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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/13/2010 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 13, 2010 6:00 p.m. For the meeting conducted at the Parks Annex located at 5109 Bransford Road AGENDA AGENDA ITEM NUMBER 1. Call to Order 2. Approval of the May 3, 2010 Parks and Recreation Advisory Board Minutes 3. Discussion and Consideration of Park Board Meetings on a Quarterly Basis 4. Recreation, Athletics, Tennis and Seniors’ Reports 5. Park Operations and Capital Improvement Status Reports 6. Citizen Comments/Presentations Regarding Items not on the Agenda* 7. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted at City Hall on September 9, 2010 by 5:00 p.m.: Kathy E. Moore 74 I certify that the 74 PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, May 3, 2010 6:00 p.m. Steve Dalri called the meeting to order at 6:00 p.m. on Monday, May 3, 2010, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, John Gooding, Debby Abitz, Suzanne Hughes, Rick Paddock, and Ken Llewellyn ABSENT: Nancy Coplen, Natalie Genco, and Vince Rosen STAFF: Monica Walsh, Director of Parks and Recreation, Sissy White, Recreation Supervisor 1. Call to Order 2. Approval April 5, 2010 Parks and Recreation Advisory Board Minutes John Gooding made a motion to approve the minutes as read. Debby Abitz seconded the motion. The vote was unanimous. 3. Recreation, Athletics, Tennis and Seniors’ Reports. Sissy White, Recreation Supervisor, presented a report on the ongoing programs. Park Operations and Capital Improvement Status Report 4. Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 5. Citizen Comments/Presentations Regarding Items not on the Agenda None 6. Adjournment Rick Paddock moved to adjourn at 6:34 p.m. John Gooding seconded the motion. The vote was unanimous. Respectfully submitted and approved: _________________________________________ Monica Sue Walsh, Parks and Recreation Director Meeting Agenda # 09/13/2010 3 Department: Parks and Recreation Discussion and Consideration of Park Board Meetings on a Quarterly Basis Subject: Discussion to be held at the meeting Discussion OnlyProcedural Change Possible City Council Policy Information only Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 09/13/2010 4 Department: Parks and Recreation Recreation, Athletics, Tennis and Senior’s Reports Subject: I. Recreation thnd A. On July 10 we held our 2 annual Hop A’ Park event. The first stop was slow due to rain but once the sun came out the rest of the day was a hit! nd B. On August 2 the Fall Experience Recreation brochure was mailed out to current customers and citizens. ndth C. Our 2 annual Open House was held August 14 at the Senior Center. II. Athletics A. JATO One Premier Soccer Camps were held in June with 150 participants and was held at the Pleasant Run Soccer Complex. B. The track program with 44 participates, took place this summer at Cross Timbers Middle School with 3 of the athletes advancing to the State Track Meet in Waco. C. The Colleyville Youth Sports Associations, baseball, softball, soccer and football begin their fall season this month. III. Tennis A. For summer, 12 private lessons were offered to youth and adults. B. The new tennis pro, Austin Wynne, completed his summer classes in August, finishing with 67 participants for the summer. IV. Senior Center A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. The Metroport Meals on Wheels luncheon attendance for June was 253, July 257 and August 260 participants. B. In June we traveled to the Mesquite Rodeo, July we took a break and August we traveled to Downtown Dallas for shopping and lunch at the world famous Neiman Marcus. C. In June 861 visits, July 807 visits, and August 855 visits. Procedural Change Possible City Council Policy Information only Recommendation 3rd Qtr FY 09 Totals 3rd Qtr FY 10 Totals 3rd Qtr 09 3rd Qtr 09 3rd Qtr 10 3rd Qtr 10 Participants Classes/Programs enrollments Classes/Programs enrollments Youth 69 233 84 189 Adult 36 157 36 178 Athletic 4 174 3 113 Tennis 16 239 26 66 Special Events 1 400 2 690 Reservations n/a 100 n/a 84 Senior Classes 58 223 82 280 Senior Walk-in n/a 2226 n/a 2484 Senior Sp Events n/a n/a n/a n/a MMOW 6 736 5 617 Total 190 4488 238 4701 DEPARTMENT CITY OF COLLEYVILLE CITY OF COLLEYVILLE Parks and Recreation PARKS AND RECREATION Meeting Agenda # 06/07/2010 5 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: In progress Substantial Completion: Winter 2011 McPHERSON PARK, FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Complete Substantial Completion: Spring 2010 Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 3 Parks and Operations Capital Improvement Status Reports Page 2 of 3 2009/2010 Parks and Recreation CIP Projects ? Park Master Plan – in progress ? Pleasant Run Trail - Substantial completed ? McPherson Park Final Phase – Completed ? Webb House Trail – in progress ? Cottonbelt Trail Phase II – in progress ? Senior Center Open Space Area – in progress ? L.D. Lockett Trail – in progress ? Kidsville playground and renovation – in progress ? Tennis court shade structures – completed ? Recreation Software update – completed Parks and Operations Capital Improvement Status Reports Page 3 of 3 City Council Items May 18, 2010 Consent: Reading and Public Hearing Approval of a donation of $14,000, from the Colleyville Soccer Association Presentation of the quarterly Capital Projects update June 10, 2010 Consent: Reading and Public Hearing Approval of the construction contract for Pleasant Run Trail Project June 15, 2010 Pre-Council Discussion of the Little Bear Creek Trail Extension and Cotton Belt Trail, Phase III State Transportation Enhancement Funding Assistance Application submittal July 6, 2010 Resolution: Reading and Public Hearing Approval of the revised Little Bear Creek Trail Extension State Transportation Enhancement Program grant application submittal and committing additional funding Proclamation July is National Parks and Recreation Month August 17, 2010 Approval of the construction contract for the Cotton Belt Trail, Phase II Project September 3, 2010 Announcements and Presentations Employee Recognition for Renee Garrett – 5 years of service Resolution: Reading and Public Hearing Approval to amend Resolution related to non-resident sports association fees