HomeMy WebLinkAboutCity Council-Minutes-4/18/2011~; e ~ ~ t~ ~,
PUBLIC NOTICE
ON SATURDAY, JULY 7, 2001, AT 8:30 A.M., IN THE HILTON DFW LAKES
EXECUTIVE CONFERENCE CENTER ACQUISITION ROOM, 1800 HIGHWAY
26 EAST, GRAPEVINE, THE CITY COUNCIL WILL HOLD A WORKSESSION
FOR THE FOLLOWING PURPOSE:
1. DISCUSSION OF COUNCIL PRIORITIES AND WORK PROGRAM
I certify that the above notice was posted on the Bulletin Board at City Hall on
July 2, at 4:30 p.m.
. 1
~ ~~. `
y~~`~-,~,-~ ~~ ~ ~~~~-a ~~~''~-
~
Cynthia Singleton, TRMC
City Secretary
f~.0. BOX 185 ~C~~t~FY`~i~E_~::, ~T-~_}~~`~ ~i~6~:~3~2 {€i17} 577-7575
MINUTES OF THE
COLLEYVILLE CITY COUNCIL WORKSESSION
J U LY 7, 2001
The meeting of the Colleyville City Council Worksession was called to order by Mayor Arp
on July 7, 2001 at 8:45 a.m.
ROLL CALL: Councilpersons Joe Hocutt, Brad Rice, Dana Feldman, and Mayor Pro
Tem Ginny Tigue were present. Mayor ponna Arp, Interim City
Manager Dianne McWethy, Finance Director Terry Leake and George
Campbell of Sangeo Consulting, Inc., were also present.
Other attendees included Linda Newton and Dee Barker.
Councilman Dennis Marlin was absent.
1. DISCUSSION OF COUNCIL PRIORITIES AND WORK PROGRAM
Mr. Campbell, retired Arlington, Texas, City Manager, reviewed the prior year's priorities
with the Council. Interim City Manager Dianne McWethy presented an overview of City
finances and projects. A general discussion followed.
There being no further business before the City Council, Mayor Arp adjourned the meeting
at 3:15 p. m.
APPROVED THIS ~ DAY OF ~"~`1 , 2001 BY A VOTE OF ~
AYES, '` NAYS, AND C=:~ ABSTENTIONS.
Minutes taken and prepared by:
~i-~c. ~~
Dianne McWethy
Interim City Manager
~.-~;~ ~
'~ ~~ ~x~~~ ~~~,~~ ~~~ ~°~ ~~.~ ~ ~„~ ~ ~ ~ ., . , ~ , ~
Julv 17, 200"1
Mayor ponna Arp and Cit~~ Council
Cih~ of Colleti~ville
C/O M~s. Di~nne McWethv
Citv Manager
5400 Bransford Road
Collevville, Texas 76034
Honorable M~vor, Councilmembers ~nd Citv Staff:
Sangeo is pleased to submit this Final Report summarizing the activities ~nd
results of the City Council~ city staff project prioritv setting ~~ork session held on
Jul~~ 7, 2001 at the Hilton DFW Lakes Hotel. It wasya }?leasure to work with ~~ou
~s yoa~ plan for the future of Collevvilte.
This report describes the process and documents the conclusions of the davlong
work session. It is our hope that our partici~ation by factlitating the work~
session met and exceecied your expectations.
Please feel free to contact me at 817-572-0200 if vou have questions concerning
this report If ever there is a need for outside professional support or assist~nce
we hope th~t Sangeo can be of assista~ce.
Sincerelv,
Sangeo Consul ' nc.
~--.. 7 ~--~---
r~.
~~~
Bv George C, Cam~bell
Vice President
INTRODUCTION
The City of Colleyville engaged Sangeo Consulting, Inc. to plan, design and
execute, as a facilitator, a priority setting work session for the city council, Citv
~'Ianager and selected executiv~-level citv staff. The purpose of this session was
to establish, for the year 200~-2002, the top priority projects to be undertaken by
the ci~~.
In addition to ~chieving these specific tasks the session served to:
• L~evelop a foundation upon which the City Manager could establish a
work plan for the man~gement team of the citv for the ensuing yeai-
• Enhance th~ abilih~ of the councii and executive st~ff to create a shared
purpose and ciirection for the cih~
• Develop a priorit~~ list~ng of projects and efforts that ~nrill serve as a
clecision/police~ m~king guide for the coming ti~e~r
• Enable Council to discuss ather issues raised bv returning and newl~~
elected council members relative to councii procedures
THE PROCESS
In pre~aration for the July 7 session George CaQnpbell, as the facilitator, attended
t~vo spec~al meetings of the C.ih~ Council for the pur~~ose of gathering data
regarding m~jor issues facing the Cit~~ of Colleyville. Those meetings, plantung
vvork ~essions on June 29 and June 30, allo~rec~ the facilitator, along with newl~~
elected and returning council memlaers to hear pumerous briefings on citv
projects. These included ~tatus re~orts reg~rding the eity hall, libr~ry, jusfice
center and other capital projeits. It also included briefings by the city manager
on the cit~~'s financial backgroaand, Master Plan, intersection improvements,
ecor~~mic development efforts araci growth projecNons. Additionallv the me~ting
provided op~ortunity for the parkici}~~nts to review the ~riorit~es that hacl been
estaUlished bv the council for 2000 - 2001.
During~ the r~~eek of June 25 the facilitator n~~et inciividuallv ~n~ith the City
Man~ger, Mayor and each city council rriember to develop an understanding of
eac~l participants general goals ~ncl objectives for the citv and to determine their
ex~ectations for the prioritv ~~ork session. Based upon thc~se intervie~~s specific
to~~ics emerged as important and strategic issues to be discus~~d by the council
and staff ~t the July 7 work session.
The i~laster Plan Vision Statement ancl the project~ th~t had been incluciect in the
previous vears top priorities, combined with new topics suggested durang the
interviews formed the Uasis for the work session content design.
The valance of this report documents the ~rioritv setting work session including
a summary of topics identified for discussion consideration and conclusions
reached regarding priorities for 2001 - 20002.
~
COLLEYVII,LE MASTER PLAN
VISI01~1 STATEMENT
The vision st~t~ment was revi~wed and discussed. "I"he council mem~~ers agreecl
that it continued to reflect the vision of the communit~~. During the course of the
work session Council memb~rs also agr~ed hotivever that some additional
lan~u~~ge would be drafted ~to r~flect council's commitment to making the Cit~~ of
Colleyville an en~pto~~er of choice. The ~~ision staternent, prior to anv such
chan~e, reads as follo~n~s:
We, t~re eitize~is of Colleyvi~le, nre ~ec~ie~rtec~ to ~reservi~ig n~~c~
e~~jir~aaci~cg strottg f~~~tily r~~tc~ crn~c7l~ic~~ity vc~lrces, g~~~zcious sub~~rbr~~t
livi~~g, fc~ticral l~e~r~ty r~~id t~istoric~il setti~ags.
We u~i11 foster ari~ ~~rr~~~age crntif~eeYCi~l ~~~iicl reside~ctinl growtlt
co~rsiste~~t zc~itll orrr city°s resorerees, i~~fi~ns~~~ucture n~u~ services. We
u~ill wo~~~k i~~ pn~~t~ier•slcip witlz n~ar sclec~ol s~~steau to ~~rovi~e tlie t~est
~~ossible ecl~ccr~t~io~t rr~rc~ trni~~isig for o~ta~ follou~i~tg ~y~lierr~fiv~cs. We z~~ill
~rrrn~iote effeetave ra1~d e,ffici~at city ru~i~inge~~ae7rt czraci eleetec~ lec~de~~ship.
We zvill Zrrovicle ~~fe, ~r~tee~ligestec~, visr~~lly pler~siapg ronciu~r~~~~ ra~~d
rrttrnctive Ic~~~c~ser~~ed resic~e~~tinl n~ici crnm~iercinY e~evirortr~eesits. We
ze~ilt b~zl~~ice rdea~elo~nfie~it z~vit~~ pnrk~ n~ic~ ope~e spnees aceessible to all
citize~ts. We u~ill ~~rovicle vrcr citiz~ns u~itlc r~ scafe co~~t~~tu~t~it~ free of
~rallrctio~e, crifece raTid c~rrrgs.
We recog~tize t1Er~t t)tis visio~i str~te~~le~~t i3 tlte ide~tl' on wltielr orcr
ern~niiu~lit~ is slurpiiag its ,frctrc~~e. Therefo~~•e, we ttie citize~ts of
Codle~yville, plec~ge r~ierselves to r~ ~rogra2n of gvt~l-ot^ietitec~ r~ctio~ts arrc~
c~e~risiolt »inki~~g, fo~~ tlie ~etter~r~e~at of Colle~ville.
~
~
"1: (3PICS POR DI~,CUS~ION / CONSIDEIZATION OF PRIORITY RAN~GING
2000 s 2Q01 Works in Pr~gress
1. ~~all Johr~son Road
2. Jtastice Center
2000 - 20()1 'Top Five l~rioriHes:
1. New~ ~'itt- H~I]
2 Librarv
3. High~v~y 26
4. Commercial Development
5. City of Collewille as Em~~lc~yer of Choice
2(~00 - 20U2 Secondary Priorities:
6. Inters~ctioi~ Improvements
7. I'~rks Pl~nning
8. Reviecv ~f Z~oning Ordinance, Subdivision Regulations, other Reg. Codzs
~. D~velop/Im}~l~ement Programs for Senior Citizens
10. Continue Street and Dr_~it~ag~e Im~rovements
1~. Ni~rket T'recinct Line Ro~d for I~evel~~ment
'Topics s~g~;ested during inte~views:
1. Ne~~ Citv I~all
2. Librar~~
3. High~~~d~~ 26
• W~rk witl~ Merchants
• Ir~t~rsections Design
• Use of TIF Funds for A~sthetic Im}~rovemPnts
4o C:ornmerci~l Devel~~ment
5. Cit~~ of ~'ailevville as En~pic~y~~=r of Choiie
• ~ompeslsatian
• ~1`ork Environn~ent
• Put~lic Recognition
6. Deve~opment St~ndards
• Conf~ir~ued IZeview ~f Z~oning ~rd., Subdivision IZules, Codes ( kc~
d~t~~rmin~ if citv ne~ds to clevelop str~nger developmen~ st~~nd~rds in
cc~narq~erci~l zonirtg c~istricts)
• Col~s~stency of Polic~~ Deb~is~ons (regarding e~evelopment standards)
• Preservakion ~f Large Lot ~evelopment (R-4(~)
4
7. Impravements to Custotner Ser~~ic~
s Citizen access to staff/council
• Response tirnes to citizens e1d1L~I C~E"velopers etc.
e Praviding information to citizens (wel.~sife, media, monthiv news~etter).
8. Inters~ction Improvements (establisl~ priorities}
9. P~rks ~nd Recreation
• Aiyuisition/vvarehousing of raw lanc~ while it is available
• Developme~t of practice fielc~s for soccer, baseb~ll, footl~all
+ New Master Plari and/or tempc~r~ry ~a~e p1~n for 1~~ePherson I'ark site
~~~anageinent/Use of develo}~e~ ~~thl~tie fields (~oth le~gue ai~d non-
I~d~gue users)
10. T~evelop and Implement Strategies to r~~ke the City of Cc~lleyville ~n
Em~~l~v~er of Choice bv Examining arad/ar Impro~~i~g:
~ Sr~l~ries
• Working environm~nt
~ P~i~iic recognition of employees
11. Pa~fltran
1?. Cin~ ~1ana~er ~electaon
~ RPView c~ndidate prc~file ~rior to interviews
13. Cit~~ Council Protocols
• I~~~ping records
e Res~~€~nding t0 citiz~rlS
• Ir~volvement with st~ff? With City Manager°~?
• 0~~~~ rr~eetings and o}~en record~
• Parli~mentarv Proc_~tiure
• E-rnai]
14. 1VTeed far Ac~ditional St~ffing
15. ~udget Issues
~ Alloi~~ti~n af --esources to ~reas of service deliverv (is it properl~~
aliocateci?)
Pb. I~esurfacin~; of Roads
17. I~r~inage and Flooding
18. Ialc.re~sed Code Enforcement
Qther Topics (added at m~eHng):
19. C~ptions for re-use of old cih~ hall ar~d oth~~r pu[~lic facilities
r
J
Major Topics ~ic~le~t~d for De~~ilecl IDiscussaon
It was the concluded b~~ the ca~r7cal tY~at t~~o ~rojects would be charactErized as
"works in ~i°ogress" and not b~ consicler~ci as ~ligivie for priority ranking f~r the
romin~ year. These t~-o projects, Cit~~ Hall anci the Lil~rarv ~re f~r enough along
in plannin~ that they are to receive highest c~n~ideration Eor Lom}~letion ~nci
were plaeed in the "lNorks in Pi•o,~ress" cat~egt~ry ~long with the Justice ~enter.
Constructi~n of H~11 Johi~son Ro~~1 ~vas deleted fror~ the list b~cause it is
essentially cc~m}~lete.
Followin~ c-ietailed discussion af ~he currei~t status of priorities fram the 2000 -
2007 priority ~ist the group concentrated ~~t~ch of its ctiscussian on the ad~iition~l
subjects of:
L~evelo~me~t Stanr_i~irc(s
• C~ntinuir7g review ~f the ~oning Ordinanc~, Subdivision Rules and
Regula~ions, arid 4~t}ier~ CeQUIK~tory cod~s
• Consistency cf ~olicv deciszons reg~rding development
• Preserva~ion of I~-40 zonin~
~ Econumic Deve~opment (p~rtiLularlv Preci7lct Line anc! Hv~~v. 26)
• Customer Service
• I~rioritizin~ Intet~section I~nprovemcnts
s Railtran
+ P~r~.s ar~cl Recr~ation
• Use of athletic fieicis ancl facilit~~s
• flcquisiti~n of ~dditicrs~al ~~rk land
e IZe~val~.ration of ~~rk land us~s including !~'~cPherson P~rk
• C~~ati~ns for re-use of oId citv h~l! ~nd otli~r ~ublrc facilities
addi~ion~lt~~ the Counci( revie~ved issues related to City Council }~rotocols,
parli~~nent~r~~ procedure ~nd th~ n~ost ~ffective mea~s to coixl~lunicate with and
res~onc~ to citizens of Coll~vville.
6
CONCLUSIONS IZEACHED
At the end of the day a balloting process identified the following priorities of the
Citv Council for fiscal vQar 2001 - 2002:
Works in Progress
~ Citv Hall
• Librarv
• justice Center
Top Five PrioriHes
• Economic Development Recruitmen~
• Development Standards - Continuing Review and Refinement
• Parks and Recreation - Over~tl Planning and Park Development
• Prioritization ~nd Construction of Intersection Improvements
• High~n~a~~ 26
• Mo~itor artd participate with TXDOT in design
• Communication with rnerchants to be affected bv construction
Second Tier Priorities
• Customer 5er~~ice
• Ev~lu~te Options for Re-use of Old City Hall and Other Public Facilities
(through a cr~mmunitv needs assessment and evaluation of the f~cilities)
• Develop~Implement Programs for Senior Citizens
• Sh-eetJDr~inage Improvements
• Ev~luation and Pursuit of Railtran Service
Additionally th~ Council conclucled th~t efforts should continue to achieve anci
maintain the goal of making the City af Colleyville an employer of choiee. The
Citv Manager will prepare language th~t could be added to the Vision Statement.
~
1"~ ~ ~ ~ ~ ~ ~ ~
PRI(JRITI' S~TTiNG ~VORI~ SESSI~N
t~ G ET+I I)A
JUI.Y 7, 2001
Colleyville City Council
Priorities Work Session
July 7, 2Q01
Hilton DFW Lakes I-~otel (Aquisition Room)
1800 Highway 26 E.
8:30 am
8:30 - 8:45 C~ffee and refreshments
8:~5 - 9:00 Call to order and roll call -(Ma}~or Arp)
Opening rem~rks and agenc~a reviewr- (George CaQnpbell)
9:00 - 9:"15 Revie~ti~/ Discussion of Vision Statement
9:15 - 9:45 Review of 2000 - 2001 To~~ Ten Prior•ities ~nd note curre~t status
9:45 -10:30 Icfentify ~w/o det~iled discussion~ topics raised ciuring interviews
Identifv anv other new to~ics for cc~nsideration
Select final list of topi~s for t~d~~r's cliscussion/consideration
1(~:30 -10:45 BREAK
10:=~5 - 11:30 Identif~~ t~ros ~nd cons of le~ving 2000 - 2001 priorities
(as mav be modifieci) on new list of ~riorities
Identify previ~us ~~ear priorities that will be characterized as
substanHally camplete or in pro~ress and removed from list
11:30 -1:00 LUNCH
1:00 - 2:00 Open discussion of pro's and con's of each new toUic as ~n
item of interest for attention in 2001 -2002 and determine if it
should remain as a new prioritv consideration
2:00 - 3:00 Through balloting, determine To}~ ~ive Priorities for 2001 -2002
Identify secondar~~ p~iorities for 2001 - 2002
3:00 - 3:30 Sumrnarize results of dav's work anc~ actions to be taken
3:30 Adjourn
8