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HomeMy WebLinkAboutCity Council-Minutes-01/22/2019 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, January 22, 2019 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion to finalize remaining Plaza design details WS-2 Discussion of enhancements to City Hall entrances WS-3 Discussion of Cheek-Sparger Road shoulder improvements and alignment WS-4 Presentation of technology use for meeting minutes WS-5 Discussion of the January 22, 2019, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda January 22, 2019 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4349 3. MAYOR FOR A DAY OATH OF OFFICE 4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Recognition of Mayor for a Day Daniel Thomas - Mayor Richard Newton Proclamation in recognition of Thank a Teacher Day at Colleyville Heritage Elementary School - Mayor for a Day Daniel Thomas and Mayor Richard Newton In recognition of the Featured Business of the Month - Orangetheory Fitness Colleyville - 4709 Colleyville Boulevard Suite 500, Greg Wood, Franchise Owner - Mayor Richard Newton and Assistant City Manager Mark Wood 5. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4350 5a Approval of a contract with Denco Construction Specialists for the Webb House Renovation Project, in an amount not to exceed $233,926.85, and authorize the City Manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price 5b Approval of a construction contract with Canary Construction, Inc. for State Highway 26 and Pleasant Run Water Line Improvements, in an amount not to exceed $245,490.00, and authorizing the C ity Manager to execute the contract City Council Agenda January 22, 2019 City of Colleyville Page 3 6. ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report - December 31, 2018 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 7a Ordinance O-19-2073 Consideration of amendments to the Land Development Code, specifically Chapter 5 – Tree Preservation 8. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 8a Ordinance O-19-2075 Consideration of a zoning change from R-40 Single Family Residential district to R-20 Single Family Residential district on Lot C, McEwing Subdivision & 1B02A, 1B2, 1B3, and 1B4, Abstract 1154 in the R H McEwing Survey, located at 712-810 Lavaca Trail, Case ZC18-033 9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 9a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 22, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4351 12. ADJOURNMENT City Council Agenda January 22, 2019 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin board Friday, January 18, 2019 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 22, 2019 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 22, 2019, at 5:36 p.m. ROLL CALL: Mayor Richard Newton, Mayor for a Day Daniel Thomas, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson ABSENT: Councilmembers Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Parks and Recreation Director Lisa Escobedo, Library and Special Events Director Mary Rodne, City Attorney Whitt Wyatt, and City Secretary Christine Loven. Mayor Newton welcomed everyone and introduced Mayor for a Day Daniel Thomas, recognized his parents, and wished Councilmember Dodson a happy birthday. WS-1 Discussion to finalize remaining Plaza design details Assistant City Manager Adrienne Lothery gave a quick overview of the project, noting Council direction is being sought on the stage/shade panels and design of the entryway circle. Manager Lothery introduced consultants Shane Friese and Gaylen Laing, who reviewed the stage/shade structure and entryway pavers. Following discussion, Council selected panels with a tree branch design, and a Texas Star as a middle decoration within the circle. Freese and Nichols will work through staff to provide granite and design samples. WS-2 Discussion of enhancements to City Hall entrances Public Works Director Ray Silva-Reyes presented this item, noting the ADA accessible doors will be installed on both entrances of city hall. This will occur at the same time the Plaza is being developed and will complement the design. WS-3 Discussion of Cheek-Sparger Road shoulder improvements and alignment City Council Minutes January 22, 2019 City of Colleyville Page 2 Public Works Director Ray Silva-Reyes presented this item, noting staff has worked with TxDOT to reduce the right-of-way needed for the project, which has also allowed more trees to remain in place. WS-4 Presentation of technology use for meeting minutes City Secretary Christine Loven presented this item. WS-5 Discussion of the January 22, 2019, City Council regular agenda items Mayor Newton stated he will move the 8a Ordinance O-19-2075 before 7a Ordinance O-19-2073, which addresses the Land Development Code, which will be a lengthy discussion. He noted 9a is the Old Grove resolution and there has been no further input from developers, therefore, action will be taken to remove it from the agenda. Mayor Newton adjourned the worksession at 6:30 p.m. Mayor Newton called the Executive Session to order at 6:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Chuck Kelley ABSENT: Councilmember Callie Rigney 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain case for Parcel 150 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information the City has received from business prospects the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes January 22, 2019 City of Colleyville Page 3 Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 6:55 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:33 p.m. ROLL CALL: Mayor Richard Newton, Mayor for a Day Daniel Thomas, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney INVOCATION: Paul Vigiletti, Good Shepherd Catholic Community PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-19-4349 This resolution was not needed. 3. MAYOR FOR A DAY OATH OF OFFICE Mayor for a Day Daniel Thomas took the oath of office administered by City Secretary Christine Loven. 4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton, Mayor for a Day Thomas, and City Councilmembers made the following announcements: Thank you: Mayor for a Day Thomas recognized the Public Works Department, Fire and Police Departments and thanked them for all they do for the City. City of Colleyville Recognized at Chamber Awards Banquet: Mayor Newton announced the City of Colleyville was awarded the Colleyville Chamber of Commerce Member of the Year Award last week at the Chamber’s 43rd Annual Banquet. The City is honored to have been recognized by our Chamber of City Council Minutes January 22, 2019 City of Colleyville Page 4 Commerce. We are proud to partner with the Chamber in support of our business community. State of the City presentation: Mayor Newton will provide an update about current projects and future initiatives for the City of Colleyville. The State of the City takes place on Thursday, February 7 at the Colleyville Center at 11 a.m. This event is hosted by the Colleyville Chamber, for event details visit colleyvillechamber.org. Colleyville Gives Update: Economic Development has wrapped up the Quarter 4 Promotion program. We received 53 grant applications and the participating businesses have donated over $27,000 to local charities! Winter Reading Club: The Library’s Winter Reading Club runs now through April 13. Sign up at the Youth Services desk to receive your punch card and book bag. Children can track their reading and earn fun prizes. Details are available at ColleyvilleLibrary.com Stormwater Master Plan Meeting: The Colleyville Public Works Department is in the process of developing a Stormwater Master Plan to guide the City’s stormwater program and projects over the next several years. As part of the process, we are seeking input from our residents on stormwater issues and concerns including flooding, water quality, upcoming stormwater projects, and maintenance. We welcome citizen input to the planning process. The meeting takes place at 5 p.m. on Wednesday, January 30 at the Colleyville Center. AARP Tax Help at the Senior Center starts Feb 5: Free tax assistance provided by AARP is available on Tuesdays starting February 5. Appointments are required and reservations can be made through the Senior Center. Clean Sweep - March 16: The annual Clean Sweep event offers residents a one- stop drop off event with 5 stations: The Crud Cruiser, electronics recycling, document shredding, bulk/brush trash collection, and tire recycling. March 16 in the parking lot of Colleyville Heritage High School. Winter Ball - January 25: Winter Ball 2019 presents an under the sea themed dance for mothers and sons (or mother figures) and fathers and daughters (or father figures) on Friday, January 25. Activities will include a deejay, professional photos, gift bags, and lots of fun. Dessert and refreshments will be served. Recognition of Mayor for a Day Daniel Thomas - Mayor Richard Newton Mayor Newton introduced Mayor for a Day Daniel Thomas and read his winning essay. Mayor Newton presented Mayor Thomas with a proclamation and thanked him for his participation. City Council Minutes January 22, 2019 City of Colleyville Page 5 Proclamation in recognition of Thank a Teacher Day at Colleyville Heritage Elementary School - Mayor for a Day Daniel Thomas and Mayor Richard Newton Mayor for a Day Thomas asked Colleyville Heritage Elementary School Principal Jill Hemme, to join him at the dais where he presented her with a proclamation declaring January 25, 2019 as Thank a Teacher Day at Colleyville Heritage Elementary School. In recognition of the Featured Business of the Month - Orangetheory Fitness Colleyville - 4709 Colleyville Boulevard Suite 500, Greg Wood, Franchise Owner - Mayor Richard Newton and Assistant City Manager Mark Wood Mayor Richard Newton, Mayor Thomas, Councilmember Tammy Nakamura and Assistant City Manager Mark Wood welcomed and recognized Greg Wood, franchise owner of Orangetheory, as business of the month. 5. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-19-4350 5a Approval of a contract with Denco Construction Specialists for the Webb House Renovation Project, in an amount not to exceed $233,926.85, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price 5b Approval of a construction contract with Canary Construction, Inc. for State Highway 26 and Pleasant Run Water Line Improvements, in an amount not to exceed $245,490.00, and authorizing the C ity Manager to execute the contract Mayor Thomas read Resolution R-18-4350 in its entirety. Assistant City Manager Adrienne Lothery presented item 5a. Councilmember Nakamura asked what the age of the house is and how it will be used after renovations. Manager Lothery stated the house was built in 1927 and will be used for a rental facility. There was further discussion regarding the history of the house, costs, and maintenance. Councilmember Dodson requested a breakdown of costs be included in the packet and the change order authorization be not to exceed 10 percent of the contract price. Public Works Director Ray Silva-Reyes presented item 5b. Mayor Thomas opened the public hearing at 8:23 p.m. There was no one present wishing to speak and Mayor Thomas closed the public hearing at 8:23 p.m. City Council Minutes January 22, 2019 City of Colleyville Page 6 Councilmember Wheat made a motion to approve Resolution R-18-4350, amending 5a to limit the contingency to 10 percent of the contract price, and to attach the cost breakdown to the resolution, and Councilmember Rigney seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor For a Day Thomas, Mayor Pro Tem Lindamood, and Councilmembers, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. Nay: 1 - Councilmember Tammy Nakamura Mayor Newton thanked Mayor for a Day Thomas for his service to the City and dismissed him at 8:27 p.m. 6. ITEMS NOT FOR CITY COUNCIL ACTION Monthly Financial Report - December 31, 2018 Chief Financial Officer Shereen Gendy presented this item, reviewing all line items. Councilmember Dodson stated licenses and permits were down 25 percent and asked if the debt service could be provided as a monthly trend instead of a bar chart. CFO Gendy acknowledged the last year was not good for licenses and permits, however, the five year averages indicates we are on track, and she will prepare a monthly trend instead of the bar chart. Mayor Newton asked CFO Gendy if everything was good or if there were issues. CFO Gendy replied the City is doing well and staying on track. At 8:40 p.m., Mayor Newton announced he will move to item 8a on the agenda and return the item 7a after Citizen Comments. Mayor Newton recessed the meeting at 9:15 p.m. and reconvened the meeting at 9:21 p.m. and began item 7a. 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 7a Ordinance O-19-2073 Consideration of amendments to the Land Development Code, specifically Chapter 5 – Tree Preservation Mayor Newton read the caption of Ordinance O-18-2073. City Council Minutes January 22, 2019 City of Colleyville Page 7 Community Development Director Ben Bryner provided a recap of items discussed at the January 15, 2019 meeting, and began the review of the code page by page. City Council and staff discussed and reviewed each change and/or correction. Mayor Newton opened the public hearing at 9:47 p.m. Kathy Hadley, 204 North Timberline spoke in favor of this item. Sharie Orcutt, 5508 Regan Road, spoke regarding the interpretation of the Code, anticipated changes, and the personal impact the Code has had. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:52 p.m. Director Bryner, Mayor Newton, and City Manager Ducay addressed Mrs. Orcutt’s concerns and will follow-up with her. Councilmember Kelley made a motion to approve Ordinance O-18-2073, with amendments as discussed, and Councilmember Dodson seconded the motion. The motion was approved with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 8. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 8a Ordinance O-19-2075 Consideration of a zoning change from R-40 Single Family Residential district to R-20 Single Family Residential district on Lot C, McEwing Subdivision & 1B02A, 1B2, 1B3, and 1B4, Abstract 1154 in the R H McEwing Survey, located at 712-810 Lavaca Trail, Case ZC18-033 Mayor Newton read the caption of Ordinance O-19-2075. Community Development Director Ben Bryner presented this item, giving the history of zoning and the project, and noting at the December 4, 2018 City Council meeting, this item was remanded back to the Planning and Zoning Commission as an R-20 PUD. There was discussion regarding pedestrian public access, agreements with the neighbors, drainage, and a preliminary plat. City Council Minutes January 22, 2019 City of Colleyville Page 8 Mayor Newton asked Mr. Kosse Maykus, the developer, if the following items can be added to the ordinance: • Agreements with neighbors will be signed, dated, and included • Public pedestrian access from LaVaca • The HOA pays for streetlights • The development will be of the same quality of the south development known as the Legacy. Mr. Maykus agreed, noting he will mirror The Legacy, to include fencing, plant material, and quality homes. Mayor Newton opened the public hearing at 9:02 p.m. Kathy Hadley, 204 North Timberline spoke in favor of this item. Coy Garrett, 709 Arcady Lane, did not wish to speak, but register support for this item. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:04 p.m. This was a first reading, therefore, City Council did not take any action. 9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 9a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 Mayor Newton stated there has been no movement on this item and it will be removed permanently from the agenda. 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 North Timberline spoke regarding Cheek-Sparger Road, landscaping needs for the fountain at Glade Road and Bluebonnet and the Colleyville Center pond. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 22, 2019 - READING AND PUBLIC HEARING - RESOLUTION R-19-4351 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:03 p.m. City Council Minutes January 22, 2019 City of Colleyville Page 9 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 19TH DAY OF FEBRUARY, 2019 Minutes taken and prepared by: Christine Loven, TRMC City Secretary