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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-2/7/2011Git y of ~ ° Il~ TexaS PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, February 7, 2011 6:00 p.m. For the meeting conducted at the Parks Annex located at 5109 Bransford Road AGENDA NUMBER AGENDAITEM 1. Call to Order 2. Approval of the September 13, 2010 Parks and Recreation Advisory Board Minutes 3~ Introduction of new Parks and Recreation Advisory Board Members 4. Appoint Parks and Recreation Advisory Board Chairman and Vice- Chairman 5. Discussion and Consideration of Appointment of Representatives to serve on Subcommittees 6~ Recreation, Athletics, Tennis and Seniors' Reports 7~ Park Operations and Capital Improvement Status Reports 8. Citizen Comments/Presentations Regarding Items not on the Agenda* 9. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted at City Hall on February 3, 2011 by 5:00 p.m.: 9CatPry E. ~1~luuue Git y of ~ ° Il~ TeXaS PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, September 13, 2010 6:00 p.m. Steve Dalri called the meeting to order at 6:02 p.m. on Monday, September 13, 2010, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Vince Rosen, John Gooding, Debby Abitz, Suzanne Hughes and Natalie Genco ABSENT: Ken Llewellyn and Rick Paddock STAFF: Monica Walsh, Director of Parks and Recreation 1. Call to Order 2. Approval May 3, 2010 Parks and Recreation Advisory Board Minutes John Gooding made a motion to approve the minutes as read. Vince Rosen seconded the motion. The vote was unanimous. 3. Discussion and consideration of Parks Board meetings on a quarterly basis. The Board discussed having quarterly meetings instead of monthly meetings due to not making quorums and no action items. Vince Rosen made a motion to approve quarterly meetings unless there is a need for a special meeting due to an action item. John Gooding seconded the motion. The vote was unanimous. 4. Recreation, Athletics, Tennis and Seniors' Reports. Monica Walsh, Director of Parks and Recreation, presented a report on the ongoing programs. 5. Park Operations and Capital Improvement Status Report Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. Parks and Recreation Advisory Board September 13, 2010 Page2of2 6. Citizen Comments/Presentations Regarding Items not on the Agenda None 7. Adjournment Vince Rosen moved to adjourn at 6:37 p.m. Suzanne Hughes seconded the motion. The vote was unanimous. Respectfully submitted and approved: c_ . ~~ ~ c~-~~~~ . ~~ . '~~~L~ ~~ Kathy E. Moore, Administrative Assistant CITY OF COLLEYVILLE PA RKS AND RECREA TION r~~~~01<~~~vil~~~ ~,~c~rk~~s <~~~r~~ r~~~~e~rc~~f~lr~r~ ~ i ~~~ ~ ~ i Meeting Agenda # 02/07/2011 3 Department: Parks and Recreation Subject: Introduction of new Parks and Recreation Advisory Board Members On December 14, 2010, the Colleyville City Council appointed the following persons to the Parks and Recreation Advisory Board for a two year term expiring December 2012. Place 1 - Suzanne Hughes Place 3 - Charles Bethards Place 5 - Debby Abitz Place 7 - Tevon Taylor GCISD Liaison - Charlie Warner ^ Discussion Only ^ Procedura/ Change ~ Information only ^ Possib/e City Council Policy Recommendation CITY OF COLLEYVILLE PA RKS AND RECREA TION r~~~~01<~~~vil~~~ ~,~c~rk~~s <~~~r~~ r~~~~e~rc~~f~lr~r~ ~ ~ ,n ~e ,7 ~ ~ ; Meeting Agenda # 02/07/2011 4 Department: Parks and Recreation Subject: Appoint Parks and Recreation Advisory Board Chairman and Vice-Chairman At the beginning of each year the Board appoints a Chairman and a Vice Chairman. ^ Discussion Only ^ Procedura/ Change ~ Information only ^ Possib/e City Council Policy Recommendation CITY OF COLLEYVILLE PA RKS AND RECREA TION r~~~~01<~~~vil~~~ ~,~c~rk~~s <~~~r~~ r~~~~e~rc~~f~lr~r~ ~ ~ ,n ~e ,7 ~ ~ ; Meeting Agenda # 02/07/2011 5 Department: Parks and Recreation Subject: Discussion and Consideration of Appointment of Representatives to serve on Subcommittees Staff would like to request that members of the Parks and Recreation Advisory Board be appointed to serve on various park planning committees. Park Land Dedication Committee: Two Places - one (1) place to be appointed Advisory Board members who are appointed Rick Paddock - term expires December 2011 Advisory Board members who served last year: Vince Rosen - term expired December 2010 Colleyville Tree Board: Three Places - one (1) places to be appointed Advisory Board members who are appointed: Natalie Genco - term expires December 2011 Kenneth Llewellyn - term expired December 2011 Advisory Board members who served last year: Steve Dalri - term expires December 2010 ^ Discussion Only ^ Procedura/ Change ^ Information only ~ Possib/e City Council Policy Recommendation Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Senior's Reports I. Recreation A. On January 3rd the Winter/Spring classes began. B. The Daddy Daughter Dance was rescheduled from February 4t" to February 11t" due to inclement weather and will be held at the Colleyville Center from 7:00 - 9:00 p.m. II. Athletics A. Colleyville Baseball Association spring contract began January 22nd. Colleyville Girls Softball and Colleyville Soccer Associations will begin their spring contracts in February. III. Tennis A. Tennis had an increase in participants in this year's first quarter compared to last year's first quarter by 56 more participants. B. On February 1St the first tennis session of five sessions, for the spring season, came to an end. IV. Senior Center A. The annual Health Fair was held on Friday, October 8t" with 47 Vendors in attendance and 150+ participants. B. The Monster Mash Costume Contest was held on Tuesday, October 26t" in conjunction with the weekly Supper and Social; there were 15 contestants and prizes were awarded for 1St 2nd and 3rd place. C. The Holiday Party was held on Thursday, December 9t" with 50 people in attendance. ^ Discussion Only ^ Procedura/ Change ~ Information only ^ Possib/e City Council Policy Recommendation Participants f 1st Qtr 10 Classes/Programs 1st Qtr 10 enrollments f 1st Qtr 11 Classes/Programs 1st Qtr 11 enrollments Youth 42 45 27 35 Adult 27 149 12 84 Athletic 2 127 3 78 Tennis 14 48 18 104 Special Events* 1 1502 1 67 Reservations na 62 na 63 Senior Classes 47 316 43 416 Senior Walk-in n/a 2273 n/a 1983 Senior Special Events 2 84 2 97 M M O W 6 630 6 625 Total Special Events attendance for 2010 is down due to the weather related cancellation of the Haunted Trail Event which was scheduled in October. CITY OF COLLEYVILLE PA RKS AND RECREA TION cr~Vlr^yvilp~ ~r~ark:-: ~ziro~ r~c~~~ti~aru +~ , t ~ , ; , Meeting Agenda # 02/07/2011 7 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: Humphrey & Morton Construction Status: In Progress Substantial Completion: Winter 2011 KIDSVILLE PLAYGROUND REPLACEMENT Project Description: Consultant Contractor: Status: Substantial Completion Playground Replacement PlayWell Group Walk in the Park In Progress Spring 2011 ACTION TO BE TAKEN ^ Discussion Only ^ Procedura/ Change ~ Information Only ^ Possib/e City Council Policy Recommendation Page 1 of 3 Parks and Operations Capital Improvement Status Reports Page 2 of 3 2010/2011 Parks and Recreation CIP Proiects • Park Master Plan - in progress • Pleasant Run Trail - in progress • Webb House Trail - in progress • L.D. Lockett Trail - in progress City Council Items September 21, 2010 Pre-Council Presentation by PlayWell Group on the Kidsville playground project Consent: Reading and Public Hearing Approval of the horticulture maintenance contract Approval of the grounds maintenance mowing contract Resolution: Reading and Public Hearing Consideration of appointments to the Senior Center Advisory Committee October 6, 2010 Announcements and Presentations Recognition of service on the Senior Advisory Committee for Susan Thomason and Don Davis Consent: Reading and Public Hearing Approval of the funding for playground replacement at Kidsville Ordinance(s): Reading and Public Hearing Amending fees and charges for City facilities-Non-Resident Senior Center Membership November 3, 2010 Resolution: Reading and Public Hearing Consideration of appointment to the Park Land Dedication Committee Parks and Operations Capital Improvement Status Reports Page 3 of 3 December 7, 2010 Executive Session Deliberate the purchase, exchange, lease, or value of real property for City facilities Announcements, Proclamations and Presentations Recognition of employee achievements Texas Recreation and Parks Society "Parks Professional of the Year" - Chuck Majors December 14, 2010 Executive Session Deliberate the purchase, exchange, lease, or value of real property for City facilities Resolution: Reading and Public Hearing Consideration of appointments to the Parks and Recreation Advisory Board Januarv 4, 2011 Announcements and Presentations Recognition of service on the Parks and Recreation Advisory Board - Vince Rosen and Steve Dalri