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HomeMy WebLinkAboutLibrary Board-Agenda Packets-02/11/2019City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 11, 2019 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES October 8, 2018 3.REGULAR AGENDA ITEMS 3a Update on the Library Spatial Reconfiguration Project 3b Update on the Library Open House 3c Overview of the 2019 Summer Reading Program 3d Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards February 8,  2019 by 5:00 p.m. Kristi Isbell, Library Community Events Coordinator A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting.  Any matter on  this agenda may, at the discretion of the governing body, be opened for public  comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 8, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:04 p.m. Present Board members: Chair Molly Skinner, Kay Newton, Gary McPherson, Lourdes McWithey, Pat Jones, Billie Tuttle, Cecilia Sublette; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Merry Graves, Mike Sexton 2.APPROVAL OF MINUTES August 13, 2018 A motion was made by Kay Newton and seconded by Pat Jones to approve the August 13, 2018 minutes. The motion was approved unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board member(s) Chair Molly Skinner requested board members to introduce themselves and provide background information. 3b Election of Chair and Vice-Chair A motion was made by Kay Newton, and seconded by Gary McPherson, to nominate Molly Skinner for Chair of the Colleyville Library Board. A motion was made by Molly Skinner, and seconded by Pat Jones, to nominate Gary McPherson as Vice-Chair of the Colleyville Library Board. The nominations were approved, as presented, with a unanimous vote. 3c Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting Colleyville Library Board Minutes October 8, 2018 City of Colleyville Page 2 attendance guidelines outlined in Section 2.6 and described the general frequency of Library Board meetings. 3d City of Colleyville Fiscal Year 2019 (FY19) budget update Rodne reported that the City of Colleyville Fiscal Year 2019 (FY19) budget was approved at the September 18, 2018 City Council meeting and would take effect on October 1, 2018. Rodne confirmed that City Council approved the Library Board’s recommended expenditure amount of the Voluntary Library Fund not to exceed $167,000. 3e Update on the Library Spatial Reconfiguration Project Rodne explained that the construction portion of Library Spatial Reconfiguration Project was almost complete and the final walk through scheduled for Thursday, October 11, 2018. Rodne stated that new furniture and shelving, the second portion of the project, would take more time and the Grand Re-Opening Celebration would be scheduled when a more firm completion date was determined. Director Rodne provided a tour for the Library Board and highlighted the reorganization to the Library first and second floors and updates to furniture and technology. 3f Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, December 10, 2018. 4.REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of August and September 2018 and reminded members that program statistics were affected by the ten day Library closure in September, but added that quarterly goals had been met or exceeded and the overall yearly statistics were higher than previous year. B. Donations: Rodne stated that the Library received $480.38 in August and no donations in September 2018. In August, the Library received $25.00 from Amy Dowell for the purchase of board books in honor of a child’s birthday; $23.00 from the contents of the oversized Library Piggy Bank; $70.00 from Donna Brown and the Colleyville Menchie’s store as proceeds from their sales at the Summer Reading Finale; and, $362.38 from the Friends of the Colleyville Public Library as proceeds from book sales to Better World Books. Colleyville Library Board Minutes October 8, 2018 City of Colleyville Page 3 C. Programs: Rodne explained that fall programming had been extended a week, in December, to compensate for the Library closure in September. 4b Friends of the Colleyville Library Report Kay Newton reported the Friends would present a $20,000 donation, to contribute to funding the Library Spatial Reorganization, at the October 16, 2018 City Council meeting and invited Library Board members to attend. Newton stated that the group consisted of 64 active (individual and family) memberships. Newton explained that the Friends would be promoting the PBS special, The Great American Read, on their social media. Newton added that the next Friends General Meeting would be on Thursday, October 25, 2018 and would include a tour of the updated Library. 4c Colleyville Public Library Foundation Report Pat Jones reported that the Foundation would, also, present a $20,000 donation, as contribution to the Library Spatial Reorganization, at the October 16, 2018 City Council meeting. Jones added that North Texas Giving Day 2018 funding numbers were not final but donations appear to be double than that of the previous year. Jones stated that Foundation members were planning a Library Grand Re-Opening and 15th Anniversary Celebration 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6.ADJOURNMENT A motion was made by Kay Newton and seconded by Gary McPherson to adjourn the meeting of the Colleyville Library Board at 6:46 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell Library Community Events Coordinator City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/11/2019 Number Type Regular Agenda Items Department Library Title Update on the Library Spatial Reconfiguration Project Explanation Library Director Mary Rodne will provide an update on the Library Spatial Reconfiguration Project. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/11/2019 Number Type Regular Agenda Items Department Library Title Update on the Library Open House Explanation Library Director Mary Rodne will provide information on the Library Open House. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/11/2019 Number Type Regular Agenda Items Department Library Title Overview of the 2019 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the Summer Reading Program 2019. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 02/11/2019 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 02/11/2019 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics through January 2019. A. Monthly Statistics B. Donations C. Library Programs. Attachments 1.Library Statistics - January 2019 2.Volunteer Hours Summary - FY2018-2019 January 2019 January 2018 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 4,986 6,739 -26%20,038 26,896 -25% Gate Count 4,375 6,241 -30%17,707 25,166 -30% Cloud Library Activity 463 401 15%1,789 1,400 28% 148 97 53%542 330 64% 25,325 26,523 -5%92,990 99,753 -7% 238.00 284.00 -16%877.00 1,110.00 -21% 75.00 54.75 37%372.41 364.75 2% 36 52 -31%198 220 -10% 741 918 -19%6,788 7,864 -14% Users Users 73 137 -47%469 374 25% 123 277 -56%186 930 -80% 84 67 25%281 218 29% 17,887 18,370 -3%64,965 68,363 -5% Cloud Library 3,664 3,366 9%13,248 11,937 11% 525 407 29%2,147 1,599 34% 43 78 -45%183 298 -39% 384 -1,370 128%70,327 76,203 -8% $1,769.45 $1,665.46 6%$5,802.92 $6,181.05 -6% COLLECTION LIBRARY RECEIPTS Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital Children COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2019 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 4.50 1 9.75 2 0.00 0 23.25 6 0.00 0 38 9 November 17.66 4 9.00 3 167.00 37 39.00 12 0.00 0 233 56 December 1.50 2 4.00 1 0.00 0 22.00 13 0.00 0 28 16 January 8.50 1 13.75 3 0.00 0 32.50 14 20.00 1 75 19 February 0 0 March 0 0 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 32 8 36.50 9 167.00 37 116.75 45 20.00 1 372.41 100 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2018-2019 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 02/11/2019 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 02/11/2019 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.