HomeMy WebLinkAboutCity Council-Minutes-11/07/2017
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, November 7, 2017 Council Chambers
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, November 7, 2017, at 5:00 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Director of Public Safety Police Chief
Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief
Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Ben Bryner, Library and Special Events Director Mary Rodne, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator
Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt
Wyatt, and City Secretary Christine Loven.
WS-1 Discussion and presentation on the Glade Road Project
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Councilmember Dodson asked if 2A and 1B were combined, would they be able to
be completed quicker. Director Hutt stated no, because the delay is the franchise
utilities and timelines for moving the utilities during construction.
Councilmember Wheat asked if the $55,000 maintenance plan would be a two
year fix. Director Hutt concurred.
Mayor Pro Tem Lindamood asked if Director Hutt wanted direction today. Director
Hutt concurred he would so they can budget and move forward if it is the direction
of the City Council.
Mayor Newton asked what a break-fix would involve. Director Hutt said it is
responsive, not proactive. Meaning each time pot holes develop, Public Works
would go out and repair the pot holes.
Mayor Pro Tem Lindamood suggested the City move forward with an overlay
program and at the same time lay the sidewalks between the two Barrons Roads
as it is going to be a year and a half to two years before we begin Glade Road.
City Council Minutes November 7, 2017
City of Colleyville Page 2
Mayor Pro Tem Lindamood stated we could pay for it from the savings in the
Montclair resurfacing done by Tarrant County.
Mayor Newton stated the plan is to place the Montclair savings in the maintenance
plan which would include this Glade overlay if the City Council decides to proceed
with it. Director Hutt stated the reason the sidewalk is not installed between
Barrons Road and Barrons Court is due to right-of-way acquisition not being in
place.
Mayor Newton clarified the decision to be made currently is if the City Council
wants to spend $55,000 to perform an overlay that will be a short term fix until
Glade is reconstructed.
Councilmember Taylor stated he does not like spending the money, but it will
provide a two year solution.
There was general discussion regarding other alternatives to the overlay and
funding.
City Council directed staff to move forward with a maintenance overlay for the
section of Glade Road from Bedford Road to Bluebonnet Drive.
WS-2 Discussion of masonry wall requirements
Community Development Director Ben Bryner presented proposed land
development code changes for fence requirements for the special case of
commercial adjacent to residential areas that are master planned for commercial.
Mayor Newton stated he wants to be protective of residences next to a
commercial use. He does not want fencing requirements established simply to be
financially attractive for the commercial property and not attractive to residential.
Mayor Newton said if we allow a wood fence instead of a masonry fence, wood
does not last, becomes unattractive, and the owners of a fence must be
responsible for the maintenance.
Director Bryner stated fence standards and maintenance are provided for in the
Land Development Code.
The Mayor and Councilmembers discussed fencing standards, metal posts,
composite fencing, and the ability to enforce the standards.
The Mayor and City Council directed staff to continue investigating standards
which would address fencing along commercial and residential for a future
discussion with the City Council.
City Council Minutes November 7, 2017
City of Colleyville Page 3
WS-3 Presentation and discussion of the Water and Wastewater Rate Advisory
Committee recommendations
Water and Wastewater Rate Advisory Committee Chair Susan Mathisen presented
this item and briefed the City Council.
Mayor Newton stated he likes the transparency of the new utility bill and
appreciates the work of the committee.
Councilmember Coplen asked what happens in 2022, the current projection shows
zero. Chairman Mathisen stated that the committee did not consider water impact
fees or the projects funded by water impact fees. In the year 2022 the CIP only
has water impact fee funded projects and so are shown to be zero in this analysis.
Assistant City Manager Adrienne Lothery stated this is a five year plan and will
continue to be reviewed and is a moving projection. The plan indicates
projections to year five from today, progressively we will be adding to reserves,
but not projecting past year five.
Mayor Newton stated he feels the fund balances shown in the presentation are
conservative and most likely will be higher than shown. City Council agreed.
Mayor Newton expressed his appreciation for the work of the committee and staff
and stated an ordinance will be brought forward to implement the
recommendations of the committee.
WS-4 Presentation and discussion of wraps on City vehicles
In the interest of time, City Council did not view the presentation prepared for this
item, however, staff was directed to move forward with vehicle wraps for Public
Works vehicles.
WS-5 Discussion of the 2018 City Council meeting dates
There was no discussion of this item.
WS-6 Discussion of the City/Colleyville Area Chamber of Commerce partnership
There was no discussion of this item.
WS-7 Discussion of the November 7, 2017, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 6:32 p.m.
City Council Minutes November 7, 2017
City of Colleyville Page 4
Mayor Newton called the Executive Session to order at 6:33 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney on the following legal
issues requiring consultation with the attorney:
• ILA with FWTA regarding railroad Quiet Zones within the City
• Developer agreements with the Village Owners Association
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Jane Doe v. City of Colleyville
• Lincoln, et. al., v. City of Colleyville, et. al.
• Haworth v. City of Colleyville
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• City real property and facilities located within the Village at Colleyville
• Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:21 p.m.
City Council Minutes November 7, 2017
City of Colleyville Page 5
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:32 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Director of Public Safety Police Chief
Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief
Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Ben Bryner, Library and Special Events Director Mary Rodne, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator
Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt
Wyatt, and City Secretary Christine Loven.
INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4197
Mayor Newton read Resolution R-17-4197 in its entirety.
Mayor Newton opened the public hearing at 7:37 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 7:37 p.m.
Councilmember Wheat made a motion to approve Resolution R-17-4197.
Councilmember Dodson seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
City Council Minutes November 7, 2017
City of Colleyville Page 6
Councilmember Dodson encouraged everyone to participate in a Veteran’s Day
recognition, noting many local schools have programs on Friday and there are
several community events on Saturday, November 11.
Mayor Pro Tem Lindamood expressed his appreciation for the plantings in front of
City Hall and the library outdoor seating and recognized staff for their efforts.
Proclamation in recognition of Arbor Day in Colleyville - Mayor Richard
Newton and Parks Manager Heather Dowell
Mayor Richard Newton presented Parks Manager Heather Dowell with a resolution
in recognition of Arbor Day in Colleyville on November 4, 2017. Manager Dowell
thanked the Mayor, City Council and community for turning out for the event.
Recognition of City of Colleyville Public Works Department employees and
Mayor Pro Tem Bobby Lindamood – Mayor Richard Newton
Mayor Newton read a proclamation in recognition of the work performed by the
City of Colleyville Public Works Department employees and the efforts of Mayor
Pro Tem Bobby Lindamood when responding to a sewer line repair in October.
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-
4198
4a Approval of the minutes of the regular City Council meeting of October
10, 2017
4b Approval of the minutes of the regular City Council meeting of October
17, 2017
4c Amending the Fiscal Year 2018-2022 Capital Improvement Program
(CIP)
4d Approval of an engineering services agreement with MSA Professional
Services, Inc., in an amount not to exceed $156,679, for the design of
the intersection improvement project at the McDonwell School Road at
Westcoat Drive intersection, and authorize the city manager to execute
the agreement
Mayor Newton read Resolution R-17-4198 in its entirety.
Assistant City Manager Adrienne Lothery briefed the City Council regarding item
4c.
Public Works Director Jeremy Hutt briefed the City Council regarding item 4d.
City Council Minutes November 7, 2017
City of Colleyville Page 7
Mayor Newton asked Director Hutt for the timeframe. Director Hutt stated the
estimated time frame on the design is six months. Councilmember Taylor asked
staff if a firm had been previously engaged which provided a conceptual design.
Director Hutt stated several years ago a different firm had provided a very high
level assessment, more in-line with an intersection review, which provided several
options, but was not a technical design. Director Hutt stated if the City Council
approves the proposed agreement with MSA Professional Services, they are
approving a contract which will get us to the construction documents.
Councilmember Taylor asked staff if approval of the agreement provides for the
design and construction documents to be complete within six months. Director
Hutt concurred, but noted construction will not occur in six months.
Councilmember Dodson asked staff why the contractor on this project is out of
state. Director Hutt clarified the selection process, stating a Request for
Qualifications was received from 53 firms, every submittal was reviewed, and
several firms were interviewed. While MSA does have offices is other states, they
are a local firm and were selected because of their extensive experience with
roundabout design and implementation.
Mayor Pro Tem Lindamood asked staff if homeowners in the area are aware of the
planning in this area. Director Hutt stated there have been some conversations,
but not in detail as there is nothing concrete to present.
Mayor Pro Tem Lindamood stated he would like us to be mindful of the property
which will be effected and fencing and aesthetics should be included in the design.
Mayor Newton opened the public hearing at 8:11 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:11 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4198,
with a correction to the October 10, 2017 minutes, page 2, noting
Councilmember Taylor requested lighting at the Bidault House, not the
Webb House. Councilmember Nakamura seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-17-4199
Approval of the Local Street Maintenance Program and adoption of the
FY2018 street project listing
City Council Minutes November 7, 2017
City of Colleyville Page 8
Mayor Newton read Resolution R-17-4199 in its entirety.
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Mayor Newton asked staff if Glade Road is an asphalt road. Director Hutt replied
yes. Mayor Newton asked staff if, per the worksession discussion earlier in the
evening, and the agreement to move forward with an overlay for Glade Road,
would there be projects which would have to be removed from the project list before them now,
in this presentation. Director Hutt stated projects could be removed, but they could also be
added. He stated per conversations with Tarrant County, they are interested in performing
some work, although the plan has not been finalized, staff is anticipating a savings which could
be used to fund the Glade Road project.
Mayor Pro Tem Lindamood asked staff if the L.D. Lockett Road project was gone.
Director Hutt replied, the L.D. Lockett Road project is in the Capital Improvement
Plan, not the Local Street Maintenance Plan.
Mayor Newton stated he understands the target is to address those streets with a
55 or below rating, and suggested updates be provided to City Council which track
the maintenance completed and the average Citywide PCI average as maintenance
projects are completed.
Mayor Newton opened the public hearing at 8:27 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:27 p.m.
Councilmember Dodson made a motion to approve Resolution R-17-4199.
Mayor Pro Tem Lindamood seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 North Timberline, spoke regarding the need to require
developers to thoroughly clean construction sites so as to leave them clear of nails
and other debris. Ms. Hadley also thanked the City Council and employees for
doing an awesome job and said the spirit of Colleyville is alive and well.
Daniel J. Bennett, 408 Pemberton, White Settlement, introduced himself and
stated he is a candidate for the Tarrant Appraisal District Board of Directors, and
though he is aware Colleyville has nominated a candidate, he is seeking to solicit
City Council Minutes November 7, 2017
City of Colleyville Page 9
some of the votes allowed to Colleyville. Mr. Bennett addressed his concerns with
the current Board and asked for the Council’s consideration of his candidacy.
7. REPORTS
Planning and Zoning Commission Minutes - September 11, 2017
Water and Wastewater Rate Advisory Committee Minutes - October 2, 2017
Water and Wastewater Rate Advisory Committee Minutes - October 16, 2017
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
7, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4200
This resolution was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 8:37 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
21ST DAY OF NOVEMBER 2017.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary