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Home My WebLink AboutColleyville Center-Agenda Packets-02/18/2019City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 18, 2019 5:30 p.m. Colleyville Center 5301 Riverwalk Drive 1.CALL TO ORDER 2.APPROVAL OF MINUTES November 19, 2018 3.REGULAR AGENDA ITEMS 3a Introduction of Committee members 3b Q1 - quarterly performance and operation update 3c Discussion of Colleyville Center Rental Fees 3d Discussion of Garden Courtyard Construction 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 15, 2019 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Colleyville Center Administrative Assistant at least 48 hours in advance at 817.503.1330, and reasonable accommodations will be made to assist you. COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2018 – FOURTH QUARTER MEETING NOVEMBER 19, 2018 MINUTES Present: Chair Mark Johnson, Darla Dennison, Earlene Garvey, Julie George, Louis Miller, Fred Mills, Paul Vigiletti Center Administrative Assistant Ronni Orr Absent: Judy Goodwin, Libby Harbin, Leslie Hill, Adrienne Lothery, Amy Redfearn, Sandi Totherow 1. The Meeting was called to order at 5:37 p.m. by Chair Mark Johnson. 2. The minutes were approved as written for Q4 2018. a. Fred Mills motioned for approval of the minutes. b. Motion was seconded by Paul Vigiletti with no dissension. 3. Regular Agenda Items 3a. Q4 FY18 Performance Update a) Question (Fred Mills): Was the palladium window estimate included in the FY2019 CEDC Budget? b) Answer (Ronni Orr): Yes but I will verify with Leslie. 4. Meeting was adjourned at 6:14 p.m. Next scheduled meeting will be Monday, February 18th 2019. a. Louis Miller motioned for the adjournment of the meeting. b. Motion was seconded by Mark Johnson with no dissension. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/18/2019 Number Type Regular Agenda Items Department Colleyville Center Title Introduction of Committee members City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/18/2019 Number Type Regular Agenda Items Department Colleyville Center Title Q1 - quarterly performance and operation update Attachments 1.Q1 performance update presentation Colleyville Center FYE 2019 Update Leslie Hill, Center Manager February 18, 2019 Agenda •Fiscal Year 2019 October – December Performance Update •Discussion •Colleyville Center Rental Fees •Garden Courtyard Construction CENTER DASHBOARD 2019 TARGET 2019 YTD ECONOMIC IMPACT (CLIENTS USING LOCAL MERCHANTS)70%70% UTILIZATION RESIDENT 13%14% NON-RESIDENT 30%31% NON-PROFIT 49%46% CITY EVENTS 8%9% COST RECOVERY ≥ 70%52% CUSTOMER SATISFACTION 97.5%98% REVENUE $230,000 $35,168 TOTAL EVENTS 320 76 FY 2019 METRIC PERFORMANCE •Revenue – $35,167 •Operating expenditures - $ 97,596 •Cost recovery - 52% •Economic impact - 70% events using local Colleyville businesses •Customer service rating- 97.0% •Total events - 76 FY19 Q1 BUSINESS ACCOMPLISHMENTS •Resident overall rental utilization increased to14% an increase of 1% •98% Customer satisfaction metric already exceeding annual goal 1% •All tiered rate increases have rolled out effective Oct 1st. 2019 PLANS February - Site surveys begin for engineering and design work - Advisory Committee discussion rental fees for new courtyard March - Designs and cost estimates fine tuned for palladium window, courtyard and stage rebuild April - Construction bids accepted for review May - City Council presented contract for vendor approval -Staff presents fee recommendations to Advisory Committee for courtyard July - Construction begins September - Courtyard Grand Opening 2019 CENTER ADVISORY MEETINGS MAY 20 AUGUST 19 NOVEMBER 18 City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/18/2019 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Colleyville Center Rental Fees City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 02/18/2019 Number Type Regular Agenda Items Department Colleyville Center Title Discussion of Garden Courtyard Construction