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Home My WebLink AboutLibrary Board-Agenda Packets-8/9/2010 PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA AUGUST 9, 2010 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of June 21, 2010 Minutes III. A. Monthly Statistics B. Donations C. Programs 1. Summer Reading Program - Bank on Books IV. Colleyville Public Library Second Floor Expansion Project Update V. City of Colleyville FY2011 Budget Update VI. North Texas Conference for Library Supporters Conference Update VII. Library Board Appointments Update VIII. Review and Discussion of the Colleyville Public Library Board Bylaws IX. Discussion and Consideration of Library Fee Structure X. Friends of the Colleyville Public Library Report XI. Colleyville Public Library Foundation Report XII. Next Library Board Meeting Date - September 13, 2010 XIII. Suggested Items for Future Meetings XIV. Citizen Comments* XV. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, August 5, 2010, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 21, 2010 CALL TO ORDER Chair Jerome Davis called the meeting of the Colleyville I. Public Library Board to order at 7:04 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Alternates Present: Linda Bond and Amy Dowell Ex-Officio Members Present: Kay Newton Ex-Officio Members Absent: Steve Banta, Jorge Rodriguez, Dr. Larry Darlage, Mayor David Kelly, Mary Smith and Cecilia Monacelli Staff present: Jennifer Fadden, Terry Leake and Mary Rodne Also present: Bill Hidell APPROVAL OF MARCH 22, 2010 MINUTES - A motion was made by Nancy II. Bowen and seconded by Karen Birkes to approve the March 22, 2010 Motion approved unanimously Minutes as presented. . III. A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for April and May. Patrons had checked out a total of 34,347 items, 154 Colleyville residents registered for library cards, library patron visits totaled 15,165, attendance for programs totaled 1,704 and volunteer hours totaled 603.75 hours. Rodne noted that the total circulation of library materials this year was 8% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $4,881.73 in donations in April and May. In April, the Library received a total of $1,821.73 in donations. The donations included: $900 from the Colleyville Lions Club for the purchase of large print materials; $250 from the Colleyville Garden Club for the purchase of gardening books and magazines; $100 from Ann Maddux for the purchase of an audio book on CD; $414.48 from the Imagination Destination Team for the new teen area; $100 from David and Pam Brandt through a Microsoft Matching Gifts Program, which will be used to purchase books for the adult collection; and $57.25 from Better World Books, Colleyville Friends of the Library online book sales revenue. In May, the Library had received a total of $3,070 in donations. The donations included: $50 from Donald and Rose Marie refreshments; $20 from Betty freshments; and $3,000 from the Circle of Hope Grant. C. Grants Library Director Mary Rodne announced that the Library had received Library of their support with a 2009-2010 CWC Circle of Hope Grant in the amount of $3,000 for the purchase of audio books on CD. It was noted that the Library had submitted an application for the CWC grant in December of 2009, and that the Library had received the Grant funding at the CWC Grants and Awards Luncheon held on Friday, May 14, 2010. D. Library Programs Summer Reading Program Bank on Books Director Mary Rodne presented an overview of Summer Reading Program, Bank On Books! It was noted that the staff had been very busy preparing for the seven-week program, which was launched on June 12, 2010, with a Breakfast Mascot, and Daisy the Pot Belly Pig & Farmer Minor. Rodne indicated that the event had been well received, and that around 400 attended the event, which featured pancakes and sausage provided by the Colleyville Lions Club. Director Rodne also announced that the response to the reading program had been great, and that registrations were equal to registrations last year at this time. Also, Rodne reported that during the month of May and the first part of June, Youth Services staff had visited area schools with Oink to promote the program, and that additionally, classes from Bransford and Colleyville Elementary Schools had walked over to the Library for tours and presentations on the Summer Reading Program. It was also noted that the visits had been very well received, and that the children were very excited about the activities planned for the summer and that the children loved Oink! Additionally, Rodne reported that Library staff had attended the annual National Charity League volunteer sign-up event to promote summer volunteer opportunities at the Library, and that the number of National Charity League members signing up to volunteer at the Library during the summer was greater than last year. REVIEW AND DISCUSSION OF LIBRARY SECOND AND FIRST FLOOR ñÈ FINISH OUT SCHEMATIC DESIGN Library Director Rodne introduced Bill Hidell of Hidell Associates Architects to present an update on the renovation of the first and second floors of the Colleyville Public Library, including an estimate of probable construction cost. Hidell noted that Hidell Architects had worked with staff to finalize the floor plan configurations of the first and second floor. Hidell reviewed that the first floor renovation included a reconfiguration of the existing meeting room into a teen area as directed by City Council on April 6, 2010. Next, Hidell presented the second floor renovation plans, which included craft room. Hidell concluded with a timeline for the completion of the project and estimated project costs. Discussion ensued. A motion was made by Billy Tuttle and seconded by Thad Bolline that the Library Board approve and recommend that the final floor plan configurations for the Colleyville Public Library Second Floor Expansion Project be forwarded to the City Council for Motion approved. consideration at the July 6, 2010 Pre Council meeting. CITY OF COLLEYVILLE FY2011 BUDGET SCHEDULE UPDATE V. City Manager Jennifer Fadden presented an overview of the City of Colleyville FY 2011 Budget and Schedule. Fadden noted that the proposed FY2011 Budget would be discussed by City Council during a Worksession in August 2010, and added that the City Council would be adopting the FY2011 Budget at the September 7 and September 21, 2010, City Council meetings. Discussion ensued. NORTH TEXAS LIBRARY PARTNERS SYSTEM ASSEMBLY MEETING VI. REPORT Nancy Bowen reported that she and Library Director Mary Rodne had attended a North Texas Library Partners System Assembly Meeting and Annual Awards Ceremony on May 27, 2010, at the TCC Trinity River Campus in Fort Worth. Bowen presented an overview of the meeting and noted that the key agenda item included a budget report from the Texas State Library and Archives Commission, which included proposed budget cuts. It was noted that the funding level for the Loan Star Libraries Grant Program would most likely be reduced due to the need to reduce State Budgets. Rodne added that this could impact the funding amount that is available for the Colleyville Public Library. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS UPDATE VII. Director Rodne presented a reminder that the rescheduled second Annual North Texas Conference for Library Supporters was going to be held Conference on July 23 July 24, 2010, at the Decatur Civic Center. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT VIII. President Kay Newton reported that the Friends had held a very successful annual used book sale, on May 1, 2010, on the second floor of the Library, and that book sale revenues had totaled around $1,800. Newton also noted that the Friends would be assisting as needed with the Summer Reading Program, and that Friends were once again sponsoring a Scholastic Book Fair, which had started on Monday, June 21, 2010 and would conclude on Saturday, June 26, 2010. Additionally, Newton reported that the Friends of the Library would be holding an Annual Meeting on June 22, 2010, and that new Executive Board Officers for 2010-2011 would be elected. Also, it was announced that the event would include time to meet and visit with the Local Authors featured in 2010 Fourth Thursday Author Series. In conclusion, Newton distributed the June 2010 Friends of the Colleyville Public Library newsletter, and invited everyone to come to the Scholastic Book Fair. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT IX. Pat Jones reported that the Library Foundation was continuing to work on their 2010 annual fundraisers, which would provide Second Floor Expansion Project. Jones added that the Foundation was continuing their annual appeal for donations, and noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 6, 2010. Jones also announced that the Foundation had launched an additional fundraiser, The Big Piggy Bank Fill, in conjunction Summer Reading Program, Bank on Books! Library Director Rodne noted kick-off event on June 12, 2010, and provided an overview of events leading big piggy bank. Rodne added that the big piggy bank will remain in the Library throughout the fundraiser. NEXT MEETING DATE X. Chair Jerome Davis noted that the Library Board would not be holding a meeting on July 12, 2010, and that the next meeting would be held on August 9, 2010. SUGGESTED ITEMS FOR FUTURE MEETINGS XI. Director Rodne noted that two items on the next Library Board meeting agenda would include a review and discussion of the Colleyville Public Library Board Bylaws and a review and consideration of the Library fee structure. CITIZEN COMMENTS XII. None ADJOURN: A motion was made by Pat Jones and seconded by Karen XIII. Motion approved Birkes to adjourn the meeting. . 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Jones Karen Birkes Thad Bolline 102 Van Buren Court 1301 Ashford Court 3013 Sherwood Lane Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 H: 817.281.6807 H: 817.498.7331 H: 817.685.8864 F: 817.281.1356 kbirkes@sbcglobal.net bollini-public@tx.rr.com patjones102@gmail.com TERM: September 2008-2010 TERM: September 2009-2011 TERM: September 2009-2011 PLACE 4 PLACE 5 PLACE 6 Jerome Davis Billie Tuttle Mary Alice Rippe 1704 Avalon 202 Madison Square 5305 Maple Lane Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 H: 817.571.2153 H: 817.581.4188 H: 817.571.4986 davisjerome15@yahoo.com tuttlebob@sbcglobal.net macrippe@tx.rr.com TERM: September 2008-2010TERM: September 2009-2011 TERM: September 2008-2010 PLACE 7 ALTERNATE 1 ALTERNATE 2 Nancy Bowen Linda Bond Amy Dowell 1001 Rodeo Drive 4005 Bowden Hill Lane E 1816 Avondale Drive Colleyville, TX 76034 Colleyville, TX 76034 Colleyville, TX 76034 H: 817.656.5478 H: 817.318.5077 H: 817.358.0499 nabow18@gmail.com RoboRealtor@sbcglobal.net amydowell@mac.com TERM: September 2008-2010TERM: September 2009-2011 TERM: September 20092011 EX-OFFICIO EX-OFFICIO EX-OFFICIO Corporate Sponsor GCISD Tarrant County College Steve Banta Jorge Rodriguez Dr. Larry Darlage 6316 Regiment Place 3051 Ira E. Woods 828 Harwood Road Colleyville, TX 76034 Grapevine, TX 76051 Hurst, TX 76054 H: 817.906.2508 TERM: September 2009-2010W: 817.515.6670 TERM: September 2009-2010darlage@juno.com TERM: September 2009-2010 EX-OFFICIO EX-OFFICIO EX-OFFICIO City of Colleyville CV Area Chamber of Friends of the CPL David Kelly Kay Newton Commerce Mary Smith 905 Inwood Lane 6002 Meadowhill Colleyville, TX 76034 6700 Colleyville Boulevard Colleyville, TX 76034 W: 817.410.3715 Colleyville, TX 76034 H: 817.421.0139 H: 817.656.1862 W: 817.488.7148 TERM: July 2008 June 2009 F: 817.410.3716 F: 817.488.4242 ÐÊÐÔÉÕýÚÎÑÑØÄÇÔÑÑØÚÕÜÐÛØËÎËÖ kellyd@ci.colleyville.tx.us TERM: September 2009-2010 TERM: September 2008-2009 EX-OFFICIO CPL Foundation Cecilia Monacelli 2504 Meandering Court Colleyville, TX 76034 H: 817.571.6210 cecilia@monacelli.net TERM: June 2008 - Sept 2009 Updated 03/01/10 MEMORANDUM To: Library Board From: Mary Rodne, Library Director Date: August 9, 2010 Subject: Colleyville Public Library Fee Structure The Colleyville City Council will adopt all fees pertaining to the Library for the FY2011 budget at the September 7 and September 21, 2010, City Council meetings. In order for the Library Board to be prepared to make a recommendation to the Council, the Colleyville Public Library fee structure will need to be reviewed and discussed at the August 9, 2010, Library Board meeting. The current Fee, Circulating Materials Restrictions, and Materials Replacement and Processing Fee schedules for the Colleyville Public Library are attached for your reference. Staff has reviewed the current schedules and is not proposing any changes to these schedules for the FY2011 budget. Please review the attachments, so that we can discuss current fees at the meeting. Attachments: CPL Current Fee Schedule CPL Circulating Materials Restrictions Schedule CPL Materials Replacement and Processing Fees Schedule COLLEYVILLE PUBLIC LIBRARY FEE SCHEDULE SERVICEFEE Meeting Room Damage Deposit$100.00 Upper Level Damage Deposit$250.00 Space Rental Meeting Room First Two Hours$25.00 Each Additional Hour$10.00 Upper Level First Two Hours$300.00 Each Additional Hour$50.00 Equipment Rental Data/Video LCD Projector Hourly$50.00 Full Day$400.00 Front Projection Screen$25.00 DVD+VHS VCR Recorder$35.00 CD/Tape Player$20.00 Podium $35.00 Printing/Computer Print Card$0.50 Color Copies (per page)$1.00 Black and White Copies (per page)$0.10 Fax Fax - Incoming (per page)$1.00 Fax - Outgoing (per page)$1.00 Fax - Long Distance (per page)$2.00 Interlibrary Loan Interlibrary Loan Materials Not Picked Up$2.00 Non-Resident Library Card (per card) Non-Resident ( Non-TexShare, Non-Reciprocal Borrowing Participating Home Library)$25.00 Non-Resident ( Without Home Library)$25.00 COLLEYVILLE PUBLIC LIBRARY CIRCULATING MATERIALS RESTRICTIONS RENEWAL MATERIALS LOAN PERIOD LIMITS* FEES/FINES** LIMITS*** Fiction Books 21 days No Limit $0.25 per day 5 Non-Fiction Books 21 days No Limit $0.25 per day 5 5 Best Sellers 7 or 14 days No Limit $0.25 per day 5 Magazines 7 days No Limit $0.25 per day 5 Pamphlets 7 days No Limit $0.25 per day 5 Feature Length 7 days 10 $1.00 per day DVDs (60 min+) 5 Educational /DVDs 7 days 10 $0.25 per day 5 7 days 10 $0.25 per day (under 60 min.) 5 Compact Discs 7 days 10 $0.25 per day 5 J Kits 21 days No Limit $0.25 per day 5 Books on Compact 21 days No Limit $0.25 per day Disc J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday MP3 Players 21 days 1 $1.00 per day 1 * No limit until a maximum of 40 items is reached. A total of 40 items per card. ** Overdue fines threshold is $5.00. *** Renewals are allowed when materials are not on reserve for another patron. Revised Circulation Policy Page 1 of 1 February 2005/February 2009 COLLEYVILLE PUBLIC LIBRARY MATERIALS REPLACEMENT AND PROCESSING FEES ITEM COST PROCESSING FEE Library Card $2.00 $0.00 Book Cost of item $5.00 Paperback Book Cost of item $5.00 Board Book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Compact Disc Outer Insert $0.00 $5.00 Book on CD Cost of item $5.00 Lost/damaged single book on CD disc Cost of single CD $1.00 DVD Cost of item $5.00 Lost DVD Outer Insert $0.00 $5.00 Audio-visual material containers Cost of item $5.00 Kit Bags Cost of item $2.00 Bar Codes/RFID tags $1.00 $0.00 MP3 Player Cost of item $5.00