The URL can be used to link to this page

Home My WebLink AboutLibrary Board-Agenda Packets-12/17/2010 PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA DECEMBER13, 2010 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I.Call to Order II.Approval of October11, 2010Minutes III.Librarian’s Report A.Monthly Statistics B.Donations C.Programs IV.North Texas Conference for Library SupportersConference V.Colleyville Public Library Second Floor Expansion Project Update VI.Friends of the Colleyville Public Library Report VII.Colleyville Public Library Foundation Report VIII.Next Library Board Meeting Date–January10, 2011 IX.Suggested Items for Future Meetings X.Citizen Comments* XI.Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, December9, 2010, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES October 11,2010 CALL TO ORDER – Chair Jerome Daviscalled the meeting of the Colleyville I. Public Library Board to order at 7:06p.m. ROLL CALL - Members present: PatJones, Jerome Davis,Billie Tuttle, Mary AliceRippeand Charna Logan-Gray Members Absent: Karen BirkesandThad Bolline Alternates Present:Linda Bond and Amy Dowell Ex-Officio Members Present:Vicki Smith and Cecilia Monacelli Ex-Officio Members Absent:Steve Banta, Jorge Rodriguez,Larry Darlage, Mayor David Kelly,MarySmithandKay Newton Staff present: Mary Rodneand Terry Leake ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR II. Chair Jerome Davis opened the floor for nominations for Library Board Chair. A motion was made by Pat Jonesand seconded byMary Alice Rippeto Motion approved unanimously. nominate Jerome Davis. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE III. CHAIR Chair Jerome Davis asked for nominations for Library Board Vice Chair. A motion was made byPat Jonesand seconded byBillie Tuttleto nominate Motion approved unanimously. Mary Alice Rippe. APPROVAL OF SEPTEMBER13,2010MINUTES- A motion was made by IV. Linda Bondandseconded byCharna Logan-Grayto approve the September Motion approved unanimously 13, 2010Minutesas corrected.. LIBRARIAN’S REPORT V. A. Monthly Statistics InSeptember, patrons had checked out a total of 17,527items, 68 Colleyville residents registered for library cards, library patron visits totaled 6,829, attendance for programs totaled 201,and volunteer hours totaled 169hours. It was noted that September 2010 statistics were less than September 2009 because the Library offered limitedprogramoptionsdue to anticipated construction. Rodne also reported that the Library’s fiscal year had ended on September 30, 2010, and noted that Libraryusage had increased slightly over last Fiscal Yearin most key performance measures,in spite of the limited program offerings in September.During Fiscal Year 2009-2010, patrons checked out 244,458items, 1,067Colleyville residents had registered for Library cards, patron visits totaled 111,410, and attendance for programs totaled 17,719.Rodne concluded that Library staff anticipated Fiscal Year 2010-2011 Library usage statistics would be down becauseof programming interruptions during the Second Floor ExpansionProject. B. Donations Director Rodne reported that the Library had received a total of $1,050 in donations in September. Donations included: $475 from various donors in memory of James (Jim) Moore; $500 from Elizabeth and Matt Westbrook; and $75 from the Friends of the Library, which wasaspeaking honorarium donated tothe Friends for the Library.Rodne noted that the Library had designatedthe donations received in Memory of Jim Moore and the donation from the Elizabeth and Matt Westbrookfor the Second Floor Expansion Project. C.Programs DirectorRodne reportedthatthe Library wascontinuingto offerlimited programming;weekly drop-in story times, and Saturday family movie days and craft days, and noted that the programs would end theweek of November 15, 2010. Rodne concluded that programs would not be offered again until after the Second Floor Expansion was completed in March of 2011. D.Dulce Moore Second Annual Short Story Contest Director Rodne announced that the Library wasgoing to co-sponsor the secondannual short story writing contest in honor of Dulce Moore with the North Texas Professional Writers’ Association, andaddedthatthe winners would be announcedat the Library’s Grand Re-Opening inApril2011. APPOINTMENT OF NORTH TEXAS LIBRARY PARTNERS SYSTEM VI. ASSEMBLY REPRESENTATIVE AND ALTERNATIVE REPRESENTATIVE Director Mary Rodne explained that as a member of the North Texas Library PartnersSystem, the Library Board must appoint a System Assembly Representative and an alternate. Rodne added that the System Assembly Representative’s role is to represent the library as a voting member at annual System meetings.ChairJerome Davisasked for nominations for representatives.A motion was made by Pat Jonesand seconded by Mary Alice Rippeto nominate Billie Tuttleto serve as the North Texas Regional Library System Assembly Representative and Mary Alice Rippeto serve as Motion approved unanimously. the alternate. COLLEYVILLE PUBLIC LIBRARY SECOND FLOOR EXPANSION UPDATE VII. Assistant City Manager/Chief Financial OfficerTerry Leake reportedthat the Colleyville Public Library Second Floor Expansion Project wasgoing tobe advertised by the City Engineering Department the weeks of October 10, October 17 and October 24, 2010. Leake explainedthatbids would be openedon November 1, 2010, and that the bids would beevaluated based on four sections of criteria, which would include the proposed contract amount, key project personnel with similar project experience, reference quality performance record from previous work, and financial and organizational stability. Leake added that staff anticipatedsubmitting a contract to City Council for consideration ofan award at the City Council meeting on November 16, 2010. Leakeconcluded withan overview of the Project Budget, andnoted thatthe project was scheduled to be completed in March 2011. CITY OF COLLEYVILLE FY2011 BUDGETSCHEDULE UPDATE VIII. Assistant City Manager/Chief Financial OfficerTerry Leake reportedthat the City Council hadadoptedthe FY2011budget at the September 21, 2010, City Council meetingandpresented an overviewofthe approvedColleyville Public Library FY2011budget. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT IX. President Vicki Smith reported that the Friends of the Library had helda General Meeting on September 30,2010, and that following abrief meeting, local author Rita Dear spokeabout her Eutopian Destiny series of books. Smith added that the Friends of the Library were planning to hold a used book sale in conjunction with the Race to Read scheduled on November 6, 2010.Additionally, Smith noted that the Friends were planning to schedule another used book sale in the spring after thecompletion of theSecond Floor Expansion Project. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT X. President Cecilia Monacelli opened with a reminder that the Library Foundation’s primary fundraiser, the Race to Read, was scheduled to be held on November 6, 2010, andnoted that theevent was including more activities this year, including a breakfast served by the Colleyville Lions Club, live pig racing, Disc JockeyBill Cody, games, crafts and other activities. Monacelli also notedthatproceedsfrom the event would provide support to the Library’s Second Floor Expansion Project.Additionally, Monacelli reported that the Foundation had updated their website, and that the Library would be taking the Big Piggy Bank to Market Street on October 16, 2010,from 10:00 AM –2:00 PM to promote the Library Foundation’s Big Piggy Bank Fill fundraiser. NEXT MEETING DATE XI. Chair Jerome Davis noted that the next Library Board meeting would be held onNovember 8,2010, unless there would be no agenda items. SUGGESTED ITEMS FOR FUTURE MEETINGS XII. CITIZEN COMMENTS XIII. None ADJOURN: Amotion was madebyPat Jonesand secondedbyJerome XIV. Motionapproved Davis to adjourn the meeting.. The meeting of the Colleyville Public Library Board was adjourned at8:00p.m. ÝÑÔÔÛÇÊ×ÔÔÛÐËÞÔ×ÝÔ×ÞÎßÎÇ ÓÑÒÌØÔÇÍÌßÌ×ÍÌ×ÝÍ ÎÛÐÑÎÌÌÑÔ×ÞÎßÎÇÞÑßÎÜñÑÝÌÑÞÛÎîðïð Ñ½¬±¾»®Ñ½¬±¾»®ûÝ¸¿²¹»Ý«®®»²¬Ô¿¬Ç»¿®ûÝ¸¿²¹» îðïðîððçøõñ÷ÇÌÜ¬±Ü¿¬»øõñ÷ ËÍßÙÛÍÌßÌ×ÍÌ×ÝÍ Ð»®±²Ê··¬·²¹¬¸»Ô·¾®¿®§éôîééèôêéçïêûéôîééèôêéçïêû Ü®·ª»Ë°Ì®¿²¿½¬·±² ïìîïççîçûïìîïççîçû Ì±¬¿´×²Ô·¾®¿®§Ì®¿²¿½¬·±²íðôìïìíéôðéìïèûíðôìïìíéôðéìïèû Í¬«¼§Î±±³Ø±«®Ë¿¹»îçîòððïèìòððëçûîçîòððïèìòððëçû Ê±´«²¬»»®Ø±«®ïëçòéëîðêòëðîíûïëçòéëîðêòëðîíû Ô×ÞÎßÎÇÐÎÑÙÎßÓÍÐÎÛÍÛÒÌÛÜ îéìïíìûîéìïíìû ÐÎÑÙÎßÓßÌÌÛÒÜßÒÝÛ êíîîôééìééûêíîîôééìééû ÝÑÓÐËÌÛÎËÍÛ Ø±«®Ë»®Ø±«®Ë»® ïèé¸ëì³ìçí¸íì³êîûïèé¸ëì³ìçí¸íì³êîû Ý¸·´¼®»² ß¼«´¬ìèð¸ìç³ëíí¸ïè³ïðûìèð¸ìç³ëíí¸ïè³ïðû ÝßÎÜÎÛÙ×ÍÌÎßÌ×ÑÒÍ çðçïïûçðçïïû Ý×ÎÝËÔßÌ×ÑÒ ÌÑÌßÔÝ×ÎÝËÔßÌ×ÑÒïêôèçïîðôðëêïêûïêôèçïîðôðëêïêû ïëïçëëçûïëïçëëçû Ü·¹·¬¿´ ÝÑÔÔÛÝÌ×ÑÒ ïçïìðíéèûëèôííèëìôêççéû Ô×ÞÎßÎÇÎÛÝÛ×ÐÌÍ üïôçïìòèíüîôîëíòìðïëûüïôçïìòèíüîôîëíòìðïëû ÝÑÔÔÛÇÊ×ÔÔÛÐËÞÔ×ÝÔ×ÞÎßÎÇ ÓÑÒÌØÔÇÍÌßÌ×ÍÌ×ÝÍ ÎÛÐÑÎÌÌÑÔ×ÞÎßÎÇÞÑßÎÜñÒÑÊÛÓÞÛÎîðïð Ò±ª»³¾»®Ò±ª»³¾»®ûÝ¸¿²¹»Ý«®®»²¬Ô¿¬Ç»¿®ûÝ¸¿²¹» îðïðîððçøõñ÷ÇÌÜ¬±Ü¿¬»øõñ÷ ËÍßÙÛÍÌßÌ×ÍÌ×ÝÍ Ð»®±²Ê··¬·²¹¬¸»Ô·¾®¿®§êôççìéôìéêêûïìôðïíïêôïëëïíû Ü®·ª»Ë°Ì®¿²¿½¬·±²ïëëïêðíûîçéíëçïéû Ì±¬¿´×²Ô·¾®¿®§Ì®¿²¿½¬·±²íïôððêíîôðèîíûêïôìîðêçôïëêïïû Í¬«¼§Î±±³Ø±«®Ë¿¹»îðíòððïëëòððíïûìçëòððííçòððìêû Ê±´«²¬»»®Ø±«®îîçòëðïçïòëðîðûíèçòîëíçèòððîû Ô×ÞÎßÎÇÐÎÑÙÎßÓÍÐÎÛÍÛÒÌÛÜ ïèíëìçûìëéêìïû ÐÎÑÙÎßÓßÌÌÛÒÜßÒÝÛ éêìïôðîêîêûïôíçêíôèððêíû ÝÑÓÐËÌÛÎËÍÛ Ø±«®Ë»®Ø±«®Ë»® Ý¸·´¼®»²îíð¸ì³íéç¸é³íçûìïé¸ëè³èéî¸ìï³ëîû ß¼«´¬ììë¸ëë³ìéð¸íë³ëûçîê¸ìì³ïððí¸ëí³éû ÝßÎÜÎÛÙ×ÍÌÎßÌ×ÑÒÍ ëèêêïîûïìèïëéêû Ý×ÎÝËÔßÌ×ÑÒ ÌÑÌßÔÝ×ÎÝËÔßÌ×ÑÒïéôïîçïéôëíïîûíìôðîðíéôëèéçû Ü·¹·¬¿´ïðíéìíçûîëìïêçëðû ÝÑÔÔÛÝÌ×ÑÒ îìííêîííûëèôëèïëëôðêïêû Ô×ÞÎßÎÇÎÛÝÛ×ÐÌÍ üïôìéîòííüïôéìéòððïêûüíôíèéòïêüìôðððòìðïëû Ã=ÌÌ<?<:È=ÌÌ?<?< ?????