design, and public meetings in early 2018. WS-2 Discussion of potential tree planting efforts in areas impacted by rail work City Manager Jerry Ducay presented this item and answered questions of the City Council. City Council agreed a mix of the soft and hardscapes will be most accepted by citizens. WS-3 Discussion of the December 19, 2017, City Council regular agenda items City of Colleyville Page 2 City Council Minutes December 19, 2017 Assistant City Manager Mark Wood distributed copies of a revision in the Four Seasons contract. Mayor Pro Tem Lindamood adjourned the worksession at 6:55 p.m. Mayor Pro Tem Lindamood called the Executive Session to order at 6:56 p.m. and called the roll. ROLL CALL: Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor. ABSENT: Mayor Richard Newton 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • City real property and facilities located within the Village at Colleyville • Acquisition of real property along Highway 26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Pro Tem Lindamood explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:16 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Pro Tem Lindamood at 7:30 p.m. City of Colleyville Page 3 City Council Minutes December 19, 2017 INVOCATION: Father Alvaro Matheula, Colleyville Prayer Room PLEDGE OF ALLEGIANCE: City Manager Jerry Ducay 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4212 Mayor Pro Tem Lindamood read Resolution R-17-4212 in its entirety. Mayor Pro Tem Lindamood noted this resolution was for right-of-way. Mayor Pro Tem Lindamood opened the public hearing at 7:35 p.m. There was no one present wishing to speak and Mayor Pro Tem Lindamood closed the public hearing at 7:35 p.m. Councilmember Taylor made a motion to approve Resolution R-17-4212. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Pro Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor Absent: 1 - Mayor Richard Newton 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Nancy Coplen reminded everyone City offices would be closed December 25-26; and January 1. Councilmember Taylor said this is his final Christmas on the Council and he has been privileged to spend 14 of the last 18 years with everyone and from the Taylor household we extend a very Merry Christmas and a big, big thank you for allowing us to be a part of your life all these years. In recognition of the Featured Business of the Month - Menchie's Frozen Yogurt, 4709 Colleyville Boulevard, Suite 520, Donna Brown, owner and Mayor Pro Tem Bobby Lindamood and Assistant City Manager Mark Wood Mayor Pro Tem Bobby Lindamood and Assistant City Manager Mark Wood welcomed Menchie’s owner Donna Brown. Donna thanked the City and their customers and invited everyone to enjoy all the flavors at Menchie’s. City Council Minutes December 19, 2017 City of Colleyville Page 4 4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17- 4213 4a Approval of the minutes of the regular City Council meeting of December 5, 2017 4b Approval of the minutes of the Joint City Council and Parks and Recreation Advisory Board Worksession of December 6, 2017 4c Approval of the minutes of the Joint City Council and Planning and Zoning Commission Worksession of December 6, 2017 4d Approval of an Interlocal Agreement between the City of Colleyville and the North Central Texas Council of Governments, and authorizing the city manager to execute the agreement 4e Approval of a license agreement with Four Seasons Markets to conduct a Colleyville Farmer's Market, and authorizing the city manager to execute the agreement Mayor Pro Tem Lindamood read Resolution R-17-4213 in its entirety. Information Services Manager Chris Pena briefed the Council regarding item 4d. Assistant City Manager Mark Wood briefed the Council regarding item 4e. Mayor Pro Tem Lindamood opened the public hearing at 7:53 p.m. There was no one present wishing to speak and Mayor Pro Tem Lindamood closed the public hearing at 7:53 p.m. Councilmember Tammy Nakamura made a motion to approve Resolution R-17-4213. Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Pro Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor Absent: 1 - Mayor Richard Newton City Council Minutes December 19, 2017 City of Colleyville Page 5 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 N. Timberline, spoke regarding lighting and/or reflective markers needed on SH26 and Glade Road; water drainage; trees; and how she appreciates the professionalism and assistance of City staff. Kathleen Hennessey, 5013 Stone Bridge Drive, spoke regarding drainage. 6. DISCUSSION OF ITEMS NOT FOR ACTION 6a Texas Department of Transportation (TxDOT) update on State Highway 26 (SH26) The TxDOT representative was not present and this item was not discussed. 7. REPORTS Monthly Financial Report - November 2017 Chief Financial Officer Shereen Gendy presented the financial report and answered questions of the City Council. Zoning Board of Adjustment Minutes - November 14, 2017 There was no discussion of this item. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR DECEMBER 19, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4214 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Mayor Pro Tem Lindamood adjourned the City Council meeting at 8:21 p.m. APPROVED BY A VOTE OF AYES, 6 NAYS, 0 AND 1 ABSTENTIONS ON THIS THE 10TH DAY OF JANUARY 2018. City Council Minutes December 19, 2017 City of Colleyville Page 5 Minutes taken and prepared by: Christine Loven, TRMC City Secretary