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HomeMy WebLinkAboutParks and Recreation Advisory Board Minutes - October 8, 2018 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, October 8, 2018 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1. CALL TO ORDER Vice Chair Mitali Mandlekar called the meeting of the Parks and Recreation Advisory Board to order on October 8, 2018 at 6:03 p.m. Present: Vice Chair Mitali Mandlekar, Board Members Rich Hendler, Ajit Purandare, Jim Hasenpflug, John Hillebrand. Colleyville Girls’ Softball Association, Jason Aguilera. City staff: Urban Forester Caleb Tandy, Parks and Recreation Director Lisa Escobedo; Administrative Secretary Joyceinne Williams Absent: Board members Hillary Schwanbeck, Natalie Genco and Cliff LeBlanc 2. APPROVAL OF MINUTES Board member Rich Hendler moved to table the May 7, 2018 minutes. Board Member John Hillebrand seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Colleyville Girls’ Softball Association Update Jason Aguilera from the Girls’ Softball Association updated the Board on the status of the association. Registration is down from last year. There are about 142 girls participating in the program which constitutes 13 teams. The association is working on getting the brand out to help boost registration. The association had a booth at the National Night Out and the Summer Reading Finale. As a result of the constant rain, many softball games were cancelled for safety reasons. The City constantly performed field maintenance and had to drag the fields. Rich Hendler asked if there are signs up when the games were cancelled that stated “do not use the field. Lisa Escobedo stated the red flags are out and the gates are closed but that does not stop anyone from going in and playing on the fields. Parks and Recreation Advisory Board MINUTES October 8, 2018 City of Colleyville Page 2 Jason Aguilera had concerns regarding the profit from the concessions stands. Lisa Escobedo stated the City only maintains the interior of the concession stand but, if he would send a reminder to the Colleyville Baseball Association and copy, at that point she would intervene, if necessary. Rich Hendler inquired about the starting age for children to sign up for softball. Jason Auguilera replied at age 4 they can start playing “T” ball or Blast Ball and at age 6, they can start playing softball. 3b Tree Ordinance/Questions Caleb Tandy, the City Urban Forester stated Chapter 5 – Tree Preservation of the Land Development Code has been reviewed and recommendations (attached in green) have gone forward to the City Council. The proposed new preservation standards, include changing the procedure for maintaining the canopy cover, and it also noted the involvement of the developers, builders, and homeowners. Ajit Purandare asked if there were plans for planting additional trees. Lisa Escobedo replied a few trees on Pleasant Run Road were lost and have been replaced. There are plans to plant more trees. Caleb Tandy explained when commercial and residential plans are submitted to the Planning Department there are landscaping requirements that must be met. There are several dying Oak trees on Riverwalk Drive? Caleb Tandy responded it could be the result of heat and water stress or utility lines touching and he would go by and check on the area. He also stated the right of way tree adjacent to the property is the responsibility of the homeowner or HOA. 4. REPORTS 4a Tree Board Update John Hillebrand reported on the April 23, 2018 Tree Board Meeting. Several issues were identified: Parks and Recreation Advisory Board MINUTES October 8, 2018 City of Colleyville Page 3 Control of mistletoe in City, in right-of-way and in homeowner trees. This is an expensive ongoing problem. Need for uniform management of trees in the right-of-way trees as many are overgrown effecting sidewalks and roadways, and many are improperly trimmed and cared for. Revision needed of City rules regarding tee removal and mitigation. Replacement trees are only inspected for three years. Many replacements are not natives and do not survive long term leading to eventual loss of tree cover. It was suggested by the Tree Board: Education is vital to maintaining and protecting trees in the City. A link on the City’s website could provide expert advice and techniques for tree care and planting. Information could also be included in the City’s newsletter and water bill. Set up a pilot program for mistletoe control. Council could set up a fund for assistance and education. Evaluate the tree ordinance. Strengthen protection and penalties for native and mature trees. Require developers to place money in a fund for a long term replacement if trees do not survive. The Parks and Recreation Board proposed the following recommendation as a result of the above report: Mitali Mandlekar motioned “to move forward with picking a pilot project area and designate a square footage appropriate to get this project going and submit a demonstration project for our homeowners to understand cut tree trimming benefits healthier trees.” Rich Hendler – Seconded the motion which passed unanimously. John Hillebrand made a motion to request “City Council establish an electronic link or website for regarding tree maintenance and proper pruning of healthy trees which citizens and homeowner groups may access. Ajit Purandare – Seconded the motion which passed unanimously. Parks and Recreation Advisory Board MINUTES October 8, 2018 City of Colleyville Page 4 It was also recommended that Caleb draft a proposal and recommendation to present to Council on behalf of the Parks and Recreation Board. Rich Hendler inquired about the status of the trees in the median down SH26. 26. Lisa Escobedo replied Colleyville will maintain the responsibility of the landscaping of SH26, but contractors will perform the work. John Hillebrand inquired about the agreement with TxDot and the City regarding responsibility of ongoing maintenance. Rich Hendler explained the City assumed the responsibility of the landscaping during the contract negotiating because we went above and beyond what TxDot wanted to plant. 4b Recreation, Athletics, and Senior Center Report Lisa Escobedo, started her update with recapping the events that have taken place since the last meeting: March 24, 2018 was the Bunny Brunch. There were 250 participants (sold out). Texas Junior Anglers was held on April 21, 2018. There were 200 participants. Parks and Recreation quarterly brochures were mailed out. This is a new program that has proven to be successful. Spring Volleyball League was the biggest league this year. The Summer Tennis League had 7 teams. There were summer classes and summer camps offered in the City parks. The Senior Center offered free tax help from February-April. Approximately 142 people used the services. The regular Summer Volleyball League was a success. There were 23 teams with about 244 girls. This league was from June-August. This is the only volleyball youth program in this area. Parks and Recreation Advisory Board MINUTES October 8, 2018 City of Colleyville Page 5 Summer Classes and Summer Camps were all held at the Senior Center and Parks. There were rain delays for all the teams. New Fall Sand Volleyball League began in September, 2018. There were 4 teams. The Sr. Health Fair was held on September 14, 2018. Over 40 vendors participated. It was well attended. The regular Fall Volleyball season had 34 teams with 342 girls. This league was from September –Mid-November. Colleyville Women’s Club awarded the Sr. Center with a $3000 grant to purchase a washer/dryer and do some electrical and plumbing work. Senior Center purchased a new Shuttle on October 1 that holds 14 passengers for transporting seniors on trips. The Splash Pad officially closed on October 1, 2018. Haunted Trail was scheduled for October 20, 2018 but was cancelled due to rain. Arbor Day was held on November 3, 2018 at the Farmer’s Market. Two hundred trees and flowers to plant were distributed. 4c Parks Park benches were added to the trail behind the Senior Center. Nature Center – two railroad trusses were removed that caused the water flow from the rain. UPCOMING: Mesa Design Group was awarded the contract for the SH26 corridor enhancements. These enhancements should let “you know you are in Colleyville”. There will be discussion on the proposals at open meetings that you are welcome to attend for input. Plaza – Freese & Nichols is scheduled to present 95% of the plans for the Plaza outside Library/City Hall Design at the November 20 Council meeting. The submittal for bids for the work will begin early 2019. Parks and Recreation Advisory Board MINUTES October 8, 2018 City of Colleyville Page 6 The Winter Ball registration begins in December. The event will be held on January 25, 2019. Landscape design on the roundabout at John McCain and Pleasant Run is scheduled to begin soon. Pool and Glade roundabout landscape will begin soon. The adopted Open Space Masterplan will implement some project such as the study of the Recreation/Senior Center Complex/renovations etc. The next meeting is scheduled for December 3, 2018. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Rich Hendler asked if there is a way to get the Tree Fund and Park Land Dedication fund balances and a general description. 6. ADJOURNMENT Board member Jim Hasenpflug moved to adjourn the meeting, and board member John Hillebrand seconded. Motion carried unanimously. Vice Chair Mitali Mandlekar adjourned the meeting at 7:58 p.m. APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 3rd DAY OF December 2018. Minutes prepared from a recording by: Joyceinne Williams Joyceinne Williams Administrative Secretary