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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-11/8/2010„~ ~ "~, City of Colleyville v.r: fi ~~~~"`~ Minutes -Final ;~~~.,:" Planning and Zoning Commission City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, November 8, 2010 6:15 PM City Council Chambers LEGAL BRIEFING BY CITY ATTORNEY REGARDING PLANNING, ZONING, PLATTING, AND LAND USE REVIEW OF REGULAR AGENDA ITEMS AND DISCUSSION OF PREVIOUS MEETING MINUTES DISCUSSION OF ITEMS TO BE PLACED ON FUTURE AGENDAS AND UPDATES ON DEVELOPMENT TRENDS, PROGRESS AND CITY COUNCIL ACTIONS ON PAST AGENDA ITEMS EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda 7:00 P.M. -REGULAR MEETING 1. CALL TO ORDER The Planning and Zoning Commission meeting of the City of Colleyville was called to order by Chairman Byerly on November 8, 2010 at 7:00 p. m. 2. ROLL CALL Present: Commissioners Larry Knox, Dave Dudziak, David Wheelwright, Don Davis, Ron Rotthaus, David Phelps and Jeff Byerly Staff present: Marty Weeder, Jeremy Hutt, Ron Ruthven and Amy Shelley 3. INVOCATION The invocation was given by Commissioner Davis. 4. PLEDGE OF ALLEGIANCE 5. APPROVAL OF MINUTES Commissioner Phelps moved to approve the October 25, 2010 meeting minutes with the grammar corrections made in the pre-session. Commissioner Rotthaus seconded. City of Colleyville Page 1 Printed on 1/25/2011 Planning and Zoning Commission Minutes -Final November 8, 2010 The motion carried by the following vote: Aye: 7 - Knox, Dudziak, Wheelwright, Davis, Rotthaus, Phelps, Byerly 6. SWEARING IN OF RE-APPOINTED MEMBERS Recording Secretary, Amy Shelley, administered the oath of office to the re-appointed Commissioners Phelps, Rotthaus and Byerly. 7. CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA None 8. PUBLIC HEARING AGENDA ITEMS 8a Approval of an amendment to the PUD development conditions for the Village Front Door Addition zoned PUDC-Planned Unit Development Commercial located at 5204 and 5232 Colleyville Boulevard, Case ZC 10-028 Ron Ruthven presented the case and briefed the Commissioners. Commissioner Byerly questioned staff regarding if the requirement in the draft ordinance is for building C. Ron Ruthven replied correct. Commissioner Phelps questioned staff regarding the square footage of building C that would then become retail versus building D. Ron Ruthven explained the requirements for both buildings. Commissioner Phelps questioned staff regarding medical office is currently allowed, even within the second floor, however, the applicant wants to restrict it to the first floor. Ron Ruthven replied correct. Commissioner Rotthaus questioned staff regarding the total first floor square footage of both buildings. Ron Ruthven replied building d is 12,000 square feet and almost near completion and building c, the actual pad, is 6,900 square feet. Commissioner Byerly opened the public hearing at 7:15 p.m. Jimmy Archie, the applicant, 74 Casa Lane, Colleyville, came forward to present the case and brief the Commissioners. He further stated they have an occupant willing to lease this space. He stated they are not in favor of retail on the smaller property. Commissioner Phelps questioned Mr. Archie regarding if there is an anticipated use for building C. Mr. Archie replied it is a generic slab and further stated they have no particular uses. He stated the purpose of City of Colleyville pays 2 Printed on 1/25/2011 Planning and Zoning Commission Minutes -Final November 8, 2010 this project is to help bring daytime traffic to the Village development. Commissioner Dudziak questioned Mr. Archie regarding if this will open up the need for more medical office uses for the Village. Mr. Archie replied not knowing at this time, however, he stated this occupant will bring in more daytime traffic for the Village. He stated the Village project is designed to bring in what the market predicts. Commissioner Dudziak questioned Mr. Archie regarding if he is seeing more office uses being submitted rather than retail uses. Mr. Archie replied no. He stated this is a positive thing for the Village project. Commissioner Davis questioned Mr. Archie regarding what type of traffic will this tenant bring into the Village? Mr. Archie replied the Village will be better exposed with this tenant. Dr. Bush, 5408 Colleyville Boulevard, one of the proposed tenants, came forward to present the request and brief the Commissioners regarding his office. Dr. Jane Ensey, 5408 Colleyville Boulevard, one of the proposed tenants, came forward to present the request and brief the Commissioners regarding the practice. The following individuals did not wish to speak but wished to record support of the proposed request: Michael Bell, Margaret Walter, DO; Marilyn Justice, MD and Lorrie Hayes, MD. There being no one else wishing to speak, the public hearing was closed at 7:35 p.m. Commissioner Wheelwirght questioned Dr. Bush regarding the hours of operation. Dr. Bush replied Monday through Friday, 7:30 a.m. to 5 p.m. Commissioner Phelps questioned Dr. Bush regarding if it is preferable that the practice be on one floor as opposed to two floors. Dr. Bush stated multi levels are extremely difficult. He further stated they prefer to have one floor. Commissioner Phelps questioned Dr. Bush regarding what other specialties might be considered. Dr. Bush replied adding a neurologist as well as other specialties that are not in the area. Commissioner Phelps questioned Dr. Bush regarding if those specialists would generate any other retail. Dr. Bush replied some do offer studies that would be ancillary that could provide some tax revenue. He further stated by expanding their services, they are expanding their patient City of Colleyville page 3 Printed on 1/25/2011 Planning and Zoning Commission Minutes -Final November 8, 2010 numbers that generate more traffic for other local businesses. Commissioner Phelps questioned Dr. Bush regarding if there are any potential hazards with mixing this use with residential uses. Dr. Bush replied they will meet the health and safety requirements but further stated that their hours of operation will offset the foot traffic of the residents. Commissioner Byerly questioned Dr. Bush regarding how many employees will be working in the office? Dr. Bush replied currently 26 employees including physicians with the potential of 50 employees. Commissioner Rotthaus questioned Dr. Bush regarding if he could expand vertically if space is needed in this facility. Dr. Bush replied it being almost impossible to go vertical. He stated they would have to meet with the building developers if that were to happen. Commissioner Dudziak questioned Dr. Bush regarding why not locate inside the Village, like right in front of the library? Dr. Bush replied the parking within the Village would not be suitable for the practice. He further stated that not wanting to expand to the second story is more for patient convenience. Commissioner Dudziak questioned Dr. Bush regarding if there will be urgent care, maybe with Saturday and weekend hours. Dr. Bush replied not having urgent care now, but that they could adjust their hours to help with the patient's need, if they have a request for such care. Commissioner Rotthaus stated being familiar with visiting a facility with multiple floors. Commissioner Phelps questioned Dr. Bush regarding if imaging equipment will be present and what type of building code precautions will there be for those residents above the facility? Dr. Bush replied yes, there will be imaging equipment and the rooms are lead lined. Commissioner Phelps questioned Dr. Ensey regarding if there are any other precautions that need to be taken for the residents. Dr. Ensey replied that Baylor is very compliant with all regulations. She stated not seeing any issues with the facility being below residents. Dr. Ensey replied that exposure in the front of the Village is something they want and that if they are unable to get this facility, they will be seeking another facility, possibly in another city. She further stated that having multiple levels is not feasible with their practice. She stated they would have to install an elevator and would have to meet all of those regulations for patient care. City of Colleyville Page 4 Printed on 1/25/2011 Planning and Zoning Commission Minutes -Final November 8, 2010 Commissioner Phelps questioned Dr. Ensey regarding the number of patients seen each week. Dr. Ensey replied about 150 per day which is usually distributed all day. She stated the extended hours is to meet the needs of their patients, such as till 7 pm each night or Saturday morning appointments. Commissioner Phelps questioned Mr. Archie regarding the neighbors with this type of use and the traffic that it will generate. Mr. Archie stated the neighbors are in support of this request. Mr. Archie stated that another specialty may be able to operate on the second floor, but that most requests are to have one floor. Commissioner Wheelwright questioned Mr. Archie regarding if he is willing to change out the floor plan of the second floor. Mr. Archie replied they are close to opening the second floor for the condo units that are almost finished. He further stated that the future may predict a change but currently they will be opened as condo units. Commissioner Dudziak questioned Mr. Archie regarding if the tenants are willing to be at the back of the Village, that accommodations could be made for an elevator to be installed which would help the Village to succeed. Mr. Archie replied he would love to have Sigel's in the front and this facility in the back, however, this request is to lease this building in the front. Commissioner Dudziak stated retail has been discussed for the front in previous meetings and now office is being discussed for this building . He stated being frustrated that parking is again an issue for the Village. He questioned Mr. Archie regarding if there is going to be any parking accommodations made in the Village to help get a tenant such as these in the back? Mr. Archie replied he has made several requests to the city about getting help for parking plans but has not gotten any response from the city. He stated these tenants have requested this building. Commissioner Byerly questioned staff regarding what would retail space, of this size, generate in traffic per day. Ron Ruthven replied shopping center would be around 900 trips per day. Commissioner Phelps questioned staff regarding, in the previous application for the Sigel's request, what were the trips generated per day. Ron Ruthven replied and corrected the previous number to 578 trips per day based on the retail use and an additional 531 with the residential uses, which makes over 1,100 per day. Ron Ruthven further stated that medical office is very similar to retail based on actual trips per day. Commissioner Dudziak questioned staff regarding economic City of Colleyville page 5 Printed on 1/25/2011 Planning and Zoning Commission Minutes -Final November 8, 2010 development. Economic Development Director, Marty Weeder stated it is very important to have retail remain in place. He stated having another specialty use locate inside the Village will help with the traffic within the Village. Commissioner Dudziak questioned staff regarding if the opportunity is being lost with having an office use. Marty Weeder replied not having lost an opportunity and further discussed other potential businesses and economic development information. Commissioner Dudziak questioned staff regarding if parking in the Village is an issue. Marty Weeder replied not having heard that and further stated having talked with Mr. Archie about having employees in the Village use the parking spaces in the south parking lot areas. He stated having a lot of spaces available just maybe not right in front of the business. Commissioner Knox moved to approve case ZC 10-028 with the conditions in the draft ordinance. Commissioner Rotthaus seconded. Commissioner Dudziak thanked the doctor's group for wanting to stay in Colleyville. The motion carried by the following vote: Aye: 5 -Knox, Dudziak, Davis, Rotthaus, Byerly Nay: 2 -Wheelwright, Phelps 9. ADJOURNMENT The meeting adjourned at 8:13 p.m. I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, November 5, 2010 by 5:00 p.m. Amy Shelley, Planning and Zoning Assistant The meeting minutes were approved on January 24, 2011. City of Colleyville page g Printed on 1/25/2011