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HomeMy WebLinkAboutLibrary Board-Agenda Packets-2/21/2011e':np'~',rMp' r ~,». , ~ ~~~~~1. ~,. ~ ~~~:~~ ~. r ~ y;,':r xN~" . PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA FEBRUARY 21, 2011 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Tour of Library Construction Areas III. Approval of December 13, 2010 Minutes IV. Librarian's Report A. Monthly Statistics B. Donations C. Programs V. Colleyville Public Library Second Floor Expansion Project Update VI. Colleyville Public Library Re-Opening Celebration VII. North Texas Conference for Library Supporters Report VIII. Proposed State of Texas FY 2012-2013 Library Program Budget Cuts IX. Friends of the Colleyville Public Library Report X. Colleyville Public Library Foundation Report XI. Next Library Board Meeting Date - March 14, 2011 XII. Suggested Items for Future Meetings XIII. Citizen Comments* XIV. Adjournment e':np'~',rMp' r ~,». , ~ ~~~~~1. ~,. ~ ~~~:~~ ~. r ~ y;,':r xN~" . *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 17, 2011, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES December 13, 2010 CALL TO ORDER - Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Jerome Davis, Billie Tuttle, and Charna Logan-Gray Members Absent: Mary Alice Rippe and Thad Bolline Alternates Present: Linda Bond and Amy Dowell Ex-Officio Members Present: Vicki Smith Ex-Officio Members Absent: Steve Banta, Jorge Rodriguez, Larry Darlage, Mayor David Kelly, Mary Smith and Cecilia Monacelli Staff present: Mary Rodne Others present: Steve Norder II. APPROVAL OF OCTOBER 11, 2010 MINUTES - A motion was made by Charna Logan-Gray and seconded by Billie Tuttle to approve the October 11, 2010 Minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics In October and November, patrons had checked out a total of 34,020 items, 148 Colleyville residents registered for library cards, library patron visits totaled 14,013, attendance for programs totaled 1,396 and volunteer hours totaled 389 hours. It was noted that 2010 year-to-date statistics were less than 2009 year-to-date statistics because the Library had offered limited program options due to the anticipated construction. B. Donations Director Rodne reported that the Library had received a total of $1,194.25 in donations in October and November. In October, the donations included: $100 from Ann Maddux for the purchase of a book on CD, $229.25 from various donors for the Library's Books 'N' Brunch Monthly Book Discussion program, $50 from Jerry and Lorine Rayburn for the purchase of books in memory of Jennye Cox Rayburn, $250 from the Colleyville Lions Club, and $200 from William and Beverly Scheikhard for the purchase of books on CD. In November, donations included: $125 from several donors in memory of James (Jim) Moore, $100 from the David and Pam Brandt for the purchase of books through a Microsoft Matching Gifts Program, $50 from Jerry and Lorine Rayburn for the purchase of books in memory of Floyd Koslan, $50 from the Brighton Oaks Bunko Club for the purchase of books in memory of Robert C. Harrison, and $40 from various donors for the Library's Books 'N' Brunch Monthly Book Discussion program. Rodne noted that the Library had designated the donations received in Memory of Jim Moore and the donation from the Lions Club for the Second Floor Expansion Project. C. Programs Director Rodne reported that all the Library's programs had ended in November and concluded that programs would not be offered again until after the Second Floor Expansion was completed. D. Dulce Moore Second Annual Short Story Contest Director Rodne distributed the Dulce Moore Short Story Contest publicity flyer for review and added that the winners would be announced at the Library's Grand Re-Opening celebration. IV. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS Director Rodne distributed a publicity flyer for the Third Annual North Texas Conference for Library Supporters scheduled to be held on February 19, 2011, at the Decatur Civic Center. It was noted that the conference offered many session options that would be very beneficial for attendees and attendance was encouraged. V. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE Library Director Rodne reported that the Colleyville Public Library Second Floor Expansion Project had been advertised by the City Engineering Department on October 10, October 17 and October 24, 2010, and that bids were received on November 1, 2010. It was noted that eighteen (18) firms had picked up plans and specifications for this project, and that eight (8) firms had submitted sealed bids. The bids were evaluated based on four sections of criteria, which included the proposed contract amount, key project personnel with similar project experience, reference quality performance record from previous work, and financial and organizational stability. Upon completion of this evaluation, it was determined that the lowest responsible bidder was Prime Construction Company. They submitted a base bid proposal of $525,000 with an additional $5,500 for added alternate 1, and a $500 deduction for added alternate 2. City staff recommended the award of the base bid and added alternate 1, with a 10% contingency of $53,050; for a total amount not to exceed $583,550. The architect's preliminary cost estimate was $556,334, which did not include the teen area or added alternate 1. Rodne noted that in the event that the entire contingency of $53,050 is spent, the remaining project budget balance for furniture and technology is $102,450. Rodne concluded that a Pre-Construction meeting would be scheduled in first part of January 2011. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Vicki Smith reported that the Friends of the Library had held a very successful book sale in conjunction with the Library Foundation's Race to Read event on November 6, 2010. The sale generated around $1,200 in revenues. Additionally, Smith noted that the Friends were planning to schedule another used book sale in the spring after the completion of the Second Floor Expansion Project. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported for President Cecilia Monacelli that the Library Foundation's primary fundraiser, the Race to Read, held on November 6, 2010, had been very successful. Jones also noted that The Library Foundation had presented a check in the amount of $72,550 to the Library for the Colleyville Public Library Expansion Project, at the November 16, 2010, City Council Meeting. VIII. NEXT MEETING DATE Chair Jerome Davis noted that the next Library Board meeting would be held on January 10, 2011, unless there would be no agenda items. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Linda Bond and seconded by Amy Dowell to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:20 p.m. CO«EYVI«E PUB~IC ~IBRARY MONTH~Y STATISTICS REPORT TO ~IBRARY BOARD/JANUARY 2011 January January % Change Current ~astYear % Change 2011 2010 (+/-) YTD to Date (+/-) USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Nours Usage Volunteer Nours ~IBRARY PROGRAMS PRESENTED 7,014 7,337 -4% 27,185 31,067 -12% 154 191 -19% 618 717 -14% 31,802 31,047 2% 121,761 130,152 -6% 186.00 140.00 33% 877.00 677.00 30% 95.50 119.00 -20% 596.75 705.50 -15% 2 I 13 I -85% I 49 I 107 I -54% PROGRAM ATTENDANCE ~ 22 ~ 352 ~ -94% ~ 1,442 ~ 5,119 ~ -72% ~ COMPUTER USE Hours Hours Hours Hours Children 194h 50m Adult 533h 19m 292h 12m 579h 32m -33% -7% 807h 52m 1934h 47m 1388h 40m -41% 2161h 19m -10% CARD REGISTRATIONS 81 I 95 I -15% I 279 I 324 I -14% CIRCU~ATION TOTAL CIRCULATION 17,873 16,785 6% 67,658 71,006 -5% Digital 314 139 126% 766 398 92% CO~~ECTION -951 ~ 383 ~-348% ~ 57,532 ~ 55,594 ~ 3% ~IBRARY RECEIPTS $1,985.19 $2,261.96 -12% $6,975.40 $7,915.70 -12% t~.~~LL~'~lF`IL,L~ ~ - COLLEYVILLE PUBLIC LIBRARY ~ VOLUNTEER HOURS ~~~~~~,i~: ~.~~~~~..~~i~= FISCAL YEAR 2010/2011 MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN/ADULT COURT TOTAL October 61.50 11.00 0.00 87.25 0.00 159.75 November 148.00 6.00 0.00 75.50 0.00 229.50 December 34.00 10.00 0.00 37.00 31.00 112.00 January 29.50 7.00 0.00 33.00 26.00 95.50 February 0.00 March 0.00 April 0.00 May 0.00 June 0.00 July 0.00 August 0.00 September 0.00 FY Total 273.00 34.00 0.00 232.75 57.00 596.75 Texline 265: Proposed Budget Demolishes Statewide Library Programs ~ Texas Library Association u:::.~~~r,~~ ~..~,~ ,,,,~,,,,~~,~~r~Illiir~~~,~~r ~~~, Ilf,,,~ir~I~ ~~~~,~~rc~ Ilf;;~~uc~r~~~,~~r~ Ilf;;:~~~,~~rirrr~~Illi~Il~~~,~~r~ ~~~~~~~,~~r~rlic~~~,~~r III,,,,,,lil~ir~~iry r~~~% ~~u ~~ III,,,~ ir~r~ ir~~ ir~ ~ o~ ~ia"~~,~; ~ ~ ~a~m~~'"~ ~,~ ~ah~grt~3 ! 5~~8+ Vu~'~ ~~ ~, ~~ II'u,~IfoVa~u~ nu~ua~ir4(~~~II~Jf: va ~u",.ciin iru . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , In this issue: Posted: January 19.2011 I. Il~~ur~~ll~~~ ~~~~ Il~~ui~~~~.~~ IIY~~.~urm~ie~lllui^.wlllmi~ ~w ~~r~~~~~ui~~.~ III uilll~urr~ur~ Il~~ure~~~ur~urm~i„^~w, II. ~R'llVmr~~ '~P'~~a.~ ~,r~urm II~~~ .... .... ..... I. Prapased Budget Demalishes 5tatewide Library Pragrams The first draft of the State's budget proposal for 2012-13 affects every statewide library program. The proposal: . Eliminates Loan Star Libraries (direct aid grants to public libraries) . Eliminates all state funding for TexShare databases (replaces state funding for databases with increased fees to member libraries) + Eliminatesthe K-12 database program . Eliminates the Library System Negotiated Grants Program (the new competitive grant program started last session for systems) . Eliminates state funding for consulting services to libraries (programistaff based at the agency) . Eliminates state funding for state depository program and TRAIL program . Eliminates state funding for records management (replaces state funding with increased fees) . Assumes an overall loss of over $8 million in IMLS funds (Note: federal funding is the source of funding for the regional library systems, the TANG program, and interlibrary loan.) . Eliminates the Technology Allotment at TEA. . Eliminates funding for Yhe StaYe Law Library (updated item: 1/20/11J This budget shows a 99% decrease in state funding for statewide local library aid programs and a 93% state cut to library resource sharing programs at the State Library. Overall, the agency cuts amount to about a 70% cut in state funds and an all funds reduction about a third of the agency's budget. From the perspective of investing in comrrrunities, helping kids learn, spurring job placement, and maintaining a dynamic infrastructure for research and digital literacy through our libraries, this budget completely fails the people of Texas. For libraries, these recommendations not only potentially destroy alrrrost every facet of critical statewide library services; they speak to a philosophy dismissive of supporting individuals and communities. While this budget is just the starting point for deliberations, it is a frightening portent of the potential implosion of our state's infrastructure for learning and economic development. We must not let this stand. It is not just our funding over the next two years that is in danger -- it is the vital understanding of libraries and their role in offering education, providing meaningful and proven support to our economy and institutions of learning, and speaking to a state of vitality. We need everyone to speak out for libraries. We need every library supporter to inundate their state representative and senator, the Governor, and the Lt. Governor with letters expressing the incredible damage these cuts would cause. We have a long and hard fight ahead of us, but it is one we must undertake. II. hat Yau Can Da Here is what you can do... 1) Call your state representative and senator and tell them not to cut library funding. Be prepared to make the case for your library and the impact it has on your community and students. For more information on library programs see II<~<~~iia , c~iruc~ ~',z~ll<uiruc~i f~~,uiieriri~,. ~. i,ruz,u s~zuiroc,,,,,,, eve o an awareness cam ai n wi in ou communi . ee e i~cu,,, i m,,, ) p p 9 Y ~ Y .II V ..Y a> IlVlla~ C;cu.!I:~olrrzuuc~,~rp.." Start marshaling your resources and get your army of supporters mobilized for action. 3) Inform people around you -- administrators, comrrrunity powerbrokers, student groups, PTAs. Show them how they can save state funding for libraries. Ask them to speak and write to elected officials. 4) ParticipaYe in II a<~uc,llcuuuva~ II ~zm,wv;. (There is sYill Yime Yo geY a hotel room Yhrough Yomorrow!) 5) Write letters to the editor; contact your local media about library funding. 6) Above all: show up for duty! This is a cause for each and every one of us, regardless of political affiliation. We all want the same thing - a strong Texas with strong libraries. If there was ever a time we needed library supporters to be proactive and aggressive in their support for libraries, THE TIME IS NOW. http://www.bda.org/texline-265[2/9/2011 12:41:35 PM] Nat lagged in ~ Login Texline 265: Proposed Budget Demolishes Statewide Library Programs ~ Texas Library Association Fight far aur libraries. Let"s nat unda a generatian af pragress! I~ II~ ~III III,IIV'~II~;;, is an irregular e-newsletter that is sent whenever state library-related policy or legislative action is occurring. To subscribe to Texline, send an email to <~Il+;,iuu uuoo~s')ux„V,<u ri~,V;<~ and specify that you would like to be added to the Texline list. You can follow TLA legislative news during Yhe session on ';~vvuVVf,,~~;. To subscribe Yo Texline, send an email Yo g~lleru~ur„~pin~~~Vxllr~ +~?„~„e~ and spzcify YhaY you would like Yo be added Yo Yhe Texline IisY. "IIP'll~~lll~lldlll~ll~ II[IIP'~IIC~IIF"~ ~ ir .~l'h~~{r~,ri l~u~ I~. rt~~~l 1 I l_rJ, ~ rq~~l~~l'e~~t1 l~~rn~;~ryrt~/J. rt-~Jf1 3355 Bee Cave Road, Suite 401, Austin, Texas 78746-6763 ~~~ Phone: 512-328-1518 or 800/580-2852 • Fax: 512-328-8852 • Email ;llla-:u F~~~~lxlla-:u.pru~~c,u C`wwpwr~rr~ririic~IrnV. & Il~iriivr~~;~r, Contact the ~r~fr;wlrriri~~~r~~~+wir for questions or feedback on the functionality of the site. Copyright ~O 2010. All rights reseived ~ I r,;iwE iE ~I liy„Nlr iiiliE il ia~~~;, http://www.bda.org/texline-265[2/9/2011 12:41:35 PM] Save Our Texas Libraries: Talking Points ~ Texas Library Association ~"~ ~~ ~~. ~~p~~~^~~'~ ~~~ v~~,~~r C~ ~u ir ,,,,~,,,,~~,~~r ~~~ ~ III,,,,,, li I~ ir~~ ir li ~~,~~r ~,,,,,~,,,,~~ II Ik li ir~ r~ Ilf,,,~ ~ li ir~ ~~ ~~iu~u~~i~. i~.~ci~i~aw,i~~~i~~ u~~~.~ur~ui..uc:c; ui..:uc:ur~uw~~uw~:uc:uw:r~ ~,~~,i~i~iu~~c~ i~.~ci~i~aw,i~~~i~~ . 94% of Texas voters agree that public libraries are a good value for tax dollars and 87% believe libraries deserve more funding. . Libraries are part of the solution when a comrrrunity is struggBing economically. From free access to books and online resources for families to library business centers that help support entrepreneurship and retraining, libraries support lifelong learning. < Libraries help bridge the divide between those who have access to information and those who do not. Families making less than $15,000 annually are two to three times more likely to rely on library computers than those earning more than $75,000. Advvcacy • Libraries don't just offer the hardware, but also offer the expertise of librarians in helping teach people how to use the Internet and find the information they need quickly. While GoogBe can give you 50,000 responses to your inquiry, your librarian can help you find Legislative Activities the one answer you need. . Nine in 10 Texas voters agree that, during economic hard times, public libraries provide important resources to families and job Library Issues/Takiny seekers. Action < Texas Libraries educate the workforce and connect people with jobs. S~ve Our TX Libraries 0 73% help patrons complete online job applications ~, ~u~pvrt Libr~ries 0 80% provide job resources o 82% of Texas libraries offer homework resources 0 67% provide e-books ~fex~s Libr~ries o Alrrrost 40% of public libraries report they are the only source of access to computers and technology in their communities 0 87% of libraries offer public IT training . For many small businesses, the library provides research resources and specially trained staff they could not otherwise afford. . With library patrons that include afterschoolers, homeschoolers, distance learners, and researchers, public libraries offer a critical means for many to meet the requirements of formal education programs. < Local public libraries form part of the state's network for the deployment of information. With state governrrrent relying increasing on people accessing, filling out, and printing applications online, the burden of disseminating this information and helping people use technology to access state information falls to local public libraries. < Comrrrunities and cities across the country are ranked by many measures-economic development, literacy, educational institutions, and heath, for instance. Libraries are vital in helping local governments meet their own goals in these areas. Through programming, resources, and services, public libraries help cities and counties provide a stronger infrastructure to draw business and spur innovation. . Public libraries are committed to providing equal access to valuable information resources for all residents. This access is required to thrive in today's information age. i ~'~ ~'ah~frt~3 ~ ~~w~e+~4u~'~ ~~ ~~? ,~ 14`~°.~Ifous u nuiia~,~~, ir4~f~~~IIX: vc,ru'r,.ciieriru SCYI/~tS fOY aY1SW@YIY1C„a tOUC„ah ~U@StlOY1S; These docs provide general suggestions as well as specific language and strategies for responding to questions and organizing and presenting critical information. ~~~Illm~.w~.wlll III i111~ur~~ur~ ~~~iiri1~u~~°,~. • ~,a~~~~la°,~,iu°unui1a~ III i111~pr~~ur~ ~~~iiri1~u~~^.~, These resaurces were prepared by Dr. Julie Beth Todara. ~~:;r~ il'r~ rl r.~ri .l ~~i ~. ~'~J I I ~ I. ~r;^t' iif~r' ~tr ~t~ .l ~~~ni ~u,y ~"~. rt~ I) f 1 3355 Bee Cave Road, Suite 401, Austin, Texas 78746-6763 ~~~ Phone: 512-328-1518 or 800/580-2852 • Fax: 512-328-8852 • Email ~c~~~1~p~,xlla-:u.pru~~c,~ ~r'.":~JCk.Yirwiic~IrnV & Il~iriivr~~;:y Contact the ~r~frwwlrriri~~~~~~~?wir for questions or feedback on the functionality of the site. http://www.bda.org/local-talking-points[2/9/2011 12:39:35 PM] Nat lagged in ~ Login Save Our Texas Libraries: Talking Points ~ Texas Library Association Copyright0 2010. All rights reseived ~ I r,,iwE iE ~I Iiy,Nlr iitliE il ir~e•; http://www.bda.org/local-talking-points[2/9/2011 12:39:35 PM]