HomeMy WebLinkAboutCity Council-Minutes-7/6/2010City Hall
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City Council
Tuesday, July 6, 2010 CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Presentation of the final floor plan configurations for the Colleyville
Public Library Second Floor Expansion Project
PC-2 Discussion of the Traffic Safety Advisory Committee recommendations
regarding speed limits on major thoroughfares
PC-3 Discussion of a Local Transportation Project Advance Funding
Agreement (LTPAF) with the Texas Department of Transportation
(TxDOT) and an interlocal agreement with the Fort Worth Transportation
Authority (The T) for off-system design and construction of quad gates
PC-4 Discussion of dates for a joint City Council- and Colleyville Economic
Development Corporation (CEDC) worksession on economic
development incentives
PC-5 Discussion of the July 6, 2010 City Council meeting regular agenda
items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Section 551.071 -Legal -Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 -Legal -Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Section 551.074 -Personnel -Deliberate the appointment, employment,
evaluation and duties of the Municipal Court Judge
Section 551.087 - Economic Development -Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
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City Council Agenda July 6, 2010
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
INVOCATION: Pastor Randy Groves, Pleasant Run Baptist Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3243
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Firefighter/Paramedic Jeremy T. Lewis and Officer
Todd Hildebrandt for receiving the 2010 Careflite Great First
Responder's Award
Proclamation in recognition of Clarissa Wedemeyer, 2009 All American
High School Soccer Team -Mayor David Kelly
Proclamation in recognition of National Parks and Recreation Month -
Monica Walsh, Parks and Recreation Director
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3244
4a Approval of the minutes of the regular City Council meeting of June 15,
2010
4b Approval to pursue grant funding to replace the Colleyville Fire
Department brush truck, from the Texas Forest Service
4c Approval of an Interlocal Agreement between the Grapevine-Colleyville
Independent School District and the City of Colleyville for School
Resource Officers (SRO), and authorize the City Manager to execute
the agreement
4d Approval of a Certificate of Deposit Account Registry Service (CDARS)
deposit placement and custody agreement with Northstar Bank
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City Council Agenda July 6, 2010
4e Approval of a Certificate of Deposit Account Registry Service (CDARS)
deposit placement and custody agreement with Worthington Bank
4f Approval of a bid award to High Cotton USA, Inc., for printing and
mailing of utility bills and inserts
4g Approval of a donation from Keep Colleyville Beautiful (KCB) for
landscape enhancements at the Colleyville Central Fire Station, in the
amount of $6,345.70
4h Approval of retired fire apparatuses trade-in for acceptance of new fire
apparatuses and authorize the City Manager to release the vehicle titles
ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-10-1756 Approval of a request for a Special Use Permit for a private school on
Lot 1A, Block 1 of the First Assembly of God Addition located at 4309
Colleyville Boulevard, Case ZC10-008
5b 0-10-1757 Adopting the annual budget for Fiscal Year 2011 (FY 2011) of the
Colleyville Crime Control and Prevention District (CCCPD)
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-10-1758 Approval of a request for a Special Use Permit for off-premise beer and
wine sales on Lot 1A, Block 1 of the Walgreen Plaza Addition located at
3830 Glade Road, Case ZC10-009
6b 0-10-1759 Approval of a request for a Special Use Permit for off-premise beer and
wine sales on Lot 2R1, Block 1 of the Brown Trail Commons West
Addition located at 4403 Colleyville Boulevard, Case ZC10-010
7. RESOLUTION(S):
READING AND PUBLIC HEARING
7a R-10-3245 Approval of the Public Safety Regionalization Interlocal Agreement
7b R-10-3246 Approval of the revised Little Bear Creek Trail Extension State
Transportation Enhancement Program grant application submittal and
committing an additional $22,062 in funding
7c R-10-3247 Consideration of appointment to the Audit Committee
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City Council Agenda July 6, 2010
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
9. REPORTS:
Library Board Minutes -March 22, 2010
Planning and Zoning Commission Minutes -May 24, 2010
Planning and Zoning Commission Minutes -June 14, 2010
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 6, 2010 -
Reading and Public Hearing -Resolution R-10-3248
11. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, July
2, 2010, by 5:00 p.m.
~~ - - v
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
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City of Colleyville
Minutes
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, July 6, 2010
CITY COUNCIL CHAMBERS
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on July 6, 2010, at 5:34 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Human Resources Manager Elise Welborn, Colleyville
Center Manager Lin Przybyl, Finance Manager Karen Hines,
Communications and Marketing Director Mona Gandy, Economic
Development Director Marty Wieder, Parks and Recreation Director
Monica Walsh, Management Assistant Christine Loven, Information
Services Manager Chris Pena, City Attorney Matthew Boyle and City
Secretary Cynthia Singleton were also present.
PC-1 Presentation of the final floor plan configurations for the Colleyville
Public Library Second Floor Expansion Project
Library Director Mary Rodne provided an overview of the Colleyville
Public Library Second Floor Expansion project, costs and timeline and
stated the Colleyville Public Library Board approved the final floor plan
configurations on June 21, 2010.
Mr. Bill Hidell, Hidell and Associates Architects, presented the proposed
first and second floor plan configurations, construction costs, furniture
options and layout and answered questions of the City Council.
Discussion ensued regarding an interior smart check system and funding
sources, staff efficiencies and a center handrail on the staircase.
City Manager Jennifer Fadden stated the construction contract will be
presented to City Council for consideration in August 2010.
PC-2 Discussion of the Traffic Safety Advisory Committee recommendations
regarding speed limits on major thoroughfares
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City Council Minutes July 6, 2010
Police Chief Steve Dye presented information regarding speed limits on
major thoroughfares in the City and speeding citation data and stated the
Traffic Safety Advisory Committee recommended speed data be
collected on Pool Road and Hall-Johnson Road and outlined the
recommendations of the Committee regarding the speed limit on Pool
Road and Hall-Johnson Road.
Discussion ensued regarding the potential speed on the roadways if the
speed limit is increased; concerns related to entrances onto
Hall-Johnson and Pool Road from Colleyville Boulevard; number and
cause of citations issued on the roads; and, the benefits of the speed
data.
City Council determined the speed limit. should remain at 30 miles per
hour on Pool Road and Hall-Johnson Road and Reduced Speed Ahead
signs should be placed in Grapevine to provide notice of the reduced
speed limit within the city limits of Colleyville.
PC-3 Discussion of a Local Transportation Project Advance Funding
Agreement (LTPAF) with the Texas Department of Transportation
(TxDOT) and an interlocal agreement with the Fort Worth Transportation
Authority (The T) for off-system design and construction of quad gates
Public Works Director Steven Chutchian provided a history of plans to
perform the design, permitting and construction of quad gate
improvements at three crossings along the Cotton Belt rail line including
Bransford Road, Pleasant Run Road and John McCain Road within
Colleyville, funding sources, provisions of the Local Transportation
Project Advance Funding Agreement with the Texas Department of
Transportation (TxDOT) and an interlocal agreement with the Fort Worth
Transportation Authority (The T) and answered questions of the City
Council.
Discussion ensued regarding The T's financial status, financial
commitment to the project, project timeline and responsibility for
construction cost overruns.
PC-4 Discussion of dates for a joint City Council and Colleyville Economic
Development Corporation (CEDC) worksession on economic
development incentives
City Council determined a Joint City Council and Colleyville Economic
Development Corporation meeting will be held Thursday, July 22, 2010,
at 6:00 p.m.
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City Council Minutes July 6, 2010
PC-5 Discussion of the July 6, 2010 City Council meeting regular agenda
items
Police Chief Steve Dye provided information regarding the financial
impact of the proposed Public Safety Regionalization Interlocal
Agreement.
Mayor Kelly adjourned the Pre Council meeting at 6:39 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on July 6, 2010, at 6:39 p.m.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Human Resources Manager Elise Welborn, Colleyville
Center Manager Lin Przybyl, Finance Manager Karen Hines,
Communications and Marketing Director Mona Gandy, Economic
Development Director Marty Wieder, Parks and Recreation Director
Monica Walsh, Management Assistant Christine Loven, Information
Services Manager Chris Pena, City Attorney Matthew Boyle and City
Secretary Cynthia Singleton were also present.
Section 551.071 -Legal -Consultation with attorney on legal issues
raised by public hearing or action items on the agenda
Section 551.071 - Legal -Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Section 551.074 -Personnel -Deliberate the appointment, employment,
evaluation and duties of the Municipal Court Judge
Section 551.087 - Economic Development -Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
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City Council Minutes July 6, 2010
D, Section 551.071, Legal, Section 551.74, Personnel, and Section
551.087, Economic Development. He further explained that there would
be no decisions made or action taken during this time. The meeting was
recessed at 6:39 p.m. and reconvened at 7:30 p.m.
INVOCATION: Councilmember Mike Taylor
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3243
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Mayor Kelly recognized Firefighter/Paramedic Jeremy T. Lewis and
Officer Todd Hildebrandt for receiving the 2010 Careflite Great First
Responder's Avvard.
Fire Chief Russell Shelley expressed appreciation for Mr. Lewis' and Mr.
Hildebrandt's dedicated service to the community.
Mayor Kelly presented a Proclamation to Clarissa Wedemeyer in honor
of her accomplishments as an All American and All Star soccer player
and academic achievements.
Mayor Kelly presented a Proclamation to Parks and Recreation Director
Monica Walsh, Senior Center Supervisor Renee Garrett, Recreation
Supervisor Sissy White and Recreation Specialist Amy Wilson in
recognition of National Parks and Recreation Month.
Ms. Walsh expressed appreciation for the recognition and invited citizens
to enjoy the City's public parks, trails and recreation programs.
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3244
4a Approval of the minutes of the regular City Council meeting of June 15,
2010
4b Approval to pursue grant funding to replace the Colleyville Fire
Department brush truck, from the Texas Forest Service
4c Approval of an Interlocal Agreement between the Grapevine-Colleyville
Independent School District and the City of Colleyville for School
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City Council Minutes July 6, 2010
Resource Officers (SRO), and authorize the City Manager to execute the
agreement
4d Approval of a Certificate of Deposit Account Registry Service (CDARS)
deposit placement and custody agreement with Northstar Bank
4e Approval of a Certificate of Deposit Account Registry Service (CDARS)
deposit placement and custody agreement with Worthington Bank
4f Approval of a bid award to High Cotton USA, Inc., for printing and
mailing of utility bills and inserts
4g Approval of a donation from Keep Colleyville Beautiful (KCB) for
landscape enhancements at the Colleyville Central Fire Station, in the
amount of $6,345.70
4h Approval of retired fire apparatuses trade-in for acceptance of new fire
apparatuses and authorize the City Manager to release the vehicle titles
Mayor Kelly read Resolution R-10-3244 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Assistant City Manager and Chief Financial Officer Terry Leake provided
information regarding the Certificate of Deposit Account Registry Service
and answered questions of the City Council.
Finance Manager Karen Hines provided information regarding the
proposed vendor for printing and mailing utility bills and inserts and
answered questions of the City Council.
Fire Chief Russell Shelley provided information regarding the trade-in
value of the 1996 fire apparatus and answered questions of the City
Council.
Fire Chief Russell Shelley provided information regarding the donation of
landscape enhancements from Keep Colleyville Beautiful and answered
questions of the City Council.
Mayor Kelly expressed appreciation to Keep Colleyville Beautiful and
Westlake Ace Hardware, Unique Landscaping, Bowden's Guaranteed
Hydromulch and Pavestone, Inc. for providing materials and services.
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Mayor Kelly moved to approve Resolution R-10-3244.
Councilmember Taylor seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-10-1756 Approval of a request for a Special Use Permit for a private school on
Lot 1A, Block 1 of the First Assembly of God Addition located at 4309
Colleyville Boulevard, Case ZC10-008
Mayor Kelly read the caption of Ordinance 0-10-1756.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Councilmember Taylor moved to approve Ordinance 0-10-1756.
Councilmember Wollin seconded the motion.
Ms. Mariana Ruiz, 4309 Colleyville Boulevard, applicant, provided
information regarding liability insurance, the school calendar and
answered questions of the City Council.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5b 0-10-1757 Adopting the annual budget for Fiscal Year 2011 (FY 2011) of the
Colleyville Crime Control and Prevention District (CCCPD)
Mayor Kelly read the caption of Ordinance 0-10-1757.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
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Councilmember Muhm requested the Colleyville Crime Control and
Prevention District budget and the Police Department general fund
budget be provided to City Council.
Mayor Pro Tem Ayers moved to approve Ordinance 0-10-1757.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-10-1758 Approval of a request for a Special Use Permit for off-premise beer and
wine sales on Lot 1A, Block 1 of the Walgreen Plaza Addition located at
3830 Glade Road, Case ZC10-009
Mayor Kelly read the caption of Ordinance 0-10-1758.
Community Development Director Ron Ruthven provided an overview of
the reugest for a Special Use Permit for off-premise beer and wine sales
and stated the Planning and Zoning Commission and staff recommends
approval.
Mayor Kelly opened the public hearing
Ms. Karen Thiessen, representing the Walgreen Company was present
to answer questions of the City Council.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mayor Kelly requested information regarding the company policy for
identity verification and employees under 21 related to alcohol sales.
Ms. Thiessen spoke regarding the company's initiative for alcohol sales.
Community Development Director Ron Ruthven stated the distance
requirements from churches and schools have been met and the Special
Use Permit expires upon the abandonment of the business, change in
the use, a change in ownership or expiration or temination of the
Certificate of Occupancy.
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City Council Minutes July 6, 2010
6b 0-10-1759 Approval of a request for a Special Use Permit for off-premise beer and
wine sales on Lot 2R1, Block 1 of the Brown Trail Commons West
Addition located at 4403 Colleyville Boulevard, Case ZC10-010
Mayor Kelly read the caption of Ordinance 0-10-1759.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
7. RESOLUTION(S):
READING AND PUBLIC HEARING
7a R-10-3245 Approval of the Public Safety Regionalization Interlocal Agreement
Mayor Kelly read Resolution R-10-3245 in its entirety.
Police Chief Steve Dye provided information regarding the feasibility,
advantages and financial impact of a Public Safety Regionalization
Interlocal Agreement with the cities of Southlake and Keller and
answered questions of the City Council.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Discussion ensued regarding the Tarrant County 911 District request to
lease the Colleyville Communications Center space for use as a 911
back-up site for northeast Tarrant County.
Councilmember Muhm commended Police Chief Steve Dye and Fire
Chief Russell Shelley for the analysis and coordination of the proposed
partnership with the cities of Southlake and, Keller for Public Safety
Regionalization.
Mayor Pro Tem Ayers stated it is important for the citizens to know this
has been an ongoing process for months, there will be no change or
decline in services under this arrangement and there is a savings under
the regionalization effort.
Police Chief Dye spoke regarding the potential for an enhanced level of
service, estimated savings and the process for municipal court duties.
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City Council Minutes July 6, 2010
Police Chief Steve Dye commended staff for supporting the proposed
regionalization effort.
Councilmember Hall moved to approve Resolution R-10-3245.
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
7b R-10-3246 Approval of the revised Little Bear Creek Trail Extension State
Transportation Enhancement Program grant application submittal and
committing an additional $22,062 in funding
Mayor Kelly read Resolution R-10-3246 in its entirety.
Parks and Recreation Director Monica Walsh provided an overview of
the Little Bear Creek Trail Extension State Transportation Enhancement
Program grant application, TxDOT's requirement fora 14' pedestrian
bridge, project cost and funding sources.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Parks and Recreation Director Monica Walsh provided information
regarding the project timeline and status of Cottonbelt Trail Phase I, II,
and III.
Councilmember Taylor moved to approve Resolution R-10-3246.
Councilmember Hall seconded the motion.
Mr. Tim May, Teague Nall and Perkins, spoke regarding the
requirements for the 14' pedestrian bridge and costs.
City Manager Jennifer Fadden stated, for clarification, the City has not
been awarded the grants. We have applied and are in the running but
had to revise this one part of the application prior to being eligible for an
award. This project was ranked higher in this submittal than in the
previous submittal, but the funding has not been awarded to Colleyville.
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City Council Minutes July 6, 2010
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
7c R-10-3247 Consideration of appointment to the Audit Committee
Mayor Kelly read Resolution R-10-3244 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Mayor Kelly opened the floor for nominations to the Audit Committee.
Councilmember Hall nominated Councilmember Muhm.
Councilmember Taylor nominated Mayor Kelly.
There being no further nominations, Mayor Kelly called for the vote for
Councilmember Muhm.
The motion carried by the following vote:
Aye: 5 -Carol Wollin, Michael Muhm, Stan Hall, Jon Ayers, Tom
Hart
Nay: 1 -Mike Taylor
Councilmember Hall moved to approve Resolution R-10-3247,
appointing Councilmember Muhm to the Audit Committee.
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Mr. David Bagwell, P.O. Box 1672, Colleyville, spoke regarding the
status of his business.
There were no others present wishing to speak concerning this item.
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City Council Minutes July 6, 2010
9. REPORTS:
Library Board Minutes -March 22, 2010
Planning and Zoning Commission Minutes -May 24, 2010
Planning and Zoning Commission Minutes -June 14, 2010
There was no disussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 6, 2010 -
Reading and Public Hearing -Resolution R-10-3248
This resolution was not needed.
11. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Muhm moved to adjourn and Councilmember Wollin seconded the
motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
Mayor Kelly adjourned the meeting at 8:52 p.m.
APPROVED BY A VOTE OF AYES, NAYS AND .~
ABSTENTIONS ON THIS THE DAY OF 2010.
Minutest en and d by:
Cynthia ingleton, TRMC, CM
City Secretary
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