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HomeMy WebLinkAboutCity Council-Minutes-10/16/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, October 16, 2018 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of water and wastewater services provided by Trinity River Authority WS-2 Discussion of the Tarrant County 9-1-1 lease of facilities at the Colleyville Justice Center WS-3 Discussion and update regarding a zoning change request at 712-810 Lavaca Trail, Case ZC18-033 WS-4 Discussion of the October 16, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the appointment, employment, evaluations, and duties of the Fire Chief City Council Agenda October 16, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect, REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4317 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Mike and LeeAnn Sexton for allowing police and fire services to train on their property - Mayor Richard Newton, Police Chief Michael Miller, Fire Chief Brian Riley Presentation of a donation to the Colleyville Public Library for the Library Spatial Reconfiguration Project from the Colleyville Public Library Foundation and the Friends of the Colleyville Public Library in the amount of $40,000 - by the Colleyville Public Library Foundation, Pat Jones, President and the Friends of the Colleyville Public Library, Kay Newton, President Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR) & Award of Financial Reporting Achievement (AFRA) - Mayor Richard Newton and CFO Shereen Gendy Presentation of the Government Finance Officers Association (GFOA) Popular Annual Financial Reporting Award - Mayor Richard Newton and CFO Shereen Gendy City Council Agenda October 16, 2018 City of Colleyville Page 3 In recognition of the Featured Business of the Month - Furniture Consignment Gallery, 6000 Colleyville Boulevard, Suite 120, Robin Vander Stoep, owner - Mayor Richard Newton and Assistant City Manager Mark Wood 4. CONSENT: READING AND PUBLIC HEARING-RESOLUTION R-18-4318 4a Approval of the minutes of the regular City Council meeting of October 1, 2018 4b Approval of the minutes of the City Council Worksession of October 4, 2018 4c Approval of a bid award to Infosend, Inc., for printing and mailing of utility bills and inserts 4d Approval of the sale of property, seized items, found items, obsolete and non-serviceable equipment, and vehicles 4e Approval to purchase a 2019 Chevrolet Tahoe fire command vehicle from Siddons-Martin Emergency Group, an approved vendor through the BuyBoard purchasing program, in an amount not to exceed $75,309.00, and authorize the City Manager to execute the contract 4f Approval to purchase four Chevrolet Tahoe patrol vehicles, from Caldwell Country Chevrolet, in an amount not to exceed $126,880, bid through the State of Texas Cooperative Purchasing Program, and authorize the City Manager to execute all purchasing documents 4g Approval to purchase two Police Harley FLHTP Electra Glide motorcycles from Texas Harley, and authorize the City Manager to execute all purchasing documents 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - September 30, 2018 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-18-2062 Consideration of a zoning change from ML Light Manufacturing district to PUD-C Planned Unit Development - Commercial district on Lot 1, Block 1, of the Chandler Addition, located at 1701 John McCain Road, Case ZC18-025 City Council Agenda October 16, 2018 City of Colleyville Page 4 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-18-2063 Consideration of a Special Use Permit for an Automotive Repair Shop on Lot 1A, Block 1, of the Highway 26 Industrial, located at 6804 Colleyville Boulevard, Case ZC18-020 7b Ordinance O-18-2064 Consideration of a zoning change from AG Agricultural district to R- 30 Single Family Residential district on Tracts 2A01 & 2A02, Abstract 1543, in the George W Teeter Survey, located at 1309 Glade Road, Case ZC18-023 8. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 8a Ordinance O-18-2056 Consideration of a zoning change from the R-40 Single Family Residential zoning district and AG Agricultural zoning district to the PUD-R Planned Unit Development-Residential zoning district on Lot 1R1 and 1R2, Block 1, of the Bear Creek Plantation, located at 1312 John McCain Road and 7309 Holly Lane N, Case ZC18-019 9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 9a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 16, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4319 12. ADJOURNMENT City Council Agenda October 16, 2018 City of Colleyville Page 5 I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 12, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, October 16, 2018 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, October 16, 2018, at 5:31 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Brian Riley, Interim Fire Chief Mark Cantrell, Community Development Director Ben Bryner, Public Works Director Ray Silva-Reyes, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of water and wastewater services provided by Trinity River Authority Fiona Allen, Regional Manager, TRA, presented this item. Ms. Allen gave an overview of the Central Regional Wastewater System and Tarrant County Water Supply, flow rates, budgeting, debt issuance, bio solids management, construction phases, and capital projects. Ms. Allen presented the water and sewer capacity of the systems they manage showing they are sufficient for the needs of the member cities. She also presented the projected five-year cost increases to the member cities. She also explained the problems diaper and wet wipes, paper towels, and Kleenex cause to the sewer processing system when people flush them. These items are largely advertised as flushable, but do not dissolve and clog up the sewer processing systems, creating significant maintenance costs. WS-2 Discussion of the Tarrant County 9-1-1 lease of facilities at the Colleyville Justice Center Police Chief Michael Miller introduced Shinar Haynes, Executive Director, and Kevin Kleck, Technical Operations Manager, Tarrant County 9-1-1 District, and both provided a brief history of Tarrant County leasing the jail area of the Colleyville Justice Center. Ms. Haynes and Mr. Kleck provided a presentation which highlighted the equipment and processes for the use of the area and the importance of the facilities. WS-3 Discussion and update regarding a zoning change request at 712-810 Lavaca Trail, Case ZC18-033 City Council Minutes October 16, 2018 City of Colleyville Page 2 Community Development Director Ben Bryner provided an update on the zoning to the City Council. WS-4 Discussion of the October 16, 2018, City Council regular agenda items Mayor Newton asked everyone to review the announcements to be made tonight. Mayor Newton stated Ordinance O-18-2056 – Oak Alley should remain tabled to November 5th to allow the City Council time to conduct a worksession concerning the many changes to the project which had occurred over the last week based on discussion with residents and the developer. The worksession is needed to bring the Council up to date on those discussions and to discuss drainage concerns, and resolve any new challenges expressed by the Holly Lane and Tanglewood residents. The date of October 25, 2018 at 3:00 p.m. was selected for a worksession date. Mayor Newton adjourned the worksession at 6:44 p.m. Mayor Newton called the Executive Session to order at 6:44 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the appointment, employment, evaluations, and duties of the Fire Chief Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business City Council Minutes October 16, 2018 City of Colleyville Page 3 prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 – Personnel, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:12 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:33 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4317 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition The Mayor and City Council made the following announcements: Mayor for a Day - Colleyville residents in grades 2-7 are encouraged to enter the 2018 Mayor for a Day Contest. The winner will serve as honorary mayor on one of the City Council meeting dates in January. Applicants are required to submit a 1-2 paper outlining how they would make Colleyville the best city in Texas. Information on how to apply will be available on Colleyville.com. The Q4P grant program provides qualifying businesses along the SH26 construction corridor money to spend on advertising. Eligible businesses can apply for up to $1,000 in grant money to put toward an advertising campaign. Businesses who wish to make a $500 donation to an area non-profit will receive an additional $1,000 in grant money. Advertisements must display the hashtag #ColleyvilleGives. Qualifying businesses must: be located within the SH26 Project City Council Minutes October 16, 2018 City of Colleyville Page 4 corridor, from Brown Trail to John McCain Road, and collect sales tax, complete the Q4P application and W-9 form, run an advertisement by December 31, 2018, ad must contain the hashtag #ColleyvilleGives, and submit proof of advertisement campaign to city staff. Questions about this promotion, please call us at 817.513.1111. Haunted Trail Fest – The Haunted Trail Fest and the Steak Cook-off has been canceled due to inclement weather. Chief Riley Retirement - A reception will be held for Fire Chief Riley, October 19, from 2-5 PM at the Colleyville Center. Please join us to wish Brian the best in his retirement. Cheek-Sparger Resurfacing – resurfacing is scheduled to start next week (weather dependent) and will result in partial lane closures during daytime hours (8 AM to 4 PM). Detour route maps are on Colleyville.com. Staff mailed over 1,000 notices to residents regarding this upcoming project. Fire Prevention Month – October is Fire Prevention Month. The Colleyville Fire Department presented a fire safety Storytime at the library last week and will visit schools all month long to talk about fire safety. Early Voting – Early voting begins October 22. The next general election takes place on Tuesday, November 6. Early voting for Colleyville residents will be held at Colleyville City Hall, or any polling location in Tarrant County. City Hall will be open for early voting during the following hours: • October 22 – October 26: 8 a.m. – 5 p.m. • October 27: 7 a.m. - 7 p.m. • October 28: 11 a.m. - 4 p.m. • October 29 – November 2: 7 a.m. - 7 p.m. Opening on Historical Preservation Committee and Community Garden Committee - Colleyville City Council is currently accepting applications to fill vacancies on the Historical Preservation Committee and the Colleyville Community Garden Committee. Residents interested in helping their local government in the areas of preserving Colleyville's history or developing a community garden are encouraged to complete an application. Applications are available on Colleyville.com. Prescription Drug Take-Back Day - The Colleyville Police Department and the Drug Enforcement Administration (DEA) will give the public the opportunity to prevent pill abuse and theft by ridding their homes of potentially dangerous expired, unused, and unwanted prescription drugs. Colleyville residents can bring their pills for disposal from 10 a.m. to 2 p.m. on Saturday, October 27, to the Senior Center. (The DEA cannot accept liquids, needles, or sharps, only pills or City Council Minutes October 16, 2018 City of Colleyville Page 5 patches.) The service is free and anonymous, no questions asked. Colleyville Police are offering a drive-through service for easier drug disposal. Date of Next Council Meeting - Mayor Newton announced the next City Council meeting will be Monday, November 5, as Election Day is Tuesday, November 6. New City Ambulance - Mayor Newton stated he was pleased to note the City now has two ambulances in service which allows the City to respond to most of the calls for service. He noted there were 64 calls in September and Colleyville responded to all of them without relying on mutual aid from adjacent cities. This is beneficial to residents because the City of Colleyville does not direct bill residents, but when we must call on another city, to respond in our city limits, those cities do bill the residents and the cost is higher. North Texas Commission Legislative Summit - Mayor Newton also stated he and Assistant City Manager Adrienne Lothery attended the North Texas Commission Legislative Summit and there was a lot of information presented concerning the next legislative cycle and school funding. He stated he was invited and plans to attend a meeting with Governor Abbott’s office and his chief policy advisor to discuss tax legislation. In recognition of Mike and LeeAnn Sexton for allowing police and fire services to train on their property - Mayor Richard Newton, Police Chief Michael Miller, Fire Chief Brian Riley Mayor Richard Newton, Police Chief Michael Miller and Fire Chief Brian Riley thanked Mike and LeeAnn Sexton for allowing their buildings and property to be used by the department for training. Presentation of a donation to the Colleyville Public Library for the Library Spatial Reconfiguration Project from the Colleyville Public Library Foundation and the Friends of the Colleyville Public Library in the amount of $40,000 - by the Colleyville Public Library Foundation, Pat Jones, President and the Friends of the Colleyville Public Library, Kay Newton, President Library and Special Events Director Mary Rodne welcomed Pat Jones, Colleyville Public Library Foundation President and Kay Newton, Friends of the Colleyville Public Library President and gave a brief overview of the long support and funding raising each organization has provided. Mayor Newton and Director Rodne then accepted a joint donation of $40,000 from the two organizations. City Council Minutes October 16, 2018 City of Colleyville Page 6 Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year 2018 Comprehensive Annual Financial Report (CAFR) & Award of Financial Reporting Achievement (AFRA) - Mayor Richard Newton and CFO Shereen Gendy Presentation of the Government Finance Officers Association (GFOA) Popular Annual Financial Reporting Award - Mayor Richard Newton and CFO Shereen Gendy Mayor Newton welcomed CFO Shereen Gendy and explained the CAFR and PAFR and thanked CFO Gendy for achieving this recognition. CFO Gendy thanked her team, Karen Hines, Sue Kralich, Mushtag Ali, and recognized their professional expertise. She also thanked the Mayor and City Council, City Manager Ducay, and Assistant City Managers Mark Wood and Adrienne Lothery. In recognition of the Featured Business of the Month - Furniture Consignment Gallery, 6000 Colleyville Boulevard, Suite 120, Robin Vander Stoep, owner - Mayor Richard Newton and Assistant City Manager Mark Wood Ms. Stoep could not attend the meeting, therefore, she will be recognized November 5, 2018. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4318 4a Approval of the minutes of the regular City Council meeting of October 1, 2018 4b Approval of the minutes of the City Council Worksession of October 4, 2018 4c Approval of a bid award to Infosend, Inc., for printing and mailing of utility bills and inserts 4d Approval of the sale of property, seized items, found items, obsolete and non-serviceable equipment, and vehicles 4e Approval to purchase a 2019 Chevrolet Tahoe fire command vehicle from Siddons-Martin Emergency Group, an approved vendor through the BuyBoard purchasing program, in an amount not to exceed $75,309.00, and authorize the City Manager to execute the contract 4f Approval to purchase four Chevrolet Tahoe patrol vehicles, from Caldwell Country Chevrolet, in an amount not to exceed $126,880, bid City Council Minutes October 16, 2018 City of Colleyville Page 7 through the State of Texas Cooperative Purchasing Program, and authorize the City Manager to execute all purchasing documents 4g Approval to purchase two Police Harley FLHTP Electra Glide motorcycles from Texas Harley, and authorize the City Manager to execute all purchasing documents Mayor Newton read Resolution R-18-4318 in its entirety. Chief Financial Officer Shereen Gendy gave an overview of item 4c; Public Works Director Ray Silva-Reyes presented item 4d; Fire Chief Brian Riley presented item 4e; and Police Chief Michael Miller presented items 4f and 4g. Mayor Newton opened the public hearing at 8:20 p.m. There was no one wishing to speak and Mayor Newton closed the public hearing at 8:20 p.m. Councilmember Nakamura made a motion to approve Resolution R-18- 4318, and Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - September 30, 2018 Assistant City Manager Mark Wood presented the report, highlighting the increase in revenue, water usage, customer accounts, and sales tax revenue. He also reiterated the base rates for water and wastewater, noting efficiencies have reduced expenses from last year. When reviewing the debt service fund, Manager Wood stated the City has been creative in using the fund to finance the second ambulance and a fire engine. Mayor Newton stated in recent months, the Colleyville Fire Department had four life saves. Mayor Newton stated the briefing had an error in the explanation of sales tax collected as the sales tax is collected two months in arrears and asked the packet be corrected. Mayor Newton also asked the utility fund charts also track and reflect the expenses. City Council Minutes October 16, 2018 City of Colleyville Page 8 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-18-2062 Consideration of a zoning change from ML Light Manufacturing district to PUD-C Planned Unit Development - Commercial district on Lot 1, Block 1, of the Chandler Addition, located at 1701 John McCain Road, Case ZC18-025 Mayor Newton stated the applicant has asked this ordinance be tabled. A motion to table Ordinance O-18-2062 was made by Councilmember Dodson and seconded by Councilmember Kelley. The motion to table carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-18-2063 Consideration of a Special Use Permit for an Automotive Repair Shop on Lot 1A, Block 1, of the Highway 26 Industrial, located at 6804 Colleyville Boulevard, Case ZC18-020 Mayor Newton read the caption of Ordinance O-18-2063. Community Development Director Ben Bryner presented this item. Mayor Newton asked staff if the applicant is planning to replace windows as well. Assistant City Manager Mark Wood responded the applicant plans to replace windows, upgrade the lighting inside and out, and clean up the wiring from the pole at the front of the property. Councilmember Dodson stated some landscaping improvements of the north side were also planned. Manager Wood agreed. Mayor Newton opened the public hearing at 8:39 p.m. Kenneth FiField, 2489 County Road 3308, Greenville, president and owner of Joe Hudson’s Auto Repair advised the City Council this will be his 80th location and he plans to replace the roof, not just paint it. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:41 p.m. City Council Minutes October 16, 2018 City of Colleyville Page 9 This was a first reading, therefore, City Council did not take any action. 7b Ordinance O-18-2064 Consideration of a zoning change from AG Agricultural district to R-30 Single Family Residential district on Tracts 2A01 & 2A02, Abstract 1543, in the George W Teeter Survey, located at 1309 Glade Road, Case ZC18-023 Councilmember Chuck Kelley stated he is recusing himself from this case as he voted on this case while serving as a Planning and Zoning Commissioner. Mayor Newton asked for a City Attorney ruling regarding the recusal and Councilmember Kelley chose to recuse himself. Mayor Newton read the caption of Ordinance O-18-2064. Community Development Director Ben Bryner presented this item. There were two layout proposals provided for discussion and direction by City Council and the applicant. Mayor Newton stated the difference between the exhibits which are being proposed is the one on the right, places an entrance on Carmel which eliminates the two entrances off Glade Road, and the variance request is for the number of homes on a cul-de-sac and he believes due to the entrance locations, this would be justification for the variance request. Councilmember Dodson stated the street and cul-de-sac are not up to the City’s standards so he is not in agreement unless they propose to widen the cul-de-sac. Councilmember Rigney asked if widening the cul-de-sac would interfere with emergency services. Councilmember Dodson responded yes, it would be a problem and is why he opposes the proposal. Mayor Newton asked staff to provide the proper width standards. Director Bryner responded street width is a function of the cul-de-sac length, when it extends beyond 600 feet in length, the cul-de-sac is supposed to be widened to 36 foot of pavement width versus our standard 31 feet of pavement. With Carmel that is already approved, it is about 760 feet in length, one of the conditions of the PUD is they would allow for the 31 feet of pavement. That was written into the PUD ordinance, which means it is currently substandard, based on the length. Secondly, there is also a limitation with the R-20 allowing no more than 12 lots to front the cul-de-sac. The previous proposal provided for 16 lots. This proposal provides for a total of 12 lots fronting Carmel, therefore meeting the standard, but the cul-de-sac is still substandard in width. Mayor Pro Tem Lindamood stated he appreciates the alternate proposal as their efforts save the trees along Glade Road. City Council Minutes October 16, 2018 City of Colleyville Page 10 Mayor Newton directed the applicant to provide information on the trees at the next meeting. Councilmember Wheat asked is there are still 14 houses on the cul-de-sac. Mayor Newton concurred. Councilmember Wheat stated this means fire safety is not being addressed. Mayor Newton clarified each proposal’s variance requests. Councilmember Wheat asked if a car was parked on both sides of Carmel Place, would a fire truck be able to get through. City Manager Jerry Ducay stated yes, and the cul-de-sac turn around allows for the truck to turn. Councilmember Wheat stated she felt the density had not been addressed from the denied proposal to this one. Manager Ducay stated there are different lot owners, though the developer is the same. Mayor Newton opened the public hearing at 8:57 p.m. Emory Logan, 1313 Glade Road, spoke in opposition with concerns for privacy and fencing. Steven Hickson, 1315 Glade Road, spoke in opposition with concerns for heritage trees, privacy, land values, traffic congestion, communication, timing, and verification of what is approved vs what is actually done. Bryan Klein, Ion Design Group, applicant representative, 7075 Twin Hills Avenue, Dallas, spoke in support of this item stating design changes include increased lot size, reduced number of homes, reasonable use of the land, lot arrangement, and ability to save trees. Marilyn Keith, 1112 Riverwalk Court, spoke in support of this item, but prefers the homes face Carmel West, and concern for traffic during construction. Kathy Hadley, 204 N. Timberline, spoke regarding the rural feel of Colleyville, preserving the land and trees, and the need to keep current residents happy. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:09 p.m. Mayor Newton asked the applicant to confirm if it is the same owner on both sides of the street and if there is an HOA. Mr. Klein responded it is the same developer, but the lots on the west side have been sold to individual builders. Mr. Klein was not sure regarding the HOA. Rome Barnes, 1800 Valley View Lane, project manager of Carmel West, stated he is not sure if the new lots will be a part of the established HOA. City Council Minutes October 16, 2018 City of Colleyville Page 11 Mayor Newton advised he wants answers to the following at the next meeting: Is there an HOA on this development, what are the CC&R’s, is there a masonry wall, location and species of the trees, what is the number of homes and traffic to be considered. Councilmember Dodson expressed concern for others requesting more homes within developments, based on this zoning case. Mayor Pro Tem Lindamood asked Mr. Hickson if he was for facing the houses on Carmel. Mr. Hickson concurred. Councilmember Dodson asked Mr. Klein if there is any intention to change the road. Mr. Klein stated they do not intend to make changes to the road. This was a first reading, therefore, City Council did not take any action. Councilmember Kelley rejoined the City Council meeting at 9:16 p.m. 8. TABLED: ORDINANCE(S) READING AND PUBLIC HEARING 8a Ordinance O-18-2056 Consideration of a zoning change from the R-40 Single Family Residential zoning district and AG Agricultural zoning district to the PUD-R Planned Unit Development-Residential zoning district on Lot 1R1 and 1R2, Block 1, of the Bear Creek Plantation, located at 1312 John McCain Road and 7309 Holly Lane N, Case ZC18-019 Mayor Newton read the caption of Ordinance O-18-2056 and stated this is a tabled ordinance which was tabled to a date certain, which is this meeting, however, after he explains, he will be making a motion to remove the item from the table and retable it to the next meeting. Mayor Newton stated the City tried to communicate to all parties this item will be tabled. Mayor Newton stated the reason this item will be re-tabled is because this is a very important zoning case and we have gone through the process whereby we have done everything we can do to make sure all the neighbors are aware of it and we have received and reviewed all of the comments and concerns and have done our best to put the zoning documents together to take it under consideration to include meeting with the applicant Burk Collins. He said a tremendous amount of work has gone on by everybody. The item was tabled to allow time to put all the documents together and there has been a great deal of time and expense put into this. The commitment was to put all of this information into the hands of all the neighbors and individuals who are concerned about this. We have done that. There has been a flurry of activity as there is a ton of detail in these documents. Reading, reacting, making sure it’s consistent, making tweaks where it needed to be done, up to and including meeting on Saturday for three or four hours with citizens, the developer, City staff, and some City Council Minutes October 16, 2018 City of Colleyville Page 12 Council members – not all Councilmembers, because we cannot have more than three Councilmembers at a meeting which is not a public meeting. It was a great meeting, worked through a lot of the issues known on the west side were dealt with. Mayor Newton stated we have had record rainfall and this is important to note because the back of Bear Creek is in the floodplain, back of the neighbors adjacent to Bear Creek are in the floodplain, and with all this rain, the floodplain has filled up – just as it has in the past and as it’s designed to do. However, this raises a lot of questions and concerns which need to be talked about. What’s really important is that we get it right. Mayor Newton said he personally has had more meetings and discussion with neighbors and has put a lot of time and effort into this, but we, as an elected body, have not had those conversations because we couldn’t do it. We are tabling this so we can have a worksession, it will be a public meeting, but not a public hearing, so we can all discuss this together. That worksession will be October 25, at 3:00 p.m. Mayor Newton made a motion to remove Ordinance O-18-2056 from the table and re-table to Monday, November 5, 2018 and Councilmember Dodson seconded the motion. The motion to remove from the table and re-table Ordinance O-18-2056 carried with the following vote. Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Mayor Newton stated he received three speaker cards: Frank and Natalie Genco, and Julianna Garrison, but when we go through this process we do not have a public hearing – that will be at the next meeting. 9. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 9a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 This item remained tabled. 1. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathleen Hennessey, 5013 Stonebridge Drive, spoke regarding the Tree Code, a 2005 Texas A&M Tree Survey, and damage done to trees on Cherry Lane which City Council Minutes October 16, 2018 City of Colleyville Page 13 was reported ten days ago. Mrs. Hennessey was allowed to speak again so she could address the ducks on the Riverwalk Pond and speed sensitive cameras. James Day, 805 Shelton Drive, spoke regarding the school crossing guards at Shelton Drive, stating they do a good job but it is dangerous there and they do not have the tools needed to perform the task safely. Mr. Day suggested painting school zone lettering on the street and adding flashing lights on the stop signs and cross walk. Frank Genco, 1104 John McCain Road, spoke in opposition to Ordinance O-18- 2056. Mayor Newton stopped Mr. Genco from speaking and asked for a City Attorney ruling on whether the item could be discussed. Mayor Newton allowed Mr. Genco and then Natalie Genco to proceed, limiting both to the five minute time limit. Mr. Genco expressed concerns with the zoning versus no rezoning, social media, offers of compensation to remove opposition, concerns of the resident of Tanglewood, and concern regarding if the proposed ordinance has been read by everyone. Natalie Genco, 1104 John McCain Road, spoke in opposition to Ordinance O-18- 2056 with concerns for density, traffic congestions, flooding, zoning, and concerns of the Hidden Oaks HOA residents. Kathy Hadley, 204 N. Timberline, spoke regarding the train horns, landscaping at Bluebonnet and Glade Road pond, wildlife, trees on Bransford Road, and expressed her appreciation to Mayor, City Council, and staff for all they do. Sandee Miller, 6313 Pleasant Run Road, spoke regarding the crossing guard duties, speed of vehicles and the need for more signs and lights at the cross walk at Pleasant Run. Margie Buschhorn, 7700 Chandler Court, North Richland Hills, spoke regarding concerns for school zone speeding in front of Bogart and Pleasant Run at the south entrance on Beverly, suggested school zone lettering on the street, and stated too many drivers are distracted by their phones in the school zone. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 16, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4319 This resolution was not needed. City Council Minutes October 16, 2018 City of Colleyville Page 14 12. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:07 p.m. APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 5TH DAY OF OCTOBER 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary