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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-10/08/2018City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 8, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor 1.CALL TO ORDER 2. APPROVAL OF MINUTES May 7, 2018 3.REGULAR AGENDA ITEMS 3a Colleyville Girls Softball Association Update 3b Questions and Answers for the City's Urban Forester 4.REPORTS 4a Tree Board update 4b Recreation, Athletics, and Senior Center Report 4c Parks Report 5.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 5, 2018 by 5:00 p.m. Joyceinne Williams Administrative Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, May 7, 2018 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1.CALL TO ORDER Chair Hillary Schwanbeck called the meeting of the Parks and Recreation Advisory board to order on May 7, at 6:02 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Members: Rich Hendler, Cliff LeBlanc, and John Hillebrand. Brandstetter Carroll Inc. representatives: Parick D. Hoagland and Elizabeth S. Holser. City staff: Parks Manager, Heather Dowell, Senior Center/Recreation Manager, Lisa Escobedo, Administrative Secretary, Joyceinne Williams. Absent: Board Members Ajit Purandare, Jim Hasenpflug and Natalie Genco 2. APPROVAL OF MINUTES – MARCH 5, 2018 2a Corrections to March 5, 2018 Minutes Rich Hendler made note that the agenda did not reflect the deferred action items: Delay of proposed action on tree items Invitation for a sports person to speak to group Another note of concern about the lapse of time of receiving the minutes between meetings. Board member Cliff LeBlanc moved to approve the March 5, 2018 meeting minutes (with corrections to the agenda) and Board Member John Hillebrand seconded the motion. The motion carried unanimously. 3.REGULAR AGENDA ITEMS 3a Master Plan Update Discussion was provided, by the board members, on suggestions on how to prioritize the Capital Project rankings. City of Colleyville Page 2 Parks and Recreation Advisory Board MINUTES September 13, 2017 Several board members stated that early comments were sent in and was wondering if they were too wordy to be included in the list. Patrick Hoagland stated that some of the recommendations were taken out because they were combined with other items on the list. Cliff LeBlanc stated it would be helpful if we knew how much money was allocated for each of the projects. Lisa Escobedo explained that there are different timeframes allocated for each of the projects (i.e. 0-2 years; 3-5 years; 6-10 years, 10+). There is a $300,000- 500,000 budget range per year for the projects. Some of the projects are funded through various other funds (General Fund, CEDC, and other special funds) depending on the project. Some funds are allocated specific to a particular project. The committee discussed each of the items with emphasis on several items: Maintenance and safety items at each of the city parks. City playground upgrades for additional use. Recreation Program enhancements. Questions of concern included: Can something be added to the list (i.e. small splash pad near the ball diamonds at City Park)? Patrick Hoagland stated - Yes, we can add to the present item with explanations. Rich Hendler asked Lisa Escobedo to explain her thoughts on the viability of a recreation center, the value of the recreation center to the community and the potential utilization of a recreation center. Lisa Escobedo explained that the citizens often ask why we do not have a recreation center. Colleyville recreation program offers a variety of programs and it is cheaper to participant than other cities close by. The advantage to Grapevine and Southlake is that they have more sales tax and property revenue to provide larger facilities. The committee unanimously agreed that there is a need for more programing space for the recreation program. It was suggested that a recreation multipurpose center, with focus on the recreation programs, be added and renovation to the Senior Center. Presently, all of recreation programs are handled out of the Senior Center, Rock House, and GCISD facilities. City of Colleyville Page 3 Parks and Recreation Advisory Board MINUTES September 13, 2017 Each of the items on the list was discussed by the board members focusing on the following additions and improvements: Trails Restrooms Picnic shelters Planting trees Electricity in the park Dog park Safety items at city parks Signage Patrick Hoagland suggested that each person rank the items by what is most important based on what you have heard, what you want to try to accomplish and should take into consideration the most efficient means of where the funding amount should be spent. Patrick Hoagland suggested that everyone place a ranking for each of the projects listed. Brandsetter Carroll Inc. will compose an action plan document based on the rankings from each of the board members and the report will be sent to each member. Brandstetter Carroll Inc. will provide the following information in the report: Action Plan – Colleyville Parks, Recreation & Open Space Master Plan. Mitali Mandelekar commented on a vision to connect an open space network. Rich Hendler asked if there is a connectivity between schools and other cities regarding trail connections, sidewalks, parking and safety. Lisa Escobedo stated that we do have discussion with schools and other cities. She also stated that a new sidewalk policy is being discussed at our next council worksession. 4.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak. 5.ADJOURNMENT Board member Clif LeBlanc moved to adjourn the meeting, and board member Mitali Mandlekar seconded. Motion carried unanimously. Vice Chair, Mitali Mandlekar adjourned the meeting at 8.09 p.m. City of Colleyville Page 4 Parks and Recreation Advisory Board MINUTES September 13, 2017 APPROVED BY A VOTE OF _ AYES, _ NAYS, AND _ ABSTENTIONS ON THIS THE 8TH DAY OF OCTOBER, 2018 Minutes taken and prepared by: Joyceinne Williams Administrative Secretary City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/08/2018 Number Type Regular Agenda Items Department Parks and Recreation Advisory Board Title Colleyville Girls Softball Association Update Explanation An update regarding the Colleyville Girls Softball Association will be provided. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 10/08/2018 Number Type Regular Agenda Items Department Parks and Recreation Advisory Board Title Questions and Answers for the City's Urban Forester Explanation Caleb Tandy, the City's Urban Forester, will be present to answer questions of the Board. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 10/08/2018 Number Type Report Department Parks and Recreation Advisory Board Title Tree Board update Explanation John Hillebrand will discuss the Tree Board Meeting conducted April 23, 2018. City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 10/08/2018 Number Type Report Department Parks and Recreation Advisory Board Title Recreation, Athletics, and Senior Center Report City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 10/08/2018 Number Type Report Department Parks and Recreation Advisory Board Title Parks Report